Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 2015.03.07 URLINGAME PUBLIC LIBRARY BURLINGAME r Board of Trustees Agenda _ March 17, 2015—5:30pm oe 1 480 Primrose Road—Lane Community Room c �`'R SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for January 20, 2015 Approval IV. Correspondence and Information Information A. Library Statistics February 2015 V From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Our Library Our Future Information/Discussion B. Donor Wall t Information/Discussion C. Joint Council Commission Meeting on Junejfi'"2015 VIII. NEW BUSINESS A. New Internet Policy Discussion/Approval B. Trustee Approval of Funding for Griffith Plaque Approval C. Funding as Needed for City Librarian's Retirement Event Discussion/Approval D. Trustee Plan for Recognition of Pat Harding for her career at Discussion/Approval the Burlingame Public Library IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California MUM OAME Library Board of Trustee Minutes February 17, 2015 I. Call to Order President Donaldson called the meeting to order at 5:30PM. II. Roll Call Trustees Present: Kerbey Altmann,Betsy Corcoran, Debra Donaldson, Mike Nagler, and Lisa Rosenthal Staff Present: - Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustee Minutes The January 20, 2015 Board of Trustee minutes were unanimously approved. M/S/C (Rosenthal/Nagler IV. Correspondence and Information A. Statistics Easton's January circulation statistics showed an 11.67 percent increase over January of,2014. Circulation at the main library is still down from last year due to the construction. B. E-Books E-Books continue to be popular with our patrons. Staff is considering Baker 8v Taylor as a new vendor for e-books. Baker and Taylor can provide a larger variety of product, as well as a reduction in cost. The Foundation has agreed to fund e-books in the amount of$40,000 which is $20,000 more than was budgeted for 2014. C. Trustee Account The Trustees discussed the different funds that make up the Trustee Account Some funds are designated for specific library projects. It was noted that the Willert (Wayne) Fund) is not a designated fund and can be used for general library purposes. Pat requested that the Trustees allocate funds in the amount of$2,500 to the Staff Appreciation;account for the a 6 _ fiBaal year. The Trustees passed the motion of Trustee Rosenthal to mo e 0 from the Copier Fund to the Staff Appreciation account. M/S/C (Rosenthal/.Corcoran). i V. A. City Librarian's Report - Highlights 1. Personnel-.On January 30Th staff members participated in a workshop on "Dealing with Difficult People" presented by Edmund Otis. 2. Millennium Project • Project on Schedule - Children's Dept. will open on March lgt; Easton will resume regular hours on this date. Main Level is scheduled to open in mid-March. • Cafe Design and Architecture has been hired at a cost of$3,000 to design the 63 square foot cafe. There are specific requirements that have to be adhered to in-order to have the cafe meet the building and health codes. 48o Primrose Road Burlingame•California 94010-4o83 Phone(650)558.7474•Fax(650)'342-6295•www.burlingame.org/library i • The Foundation has allocated $15,000 to fund the Cafe project. • The Request for Proposal is being reviewed by the City Attorney, Kathleen Kane. The proprietor of Cafe Roma in Millbrae has expressed an interest in managing the Cafe: The Request for Proposal will include a stipulation that the Foundation and Trustees will have access to 'the cafe for their events. 3. Poetry Month Children's Librarian Kim Day is initiating Teen Poetry Month in April of this year. 'In addition to Reference Librarian Brenda Chavez, Trustees Nagler and Rosenthal have volunteered to judge The event. B. Foundation Report The Foundation has agreed to allocate funds to the library in the total amount of$168,550 for the year 2015.- • Request for Programs (Children',5, Teen, Adult, Summer Reading Kickoffl $ 32,550 • Request for Collections $ 120,000 • Pitch Your Idea Grant $ 1,000 • Library Cafe $ 15 600 VI. Unfinished Business A. Donor Wall 1. Update - Pat updated the Trustees on the progress of the new donor wall and noted that it would probably not be completed until May. Donations to the donor wall in the amount of$1,000 can be made until December 2015. The capital campaign committee has discussed having a \.. donor/ribbon cutting event pxpon completion of the donor wall. 2. Design Features -The Capital Campaign Committee and the Foundation Board agreed toa final version of the donor wall designed by Andrea Gifford of Group 4. Pat brought the materials that will be used to construct the wall and the finalized design to the meeting for the Trustees to observe and discuss. • $1,000 plus donor- plaque will be made of white acrylic - • $5,000 plus donor- plaque will-be made of white acrylic • $10,000 plus donor- plaque will be made of stainless steel • _ $20,000 plus donor-7 plaque will be made of white acrylic • $50,000 plus donor-;plaque will be made'of stainless steel •. The size of the plaque is determined by the amount of the donation. • A letter will be sent requesting donors to indicate,in detail the specific inscription they wanton their plaque:A return envelope will be enclosed to facilitate the process. • The wall itself is-a wood panel. The Trustees unanimously passed the motion of Trustee Corcoran to approve the Donor Wall as presented by the City Librarian. Corcoran/Altmann) B. Our Library Our Future The campaign is close to reaching its goal of$1 million. Some donor pledges will be completed in December pf 2015. 