HomeMy WebLinkAboutAgenda Packet - LB - 2015.02.17 URLINGAME PUBLIC LIBRARY BU fLII�GAME 1
Board of Trustees Agenda —Revised _
February 17, 2015—5.•30pm
480 Primrose Road—Lane Community Room c `�
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for January 20, 2015 Approval
IV. Correspondence and Information Information
A. Library Statistics January 2015
B. Silicon Valley Quarterly Report for Duncan and Julia M.
Farrell Funds
C. Trustee Account Report
V From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report Information/Discussion
1. Foundation Approved Funding Request for 2015
2. Foundation Approved Funding Request for Children's
and Teen Services 2015
3. Foundation Approved Funding Request for Adult Services
VII. UNFINISHED BUSINESS
A. Our Library Our Future Information/Discussion
B. Donor Wall Information/Discussion
VIII. NEW BUSINESS
A. New Internet Policy Discussion/Approval
B. Summer Reading and Family Fun Nights Funding Discussion/Approval
C. Staff Appreciation Funding Discussion/Approval
D. Joint Council Commission Meeting Information
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
\..-
BURLMOAMI
:
L Library Board of Trustee Minutes
January 20, 2015
I. Call to Order
President Donaldson called the meeting to order at 5:30PM.
II. Roll Call
Trustees Present: Betsy Corcoran, Debra Donaldson,
Mike Nagler, and Lisa Rosenthal
Trustee Absent Kerbey Altmann
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustee Minutes
The November 20, 2014 Board of Trustee minutes were unanimously approved.
M/S/C (Rosenthal/Nagler
IV. Correspondence and Information
Statistics
The Trustees reviewed the November and December statistics noting that
the decrease in circulation was not unexpected due to the construction.
V. A. City Librarian's Report - Highlights
1: Personnel - Vera Warrick , long time cataloger, recently retired. Andrea
San Andreas, who completed her MLS at San Jose State University, is the
new part time Cataloging Librarian in Technical Services.
2.' PLS- PLS Director Linda Crowe has announced her retirement. Linda
has also served as Executive Director of PLP and Califa. Susan,Hildreth,
former State Librarian of California from 2004-to 2009, has accepted the
position of PLS Director as of March 1,,2015.
3. Problem Patron - In December, staff had to interact with a-patron who
was observed viewing pornography. Staff advised him that the Library is a
public building and there were children in the area. The patron has taken
the position that the First Amendment gives him the right to view,
pornography and that he may take this matter to City management. Pat
Harding is working with the City Attorney to revise the Library's current
Internet Policy.
4. Local History Archives - Sue Reiterman and Simon Ho, an SISU intern;
are in the process of reviewing, 'purging and scanning the Library's historical
records for the purpose of developing a local history digital archive. John
Fiche and Ron Bulatof, a retired archivist and volunteer, are assisting with
the project.
48o Primrose Road Burlingame•California 94010-4o83
Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library
5. Millennium Project -The renovation project is on schedule.
`.. • Lower Level opens January 26th.
• Main Level closes January 5t11. Children's Dept., rest rooms and
stair case to Upper Level will be open to the public.
0 Children's Dept. will remain open through January and will
move to Easton in February. Trustee Donaldson mentioned that
some patrons are not familiar with Easton's location and
suggested that a map be posted near the Children's Dept.
• Reference staff is sharing the Children's desk; Circulation has a
desk in the front foyer. Reference will move to the Lower Level
when construction:begins in the Children's room. -
• Circulation work room is now temporarily located in the new
meeting room on the Upper Level.
6. Parking Area Resurfacing- The cost to rebuild the parking area near
the ramp and resurface the surrounding area to meet ADA requirements
is $34,000. Most of the construction is completed. As soon as the
asphalt is cured, the area will be permanently striped. This procedure is
scheduled for the week of January 26th.
B. Foundation Report
• Mary Myerson and Terri Neil have joined the Foundation
Board.
• Overall bookselling for 2014 totaled $92,000.
• Children's Tea raised $3,000. The tea is not considered a fund
raiser but rather a friend raiser.
• The Board will hold a Strategic Planning session to help set
goals for 2015.
• Foundation Officers for 2015 are Michael Ma President, Patty
Anixter Vice President, Jennifer Ellison Vice President, Meeks
Vaughn Treasurer, Noreen West Assistant Treasurer, Audrey
Bojack Secretary and Susan May Chair of Bookselling.
