HomeMy WebLinkAboutAgenda Packet - LB - 2015.10.20 URLINGAME PUBLIC LIBRARY i BURLINGAME
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Board of Trustees Agenda q a
October 20, 2015—5.30pm � RPS
480 Primrose Road—Library Conference Room c L'
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for September 15,2015 Approval
IV. Correspondence and Information Information
A. Library Statistics September 2015
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—McCulley Information/Discussion
B. Foundation Report Information/Discussion
VII. UNFINISHED BUSINESS
A. Cafe Update Information/Discussion
B. Collection Development Policy
VIII. NEW BUSINESS
A. Holiday Schedule 2015-2016-2017 (Draft) Discussion
B. Trends —Randi Murray Discussion
C. Interview with Strategic Plan Consultant—Anne Marie Gold Discussion
D. Employee Recognition Event -January 2016 Discussion
E. Marketing Discussion
IX. ANNOUNCEMENTS Discussion
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURU13NOAME
Library Board of Trustee Minutes
September 15, 2015
I. Call to Order
President Donaldson called the meeting to order at 5:30PM.
II. Roll Call
Trustees Present: Kerbey Altmann, Debra Donaldson, Randi Murray,
Mike Nagler, Lisa Rosenthal
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustee Minutes
The August 19, 2015 Board of Trustee minutes were unanimously approved.
M/S/C (Rosenthal/Altmann))
IV. Correspondence and Information
A. Statistics
August 2015 Circulation statistics are 55,749 which is an 8.27% increase
over August 2014 statistics of 51,489. Easton circulation for August 2015 is
6,666 compared to 7,184 in August of 2014 which is a -7.21% decrease.
Brad acknowledged'that new methods of measuring library usage need to be
explored. For example, how can we measure success/outcomes of our
educational programs and workshops? Libraries throughout the country
are trying to develop ways to capture these types of statistics.
B. Study Room Policies
The Trustees reviewed the policies that are to be posted in each new
Study room and recommended that the last bullet point for Stucly Rooms A
& D be changed to read "Reservations may be made up to one month in
Advance."
V. A. City Librarian's Report - Highlights
1. Personnel
• Three new pages have been hired for 18 hour positions.
• An internal recruitment for a Librarian Assistant III Tech/Lab
Supervisor has been posted.
• Recruitment for the Adult Services Manger will be posted on
Calopps in mid-October.
• Recruitment in January of 2016 will be posted for the positions of
Tech. Services Manager and Circulation Supervisor due to the
retirement of Barry Mills and Amy Gettle.
• John Piche has resigned and is moving to Ohio.
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480 Primrose Road Burlingame•California 94-010-4083
Phone(650)558-7474-Fax(650)342-6295•www.burlingame.org/library
2. Library Security Seminar
Library staff attended a seminar given by Dr. Steve Albrecht, a retired
police office, on security at libraries. He particularly noted that the many
propped-open doors outside and inside our library leading to staff areas
are a security issue. Staff has taken the proper steps to resolve this
issue..
3. First Friday All Staff Meetings
The City Librarian held his first, First Friday of the month staff meeting
to discuss any topic that would affect all library staff such as customer
service, strategic planning and security issues. Staff participation was
high and staff felt the discussion was very informative. _
4. Cafe
Currently we are waiting for the county health inspector to visit
the site and approve a variance for the small sink.
• When the Caf6 opens, two of the high tables will be moved from
the teen area to the front of the cafd.
• Trustee Nagler suggested having signage stating that caf6 food and
drinks can be taken to the patron patio.
• Staff will develop a food policy.
B. Foundation Report
1. Foundation Book Sale will be held from October 16th through
October 18th. Hours for the book sale will be as follows: Friday,
Oct. 16th 12:00-5:OOPM; Sat. Oct. 17th 10:00AM - 4:OOPM;
Sunday Oct. 18th- 12:00-4:OOPM.
2. Love Your Library February 5th- Cindy Montgomery has volunteered to
help library staff with this special event for children and adults of all-
ages.