2 VII. New Business A. New Internet Policy Kathleen Kane, the City Attorney, is reviewing the policy. B. Summer Reading and Family Fun Night The Trustees advised Pat that they;want to fund an extra session for each Family Fun Night as they did last year. The Trustees unanimously passed the motion of Trustee Corcoran to alloQate $ 2,450 from the Trustee Copier Fund to the Family Fun Night program budget C. Joint Council Commission Meeting. The City Council has expressed an interest in meeting with members of each City Commission. Trustee Corcoran requested that the City Librarian obtain more information regarding the meeting including options for dates. VIII. Announcement A. Spanish Language Collection Trustee Corcoran inquired into the status of the library's Spanish Language Collection and programs for patrons who.speak only Spanish. Betsy encouraged Pat to bring this issue up with her staff for discussion and develop a systematic plan to determine and address the needs of the Spanish speaking community. B. World Language Collection Teen and Children's Librarian, Kim Day purchases the books for the World Language collection. Spanish reading materials make up the largest part of the collection. This is due to the Spanish Immersion Program at McKinley Elementary School, as well as the large number of Spanish speaking members of the community. Kim is also currently processing new Chinese, Japanese and Korean language'children's books. C. Acknowledgement for Jeffery'and Deborah Griffith Trustee Nagler initiated a discussion as to the possibility of recognizing the Griffith's continued service and financial support of the library. The Trustees decided to dedicate a plaque on the riew donor wall in their honor. Therefore, the Trustees unanimously passed Trustee Nagler's motion to designate $10K of its contributions to the Capital Campaign to celebrate and thank Jeffery and Deborah_Griffith for their years of work in support of the Library. D. Wording on the Plaque The Trustees agreed that the wording on the plaque should read as follows: "In celebration of the many contributions of Jeffery and Deborah Griffith to the Burlingame Library." IX. Adjournment The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of Trustees will be held March 17 2015, in the Library Conference Room at 5:30PM. M/S/C (Kerbey/Corcoran) Resp ully Sub Patricia Harding City Librarian �. 4 BURLINGAME PUBLIC LIBRARY STATISTICS Month: February 2015 *Burlingame Registered Borrowers Burlingame �1 Hillsborough Other Total __ �[ - 1E Adult Patrons 15,514 2,435 0 17,949 Juvenile Patrons 5,679 1,301 0 6,980 Others 191 12 1,530 1,733 21,384 3,748 F 1,530 IF 26,662 *The second half of the patron purge was completed in February 2015. Circulation =F Total Circulation Previous Year Percent Change Main E 22,689 1 52,583 -56.85% Easton 9,941 6,205 F 60.21% Total 32,639 58,788 -44.50% E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: 1,409 a-books- audio a books 460 Safari: 130 readable df Enki-e-books il 13 Fli ster Online Magazines (magazine checkouts147 On-Line Resources Databases 1,045 BPL Website 6,043 Discover and Go downloadable museumasses 40 reservations Self Check Usage Total Items Percent of Initial Check Outs Main 10,964 ?5% Branch 4,645 62% Total 15,609 Online Renewals I Total Items Percent of Total Renewals Main 5,053 75% Branch 1,738 75% Total 6,791 Gate Count Monthly 11 Average per day Main 17,37611 644 Branch Feb. 6th - Feb. 28th 5,102 269 Total 22,478 913 "People Counter not working at Easton February 152-Feb. 5th. Internet Usage Total User Sessions Main Adult 2,433 Main Childrens' F Fclosed - construction Branch Grand Total 2,682 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: February 2015 Total Items Added to Collection (Main & Branch):]. 1,165 Total Number Outreach Materials Delivered' 19 Community Room Usage Number of Meetings Attendance City Meetings- Env. Council, Fire Dept. Workshop 4 47 Workers' Comp. Meetings Staff Event- 2 45 Public Meetings 2 90 Library Educational Programs Great Books, Small 2 34 Business program- Ron Visconti IF Foundation Strategic Planning Meeting1 18 Girls Who Code 4 120 Historical Society - Easton Addition 1 100 Total Events 16 454 Conference Room Book Club 1 15 Library Staff Meetings 10 57 Foundation Meetings 3 35 Trustee Meetings 1 -7:77 Neighborhood Network 1 8 Total 17 122 Stud Room Closed for Renovation Users Patrons Children's and Young Adult Programs--Main Number Attendance Story Times Preschool Toddler Baby Story Times Total Story Times Class Visits - Elementary 3 75 Class Visits at Schools Special Programs for Children Legos at the Library 1 48 Maker Program 1 17 Parent/Child Book Club 1 19 Total Special Programs 3 84 Special Programs for Teens TeenAdvisory.......................................1 11 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: February 2015 Teen Author 1 1 BHS Book Cafe .....................................1 11 Bite of Reality 1 22 Book Crew 1 5 Total Special Programs for Teens 5 48 Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times 7 230 Toddler Story Times 12 522 Baby Story Time 4 179 Total Story Times 23 931 Class Visits) 1 F 38 Special Program Steve Chaney =1 72 While the Children's Room was being renovated (Feb. 2 through Feb. 28), Easton had extended hours (Mon.-Thurs. 10am-5pm), and all Main story times were held at Easton. Page 3 BPL Circulation P( 1 of 1 BPL Main Circulation barymuslCymail.com - File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share 4 / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart BPL Main Circ by Month 2011 vs 2012 vs.2013 vs.2014 vs 2015 80,000 02011 N 2012 :iii¢ 2013 02014 60,000 2015 40,000 20,000 0 January March May July September November February April June August October December Sheetl Chartl https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHVGNOdZMnI l UUhpTm9IV3 V WemhlYmc&usp=drive web... 3/12/2015 East< 'irculation { P( 1 of 1 Easton Circulation " barrymllsl@gmail.com File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share Q / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014 vs.2015 10,000 02011 02012 g 2013 02014 7,500 2015 5,000 2,500 0 January March May July September November February April June August October December Sheet1 Chart1 https://docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdB WTJRNmOtaTFHal8wdXc&usp=drive_web... 3/12/2015 City Librarian Report to Trustees `-- March 17, 2015 Personnel—The Children's department hired a new hourly children's librarian, Lisa Shaner. Lisa works as a librarian for the French —American School and speaks Spanish as well as French. Staff has had an interest in having a Spanish story time in addition to the monthly Mandarin story time. The plan is to have Lisa begin a Spanish story time on the third Saturday of each month starting in June. Children's also hired a new on-call librarian, Ashley Larsen. Ashley will be working on planning and presenting a series of STEM (Science, Technology, Engineering and Math) programs for older elementary children beginning in July. Millennium Project—The renovation project is on schedule and on budget and we are planning for a soft opening on March 23. The Main Level closed on January 5 and the Children's Room closed February 2"d. We reopened the Children's Room on March 2. The carpeting and painting is being completed the week of March 16 with most of it being finished by March 14 when the main service desk and the children's desk are scheduled to be installed. The Automated Materials Handling System has been installed and staff is testing it out. Capital Campaign —We are currently seeking bids for the estimated $15K donor wall project. The bids are due on March 20. To complete the inscriptions for the donor wall the campaign will be sending out letters to donors of$11K or more to request the wording on their individual square. Programs at the Library- Upcoming Dates: Adult Programs March 20—Author & book signing event with J.A. Jance, author of Cold Betrayal— 7 PM March 23 —Around the World in 60 minutes with world traveler Bill Helmuth, presenting a lecture and slideshow—7 PM. March 24— Do you want Volunteerism in your Job Search, Phase2 Careers program — 6:30-8:30 PM Teen Programs March 20 - Teen Advisory Board meeting-3:30-4:30 PM March 21 —SAT Practice Test 11 AM — 3:30 PM March 24— BPL Book Crew: For grades 6-8—4-5:30 PM 1 Family Programs March 14—You Can Make it @ Your Library— Rope Braiding 11 AM March 17—St Patrick's Day Crafts—4-5:30 PM March 28— Celebrate Dr. Seuss: Stories and Crafts— 11 AM Kids' Story Times Just Baby and Me Bedtime Story Time— Ages 0 - 18 mo. Easton Every Friday 10:30 AM Ages 2 - 5 years old Wednesdays 7:00 PM Preschool Story Times Toddler Story Time— Ages 3 - 5 years old Easton Tuesdays 10:30 AM Ages 18 mo - 3 years old Thursdays j1:30 AM Toddler Story Times Ages 18 mo - 3 years old Wednesdays 10:30 AM Thursdays 10:30 AM 2 BURL I NA. ME PUBLIC INTERNET POLICY: The Burlingame Public Library as part of its services to provide information and support educational pursuits provides computer workstations and network resources for patrons to access the Library catalog (OPAC) and other electronic library resources and to access the Internet. The Burlingame Public Library Internet Access Policy defines Internet access in the Library. This policy establishes the regulations and procedures for customer use of Library computers and personal N31a_qusers accessing the Library's networ PRIVACY POLICY: It is the policy of the Burlingame Public Library to protect the privacy of library patrons consistent with the law. However, the