• Wendy Upchurch :and Leslie Kramer will oversee the on-line
auction for the Book and Author Luncheon.
VI. Unfinished Business
A. Our Library Our Future
Fundraising for Our library Our Future has been very successful. The
Foundation is close to meeting its goal of$ 1 million. A donor recognition
and ribbon cutting event will be held when the project is completed.
B. Donor Wall
Andrea from Group 4 is scheduled to meet with the Donor Wall committee to
finalize the design. Andrea will:also bring samples of the materials that will
be used to make up the plaques. Cost of the Donor Wall has not yet been
determined. In October of 2014; the Trustees passed a motion to allocate
monies from the_Duncan Fund to cover the costs of the Donor Wall upon the
receipt of detailed cost and design information.
C. Renovation Completion -There is a possibility that if the project continues
at its current pace, it could be completed by mid-March except for punch list
items. Trustee Corcoran reminded the Trustees that cost overruns could
occur. Trustee Corcoran also requested that new materials be purchased for
'An "Open* 'g Day Collection."
D. Employee Appreciation Event
This event will be held at Sixto's on Sunday, January 25th. All arrangements
have been made and currently there is a cotnbined total of 79 staff,
Foundation members and Trustees_planning to attend.
E. Book & Author Luncheon
Lisa Rosenthal will introduce the authors. Trustee Corcoran volunteered to
emcee the event in Michael Ma's absence. Photos of the completed
renovation will,be displayed.
VII. New Business
A. Holiday Schedule -
Pat reviewed the proposed Library Holiday Schedule with the Trustees and
noted that the total number of days closed for 2015-2016 is 22 which is the
same number as 2014-2015. The Trustees unanimously passed a motion to
approve the Library Schedule for 2015-2016. M/S/C (Corcoran/Nagler)
B. Library Accomplishments 2014
Pat briefly reviewed the Library's accomplishments for 2014. Pat will
discuss these events in more detail at the staff party on Sunday. Trustee
Corcoran commented that she was very impressed with the achievements
planned and implemented by the Library staff
VIII. Adjournment
The meeting was adjourned at 7:OQPM. The next meeting of the Library Board
of Trustees will be held February 17 20'15, in the Library Conference Room at
5:30PM. M/S/C (Donaldson/Nagler)
Respectfully Sub ' d,
Patricia Hardi g-
City Librarian
3
• All Children's programs have been moved to the Children's Department until
February. Beginning February 2nd, all children's programs will beheld at
Easton until the main level construction is completed. Easton,hours will be
changed to 10:00AM-8:OOPM Monday through Thursday and 10:OOAM to
5:OOPM Friday and Saturday.
• Parking area near ramp will:have to be resurfaced to meet ADA regulations.
B. Foundation Report
1. OLOF`Campaign - The OLOF campaign chair will present a check in the amount
of$500,000 to the City Council on December 1, 2014. This check represents
half of the one million dollars that the Foundation has committed to raise.
2. OLOF Crowd Funding- Crowd Funding is a way to raise money via the Internet.
The OLOF Capital Campaign committee has discussed the possibility of
participating in "Giving Tuesday" on December 2nd, which has been designated
as a day to give back to a favorite charity or a project. This could be an
opportunity to help raise additional funds for,the capital campaign. Fundly .
would be the entity to process the donations. An e-mail blast would be sent to
all donors on the Foundation mailing list, as well as library staff encouraging
ahem to donate to the project and to use their social media accounts to inform
friends and family about the project.
3. Book and Author Luncheon-The 3 authors for the Foundation's Book and
Author Luncheon have been confirmed. The authors are Lisa See, Ayelet
Waldman, and Dan Jurafsky. Lisa Rosenthal will introduce the authors. The
Escoffier Society will induct new donors, who have given a total donation of
$10,000 or more over the years, into the Society at their annual event to be held
before the luncheon.
VII. Unfinished Business _
A. Employee Appreciation Event
The event will be held Sunday, January 25th at Sixtos from 10:00AM to 12:30PM.
Trustee Nagler has made the arrangements. ,
B.' Donor Wall
Pat is waiting for Paul Jamtgaard of Group 4 to send her the revised designs that
include the suggestions of committee members as well as a cost estimate of the
project.