VI. Unfinished Business
A. Our Library Our Future - Ribbon Cutting-Event
The Capital Campaign Committee invited all "Our Library, Our Future"
donors to the Ribbon Cutting Event at the library in honor of their support
to the Our Library Our Future capital campaign on September-1 lth. The
donor wall was unveiled and guests were given a tour of the library
renovations. Kris Cannon organized and directed the very successful event.
B. Trustee Bios and Photos
Ray DeLara has posted photos and bios of the Trustees on the Library
Website.
C. ALA Online Services Subscription
The Trustees accepted the recommendation of President Donaldson to
subscribe to ALA online services for Library Trustees for one year at a cost
of$ 50.
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VII. New Business
A. . Kim Day-Teen Happenings
Kim gave the Trustees an over-view of what is going on in the world of teens
at the library.
• The Teen Room is very popular now that adults are not allowed in
the area at any time.
• Teen Summer Reading- 102 teens participated in the Summer
Reading program in comparison to 61 teens who participated in
2014.
• Homework Buddies is a weekly program which began on September
21St. Eighteen teens,grades 8-12,and 18 students ranging from grades 1St
through 6th make up the program. Students are paired with their teen
counterpart according to the subject matter they need help in.
• App Development Workshop is a 4 week workshop for grades 6-8
10:OOAM-12:OOPM in the Tech Room. Registration is required.
Two software engineers from Salesforce.co n are volunteering their
time to teach the workshop. Currently there are 20 students
participating. There was a wait list of 26 kids.
r Teen Advisory Board has 23 members from grades 7-12 and
meet once a month. The students are planning a MineCraft event
with a few of the teens overseeing the planning and
implementation.
• Teen Text Books supplied by Burlingame High School are now
available at the library for use on site by the students. Kim wants
to develop a teen nonfiction collection upstairs in the teen room of
\..� both sensitive and popular materials. 11
• Future Events include the Teen Finals De-stress Caf6 for the
winter and spring finals sessions, Free Comic Book Day, regular
visits to BHS during lunch hours for the Book Caf6 (book talks),
Teen Poetry Month in April and continuing practice tests and
college prep sessions.
B. Strategic Planning
Development of a strategic plan for the library has been rescheduled until
the new Circulation Supervisor and Technology Services Manager have been
selected sometime in January of 2016. The Trustees briefly discussed ways
to market and build community awareness of library activities and
programs.
C. Collection Development Policy
Discussion of this agenda item was tabled until the Collection Development
Policy has been updated.
VIII. Adjournment
The meeting was adjourned at 7:OOPM. MSC (Nagler/Murray) The next meeting
of the Library Board of Trustees will be held October 20, 2015 in the Library.
Conference Room.
Respectfully Submitted,
Brad McCulley
City Librarian
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BURLINGAME PUBLIC LIBRARY STATISTICS
Month: September 2015
*Burlingame Registered Burlingame Hillsborough Other Total
Borrowers
Adult Patrons 16,192 2,485 IF 0 18,677
Juvenile Patrons 5,883 1,332 0 7,215
Others 173 91 1,608 1,792
22,248 3,908 F 1,608 IF 27,684
Circulation Total Circulation Previous Year Percent Change
Main 50,255 49,507 1.51%
Easton 7,401 7,503 F -1.36%
Total 57,656 57,01.C[-
1.13%
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: 1,670 a-books 478 audio a books Safari: 114 readable df
Enki-e-books 181
Fli ster Online Magazines 170 (magazine checkouts
On-Line Resources
Databases 1,007
BPL Website 8,368
Discover and Go downloadable museum asses reservations