library may keep statistical records of customer use of internet computers; for example, the number of users each day or average session time. DISCLAIMER: • Personal information may not be secure or may be observed by others. Library patrons use the internet at their own risk. • Material on the internet may be copyrighted. It is the patron's responsibility to be aware of the display of any notices concerning the copyright of information and to respect the copyright laws of the United States. REGULATIONS FOR USING LIBRARY COMPUTERS: •All users must read and agree to comply with theprovisions of the Burlingame Library Internet Access Policy and the Library Computer and Network Use Policy. •All users are expected to use these resources in a'responsible manner, consistent with the educational and information purposes for which they are provided. Users are expected to exercise good judgment, be considerate of others and follow the Library's Behavior Policy. • Users who do not use the Library computers and network appropriately will be asked to end a search or session and may be prohibited from using the Library. • Unacceptable, inappropriate uses include: —Viewing material that violates Federal, State or local laws or regulations, including those regarding accessing,viewing, printing and distributing obscenity or child pornography. Users who view harmful matter in the presence of a minor may be subject to legal action, including criminal prosecution. (California Penal Code 313.1) Accessing pornography in such a manner that minor's maybe be exposed to it is strictly prohibited. —Violating copyright laws or licensing agreements pertaining to software, files and other resources obtained electronically. —Violating another user's privacy. — Engaging in any activity that is libelous, slanderous or deliberately offensive to the average reasonable erson. Any operati n of the e ent, system or software for reasons other than intended authorized functions. - �f I "t jL° 4. 0_61_144 PROCEDURES FOR USING LIBRARY COMPUTERS: • Use the equipment with care. It is illegal to physically or electronically modify computer equipment, or tamper with hardware, software, or network services (California Penal Code, Section 502 et. seq.) • Please ask the library staff for assistance if you are having problems with the computers. Users are responsible for any damage to equipment, network or software as a result of unacceptable use. STAFF ASSISTANCE: Librarians are available to assist you in finding the information you seek, however basic computer literacy is required. For those who wish to learn more about accessing the Internet, contact staff about class/tutor availability. Staff cannot control the accuracy and validity of the information, the availability of the links users would like to visit, or materials users may find offensive. TIME LIMITS • There is a 2 hour time limit on all workstations with your valid library card (one hour time limit for Easton Branch Library) •A library card and a valid pin number (the last 4 digits of your phone number) will be necessary to log on to an Internet computer. • Patrons who do not qualify for a library card or do not want one may get a one-hour guest pass at the reference desk. USER LIMITS • No more than two persons are allowed at a terminal at one time. PRINTING CHARGES • The first three pages per person per day are free. • There is a charge of 15 cents per page after the first three pages. • Please use the APM machines on lower level to add money to your print account. FILTERED ACCESS: �.r. Filtered access to the Internet is available to children in the Children's Library. Our librarians share parents' concern for safety on the web. Parents are encouraged to explore the Internet with their children. Even with filters there is no real control over the content of Internet sites. Children should be aware that many sites are funded through advertising. Other sites may be offensive or contain inappropriate material. BURLINGAME PUBLIC LIBRARY AND THE USA PATRIOT ACT: The USA Patriot Act (the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001, reauthorized 2011). The Patriot Act amended over 15 federal statutes, including the laws governing criminal procedure, computer fraud and abuse, foreign intelligence,wiretapping, and immigration. These amendments expanded the authority of the FBI [or federal government] and law enforcement to gain access to stored Internet and electronic communications. Libraries that provide access to the Internet and e-mail service to patrons may be subject to a court order or other legal process requiring the library to disclose patron data. Burlingame Public Library complies with court orders from law enforcement agencies. Inquiries regarding review of library files by a law enforcement officer or anyone else should be referred to the City Librarian or their designate and/or to the City Attorney for review before any access is allowed. 480 Primro-w Rain- BilrIVigame- Call 94010-4083 P{ione 165o) 558-;;.foo• Fax (65o)'342-1948 wi%v.burlingetme.orq,�"libra"