C. Trustee Attendance at Foundation Meeting
Lisa Rosenthal will attend the January 15th meeting of the Foundation.
VIII. Adjournment
The meeting was adjourned at 7:OOPM. The next meeting of the Library Board
of Trustees will be Yield January-20, in the Library Conference Room at
5:30PM. M/S/C (Nagler/Altmann)
---I2es ctfully Sub e
Patricia Harding
City Librarian
2
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: January 2015
Burlingame Registered
Borrowers Burlingame Hillsborough Other Total
Adult Patrons 15,747 2,488 0 18,235
Juvenile Patrons 5,801 1,339 0 7,140
Others 193 12 1,568 F 1,773
IF- 21,741 3,839 1,568 F 27,148
Circulation Total Circulation F Previous Year Percent Change
Main IF40,290 56,518 -28.71%
Easton I E 7885 7,061 11.67%
Total 117 48,175 63,579 -24.23%
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: 1,547 a-books- audio a books 540 j Safari: 134 readable pdf
Enki-e-books 1 10
Flipster Online Magazines 161 (magazine checkouts
On-Line Resources
Databases 1,082
BPL Website 6,043
Discover and Go downloadable museum asses 30 reservations made
Self Check Usage Total Items Percent of Initial Check Outs
Main 20,154 78%
Branch 3,357 60%
Total
Online Renewals Total Items cent of Total Renewals
Per
Main 9,972 78%
Branch 1,720 77%
Total 11,692
Gate Count I Monthly Average per day
Main 25,092 896
Branch Jan 1=t-Jan.25th* =13,170 167
Total 28,262 1,063
"People Counter not working at Easton Jan.26"'-31St.
Internet Usage Total User Sessions
Main Adult 821
Main Children' 0
Branch I IF 432
Grand Total 1,253
Page 1
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: January 2015
Total Items Added to Collection (Main &Branch) 968
Total Number Outreach Materials Delivered 12
Community Room Usage Number of Meetings Attendance
City Meetings- Env. Council, Defibrillator Training, 3 42
City Council Goas Session
Staff Meetings- Edmund Otis "Safe & Sane" 1 35
Public Meetings 7 215
Library Educational Programs Great Books, Phase II 3 62
Career
Total Events 14 354
Conference Room IF
Book Club 1 15
Library Staff Meetings 2 15
Foundation Meetings 5 40
Public Meetings 2 35
Trustee Meetings 1 7
'*'7LTotal 11 112
Stud Room Closed for Renovation
Users Patrons
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool 4 146
Toddler 8 467
Baby Story Times 4 371
Total Story Times 16 984
Class Visits - Elementary 6 173
Class Visits at Schools
Special Programs for Children
Poet Cafe 1 24
Parent/Child Book Club 1 27
Total Special Programs...............................2 51
Special Programs for Teens
Teen Advisory.............................................1 F 9
ACTPractice Test..........................................1 51
Total Special Pro rams for Teens 2 60
Page 2
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: January 2015
Easton Story Times & Special Programs
Number Attendance
Story Times
Preschool Story Times 4 115
Toddler Story Times 4 253
Total 8 368
Class Visits 5 144
Page 3
Easton Circulation Page 1 of 1
Easton Circulation barrymiisl@gmail.com •-
File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share
U / Click the area of the chart you want to edit Copy chart Advanced ediL.. Publish chart Save Image Delete chart
Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014 vs.2015
10,000 02011
E2012
2013
02014
7,500 02015
5,000
2,500
d
0
January March May July September November
February April June August October December
Sheetl Chartl
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BPL Main Circulation Page 1 of I
BPL Main Circulation a barrymllsl@gmail com —
File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share
(Q / Click the area of the chart you want to edit Copy chart Advanced edit.. Publish chart Save Image Delete chart
BPL Main Circ by Month 2011 vs 2012 vs.2013 vs.2014 vs 2015
80,000 N 2011
N 2012
2013
02014
60,000 ■2015
40,000
20,000
0 k:
January March May July September November
February April June August October December
Sheet1 Chart1
https. )cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHv )OdZMnIIUUhpTm9IV3VWemhlYmc&usp=drive web... )/2015
e-media circulation
2500
2000
■ Safari a-books
1500 _ ■ Overdrive a-books
k
1000 ,
■ Overdrive audio a-books
■ Enki a-books
500
} m Zinio/Flipster
f
0 ■ TOTAL
M M M � If' � � � u1
r-1 r-I rl rl ri r-I r-i r-I r-I r-I
(n z c N z
� 1 Statement Period
S)ILICON VA L LEY October 1,2014 through December 31,2014
community foundation'
Fund Name/Number
Julia M. Farrell Memorial Fund (1014)
SVCF Main Contact: Michelle Fries
Philanthropy Advisor
650.450.5504
mdfries@siliconvalleycf.org
Thank you for the privilege of working together.