Self Check Usage Total Items Percent of Initial Check Outs
Main 24,911 81%
Branch 3,392 67%
Total =F28,303 11
Online Renewals Total Items Percent of Total Renewals
Main 14,758 79%
Branch 1,571 71%
Total 16,329JI
Gate Count Monthly Average per day
Main 21,853 780
Branch 4,368 178
Total 26,221 958
Internet Usage Total User Sessions
Main Adult
Main Childrens'
3,145
Branch 0
Grand Total --- 222
S 367
Total Items Added to Collection (Main & Branch)
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Page 1
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: September 2015
Total Number Outreach Materials Delivered 8
Community Room Usage Number of Meeting Attendance
City Meetings Program 5 118
Library Meetings- PLS Info 1 15
Library Programs
Great Books 1 17
Phase 2 Careers 1 45
Adult Program- Carlos Pavant - Guitarist 1 45
Safety and Security Workshop - Dr. Steve Albrecht 1 27
"Dealing with Challenging Patrons"
Foundation Board Meeting 1 15
Public Meeting 1 35
Total Meetings and Programs 13 317
Conference Room
Book Club 1 _ 15
Library Staff Meetings 4 22
Foundation Meetings 4 27
Neighborhood Network 2 16
Total Events 11 80
Upper Level Meeting Room Statistics Sessions Attendance
12 86
Study Room A Study Room B Study Room C Study Room D Total
Sessions 54 54 77 80 265
Patrons 476 199 237 222 1134
Tech Lab
Patrons 297
Page 2
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: September 2015
Children's and Young Adult Programs--Main
Programi-_1 Number I Attendance
Preschool Story Times 4 205
Toddler Story Times 9 F 701
Baby Story Times 41 298
Total Story Times 17111,204
Special Programs for Children
Firefighter Story Time =11 162
Mandarin Story Time 1 46
Spanish Story Time 1 14
Le os Story Time 1 55
Parent/Child Book Club 1 22
Homework Buddies 1 20
Total Special Programs 6 319
Special Programs for Teens
Daniel James Brown Author 1 ".09
Event
Teen Advisory 1 1 21
SAT Practice Test 1 22
APP Development Workshops 3 60
Total Special Programs 6 212
Easton Story Times & Special Programs
Number Attendance
Story Times
Preschool Story Times 5 188
Toddler Story Times 4 232
Total 9 420
IF
Class Visits 0
Special Programs 11 0
Page 3
BPL Main Circ by►Month 2011 vs 2012 vs. 2013 vis. 2014 vis 2015
00000 2011
2012
2013
00000 2014
2015
40000
20000
0
Easton Branch Circ by Month 2011 vs. 2012 vs. 2013 res. 2014 res.
2015
10000 2011
2012
2013
8750 2014
2015
7500
0250
5000
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�t 0t '� o" c�`'Oe Met 0,81 '06t
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e-media circulation
3000
2500
■ Safari a-books
2000
■ Overdrive a-books
1500 ■ Overdrive audio a-books
1000 ■ Enki a-books
500 ■ Zinio/Flipster
0 ■ TOTAL
City Librarian Report to Board of Trustees
October 20", 2015
Personnel. Circulation Dept has hired four new Pages; Thea Lawson, Ingrid Sinchez,
Yoko Sugawara, and Connie Fang and Tech Services has promoted Jeff Mikulik as our new Library
Assistant III - Tech/Lab supervisor. We are scheduled Oct 23rd to begin our interviews for Adult Svcs
Manager.
Cafe Update: The Cafe has been painted and the splash guards will be welded on soon. Once that has
been completed Bob Schmidt and crew will do the build-out of cabinetry etc... Still waiting on a
timeline from the welders
Bed bugs: No bed bugs to report at this time, after speaking with our City Mgr we decided to do a
sweep with a BB sniffing dog. Its $250/hr and we will use it as a baseline talking point with regard to
the public or news outlets. We are taking other precautions as we can but there isn't too much we are
able do other than keep our eyes open for "suspicious" books or creatures.
Collection development policy: We will be looking at the old policy starting in December and hope to
have it completely updated by March for your approval.
News:
• John Piche's last day Oct 8th— Good luck John!
