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HomeMy WebLinkAboutAgenda Packet - LB - 1950.12.06 MINUTES OF THE MEETING OF THE BURLINGAME LIBRARY BOARD NOVUIBER 8, 1950 Trustees present: President Johnson, Mrs. Harrison, Mr. Burns, Mr. Fichtner Also present: Councilman Atwater Trustees absent: Mr. Teal The minutes of the meeting of October 4th were read and approved. The minutes of a special Board meeting of October 25, 1950 were read and approved. BILIS The bills were checked by the members of the board. On motion by Mrs. Harrison, seconded by Pair. Fichtner, and carried, the bills for 3,195.73 were ordered paid. The librarian's report, as given on the statistical page of the monthly financial statement, was ordered accepted upon motion by Mrs. Harrison, seconded by Mr. Burns, and carried. The monthly financial statement was checked. OLD BUSINESS Lighting: Mr. Fichtner reported that due to a mistake in cal- culations and an increase of approximately 20 per cent in costs _ it would be impossible to install lighting fixtures, as planned, in the library. The Electric Company, who were to install the lights, has also withdrawn their bid. After considerable dis- cussion, it was decided to continue the study of insufficient li ht and perhaps remedy it in some other manner. Mr. Fichtner stated that the burned out fluorescent tubes pur- chased by the city were not covered by a guarantee as to any specified number of hours. Inventory: Mr. Leehich reported that there is still considerable work to do on the last inventory. After discussion, it was decided to promote Harold Hungerford from page to library assis- tant (part-time), so that he could finish up the last inventory. His work has been outstanding as a page and he has been performing some of the duties of a library assistant for many months. It was so moved by Mr. Fichtner, seconded by Mrs. Harrison, and unanimously carried. Another page will be employed to replace Harold Hungerford and turned over to him for training. Further study of a proposed inventory system was discussed. The matter was tabled until the present inventory has been completed. 00141UNI CATIONS A letter was read from Mr. Fitch thanking the members of the library board and staff who attended his farewell dinner. A letter was read from Mrs. Dombaugh in which she tendered her resignation, effective December 1, 1950. A motion was made by Mr. Fichtner, seconded by Par. Burns, and carried, that Mrs. Domoaugh's resignation be accepted and an appropriate letter be 'addressed to her from the board thanking her for her past services. Page 2 Mr. Atwater personally thanked the board for the time and thought given to their jobs as trustees of the library and the diligence and thought given in naming a new librarian. He expressed his satisfaction, and that of the City Council, in their choice, and of the work the board is doing as a whole. N EXI BUSINESS Magazine list: After discussion as to the large amount of work connected with magazine subscriptions, it was decided to leave it to the discretion of the librarian as to how they were handled- either direct or by agency. A motion was made by Mr. Fichtner, seconded by Mrs. Harrison, and carried, that the librarian sub- mit subscription list to an appropriate agent. Janitor's contract: It was moved by Mr. Burns, seconded by Mr. Fichtner, and carried, that for the time being, the janitors (Rancelli, Demattei & Company) would be employed on a monthly basis. Consideration will be given to the employment of a utility man to perform these duties, along with such others as would benefit the maintenance of the library. Staff vacancies: It was moved by Mr. Burns, seconded by Mrs. Harrison, and carried, that the C.S.C. be requested to furnish the library with a list of qualified candidates for the position of Assistant Librarian and the position of Senior Librarian. Budget overdrawn on M-11(Supplies and Material): It was con- cluded that the deficiency in this item was due to certain errors in the submission of the budget. Other unexpended funds will be used to supplant this deficiency. This will be decided upon at the next board meeting. Roof repairs by Hardy Roofing Company: The board was informed that the roof flashings and gutters had been treated with hot asphalt in order to prevent leaking. The eavestroughs were cleaned and certain sections of the tile were cleaned from the accumulated debris which had caused a leak in the children's room during the past heavy rain. Bookweek: The children's