Your philanthropy advisor-listed above-is here to help you make the most of our partnership. As you
review your statement and make plans for your fund, always let us know what we can do. For all of the
good that you do in our community and our world, thank you!
Fund Activity
Statement Period Y-T-D
Beginning Balance $5,314.42 $5,424.90
Investment Activity
Endowment Pool 67.33 219.44
Grants Authorized 0.00 (242.52)
Support Fees (6.69) (26.76)
Ending Balance $5,375.06 $5,375.06
Fund Assets
Investment Pools
Endowment Pool 5,375.06
Total Fund Assets $5,375.06
Restricted Balance
Permanentlylremporarily Restricted Assets 5,000.00
Total Restricted Balance $5,000.00
Balance Available for Grants $0,00
Statement Period
SI LI t't?N VA t L E Y October 1,2014 through December 31,2014
eommunity foundation-
Fund Name/Number
Julia M. Farrell Memorial Fund (1014)
Investment Performance
3 Month Y-T-D One Year Three Year Five Year
Fund Returns 1.27% 4.13 % 4.13% 11.08% 8.78%
This Fund's Benchmarks 0.40% 4.00% 4.00% 10.50% 9.00%
About Your Fund Statement
ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date.
ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month.
GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated.
GIFTS: Contributions/donations made to your fund.
GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and
approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also
appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting.
GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date.
ILLIQUID ASSETS: Donated property that has not been sold.
INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation.
INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation.
INVESTMENT RETURNS: Reflects the total return in the investment pool, net of investment management fees.
OTHER ADDITIONS: Deposits to your fund that do not represent a gift,i.e.partnership income,dividends/interest earned on
gifted securities,other assets received in exchange for goods or services.
OTHER EXPENSES: Administrative expenses paid from your fund,i.e.legal,consulting and credit card processing fees.
RECEIVABLES: Assets in the form of obligations due from others.
RESTRICTED ASSETS: Assets that may not be used for granting purposes
SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement.
SUPPORT FEES: An allocation to the community foundation's operating fund to enable on-going work with donors and the
nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule.
Investment Information
Fund returns are net of investment fees and expenses. Periods greater than one year are annualized. This Fund's Benchmark is a
composite policy benchmark return weighted by the fund's allocation to an investment pool. Each policy benchmark is comprised of
market index returns weighted by the pool's strategic asset allocation target.Comparison to the benchmark is not appropriate if the
fund's allocation changed during the performance period,or if the fund includes assets outside of the SVCF pools.Additional
information regarding investments,performance and benchmarks is on the online portal under Investment Information. Please
contact your philanthropy advisor with any questions.
Investment Pool Allocation Guidelines
Long-Term Growth:For funds seeking maximum growth.Appropriate for funds distributing less than 7%annually or that portion of a
fund that can tolerate volatility and will remain invested for at least seven years to realize growth opportunities.
Social Impact For funds seeking maximum growth from companies with strong financial and social records.Appropriate for that
portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth.
Balanced:For funds seeking more moderate levels of growth and risk.Appropriate for funds distributing over 7%annually or that
portion of a fund that will remain invested for at least three years to realize return objectives.
Short-Term:For funds seeking above money market returns and can tolerate some volatility.Appropriate for funds or that portion of
a fund to be distributed in one to two years.
Capital Preservation:For funds seeking stability,or the portion of a fund to be distributed within 1 year.
Statement Period
�- SILICON VALLEY October 1,2014 through December 31,2014
community foundation,
Fund Name/Number
Roger and Jean Hunt Duncan Fund (1012)
SVCF Main Contact: Tobi S. Becerra
Philanthropy Advisor
650.450.5496
TSBecerra@siliconvalleyef.org
Thank you for the privilege of working together.