�.. • The Library had its end of Summer staff potluck Oct 2nd—a fun time was had by all
• Had a great story time last week with the Fire Dept and one of their truck/crew with 160
patrons attending
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Programs at the Library- Upcoming Dates:
Adult Programs
Sit 'n Stitch Drop In -- Every Tuesday 11:00 AM - 1:00 PM
Great Books—2nd Tues of the month 10-12
Computer Help Drop-in!! Mondays 3:30-5:30pm and NOW Saturdays as well 10am -12pm in Tech/Media
Lab
Oct 6th Start and Grow Smart Small Business l Oam UL meeting room
Oct 21' Re-Inventing Yourself And Your Career 6:45 Lane Room
Oct 29th Burlingame Real Estate Stories 7pm Lane Room
Teen Programs
Teen Advisory Board—3`d Friday of the month 3:30-4:30 Lane Room
Every Sunday—Girls Who Code 1-4pm
Oct 3`d App Development Workshop grades
Oct 27th Better College Essay 6pm Lane Room
Family Programs
First Sat of month—Mandarin Story Time — 11 AM
Third Sat of month - Spanish Story Time 11 am Children Room
Second Tues of month—Parent-Child Book Group for Grades 3-5 —6:00 -7:30 PM
Every first Thurs of the month Legos @ your Library 4pm Lane Rm
Kids Get Crafty @ Your Library—every Friday of the month 3:30-4:30 Childrens Room
Oct 6th Bingo @ the Library 7pm Lane room
Oct 10th You Can Make It @ Your Library Felt Making 1 lam Lane Room
Oct 20th Mock Newberry Book Club 3:30 pm UL meeting room
Oct 26th Halloween Puppet Show 7pm Lane Room
Oct 27th Easton Pumpkin Painting 3:30 Easton Front porch
Kids' Story Times
Just Baby and Me
Ages 0 - 18 mo. Every Friday 10:30 AM
Preschool Story Times
Ages 3 - 5 years old
Tuesdays 10:30 AM
Toddler Story Times
Ages 18 mo - 3 years old
Wednesdays 10:30 AM
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Bedtime Story Time —Easton
Ages 2 - 5 years old
Wednesdays 7:00 PM
Toddler Story Time —Easton
Ages 18 mo - 3 years old
Thursdays 11:30 AM
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Library Holiday Schedule December 31, 2015—to January 2, 2017
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Holiday Day Date Year Number
of Days
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New Year's Eve Thursday— close at December 31 2015 4 hours
1:OOPM
New Year's Day Friday January 1 2016 1
Martin Luther King Monday January 18 2016 1
President's Day Monday February 15 2016 1
Spring Holiday Sunday March 27 2016 1
Memorial Day Sunday & Monday May 29 & 30 2016 2
Independence Day Sunday & Monday July 3 &4 2016 2
Labor Day Sunday & Monday September 4 & 5 2016 2
Columbus Day Monday October 10 2016 1
Veterans Day Friday November 11 2016 1
Thanksgiving Wed. Close November 23 2016 4 hours
S:OOpm
Thanksgiving Thursday & Friday November 24 & 25 2016 2
Christmas Eve Saturday December 24 2016 1
Christmas Day Sunday December 25 2016 1
Day After Christmas Monday December 26 2016 1
New Year's Eve Saturday Close at December 31 2016 4 hours
1:OOPM
New Year's Day Sunday January 1 2017 1
Day after New Monday January 2 2017 1
Year's
Library Trustees Account
September 30, 2015
Account No. Description Balance
5300 Centennial Ornaments $1,319.40
5310 Undesignated Donations $1,207.22
5320 Copier Fund $11,572.54
5330 Donations-Children's $176.29
5340 Duncan Collection $58,526.32
5350 Education Fund $8,507.91
5360 Farrel (Julia) Fund $8,250.64
5370 Staff Appreciation $4,179.09
5380 Volunteer Recognition $2,249.99
5390 Willert (Wayne) Fund $42,117.72
5392 Millenium Project -$14,071.88
Total $124,035.24