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HomeMy WebLinkAboutAgenda Packet - LB - 2015.01.25 URLINGAME PUBLIC LIBRARY BURLINGAME r �, Board of Trustees Agenda January 25, 2015—5.30pm C- 480 Primrose Road—Lane Community Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for November 25, 2014 Approval IV. Correspondence and Information Information A. Library Statistics November& December 2015 V From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Our Library Our Future Information/Discussion B. Donor Wall C. Employee ievement Event -' VIII. NEW BUSINESS A. Library Holiday Schedule Discussion/Approval B. Library Achievements 2014 IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California 13 B U R LiN 6-A N I an Library Board of Trustee Minutes November 25, 2014 I. Call to Order President Donaldson called the meeting to order at 5:40PM. II. Roll Call Trustees Present: Kerbey Altmann, Debra Donaldson, Mike Nagler, and Lisa Rosenthal Trustee Absent Betsy Corcoran Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustee Minutes The October 21, 2014 Board of Trustee minutes were unanimously approved. M/S/C (Rosenthal/Altmann) IV. Correspondence and Information Statistics The Trustees reviewed the October statistics noting that circulation at the main library was down due to the construction on the lower level. The Trustees acknowledged that circulation will most likely decrease further when the construction of the main level begins. V. Reports A. City Librarian's Report Highlights 1. PLP Information Grant • Tommy McMahon won a PLP Innovation and Technology Grant entitled Tap, Swipe, Discover in the amount of$7,216. •. The grant funding provides the library with 3 touch screen computers which will be located on each floor of the library. • Upper level terminal will highlight a reader's advisory website with book lists and reviews. • Main level terminal will highlight a different subscription database each month. • Lower level terminal will display schedule for the tech lab and study rooms. 2. Instagram ' • The Library's Facebook and Instagram accounts have made it possible for the library to establish a presence on a variety of social media outlets. • A BPL social media team was formed to promote library events, materials and other creative efforts of the staff. 3. Millennium Project • Project is on schedule. Upper level was opened to the public on October 22nd. • The new meeting room will not be available for public use until the circulation area on the main level has been completed. In the interim, circulation staff will use it for processing incoming materials. • Lower level was closed to the public on October 14th. DVDs and CDS have been moved to the main level for our patrons. • The Lane Community Room has new carpet, walls have been cleaned and 100 new chairs have been purchased. The room is open for limited usage as the HVAC has been shut down to limit construction dust.' 48o Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650).342-6295'www.burlingame.org/library • Project is on schedule. Upper level was opened to the public on October 22nd. • The new meeting room will not be available for public use until the circulation area on the main level has been completed. In the interim, circulation staff will use it for process incoming materials. • Lower level was closed to the public on October 14th. DVDs and CDS have been moved to the main level for our patrons. • The Lane Community has new carpet, walls have been cleaned and 100 new chairs have been purchased. The room is open for limited usage as the HVAC has been shut down to limit construction dust. • All Children's programs have been moved to the Children's Department until February. Beginning February 2nd, All children's programs will be held at Easton and continue until the main level construction is completed. Easton hours will be increased to 10:00AM-8:OOPM Monday through Thursday and 10:00AM to 5:OOPM Friday and Saturday. • Parking area near ramp will have to be resurfaced to meet ADA regulations. C. Foundation Report 1. OLOF Campaign - The OLOF campaign chair will present a check in the amount of$500,000 to the City Council on December 1, 2014. This check represents half of the one million dollars that the Foundation has committed to raise. 