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HomeMy WebLinkAboutAgenda Packet - LB - 2015.10.20 URLINGAME PUBLIC LIBRARY i BURLINGAME r � Board of Trustees Agenda q a October 20, 2015—5.30pm � RPS 480 Primrose Road—Library Conference Room c L' SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for September 15,2015 Approval IV. Correspondence and Information Information A. Library Statistics September 2015 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—McCulley Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Cafe Update Information/Discussion B. Collection Development Policy VIII. NEW BUSINESS A. Holiday Schedule 2015-2016-2017 (Draft) Discussion B. Trends —Randi Murray Discussion C. Interview with Strategic Plan Consultant—Anne Marie Gold Discussion D. Employee Recognition Event -January 2016 Discussion E. Marketing Discussion IX. ANNOUNCEMENTS Discussion X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURU13NOAME Library Board of Trustee Minutes September 15, 2015 I. Call to Order President Donaldson called the meeting to order at 5:30PM. II. Roll Call Trustees Present: Kerbey Altmann, Debra Donaldson, Randi Murray, Mike Nagler, Lisa Rosenthal Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder III. Library Board of Trustee Minutes The August 19, 2015 Board of Trustee minutes were unanimously approved. M/S/C (Rosenthal/Altmann)) IV. Correspondence and Information A. Statistics August 2015 Circulation statistics are 55,749 which is an 8.27% increase over August 2014 statistics of 51,489. Easton circulation for August 2015 is 6,666 compared to 7,184 in August of 2014 which is a -7.21% decrease. Brad acknowledged'that new methods of measuring library usage need to be explored. For example, how can we measure success/outcomes of our educational programs and workshops? Libraries throughout the country are trying to develop ways to capture these types of statistics. B. Study Room Policies The Trustees reviewed the policies that are to be posted in each new Study room and recommended that the last bullet point for Stucly Rooms A & D be changed to read "Reservations may be made up to one month in Advance." V. A. City Librarian's Report - Highlights 1. Personnel • Three new pages have been hired for 18 hour positions. • An internal recruitment for a Librarian Assistant III Tech/Lab Supervisor has been posted. • Recruitment for the Adult Services Manger will be posted on Calopps in mid-October. • Recruitment in January of 2016 will be posted for the positions of Tech. Services Manager and Circulation Supervisor due to the retirement of Barry Mills and Amy Gettle. • John Piche has resigned and is moving to Ohio. u 480 Primrose Road Burlingame•California 94-010-4083 Phone(650)558-7474-Fax(650)342-6295•www.burlingame.org/library 2. Library Security Seminar Library staff attended a seminar given by Dr. Steve Albrecht, a retired police office, on security at libraries. He particularly noted that the many propped-open doors outside and inside our library leading to staff areas are a security issue. Staff has taken the proper steps to resolve this issue.. 3. First Friday All Staff Meetings The City Librarian held his first, First Friday of the month staff meeting to discuss any topic that would affect all library staff such as customer service, strategic planning and security issues. Staff participation was high and staff felt the discussion was very informative. _ 4. Cafe Currently we are waiting for the county health inspector to visit the site and approve a variance for the small sink. • When the Caf6 opens, two of the high tables will be moved from the teen area to the front of the cafd. • Trustee Nagler suggested having signage stating that caf6 food and drinks can be taken to the patron patio. • Staff will develop a food policy. B. Foundation Report 1. Foundation Book Sale will be held from October 16th through October 18th. Hours for the book sale will be as follows: Friday, Oct. 16th 12:00-5:OOPM; Sat. Oct. 17th 10:00AM - 4:OOPM; Sunday Oct. 18th- 12:00-4:OOPM. 2. Love Your Library February 5th- Cindy Montgomery has volunteered to help library staff with this special event for children and adults of all- ages. VI. Unfinished Business A. Our Library Our Future - Ribbon Cutting-Event The Capital Campaign Committee invited all "Our Library, Our Future" donors to the Ribbon Cutting Event at the library in honor of their support to the Our Library Our Future capital campaign on September-1 lth. The donor wall was unveiled and guests were given a tour of the library renovations. Kris Cannon organized and directed the very successful event. B. Trustee Bios and Photos Ray DeLara has posted photos and bios of the Trustees on the Library Website. C. ALA Online Services Subscription The Trustees accepted the recommendation of President Donaldson to subscribe to ALA online services for Library Trustees for one year at a cost of$ 50. 