Your philanthropy advisor-listed above-is here to help you make the most of our partnership. As you
review your statement and make plans for your fund, always let us know what we can do. For all of the
good that you do in our community and our world,thank you!
Fund Activity
Statement Period Y-T-D
Beginning Balance $1,381,453.65 $1,348,360.10
Investment Activity
Endowment Pool 17,778.52 55,994.45
Grants Authorized (100,000.00) (100,000.00)
Support Fees (1,722.11) (6,844.49)
Ending Balance $1,297,510.06 $1,297,510.06
Fund Assets
Investment Pools
Endowment Pool 1,297,510.06
Total Fund Assets $1,297,510.06
Restricted Balance
Permanently/Temporarily Restricted Assets 555,584.12
Total Restricted Balance $555,584.12
Balance Available for Grants $356,484.07
Statement Period
x.. 51 Li t UN 1/A L LEY October 1,2014 through December 31,2014
community fo!dationl
Fund Name/Number
Roger and Jean Hunt Duncan Fund (1012)
Investment Performance
3 Month Y-T-D One Year Three Year Five Year
Fund Returns 1.30% 4.17 % 4.17% 11.08% 8.81 %
This Fund's Benchmarks 0.40% 4.00% 4.00% 10.50% 9.00%
About Your Fund Statement
ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date.
ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month.
GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated.
GIFTS: Contributions/donations made to your fund.
GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and
approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date, it will also
appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting.
GRANTS PAYABLE: Grants that have been approved, but are scheduled for payment on a future date.
ILLIQUID ASSETS: Donated property that has not been sold.
INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation.
INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation.
INVESTMENT RETURNS: Reflects the total return in the investment pool,net of investment management fees.
OTHER ADDITIONS: Deposits to your fund that do not represent a gift,i.e.partnership income,dividends/interest earned on
gifted securities,other assets received in exchange for goods or services.
OTHER EXPENSES: Administrative expenses paid from your fund,i.e.legal,consulting and credit card processing fees.
RECEIVABLES: Assets in the form of obligations due from others.
RESTRICTED ASSETS: Assets that may not be used for granting purposes
SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement.
SUPPORT FEES: An allocation to the community foundation's operating fund to enable on-going work with donors and the
nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule.
Investment Information
Fund returns are net of investment fees and expenses. Periods greater than one year are annualized. This Fund's Benchmark is a
composite policy benchmark return weighted by the fund's allocation to an investment pool. Each policy benchmark is comprised of
market index returns weighted by the pool's strategic asset allocation target.Comparison to the benchmark is not appropriate if the
fund's allocation changed during the performance period,or if the fund includes assets outside of the SVCF pools.Additional
information regarding investments,performance and benchmarks is on the online portal under Investment Information. Please
contact your philanthropy advisor with any questions.
Investment Pool Allocation Guidelines
Long-Term Growth:For funds seeking maximum growth.Appropriate for funds distributing less than 7%annually or that portion of a
fund that can tolerate volatility and will remain invested for at least seven years to realize growth opportunities.
Social Impact:For funds seeking maximum growth from companies with strong financial and social records.Appropriate for that
portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth.
Balanced:For funds seeking more moderate levels of growth and risk.Appropriate for funds distributing over 7%annually or that
portion of a fund that will remain invested for at least three years to realize return objectives.
Short-Term:For funds seeking above money market returns and can tolerate some volatility.Appropriate for funds or that portion of
a fund to be distributed in one to two years.
Capital Preservation:For funds seeking stability,or the portion of a fund to be distributed within 1 year.
Statement Period
1%1� �SILICUN VALLEY October 1,2014 through December 31,2014
community foundation,
Fund Name/Number
Roger and Jean Hunt Duncan Fund (1012)
Detailed Schedule(s)
Grants Authorized
Date Grant Number Grantee Amount
11/18/14 2014-133074 Burlingame Public Library (100,000.00)
($100,000.00)
Library Trustees Account
January 31, 2015
Account No. Description Balance
5300 Centennial Ornaments $1,319.40
5310 Undesignated Donations $1,207.22
5320 Copier Fund $16,214.95
5330 Donations-Children's $176.29
5340 Duncan Collection $58,526.32
5350 Education Fund $8,507.91
5360 Farrel (Julia) Fund $8,250.64
5370 Staff Appreciation * $1,036.89
5380 Volunteer Recognition $2,249.99
5390 Willert (Wayne) Fund $42,117.72
5392 Millenium Project $887.58
Total $140,494.91
*
7/1/14 Interest of$1370 is
included in Acct. 5370 Staff Appreciation.