2. OLOF Crowd Funding �-- 3. Author's Luncheon -The 3 authors for the Foundation's Book and Author have been confirmed. The authors are Lisa See, Ayelet Waldman, and Dan Jurafsky. Lisa Rosenthal will introduce the authors. The Escoffier Society will induct new donors,who have given a total donation of$10,000 or more over the years,into the Society at their annual event to be held before the luncheon. VII. Unfinished Business A. Employee Appreciation Event The event will be held Sunday, January 25th at Sixtos from 10:00AM to 12:30PM. Trustee Nagler has made the food, beverage and entertainment arrangements. B. Donor Wall Pat is waiting for Paul Jamtgaard of Group 4 to send her the revised designs that include the suggestions of committee members as well as cost reduction in the project. C. Trustee Attendance at Foundation Meeting Lisa Rosenthal will attend the January 15th meeting of the Foundation. VIII. New Business A. Donor Wall Paul Jamtgaard of Group 4 met with members of the Capital Campaign Committee and some of the Trustees to review the designs. The wood plaque wall design had the most favorable comments but the cost was a concern. 2 Pat requested that Paul refine the wood design and find a way to reduce the cost. 3 B. Cost of Donor Wall The Trustees felt that the Donor Wall should not be financed with Capital Campaign Funds and agreed to allocate funds to underwrite the cost but expressed concern about the initial cost estimate. Therefore, the Trustees passed the motion of Trustee Rosenthal that they are ready to allocate additional funds from the Duncan Fund for the Donor Wall upon receiving more detailed information regarding cost of the project and the design plan. M/S/C (Rosenthal/Nagler) IX. Announcements Trustee Nagler suggested that the Trustees take turns attending the Foundation Meetings if not every time at least two or three times a year. This will be an agenda item for the November meeting. X. Adjournment The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of Trustees will be held November 18, 2014, in the Library Conference Room at 5:30PM. M/S/C (Donaldson/Nagler) Respectfully Submitted, Patricia Harding City Librarian 4 BURLINGAME PUBLIC LIBRARY STATISTICS Month: November 2014 Burlingame Registered Borrowers BurlingameI - - L Hillsborough Other Total Adult Patrons 1 16,676 IF 2,649 1 0 19,325 Juvenile Patrons 5,998 19402 0 7,400 Others 196 13 1,710 1 1,919 22,870 4,064 F 1,710 28,644 Circulation Total Circulation Previous Year Percent Change Main IF 42,270IF- 53,650 -21.21% EastonIF 6,365 6,954 -8.4% Total 48,635 60,604 -19.75% E-Content/Total Downloads or Sessions =FE-Content/Total Downloads or Sessions Overdrive: a-books - 1,263 - audio a books 466 Safari: 118 readable df Enki-e-books 13 Fli ster Online Magazines 232 (magazine checkouts On-Line Resources Databases 1,074 BPL Website Discover and Go downloadable museum asses 50 reservations made Self Check Usage 11 Total Items JFPercent of Initial Check Outs Main 21,491 79% Branch 2,853 66% Total 24,344 Online RenewalsTotal Items Percent of Total Renewals Main 11,149 77% Branch 1,537 76% Total 12,686 Gate Count JFMontlfly Average per day Main 24,116 893 Branch 3,395 162 Total 27,511 1,055 Internet Usage Total User Sessions Main Adult 3,289 Main Childrens' 0 Branch 400 Grand Total 3,689 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: November 2014 Total Items Added to,Collection (Main:Bc Branch) IF 944 Total Number Outreach Materials Delivered 9 Community Room Usage Number of Meetings Attendance [6ty Meetings- Env. Council 1 12 Staff Meetings- PLS INFO, Circulation Supervisors 2 40 Public Meetings 6 195 Foundation 1 23 Total Events 10 420 Adult Programs Citizens Environmental Council Movie 11 40 Conference Room IF— 71 Staff Meetings 8 11 45 Foundation Executive Board 1 5 Trustee Meeting 1 8 Neighborhood Network 1 8 Total 11 66 FS—tudy Room Closed for Renovation Users Patrons Children's and Young Adult Programs--Main Number Attendance Story Times Preschool 3 106 Toddler 7 383 Baby Story Times 3 240 Total Story Times 13 729 Class Visits - Elementary 0 0 Class Visits at Schools 9 217 Special Programs for Children Le os at the Library 1 50 Mandarin Story Time 1 52 Nutcracker..................................................1 231 Total Special Programs...............................3 333 Special Programs for Teens IF TAB...............................................................1 13 BookCaf6..................................................... 1 10 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: November 2014 Teen SAT.......................................................1 1 23 Total Special Programs for Teens 3 ==F 53 Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times 3 87 Toddler Story Times 3 172 Total 6 259 Class Visits 1 38 Page 3 e-media circulation 2500 2000 m Safari a-books ■ Overdrive a-books 1500 ■ Overdrive audio a-books 1000 �. � �_.