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HomeMy WebLinkAboutMin - LB - 2015.04.21 BURUMOAMI : Library Board of Trustee Minutes April 21, 2015 I. Call to Order President Donaldson called the meeting to order at 5:30PM. II. Roll Call Trustees Pre-sent: Kerbey Altmann, Betsy Corcoran,- Debra Donaldson, Mike Nagler, and Lisa Rosenthal Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder III. Library Board of Trustee Minutes The minutes of the March 17, 2015 Board of Trustee minutes were unanimously approved. M/S/C (Rosenthal/Altmann) IV. Correspondence and Information A. Statistics 1. March Circulation 2014/2015 - The Trustees noted-that circulation in March of 2014 was lower due to the construction on Burlingame Avenue. Renovation of all three floors of the library beginning August 2014 to March 2015 again affected circulation statistics by lowering `-- them to 36,614 in 2015 in comparison to 56,874 in March of 2014. 2. Discussion of Current.Relevancy of Statistics • Trustee Rosenthal noted that libraries are not just about books anymore and questioned whether the statistics we are currently tracking are really representative of library usage. • Brad called attention to the PLS Circulation Statistics for the years 09/10 through 2013/2014, that were included in the board packet, which give a circulation comparison of other libraries in the county. • Other comparisons that might be meaningful are web hits, internet sessions, and use of new meeting and study rooms. • Trustee Corcoran encouraged the staff to conduct a patron survey that would measure which library services are considered most useful and also reflects patron's ideas for new or additional services. An example would be "what types of programs do patrons want". • Events and programs should be made available to real estate companies to give to their clients. V. A. City Librarian's Report - Highlights 1. Personnel-.Julie Dean has been hired as an hourly librarian to assist in both the Reference and Children's Departments. Klara Kim will return from maternity leave on April 28th. 48o Primrose Road Burlingame•California 940io-4o83 Phone(650)558-7474Fax(650)342-6295'www.burlingame.org/library 2. Millennium 0 On March 24th the main floor was opened to the public. �,- • Composite counter-tops were installed at both the Children's desk and the joint Reference and Circulation desk. • Group 4 will have the room signage installed in mid-April. • Date for the completion of the Donor Wall has not been confirmed. • Foundation book store has opened and is very popular. • The Foundation's annual Spring Book Sale was held April 8th through April 12th and was very successful. 3. Summer Reading Kathy Von Mayrhauser and Brad McCulley met with San Mateo County Representatives and Susan Hildreth in an effort to find a compromise regarding Measure A funding of the Summer Learning program and our hybrid program of 2014. A Compromise was not reached and therefore Burlingame Library will not have access to the $1,000 scholarship this year. Brad advised the Trustees that the Burlingame Lions Club will provide a scholarship in the amount of$1,000 for our summer'reading program. B.Foundation Report Book and Author Luncheon -The event is sold out at 224 guests. There is $21,000 in underwriting and $19,500 in ticket sales. Currently our auction has raised $10,900 (5% fee will be deducted when processed). VI. Unfinished Business A. Our Library Our Future 1. The Our Library Our Future Campaign currently had confirmed donations and pledges of$986,000 as of April 15, 2015. This week the Russell Beade School, a local non-profit, gave the campaign a donation of $31,200.- The campaign has now reached its million dollar goal. 2. Trustee Corcoran again noted that most projects have cost overruns and in the event this may occur, they should be prepared to consider requesting additional monies to support the project as previously discussed at the October 2014 meeting. 3. The Trustees requested that they be provided with a statement of expenses upon completion of the project. B. Joint Council Commission Meeting on June 15, 2015 The purpose of this meeting is for the Trustees to inform the City Council members of the new services and programs that the Library is offering to its patrons now that the remodel has roared completion. Mandarin story time is an example of a successful new program with an average attendance of 50 children per each monthly session. The 3rd Saturday in May the Children's Dept. will introduce a Spanish story time. Trustees Altmann, Rosenthal, and Donaldson will represent the Library Board. C. New Internet Policy The Trustees reviewed the changes previously requested at the last board meeting and unanimously passed the motion of Trustee Rosenthal to approve the Internet Policy as amended. M/S/C (Rosenthal/Nagler) �. 2 VII. New Business A. Cafe Agreement Brad reviewed the agreement with the Trustees and noted that he wanted to discuss certain aspects with Kathleen Kane such as stipulations for vendor not completing:commitment of a 3 year term. The Library Foundation is covering the cost of the Cafe., Only one proposal to manage the Cafe was received B. Donor Wall and Plaque Funding The Trustees unanimously approved th't motion of Trustee Corcoran to cover the cost of the Donor Wall up to$26,200. M/S/C (Corcoran/Rosenthal). C. Donor Wall The Trustees discussed the possibility of funding additional donor plates to recognize individuals who have continually supported the Library and Foundation both financially and as volunteers. VIII. Adjournment The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of Trustees will be held May19, 2015, in the Library Conference Room at 5:30PM. M/S/C (Altmann/Nagler) Respectfu Submitted, 4BraacCul y City Librarian L 3