2 VII. New Business A. . Kim Day-Teen Happenings Kim gave the Trustees an over-view of what is going on in the world of teens at the library. • The Teen Room is very popular now that adults are not allowed in the area at any time. • Teen Summer Reading- 102 teens participated in the Summer Reading program in comparison to 61 teens who participated in 2014. • Homework Buddies is a weekly program which began on September 21St. Eighteen teens,grades 8-12,and 18 students ranging from grades 1St through 6th make up the program. Students are paired with their teen counterpart according to the subject matter they need help in. • App Development Workshop is a 4 week workshop for grades 6-8 10:OOAM-12:OOPM in the Tech Room. Registration is required. Two software engineers from Salesforce.co n are volunteering their time to teach the workshop. Currently there are 20 students participating. There was a wait list of 26 kids. r Teen Advisory Board has 23 members from grades 7-12 and meet once a month. The students are planning a MineCraft event with a few of the teens overseeing the planning and implementation. • Teen Text Books supplied by Burlingame High School are now available at the library for use on site by the students. Kim wants to develop a teen nonfiction collection upstairs in the teen room of \..� both sensitive and popular materials. 11 • Future Events include the Teen Finals De-stress Caf6 for the winter and spring finals sessions, Free Comic Book Day, regular visits to BHS during lunch hours for the Book Caf6 (book talks), Teen Poetry Month in April and continuing practice tests and college prep sessions. B. Strategic Planning Development of a strategic plan for the library has been rescheduled until the new Circulation Supervisor and Technology Services Manager have been selected sometime in January of 2016. The Trustees briefly discussed ways to market and build community awareness of library activities and programs. C. Collection Development Policy Discussion of this agenda item was tabled until the Collection Development Policy has been updated. VIII. Adjournment The meeting was adjourned at 7:OOPM. MSC (Nagler/Murray) The next meeting of the Library Board of Trustees will be held October 20, 2015 in the Library. Conference Room. Respectfully Submitted, Brad McCulley City Librarian 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: September 2015 *Burlingame Registered Burlingame Hillsborough Other Total Borrowers Adult Patrons 16,192 2,485 IF 0 18,677 Juvenile Patrons 5,883 1,332 0 7,215 Others 173 91 1,608 1,792 22,248 3,908 F 1,608 IF 27,684 Circulation Total Circulation Previous Year Percent Change Main 50,255 49,507 1.51% Easton 7,401 7,503 F -1.36% Total 57,656 57,01.C[- 1.13% E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: 1,670 a-books 478 audio a books Safari: 114 readable df Enki-e-books 181 Fli ster Online Magazines 170 (magazine checkouts On-Line Resources Databases 1,007 BPL Website 8,368 Discover and Go downloadable museum asses reservations Self Check Usage Total Items Percent of Initial Check Outs Main 24,911 81% Branch 3,392 67% Total =F28,303 11 Online Renewals Total Items Percent of Total Renewals Main 14,758 79% Branch 1,571 71% Total 16,329JI Gate Count Monthly Average per day Main 21,853 780 Branch 4,368 178 Total 26,221 958 Internet Usage Total User Sessions Main Adult Main Childrens' 3,145 Branch 0 Grand Total --- 222 S 367 Total Items Added to Collection (Main & Branch) -- ------ -- Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: September 2015 Total Number Outreach Materials Delivered 8 Community Room Usage Number of Meeting Attendance City Meetings Program 5 118 Library Meetings- PLS Info 1 15 Library Programs Great Books 1 17 Phase 2 Careers 1 45 Adult Program- Carlos Pavant - Guitarist 1 45 Safety and Security Workshop - Dr. Steve Albrecht 1 27 "Dealing with Challenging Patrons" Foundation Board Meeting 1 15 Public Meeting 1 35 Total Meetings and Programs 13 317 Conference Room Book Club 1 _ 15 Library Staff Meetings 4 22 Foundation Meetings 4 27 Neighborhood Network 2 16 Total Events 11 80 Upper Level Meeting Room Statistics Sessions Attendance 12 86 Study Room A Study Room B Study Room C Study Room D Total Sessions 54 54 77 80 265 Patrons 476 199 237 222 1134 Tech Lab Patrons 297 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: September 2015 Children's and Young Adult Programs--Main Programi-_1 Number I Attendance Preschool Story Times 4 205 Toddler Story Times 9 F 701 Baby Story Times 41 298 Total Story Times 17111,204 Special Programs for Children Firefighter Story Time =11 162 Mandarin Story Time 1 46 Spanish Story Time 1 14 Le os Story Time 1 55 Parent/Child Book Club 1 22 Homework Buddies 1 20 Total Special Programs 6 319 Special Programs for Teens Daniel James Brown Author 1 ".09 Event Teen Advisory 1 1 21 SAT Practice Test 1 22 APP Development Workshops 3 60 Total Special Programs 6 212 Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times 5 188 Toddler Story Times 4 232 Total 9 420 IF Class Visits 0 Special Programs 11 0 Page 3 BPL Main Circ by►Month 2011 vs 2012 vs. 2013 vis. 2014 vis 2015 00000 2011 2012 2013 00000 2014 2015 40000 20000 0 Easton Branch Circ by Month 2011 vs. 2012 vs. 2013 res. 2014 res. 2015 10000 2011 2012 2013 8750 2014 2015 7500 0250 5000 yavi �t 0t '� o" c�`'Oe Met 0,81 '06t ao � } e-media circulation 3000 2500 ■ Safari a-books 2000 ■ Overdrive a-books 1500 ■ Overdrive audio a-books 1000 ■ Enki a-books 500 ■ Zinio/Flipster 0 ■ TOTAL City Librarian Report to Board of Trustees October 20", 2015 Personnel. Circulation Dept has hired four new Pages; Thea Lawson, Ingrid Sinchez, Yoko Sugawara, and Connie Fang and Tech Services has promoted Jeff Mikulik as our new Library Assistant III - Tech/Lab supervisor. We are scheduled Oct 23rd to begin our interviews for Adult Svcs Manager. Cafe Update: The Cafe has been painted and the splash guards will be welded on soon. Once that has been completed Bob Schmidt and crew will do the build-out of cabinetry etc... Still waiting on a timeline from the welders Bed bugs: No bed bugs to report at this time, after speaking with our City Mgr we decided to do a sweep with a BB sniffing dog. Its $250/hr and we will use it as a baseline talking point with regard to the public or news outlets. We are taking other precautions as we can but there isn't too much we are able do other than keep our eyes open for "suspicious" books or creatures. Collection development policy: We will be looking at the old policy starting in December and hope to have it completely updated by March for your approval. News: • John Piche's last day Oct 8th— Good luck John! �.. • The Library had its end of Summer staff potluck Oct 2nd—a fun time was had by all • Had a great story time last week with the Fire Dept and one of their truck/crew with 160 patrons attending 1 Programs at the Library- Upcoming Dates: Adult Programs Sit 'n Stitch Drop In -- Every Tuesday 11:00 AM - 1:00 PM Great Books—2nd Tues of the month 10-12 Computer Help Drop-in!! Mondays 3:30-5:30pm and NOW Saturdays as well 10am -12pm in Tech/Media Lab Oct 6th Start and Grow Smart Small Business l Oam UL meeting room Oct 21' Re-Inventing Yourself And Your Career 6:45 Lane Room Oct 29th Burlingame Real Estate Stories 7pm Lane Room Teen Programs Teen Advisory Board—3`d Friday of the month 3:30-4:30 Lane Room Every Sunday—Girls Who Code 1-4pm Oct 3`d App Development Workshop grades Oct 27th Better College Essay 6pm Lane Room Family Programs First Sat of month—Mandarin Story Time — 11 AM Third Sat of month - Spanish Story Time 11 am Children Room Second Tues of month—Parent-Child Book Group for Grades 3-5 —6:00 -7:30 PM Every first Thurs of the month Legos @ your Library 4pm Lane Rm Kids Get Crafty @ Your Library—every Friday of the month 3:30-4:30 Childrens Room Oct 6th Bingo @ the Library 7pm Lane room Oct 10th You Can Make It @ Your Library Felt Making 1 lam Lane Room Oct 20th Mock Newberry Book Club 3:30 pm UL meeting room Oct 26th Halloween Puppet Show 7pm Lane Room Oct 27th Easton Pumpkin Painting 3:30 Easton Front porch Kids' Story Times Just Baby and Me Ages 0 - 18 mo. Every Friday 10:30 AM Preschool Story Times Ages 3 - 5 years old Tuesdays 10:30 AM Toddler Story Times Ages 18 mo - 3 years old Wednesdays 10:30 AM 2 Bedtime Story Time —Easton Ages 2 - 5 years old Wednesdays 7:00 PM Toddler Story Time —Easton Ages 18 mo - 3 years old Thursdays 11:30 AM 3 i i I I { Library Holiday Schedule December 31, 2015—to January 2, 2017 k i Holiday Day Date Year Number of Days i New Year's Eve Thursday— close at December 31 2015 4 hours 1:OOPM New Year's Day Friday January 1 2016 1 Martin Luther King Monday January 18 2016 1 President's Day Monday February 15 2016 1 Spring Holiday Sunday March 27 2016 1 Memorial Day Sunday & Monday May 29 & 30 2016 2 Independence Day Sunday & Monday July 3 &4 2016 2 Labor Day Sunday & Monday September 4 & 5 2016 2 Columbus Day Monday October 10 2016 1 Veterans Day Friday November 11 2016 1 Thanksgiving Wed. Close November 23 2016 4 hours S:OOpm Thanksgiving Thursday & Friday November 24 & 25 2016 2 Christmas Eve Saturday December 24 2016 1 Christmas Day Sunday December 25 2016 1 Day After Christmas Monday December 26 2016 1 New Year's Eve Saturday Close at December 31 2016 4 hours 1:OOPM New Year's Day Sunday January 1 2017 1 Day after New Monday January 2 2017 1 Year's Library Trustees Account September 30, 2015 Account No. Description Balance 5300 Centennial Ornaments $1,319.40 5310 Undesignated Donations $1,207.22 5320 Copier Fund $11,572.54 5330 Donations-Children's $176.29 5340 Duncan Collection $58,526.32 5350 Education Fund $8,507.91 5360 Farrel (Julia) Fund $8,250.64 5370 Staff Appreciation $4,179.09 5380 Volunteer Recognition $2,249.99 5390 Willert (Wayne) Fund $42,117.72 5392 Millenium Project -$14,071.88 Total $124,035.24