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HomeMy WebLinkAboutMin - LB - 2015.08.18 BURL NOAMI : Library, Board of Trustees Minutes August 18,,2015 'I. Callao Order Debra Donaldson (president) called the meeting to order at 5:30. II. Roll Call Trustees Present: Kerbey Altmann and Lisa Rosenthal by phone, Mike Nagler, Debra Donaldson, Randi Murray Staff Present: Brad McCulley, City Librarian Introductions were made all around and congratulations extended to our new library trustee, Randi Murray.Randi brings a wealth of experience relevant to the library board including time on the Berkeley Library Board and her years working in the publishing industry. She currently sits on the board for the Neuro-Oncology Gordon Murray Caregiver Program at UCSF in honor of her late husband. III. Library Board of Trustee Minutes The June 16, 2015 Board of Trustee minutes were unanimously approved. MIS/C (Rosenthal/Altmann) IV. Correspondence and Information A. Statistics Circulation for June and July were reviewed and it was noted that while activity has improved now that construction has been completed it lags 5% from last year. This is consistent with recent national library statistics showing a trend for decreased circulation over the last decade. It was noted that 2013 appears to be an outlier in our data, on the high side, compared to other recent years. Brad will follow up to see if any explanation for this resides in the method of data collecting etc. B. Study Rooms Patron use of the study rooms increased 40% (339 to 485) from June to July. C, PLS Subject Browsing Method Brad noted that some members of the PLS are now using a subject browsing method for organizing the stacks rather than the Dewey decimal system. It was suggested we visit the Millbrae library to see how this is being done. A "soft change" could be achieved at BPL by adding elevated subject signage over the stacks while maintaining the Dewey system. V. No members of the public attended. VL. Reports i4. City Librarian Adult summer reading, (500 participants!) Fun nights and children's summer reading all had excellent attendance and.were considered very successful. 48o Primrose Road Burlingame California 94010-4083 Phone(650)558-7474'Fax(650)3426295•www.burtingame.org/library The indoor mechanical check-in system needed apart replaced and this was done in a timely fashion by the manufacturer. Signage will be added outside to direct attention to the outdoor mechanical check-in which is up and running. Soft date for installation of Cafe cabinets is Sept. 14. B.-Foundation All donations are now in receipt which completes the campaign for OLOF reflecting an exceptional fundraising effort by the Library Foundation and the continued generosity of our patrons.A data base of donors is being updated and an effort is underway to identify expertise/contract to improve functionality/flexibility of the Foundation Website. Foundation meetings are held on the 2nd Thursday of every month in the Lane Room with no meetings in July and December. Randi Murray will attend Sept. 10th for the trustees. The 2016 author luncheon will be May 7th at Green Hills CC. Two authors, Jan Ellison and David Talbot, have agreed to present. Lisa Rosenthal is working with Janice Scattini on this and Randi Murray may have additional contacts in the Bay Area for the third slot. * VII. Unfinished Business A. OLOF as above B. Donor Wall will be installed Sept. 2nd. It only takes a day. Ribbon cutting is Sept. 11. Plaques are already installed inside the library. C. Library Website Update -Trustees agreed to have photos taken at next meeting by Ray DeLara. Deb Donaldson asked trustees to bring a short, one paragraph "bio" to the next meeting. John Piche will upload these materials to the library section of the city website. The City Librarian also invited the trustees to a future staff meeting for purposes of introduction. The date and timing is TBD and will be communicated to trustees. D. Study reservation policies- Brad shared printouts of signs to be posted at study rooms. Deb Donaldson requested electronic version to distribute to trustees. It was suggested that a line be added to direct patrons on where to sign up for study rooms. VIII. New Business ^ A. The trustees discussed the nomination of the next trustee for President. Trustee Nagler was agreeable to hold the position starting in October. Trustee Donaldson would continue as President for the month of September. Trustee Donaldson agreed to take the role of Secretary. The Trustees passed a motion to nominate and appoint Mike Nagler President and Deb Donaldson Secretary of the Library Board of Trustees for the term beginning October 1, 2015 and ending June 30, 2016 M/S/C. B. In the interest of time the ALA meeting report was postponed. C. The trustees were informed about a regular patron who carries his possessions with him to the library. Currently they are left in front of the library in order to minimize making an obstacle inside the library. They are not considered an immediate safety issue so the trustees asked the City Librarian to follow up with local resources for further advice on the situation. D. Brad McCulley also informed the trustees that electrical improvements for the library are occurring in the near term which include installation of closed circuit monitoring. It was agreed that for patron safety cameras also be installed in study rooms. IX. Adjournment A. The meeting was adjourned at 7:10. The next meeting of the Library Board will be Sept. 15, 2015 in the Library Conference Room. Respectfully Submitted K Bra cCulley Ci Librarian L