City Librarian Report to Library Board of Trustees
February 17, 2015
Personnel—Thirty staff attended a workshop on January 29 presented by Edmond Otis.
The workshop, "Dealing with Difficult People: Making Libraries Safe and Sane", is always
timely.
Millennium Project—The renovation project is on schedule. The Main Level closed on
January 5 and the Children's Room closed February 2nd. Children's services including
Story Times are at Easton. Easton's hours are 10 AM —8 PM Monday through Thursday
and 10 AM — 5 PM Friday and Saturday. The Lower Level is open and being well used.
The 2 study rooms are open to the public. The tables for the 2 new study rooms and the
new Tech Media Lab are set up and the IT staff will be installing the laptops in the Tech
Media Lab in the next 2 weeks. Reference staff is working from the LL.
Programs at the Library- Upcoming Dates:
The Library will also be closed on Monday, February 16 for President's Day.
Adult Programs
February 18 - Black History Movie Night—7 PM — Lean on Me
February 24— Launch Your Successful Business—Orientation 5:45 — 7:45 PM
February 25 - Black History Movie Night— 6:45 PM— Do the Right Thing
February 26—A View of the Easton Additions, Burlingame Historical Society event—
7 PM
March 10— Great Books Discussion Group— 10:30 AM-12:30 PM (2nd Tuesday of the
month)
March 20—J.A. Jance author of Cold Betrayal—7 PM
Teen Programs
February 15, 22, March 1, 8—Girls Who Code— 1-4 PM (Meets weekly)
February 20 -Teen Advisory Board meeting— 3:30-4:30 PM
February 24— BPL Book Crew: for grades 6-12 —4-5:30 PM (Every fourth Tuesday from 4
— 6 PM.)
March 21—SAT Practice Test 11 AM — 3:30 PM
Family Programs
1
February 14—Altered Egosystems Workshop—You Can Make It @ Your Library
�- Participants will explore the altered book through mixed media and create an intricate
imaginary sculpture— 11 AM
March 5— 5 Legos @ Your Library—4 PM
March 7— Mandarin Story Time— 11 AM
March 10 - Parent-Child Book Group for Grades 3-5— 5:30 PM
March 14—You Can Make it @ Your Library— Rope Braiding 11 AM
March 17—St Patrick's Day Crafts—4-5:30 PM
Kids' Story Times
Just Baby and Me Bedtime Story Time—
Ages 0 - 18 mo. Easton
Every Friday 10:30 AM Ages 2 - 5 years old
Wednesdays 7:00 PM
Preschool Story Times Toddler Story Time—
Ages 3 - 5 years old Easton
Tuesdays 10:30 AM Ages 18 mo - 3 years old
Thursdays 11:30 AM
Toddler Story Times
Ages 18 mo - 3 years old
Wednesdays 10:30 AM
Thursdays 10:30 AM
2
February 12, 2015
To: Burlingame Library Foundation
From : Pat Harding, City Librarian
Re: Library Support for 2014
Library Collections Budget. $120,000. The library collections budget from the city has
remained the same for the last several years with the exception of 2010-11 when there were no
city funds for the book budget. The funds from the Foundation supplement the city's budget
for materials and allow us to buy multiple copies of the high circulating titles of books and
DVDs. As part of the Millennium Project, I am requesting an additional $25,000 for new fiction,
DVDs, and children's materials as part of an "Opening Day Collection" This is a separate budget
item listed below.
In addition to BPL materials, I am requesting$40,000 for ebooks. Burlingame purchases ebooks
at part of the Peninsula Library Consortium. E-books are very popular and in high demand with
multiple holds on copies. PLS has made decided to double our purchases of e-books to
$400,000 system-wide. This will double our costs for this format as well. The primary vendor
for PLS e-books is Overdrive. As part of PLS Burlingame also purchases e-content from
Recorded Books for digital magazines, Safari, for technology and business titles, and Enki
Library, a shared open source eBook Network. PLS is also looking at other vendors for e-books.
