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HomeMy WebLinkAboutAgenda Packet - LB - 2015.06.16 URLINGAME PUBLIC LIBRARY BCI fLINGAME 1 Board of Trustees Agenda q _ June 16, 2015—9 30pm °a P 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for May 19, 2015 Approval IV. Correspondence and Information Information A. Library Statistics May 2015 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—McCulley Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Our Library Our Future Information `.- B. Joint Council Commission Meeting on June 15,2015 Information C. Donor Wall and Plaques Information VIII. NEW BUSINESS A. Summer Meeting Schedule Discussion B. Trustee Website Information C. New Trustee Position Information IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California N%.. BURUMP/�'�Mf Library Board of Trustee May 19, 2015 I. Call to Order President Deborah Donaldson called the meeting to order at 5:30 pm. II. Trustees Present: Kerbey Altmann, Mike Nagler, Deborah Donaldson, Lisa Rosenthal, Betsy Corcoran Staff Present: Brad Mc Culley, City Librarian Public: Joanna Storey III. Library Board of Trustee Minutes The minutes of the April 21, 2015 meeting were unanimously approved. M/S/C (Altmann/Nagler) ^ IV. Correspondence and Information A. Statistics: April 2014/2015-Brad mentioned some folks haven't realized that the Main Library has reopened. It will be a gradual return to patronage. Stats for new study rooms will be available next month. Trustee �. Rosenthal suggested that down the road the study rooms should be publicized in the city enews Trustee Corcoran asked what the guidelines are for use of the study rooms and reservations. Brad mentioned that these guidelines are "in beta." Right now reservations are done through library admin. Looking toward the future,the librarians will look into some kind of online registration system. B. Discussion of marketing efforts: Trustee Nagler raised his concern that the sign announcing the reopening outside the Main Library seems a little funky. He suggested having a brighter banner with more vibrant colors.Trustee Rosenthal suggested it say"Come check us out! Open and renovated!" Trustee Nagler noted the Burlingame realtor roundtable will make an announcement about how BLF picks up used books and will also mention the library reopening and renovation. He also suggested that Brad do a guest column for the SM Daily Journal about the reopening of the library. 48o Primrose Road Burlingame•California 94010-4o83 Phone(650)558-7474•'Fax(650)342-6295•www.burlingame.org/library V. A. City Librarian's Report Brad is looking into hiring new pages.The librarians are gearing up for summer reading. The library will do adult summer reading along the lines of One Book, One Community. The adult program will have as a requirement to participate in several library programs about the book.June 6th is the kick-off date. The Scan it PS 80 photo scanner will soon be up and running. It will be able to scan VHS tapes as well. John Piche's second place entry in the grant competition for lending Kindles will probably be funded by the RLF. With this program the library will be able to download books not available on Overdrive and lend out Kindles to patrons Ray Delara and John are in the final round on a third grant from the state for the W.H.E.E.L.S. library bike. The Library truck cannot be driven by anyone who is not a library employee.A work around is in place. B. Foundation Report The Book and Author Luncheon was a huge success. Final figures for the event will be available at the next-meeting. VL Unfinished Business A. Our Library Our Future Signage is in process and there is still work to do on the donor wall. We have most plaque verbage in place. Cafe floor work will be done next week. It will be smelly so a lot of the work will be done at night so as not to disturb employees and patrons.We are anticipating an August opening. Jeannine is still finalizing the budget for the project.Trustees will be paying for overage. The CD units that have been,ordered do not hold the library's whole collection and we will need 3 more CD units. Each unit costs $7,000. Brad will get us firmer numbers on the total budget as soon as possible. L B. Joint commission meeting June 15. �.. Trustee Donaldson will send talking points to trustees Nagler and Rosenthal. Trustees Donaldson, Nagler and Rosenthal will attend the meeting. VIII. New Business A. Patron