librarian invited the board to view the large number of books that will be on display during the week of November 13th to 18th. Loyalty oath: The board discussed the possibilities of taking the loyalty oath before the City Council. It was decided, inform- ally, to attend as a body and take the oath at the Council meeting November 20,1950. ADJOUTT,MENT A motion was made by Mr. Fichtner, seconded by Mr. Burns, and carried, that this meeting of the board would adjourn until Wednesday, November 22nd, at which time the board would reconvenes BILLS FOR NOVEMBER 1 9 5 0 t ►,`�,; $1.,089,62 BOOKS Book-of-month Club 2.10 Edwin Allen Company 2.96 Consumer's Research 1175 American Library Assoc. 3.00 Thomas Y. Crowell Co. 13.75 Doubleday & Company 37.7$ E. P. Dutton & Co, .76 Encyclopedia Britannica 2.95 French & European Publications 4.23 Harper & Brothers 20.21 E. M. Hale & Co. 80,30 Macmillan Co . 32.14 Julian Messner 26,76 New Method 43.39 Peninsula Book Shop 9.08 R. S. & Co. 59,40 Random House 12,22 Roemer House 249.29 Standard Book Co. 1972 J. A. Sullivan 21,63 A. C. Vroman, Inc. 26.16 San Francisco News 303,62 Tave Library Service 92,69 Fox & Follett Co. 41.79 \.. 102,91 SUPPLIES AND STATIONERY Crawford Typewriter Co. 20.58 Gaylord Bros. 45.23 Frank Magel & Sons 21,50 George Paul Lechich 4.00 Library of Congress 1.59 Pacific Coast Paper Co, 10.01 202.90 JANITORIAL SERVICES Rancelli, Demattei & Co, 200,00 San Mateo Co. Scavanger Co. 2,90 225.00 GROUNDS ' Burlingame Park Dept. 225.00 80,00 BUILDING MAINTENANCE Hardy Roofing Co, 80.00 119.05 WATER, HEAT, AND LIGHT P. G. & E. 113.80 Burlingame Water Dept. 5,25 163,43 BINDING Commercial Book Bindery 163.43 197.85 FURNITURE & EQUIPMENT Phillips-Edwards Electric Co, 197.85 7984 MISCELLANEOUS George Paul Lechich 2,66 Bertha Manwell 5.18 Page 2 2,188.64 TOTAL BILLS FOR NOVE141BER 11150.67 November 15th payroll 1,198.84 November 30th payroll 44,5380-1* TOTAL EXPENDITURES FOR NOVEMBER, 1950 6 PETTY CASH EXPENDITURES FOR NO V E M BE R 1 9 5 0 Amount Voucher $4.00 POSTAGE P. Lechich $ 4.00 133 �4 00 TOTAL PETTY CASH EXPENDITURES PETTY CASH BOX $25.00 Balance, November 8, 1950 4.00 Voucher on file December 1, 1950 21.00 Balance December 1, 1950 4.00 Warrant to P. Lechich December 6, 1950 `„mak $25.00 Balance December 6, 1950 STATISTICS FOR NOVEMBER 1 9 5 0 CIRCULATION MAIN BRANCH Adult nonfiction---------------- 3602 661 Adult fiction ---------------" 5201 1751 Child nonfiction---------------- 911 629 Child fiction -------------• 2114 966 TOTAL BOOKS CIRCULATED 11,828 4,007 Periodicals --------------- 643 360 Phonograph records ------------ 275 TOTAL OTHER ITEMS CIRCULATED 918 360 TOTAL CIRCULATION 12,746 4,9367 GRAND TOTAL CIRCULATION 17,113 1949 1950 Daily average for Dain M 531' Daily average for Branch 157 175 Combined daily average 681 706 REGISTRATION ADULT CHILD TOTAL Mdmbership, November 1, 1950 6960 1684 8644 Additions in November 195 86 281 =5 =7 $�25 Withdrawals in November 178 44 222 Membership, December 1, 1950 6977 26 8703 ACCESSIONS AND WITHDRAWALS OF BOOK STOCK added dropped Adult nonfiction 130 11 adult fiction 154 149 Child nonfiction 28 7 Child fiction 162 1 474 168 NET INCREASE OF BOOK STOCK---306 DEPOSITED WITH CITY TREASURER ---$360.95 � r YD .A -- w �znvo� -Tito Crag .orf 11uriti tjamr SAN MATEO COUNTY CALIFORNIA November 15, 1950 Mrs. Charlotte Johnson, Chairman Burlingame Library Board 121 Channing Road Burlingame, California Dear Mrs. Johnson: In answering the request contained in your letter of November 10, I beg to state: Pursuant to the provisions of the Education Code of the State of California, providing for Municipal Libraries, the matter of employment of Library employees is entirely within the control of the Library Board. Therefore, if you require the Civil Service Commission of the City to establish an eligible list for any of the classified positions you should make your request directly to the Civil Service Commission. As and when the Civil Service Commission has completed a proposed eligible list it should be presented to the Library Board for acceptance and adoption. It is my opinion that the City Council does not have any authority in connection with the establishment of an eligible list for Library employees. A copy of this letter is being sent to the City Council and to the Civil Service Commission. Trusting that the foregoing is sufficient for your information, I remain Yours respectfully, 4: I. Karmel City Attorney IK:el `- CC: Council ,: Civil Service Commission Y �" r