The Total Request for collections:
1. Print Materials $40,000
2. Media (DVDs & CDs) $15,000
3. E-Books $40,000
4. Opening Day Collection $25,000
Total $120,000
Library Programs. $32,550. Library Program attendance continues to increase and staff
continues to provide new, creative and relevant programing to meet the needs of the
Burlingame community. Upcoming programs for children and teens include: Poetry month —
children who write a poem receive a free paperback books, Summer Reading Clubs, Family Fun
�" Nights, 2nd Saturday at the Library Maker Programs, Lego Program, Book Buddies, a free weekly
reading enrichment program that pairs teen volunteers with elementary age readers, Teen
Tech Week Program, and Teen Poetry Slam. Adult programs include job programs, docent
lectures, Great Books program, computer education classes and author events. We will be
adding Tech Lab classes for the new Tech Media Lab. Attached is a breakdown in programming
costs as well as a list of planned children's programs through July.
The Total Request for Programs:
1. Adult $9,450
2. Teen $5,575
3. Children $16,775
4. Summer Reading Kick-off $750
Total $32,550
Pitch Your Idea Grant. $1,000. This will be a grant to a staff or group of staff members who
would like to start a new project, program, or service for patrons and the community. Please
see attached for how this will work.
Burlingame Library Cafe. $15,000. Peter,the Library's Project Manager, is working with Cafe
�- Design &Architecture to complete the design of the Cafe. The design costs are $3,000. The
completion of the project, including design, is estimated to cost $15,000. This will include:
Front and back counter display, back and side wall shelves, display, under counter refrigerator,
water filtration, hand sink, 3 compartment sink. All the above to comply with SMCO Health
Department.
Total Foundation Support Request for 2015: $168,550
Guidelines
�t Ideas for Pitch Your Idea!should:
o Be a new project, programs or services for patrons and the community
o Have a budget of up to $1000 (with a little wiggle room)
o Be completed within the calendar year in which the pitch is made
* Sign up: email mcculley(d)-pisinfo.org and set up an advisement appointment
* For video pitches
o Maximum of 5 minutes in length
o Use whatever visual aids you think will make your presentation most
effective (Including but not limited to PowerPoint slides, hand-outs, etc.)
* For online/email pitches
o Maximum of 600 words
o Feel free to include links, visuals, etc.
o Due week before voting starts
* For in-person pitches
o Maximum 10 minutes
o Whatever visual aids you want
o Power Point should be used at minimum
* Make a case for your grant project by answering:
o What's the need for this project?
o What are your goals for the project?
o What's your plan for implementing the project?
o Who in the community will be involved in the project?
o What will you use the money for? Please include a rough draft budget
o How will you evaluate your project? e.g. how will we know if it was
successful or not?
* First Annual "Pitch Your Idea" 2015 timeline check-list
1. Set up advisement appt By April 6th
2. Write rough draft
3. Seek your supervisor's approval
4. Grant application due By April 20th
5. All library staff votes - top 3 chosen By April 27th
6. Committee chooses winning app By April 29th
7. Grant project announced and begins May 1st
8. Grant project ends December 31st
Foundation Funding Request for 2015 for Children's and Teen Services
Children's
Poetry Month grand prizes(2 @ $100 each) $ 200
Poetry Month paperback books for prizes(300 @$7.00) 2,100
Love Your Library program at Easton in February 300
Mandarin story times (Spring session) 320
Mandarin story time (Fall session) 320
Dr. Seuss craft program 50
St. Patrick's Day craft program 50
National Library Week Program 350
Dad & Me Puppet Show 160