complaints Trustee Altmann got a phone call from an angry patron because sprinklers at the library were spraying water on the sidewalk. Brad explained that the City has gone to 2-day watering at night protocol. Trustee Altmann asked what procedure the library has for patrons registering complaints. Brad will look into making sure librarians are aware of how to get a message to the board and be aware of agenda and board meetings. Brad mentioned that most comments have been positive about the renovation. Trustee Donaldson asked that librarians be aware that patrons are welcome at our meetings. Brad said our new website will also have a place for comments. Trustee Nagler reiterated his request for a survey of patrons. Brad said he is considering conducting a strategic planning process and the survey would be rolled into that. IX. Announcements A. Trustee Corcoran announced that her last trustee meeting would be today as she will be out of town for the next meeting. She expressed her gratitude for being part of the board. She informed the other trustees that the black box on top of the cabinets in the trustee conference room is our time capsule from our anniversary event. Trustee Donaldson thanked her for her passion,insight,and diplomacy. B. Trustee Rosenthal informed the board that there will be a Bay Area Book Festival free to the public on June 6 and June 7. 300 authors will be present to give talks. Information is available at www.baybookfest.org. X. Adjournment The meeting was adjourned at 7:00 p.m.The next meeting of the Library Board of Trustees will be held on June 16, 2015 in the Library Conference Room at 5:30 p.m. M/S/C (Corcoran/Altmann) Respectfully Submitted Brad McCulley City Librarian BURLINGAME PUBLIC LIBRARY STATISTICS Month: May 2015 *Burlingame Registered Borrowers I Burlingame Hillsborough Other 1ETotal Adult Patrons 15,788 2,449 O 18,237 Juvenile Patrons 11 5,749 1,312 0 11 7,061 Others 188 11 1,571 1 770 11 21,725 3,7721F 1,571 1 E 27,068 Circulatio F Total Circulation Previous Year Percent Change Main 48,744 51,813 -5.92% Easton7,020 7,261 -3.32% Total ==I 55,764 59,074 -5.60% E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,354 audio a books 491 Safari: 148 readable pdf Enki-e-books 35 Fli ster Online Magazines 175 (magazine checkouts On-Line Resources Databases 1,168 BPL Website 7,787 Discover and Go downloadable museumasses 43 reservations Self Check Usage ITotal Items Percent of Initial Check Outs Main 24,123 81% Branch 3,202 69% Total 27,325 Online Renewals Total Items I Percent of Total Renewals Main 14,772 83% Branch 1,823 80% Total 16,595 Gate Count Monthly Average per day Main 24,011 827 Branch 4,254 Total 28,265 Internet Usage Total User Sessions Main Adult 3,201 Main Children' Branch 423 Grand Total 3,624 [Total Items Added to Collection (Main Ss Branch) 1,258 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: May 2015 Total Number Outreach Materials Delivered 11 Community Room Usage Number of Meetings Attendance City Meetings- Env. Council, AFSCME —21127 Library Meetings- PLS Info I F- 1 20 Public Meetings 1 45 Library Educational Programs Great Books, Small 2 65 Business Seminar - Ron Visconti Foundation 1 20 Girls Who Code 4 160 Total Educational Programs and Meetin s 11 337 Adult Programs Yoga Meditation 1 20 Historical Society - Two Notable Women & 3 Mansions 1 35 Zero Waste Challenge 1 39 Total Adult Programs 3 94 Total Meetings and Programs 14 �— 346 Conference Room Book Club 1 15 Library Staff Meetings 6 13 Foundation Meetings 1 5 Trustee Meeting 1 7 Neighborhood Network 1 8 Total Events 9 48 Upper Level Meeting Room 14 98 Study Room Statistics Study Room A Study Room B Study Room C Study Room D Total Sessions 60 38 60 64 222 Patrons 136 102 155 182 575 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: May 2015 Children's and Young Adult Programs--Main 11 1 Number Attendance Preschool Story Times 4 229 Toddler story Times 8 1 548 Baby Story Times 4 F 272 Total Story Times 16 1,049 Special Programs for Children Le os at the Library 1 75 Maker 1 18 Bingo 1 39 Dad and Me 1 134 Parent/Child Book Club 1 16 Comic Art Workshop 1 28 Mandarin Story Time 1 125 Kids Get Crafty 4 220 Total Special Programs for Children 11 555 Special Programs for Teens Teen Advisory....................................... 1 14 O en Mic Night 1 8 Poetry Contest 1 7 Comic Book Workshop 1 28 Crafts 1 8 FinalsCaf6................................................ 