�.. ..n... .. � .w �,, .a ... . _ a F Enki a-books 500 w -Rm Zinio/Flipster TOTAL 0 m m m Ict It* Tt Ict d* CL > C: i > (1) o o N z N z BPL Main Circulation Page 1 of 1 BPL Main Circulation Barry Mills You[Older sp dsheets will soon be.upgraded to the new version of Google Sheets. Learn more Dismiss Comments Share File Edit View Insert Format Data TooIS Help Al�ctlanges saved in i e_ Q / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart BPL Main Circ by Month 2011 vs.2012 vs.2013 vs.2014 68,000 02011 02012 2013 61,0000 2014 i. 4u u' 54,000 47,000 40,000 January March May July September November February April June August October December Sheetl Chart1 https:, Acs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdH` )OdZMnIlUUhpTm9IV3VWemhlYmc&usp=drive_we... 1: /2014 Easton Circulation Page 1 of 1 Easton Circulation Barry Mills Youviler spr daheets will soon be.i��maded to the new version of Google Sheets. Learn more Dismiss Comments Share File Edit View Insert Format Data Tools hep ,4V anges save in U i e Q / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014 9,000 ■ 2011 02012 2013 8,000 E 2014 7,000 r' 6,000 5,000 January March May July September November February April June August October December Sheetl Chart1 r https:,. )cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGA )BzOGdBWTJRNmOtaTFHal8wdXc&usp=drive web... 1: /2014 BURLINGAME PUBLIC LIBRARY STATISTICS Month: December 2014 *Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 15,645 2,484 01%7- 18,129 Juvenile Patrons 5,732 1,338 1 7,070 Others 191-IF 12 1 1,565 11 1,768 21,568 IF 3,834 1 1,565 26,967 Circulation Total Circulation FPrevious Year Percent Change Main 43,429 50,042 -13.21% Easton 6,695 6,731 -0.530/0 Total 50,1241F56,773 -11.71% E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,486 audio books 475df Safari: 113 readable Enki-e-books 28 Fli ster online Magazines 143 (magazine checkouts) On-Line Resources Databases 985 BPL Website Discover and Go (downloadable museum passes) 35 reservations made Self Check Usage Total Items Percent of Initial Check Outs Main 20,224 75% Branch 11 2,578 61% Total IF22,802 Online Renewals Total Items Percent of Total Renewals Main 12,164 75% Branch 2,578 61% Total 14,742 Gate Count IFmonthly Average per day Main 1 24,014 828 Branch IF3,709 155 Total 27,723 983 Internet Usage Total User Sessions Main Adult 3,214 Main Childrens' 8,935 Branch 286 Grand Total 3,500JI Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: December 2014 [T:o:t4:1t:e�ms Added to Collection (Main & Branch) 753 "otal Number Outreach Materials Delivered 11 Community Room Usage Number of Meetings Attendance City Meetings- Env. Council, Public Works, 2 32 Staff Meetings PLS INFO 1 20 Town of Hillsborough Workshop 1 19 Library Educational Program Great Books 1 8 Public Meeting- Girls Who Code 3 90 Total 7 169 Conference Room Library Staff Meetings I F_ 8 45 Foundation Meeting- Executive Board 1 5 Total 9 50 Study Room Closed For Renovation Users Patrons Children's and Young Adult Programs--Main. IF I Number Attendance Story Times Preschool 3 119 Toddler 6 312 Baby Story Times 3 162 Total Story Times 12 593 Class Visits Elementary Class Visits at the Library 0 Elementary Class Visits at Schools 2 40 Special Programs for Children Mandarin Story Time 1 50 Le os 1 54 Parent/Child Book Club 1 1 10 Maker Program 1 16 Pu locks Puppet Shows 2 236 Winter Crafts 1 57 Total Special Programs 7 417 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS ' Month: December 2014 IF Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times 2 49 Toddler Story Times 3 160 Total 5 209 Special Program for Teens Teen Advisory Board 1 7 Class Visits 1 36 Special Programs Holiday Sing-Along 90 Children's Holiday Tea 150 Please Note: Regarding Burlingame Registered Borrowers - Part 1 of a patron purge was completed in December so the number of patrons decreased. Part 2 of the patron purge will be completed in January of 2015, so the number of patrons will decrease further. Page 3 BPL Main Circulation Page 1 of 1 BPL Main Circulation Barry Mills --, File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share ft? f Click the area of the chart you want to edit Copy chart Advanced edit.. Publish chart Save Image Delete chart BPL Main Circ by Month 2011 vs.2012 vs.2013 vs.2014 68,000 2011 02012 2013 61,000 2014 4 .i., 54,000 r� 47,000 40,000 January March May July September November February April June August October December Sheetl Chartl r b.s+---11A A�QQPT T11,,.,,QT�r1T�T(tAi�r171�T„11 T TT Thr,TmQTV2-%T'%xTs-mlil VmrRr>>cn=ArivP %x7Ph 1/1 11S Easton Circulation Page 1 of 1 Easton Circulation sally Mitis File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014 9,000 02011 02012 2013 02014 8,000 7,000 6,000 5,000 January March May July September November February April June August October December Sheeli Chart1 •, 7 r+ //a._ l / . « 7 L �/ 71.,,.,-11 A.,0007 /1)(11 S 1 1 e-media circulation 2000 2500 ■ Safari a-books 1 3 1500 ■ Overdrive a-books ■ Overdrive audio a-books 1000 ■ Enki a-books 500 ■ Zinio/Flipster 0 ■ TOTAL 5 aJ O ca .