Summer Reading Club grand prize stuffed animals(2 @ $100.00) 200
Summer Reading Club grand prize paperback books(700 @$7.00) 4,900
Family Fun Nights (8 shows x$350.00) 2,800
Halloween Program 350
December holiday programs(2 puppet shows& Easton sing-along) 1,000
Printing 1,500
2nd Saturday Maker Programs (5 programs @$250) 1,250
Drop in Crafts. Legos programs 925
TOTAL $16,775
Teen
Teen Poetry Slam 175
Teen Summer Reading grand prize gift cards (225 @ $10.00) 2,250
Teen Summer Reading weekly drawing prizes(6 @ $25.00) 150
High School Summer Reading Books 500
TAB (Teen Advisory), Book Crew& Book Cafe monthly Snacks& Supplies 700
2nd Saturday Maker Programs(4 programs (c—t $250) 1,000
Wow—Teen Summer Reading programs 400
Free Comic Book Day(Graphic Novels workshop and comic books) 400
TOTAL $5,575
Total Children's and Teen $22,350
All Library Events
Summer Reading Kickoff Celebrations(Main& Easton) $750
From the Trustees (Pending approval)
Family Fun Nights(seven extra shows)-- $2,450
2015 Children's Programming Calendar
January 2-31, 2015 Poetry Month
January 6, 2015 Story times resume
January 10, 2015 Second Saturday Maker Program (John-Pocket Calendars)
January 13, 2015 Parent-Child Book Group
January 16, 2015 Teen Advisory Board
January 17, 2015 ACT Practice Test
January 25, 2015 Poetry Cafe &Cookies
February 2015 Children's Room CLOSED
February 2, 2015 Bite of Reality:Teen Financial Program
February 4, 2015 Easton Branch Program for Love Your Library-- Steve Chaney
February 5, 2015 Legos
February 10, 2015 Parent-Child Book Group
February 14, 2015 Second Saturday Maker Program (Kim-
February 16-20, 2015 President's Week Break(Burlingame schools off all week)
February 20, 2015 Teen Advisory Board
February 24, 2015 BPL Book Crew
March 5, 2015 Legos
March 7, 2015 Mandarin Story Time
March 10, 2015 Parent-Child Book Group
March 8-14, 2015 Teen Tech Week
March 14, 2015 Second Saturday Maker Program (Tommy-
March 17, 2015 St. Patrick's Day Crafts
March 20, 2015 Teen Advisory Board
March 24, 2015 BPL Book Crew
March 28, 2015 Dr. Seuss Special story time and crafts
March 28-April 13, 2015 Story time break
March 30-April 3, 2015 Spring Break
April 2, 2015 Legos
April 11, 2015 Second Saturday Maker Program (Kim-
April 14, 2015 Parent-Child Book Group
April 13, 2015 National Library Week program featuring Fratello Marionettes
April 16, 2015 Celebrate Teen Literature Day
April 17, 2015 Teen Advisory Board
April 18, 2015 SAT Practice Test
April 23, 2015 Kids Get Crafty
April 25, 2015 Special Firefighter Story time
April 27, 2015 SAT Results Give-back
April 28, 2015 BPL Book Crew
April 30, 2015 Kids Get Crafty
May 2, 2015 Free Comic Book Day
May 6, 2015 BINGO for Screen Free Week
May 7, 2015 Legos
May 7, 2015 Kids Get Crafty
May 9, 2015 Second Saturday Maker Program (John-
May 12, 2015 Parent-Child Book Group
May 14, 2015 Kids Get Crafty
May 15, 2015 Teen Advisory Board
May 16, 2015 Dad & Me Puppet Show- 11am
May 21, 2015 Kids Get Crafty
May 26, 2015 BPL Book Crew
May 26-27, 2015 Teen Study Finals Cafe
May 28, 2015 Last day of school- Burlingame High School
May 28, 2015 Kids Get Crafty
May 30-June 15, 2015 Story time break
June 9, 2015 Parent-Child Book Group
June 12, 2015 Last day of school- Burlingame& Hillsborough
June 13, 2015 SRC Kickoff
June 15, 2015 SRC Kickoff Easton
June 15-July 31, 2015 Summer Reading Clubs begin
June 16-July 31, 2015 Summer story times
June 16, 23, 30&
July 7, 14, 21, 28, 2015 Family Fun Nights
Library Foundation Budget Request 2015 - Adult Services Dept
Adult Summer Reading $1,200.00
Programming
Phase2Career x 5 @ $250 $1,250.00
Small Business Start-up classes x 3 $900.00
Docent lectures $1,100.00
Great Books $500.00
Tech Lab classes $1,500.00
Maker Saturday (adult share) $500.00'
Unscheduled authors etc... $2,500.00
Adult movie night license fee N/A this year
Other
BPL "Pitch an Idea" grant $1000.00
Total requested $10,450.00