1 30 Free Comic Book Day 1 1 130 Total 7 225 Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times 4 129 Toddler Story Times 4 318 Total Story Times 8 447 Class Visits 1 H8 Special Programs 0 L Page 3 Easton circulation- Google Sheets P i of 1 Easton Circulation a barrymlls,@gmail.com — File Edit View Insert Format Data Tools Add-ons Help All changes saved in Drive Comments Share 0 / Click the area of the chart you want to edit Advanced edit... Publish chart Save image Delete chart Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014 vs.2015 10000 2011 2012 2013 2014 8750 2015 7500 6250 5000 January March May July September November February April June August October December Sheet1 Chart1 G --_-1— ..-..... A-1-,.-4-1A/1D-T T1n,1E)nUrI);')r 7.11.\TAT%4V -AnZrACa-12_P)„1VA1,-A;t /x(115 / I BPL Cin Circulation- Google Sheets A 1 of 1 BPL Main Circulation ft barrymlisl@gmail.com File Edit View Insert Format Data Tools Add-ons Help All changes saved in Drive Comments Share / Click the area of the chart you want to edit Advanced edit... Publish chart Save image Delete chart BPL Main Circ by Month 2011 vs 2012 vs.2013 vs.2014 vs 2015 80000 2011 2012 2013 2014 60000 2015 OEM 40000 20000 0 January March May July September November February April June August October December Sheetl Chart1 V► ,- _ _/-1 11 n A Tint_ T r7 n n7nnAATM, .t-, i T—nD—+-D DA f rD,rVr1F,TCV/, rA;t t.. .�7.n�5 e-media circulation 2500 2000 ■ Safari a-books 1500 ■ Overdrive a-books ■ Overdrive audio a-books 1000 ■ Enki a-books 500 ■ Zinio/Flipster 0 ■ TOTAL ��� pp' City Librarian Report to Trustees ...� Tues June 16th, 2015 Personnel—Circulation Dept has hired Leslie McDaniel and Chelsie Bell as new pages so we welcome them into the fold and the recruitment for an 18 hr/week Library Assistant position begins this week. Tech Svcs is starting recruitment for a 30 hr/wk cataloger and Library Assistant III Tech/Lab supervisor. News— • Congrats to Maryam Refahi and Ray "Cecil B" DeLara for their ALA PR Awards!! Maryam received hers for the Summer Reading Log 2014 and Ray for his famous Instagram #bookfaces. They will receive their awards June 28" in San Francisco at the ALA Conference • Summer Reading Kick-off was a big success Sat June 61 with PhotoBooth, face painting, balloons, crafts, treats, and a steel drum band!! And of course plenty of Summer Reading sign-ups! f • We have almost completed a deal with Discover Books, a company that will take our donation discards, pay us by the pound for books, remove books after a book sale, and keep books out of the landfill. Millennium Project—Signage is 95% complete (need to move RETURNS sign). Cafe floor is complete, plumbing almost complete, and cafe architect has almost completed the design plans. John Klug hopes to be done with the project by the end of this month. Programs at the Library - Upcoming Dates: Adult Programs Sit 'n Stitch Drop In-- Every Tuesday 11:00 AM - 1:00 PM (June 2, 9 16, 23, and 30) Great Books -- I"Tues of the month 10-12 Computer Help Drop-in is back!! Mondays 3:30-5:30 in Tech/Media Lab 1 June 17th CEC Film "Fed Up" 7pm Lane Rm June 241" Summer Reading Film Fest"Pride and Prejudice" (2005) 6:30 Lane Rm June 25th Sumer Reading Adult Book Discussion: Pride and Prejudice 10:30-11:30am LaneRm Teen Programs Teen Advisory Board—3`d Friday of the month 3:30-4:30 Lane Rm Every Sunday— Girls Who Code 1-4pm June 201h New SAT/ACT Combo Test 11-3:30 Lane Rm June 22nd Summer Teen Event DJ Workshop for grades 6-12 4pm Lane Rm June 27' Class of 2K15 Young Adult Author Event 3pm Lane Rm June 291h Summer Teen Event: Lip Sync Showdown 4pm Lane Rm Family Programs First Sat of month—Mandarin Story Time— 11 AM Second Tues of month—Parent-Child Book Group—6 -7:30 PM (on hiatus until Sept) June 4th Legos @ your Library 4pm Lane Rm June 6th Mandarin Story Time 11 am Childrens Rm June 8th Easton Summer Reading Kick-off 6:30 June 16th Family fun Night—Magic Show 5pm & 7pm Lane Rm Tickets Req June 23`d Family fun Night—Puppet Show 5pm & 7pm Lane Rm Tickets Req June 30 Family fun Night—Clown Show 5pm& 7pm Lane Rm Tickets Req Kids' Story Times Just Baby and Me Ages 0 - 18 mo. Every Friday 10:30 AM Preschool Story Times Ages 3 - 5 years old Tuesdays 10:30 AM Toddler Story Times Ages 18 mo - 3 years old Wednesdays 10:30 AM Thursdays 10:30 AM Bedtime Story Time—Easton Ages 2 - 5 years old Wednesdays 7:00 PM Toddler Story Time—Easton Ages 18 mo - 3 years old -� Thursdays 11:30 AM 2