� N Z "' z r ) J City Librarian Report to Trustees January 20, 2015 Personnel—Vera Warrick, BPL's long time cataloger, has retired. Andrea San Andreas will be taking over the cataloging duties. Andrea started at the Burlingame Library as a Page in the Children's Department back in 2002. She not only received her bachelor's degree while working at the library but recently completed her MLS at San Jose State University. She has worked her way up to a Library Assistant and is now working as a Cataloging Librarian in Technical Services. Klara Kim, a Children's Librarian is out on maternity leave through April. Jeannine Culligan, Library Assistant in the Library's admin finance, fell outside of work and broke her wrist. She had surgery on Tuesday, January 13 and will be off at least two weeks. Staff Workshop— On January 29, Edmond Otis will present a workshop to staff- Dealing with Difficult People: Making Libraries Safe and Sane. We had Edmond back in 2012 and he was very well received. Congratulations to the Web Team and specifically Ray DeLara for being named #1 Best Book-related Instagram Acct by NYPL! Employee Appreciation—January 25, 2015 PLS—Linda Crowe, PLS Director, announced her retirement. Linda came to PLS in 1983 and has been a major force in the growth of PLS and the model of sharing and collaboration among libraries. She was also instrumental in building the mega system of PLP and has been the Executive Director of PLP and Califa. Her visionary approach has benefited libraries throughout California -she developed many entrepreneurial enterprises including working with CENIC to bring broadband infrastructure to libraries throughout the state. She plans on continuing to work part-time for Califa on the CENIC broadband project. Susan Hildreth will be replacing Linda as Executive Director for PLS, PLP, and Califa. Susan served as the State Librarian of California from 2004-2009 and has served in leadership positions in California public libraries since 1980. Susan will complete her term as the Director of the Institute of Museum and Library Services in Washington, DC on January 18, 2015 and will assume her new position on March 1. 1 Problem Patron —We had an incident with a patron viewing pornography back in December. One of the reference librarians approached him and reminded him that he was in a public space and that there were children in the area. He claimed that the first amendment protected his rights to view such materials. He may want to take this further and I've asked staff to enforce our policy which states "Because others may be involuntarily exposed to what you view, the library asks that in consideration of others you exercise judgment in what you view on these public workstations. If what you view causes discomfort to others staff may intervene." I've also asked staff to have this individual contact me if he needs to discuss this further. Local HistoryArchives - Simon Ho, a SJSU intern and Sue Reiterman have begun the project of going through our local history files and getting them digitized. They spent a great amount of time reviewing, purging, and scanning files and with the help of John Piche and Ron Bulatof, a retired archivist and volunteer, they created the beginnings of a popular local history digital archive. https://www.flickr.com/photos/burlingamelibrary/collections/72157646824061893/ Tap, Swipe, Discover Project—Tommy McMahon, one of our Reference Librarians, was awarded a $7,215.60 Pacific Library Partnership grant for the Tap, Swipe, Discover Project, which will implement` ouch-screen computers throughout the Burlingame Library. The terminal on the upper level will highlight a reader's advisory website with book lists and reviews. The main level terminal will be used to highlight a different subscription database each month. The lower level terminal will be used to display schedules for the new tech lab and study rooms. Each terminal will marry traditional services with a modern delivery method that is more reflective of the world we live in, which will help develop digital literacies and enhance the overall library experience for our patrons. Millennium Project—The renovation project is on schedule. The Lower Level is almost complete and we will reopen on January 26. The Main Level closed on January 5 and construction is in full swing. Areas other than Childrens, the hallway, bathrooms, and self-check, the ML is closed off to the public with visqueen. The Circulation staff has a small desk in the front by the door and the Reference staff are sharing a desk with Childrens. Reference staff will move to the LL when that are is opened. The Childrens Room will remain open until February to accommodate January Poetry Month and will move to Easton for the month of February when construction will begin in the Childrens Room. The new Meeting Room on the Upper Level is the temporary home of the Circulation department until the Automated Materials Handling System is installed — beginning of March. 2 BPL Book Crew—A new book club for Grades 6 to 8 starts in February and runs through June. Every fourth Tuesday from 4— 6 PM. Programs at the Library- Upcoming Dates: The Library will be closed on Monday, January 19 for Martin Luther King Day. The Library will also be closed on Monday, February 16 for President's Day. Adult Programs January 28— Peninsula Recruitment Mixer— Employer from diverse industries will be available for this networking event—6-8:30 PM February 4— Black History Movie Night— 6:30-9 February 12 - Great Books Discussion Group— 10:30 AM-12:30 PM (2"d Tuesday of the month) Teen Programs January 15—Teen Advisory Board meeting— 3:30-4:30 PM January 17—ACT Practice Test 11 AM — 3:30 PM February 1— Girls Who Code February 2— Bite of Reality—an interactive financial literacy simulation for grades 8— 12. Family Programs January 25— Poetry Cafe and Cookies—Open mic poetry reading for the whole family— 2 PM February 14—Altered Egosystems Workshop —You Can Make It @ Your Library Participants will explore the altered book through mixed media and create an intricate imaginary sculpture— 11 AM Kids' Story Times Just Baby and Me Toddler Story Times Bedtime Story Time— Ages 0 - 18 mo. Ages 18 mo - 3 years old Easton Every Friday 10:30 AM Wednesdays 10:30 AM Ages 2 - 5 years old Thursdays 10:30 AM Wednesdays 7:00 PM Preschool Story Times Toddler Story Time— Ages 3 - 5 years old Easton Tuesdays 10:30 AM Ages 18 mo - 3 years old Thursdays 11:30 AM 3 Library Holiday Schedule December 31, 2014—to January 1, 2016 Holiday Day Date Year Number of Days New Year's Eve Wednesday December 31 2014 4 hours New Year's Day Thursday January 1 2015 1 Martin Luther King Monday January 19 2015 1 President's Day Monday February 16 2015 1 Spring Holiday Sunday April 5 2015 1 Memorial Day Sunday & Monday May 24 & 25 2015 2 Independence Day Friday & Saturday July 3 & 4 2015 2 Labor Day Sunday & Monday September 6 & 7 2015 2 Columbus Day Monday October 12 2015 1 Veterans Day Wednesday November 11 2015 1 Thanksgiving Wed. Close 5:00pm November 25 2015 4 hours Thanksgiving Thursday & Friday November 26 & 27 2015 2 Christmas Eve Thursday December 24 2015 1 Christmas Day Friday December 25 2015 1 New Year's Eve Thursday December 31 2015 4 hours New Year's Day Friday January 1 2016 1 Library Accomplishments 2014 • Started the Millennium Project, the Library's renovation project in August 2014. The project is being done by floors, in 3 phases. The Upper Level is complete and the Lower Level will be complete by January 2015. The entire project is expected to be completed by April 2015. • Working with the Foundation and the Library Board of Trustees, the Capital Campaign Committee, Our Library Our Future (OLOF), raised over$800,000 towards the $1M campaign commitment. • Started a Teen Advisory Board with 18 teens meeting monthly to discuss programs and teen services at the Library. • Started a Legos@Your Library program giving young library patrons an opportunity for fun and creativity. • Summer Reading 2014 had the highest number of finishers with 1,108 children and teens finishing the reading program. • Started a digitization program of the Library's Local History Files. • Received a $7,000 Pacific Library Partnership Technology and Innovation grant for touchscreen "reader's advisory and database marketing". `- • Increased the Library's presence on social media. In addition to the existing Facebook page, the Library added accounts on growing social media sites such as Instagram, Twitter and Pinterest. Since the launch of the Instagram account seven months ago the Library has gained over 600 followers and has been featured on New York Public Library's account. • Started the re-cataloging of the Music CDs. The Library is transferring all of our music CD's to a new natural language system designed for ease-of-use. • Launched a new online catalog and Integrated Library System, Sierra. • Continued partnership with Ron Visconti and Phase2Careers to provide career/job hunting programs for the jobless or under employed in the community. • Provided weekly 2 hour computer drop-in and computer classes to assist with living in today's technologically driven world. • Continued partnership with Citizen's Environmental Council to provide timely environmental lectures and film showings. • The Library Foundation Book Selling Committee raised $92,000.