HomeMy WebLinkAboutAgenda Packet - LB - 2014.10.21 :'►URLINGAME PUBLIC LIBRARY F BURLfNGAME
Board of Trustees Agenda q -
October 21, 2014—5.30pm GeyRP
480 Primrose Road—Lane Community Room "c `�l
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for September 16,2014 Approval
IV. Correspondence and Information Information
A. Library Statistics September 2014
V From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
'B. Foundation Report Information/Discussion
VII. UNFINISHED BUSINESS
A. Presentation by Elaine Orr (Silicon Valley Community Information/Discussion
Foundation) on the Duncan Fund
\,, B. Our Library, Our Future
C. Construction Update
D. Annual Employee Event
VIII. NEW BUSINESS
Donor Wall Discussion/Approval
a
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURUMOAMI
Library Board of Trustee Minutes
September 16, 2014
I. Call to Order
Trustee Corcoran called the meeting to order at 5:40PM.
II. Roll Call
Trustees Present: Kerbey Altmann, Betsy Corcoran, Debra Donaldson,
Mike Nagler, and Lisa Rosenthal
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
III. Library'Board of Trustee Minutes
The August 19, 2014 Board of Trustees minutes were unanimously approved.
M/S/C (Rosenthal/Donaldson
IV. Correspondence and Information
A. Statistics
I. Circulation at the main decreased 15.60% from August of 2013.
Easton circulation increased 2.83% from 6,986 in August of 2013 to
7,184 in August of 2014. The Fiction and Mystery sections are
currently unavailable to patrons due to construction on the upper
level.
2. Flipster is the new digital magazine resource for our library.
3. Trustee Donaldson suggested that a comparison of the gate count
from July 2013 to September 2014 be prepared. The gate count
comparison could be related to circulation statistics as follows:
• Closing of Mystery and Fiction Sections due to construction
could cause drop in circulation.
• If gate count is trending downward it could indicate patrons
are taking out fewer books, video and audio materials etc.
• If gate count is trending upward it could indicate patrons are
using other library resources rather than checking out books,
video and audio materials etc.
4. The Trustees also inquired as to whether there is an increase in holds
since hold fees have been eliminated.
V. From The Floor (Public Comments)
Na members from the public attended the meeting.
48o Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295•www.burlingame.org/library
VI. Reports
A. City Librarian's Report - Highlights
1. Upper Level Construction
• The Children's staff has relocated to their new location, Reference and
Administration have returned to their original area in the
Administration area.
• Fat is arranging for an Ergonomic specialist to meet with all staff that
are in their permanent desk areas and make sure,they have the
proper chairs, keyboards etc.
• New Meeting Room will be the holding center for the Foundation's
Books on-line until their storage area located on the lower level is
-completed.
• Outside Ramp is 5 weeks out as the railing is not completed and the
project is not in compliance with ADA regulations until the railing is
installed.
2. Children's Department
• The Children's staff conducted a patron survey of world languages to
determine the level of patron interest to integrate world languages
into the children's book collection.
• Out of 160 responses the top 6 were Spanish, Chinese, French,
Italian, Korean and Japanese.
0 Kim Day will develop the collection.
• Jamie Chiahui Gao gave a Mandarin story time to 118 children and
parents in September. The program received many positive
comments from those who attended.
• Trustee Corcoran suggested that a Spanish story time be held and
has a contact who may be willing to conduct the program.
3. lnstagram
Members of our staff have put the Burlingame Public Library on
Instagram. They have created some very clever and interesting photos,
book faces and videos which are making us famous on the InterWeb.
Even the New York Public Library has posted comments and re-posted
some of our photos.
4. Easton Branch Library's 10th Anniversary
There will be a special event Saturday October 4th at Easton in celebration
of its 10th anniversary since the remodel_.
B. Foundation Report
• Our Library Our Future -- Capital Campaign has raised $668,000.
• Capital Campaign Mailer-Approximately 12,000 copies of the
campaign mailer will be sent to all residents in the 94010 area the
week of September 23rd. Apartments are not included. Trustees
suggested the mailer,should be given to real estate companies to hand
out to clients and Newcomers to give to new residents. Trustee Nagler
will ask staff at Books Inc. to place the mailer on his counter.
Annual Report =The annual Foundation report will be sent to all past
and current donors before the end of the year.
2
• Children's Holiday Tea - This year the Children's tea fundraiser will
be held at Easton on December 7th due to construction at the main
library. Cindy Montgomery will chair the event. Christie Matheson
who wrote "Tap The Magic Tree" will be the author.
• Author's Luncheon - May 2nd is the date for the Foundation's Author
Luncheon. Lisa See has been engaged to be one of the authors.
VII. Unfinished Business
A. Naming Recognition
The City Council unanimously approved the City Librarian's request to
waive the 2nd City Council public hearing, as written in the Community
Recognition Policy, for the Foundation's Our Library, Our Future Campaign
and permit the Foundation to name the Teen Room after the Hoefer Family.
At the August 19, 2014 Trustee meeting, the Trustees held a public hearing
and unanimously passed a motion to have the name of the Teen Room be
the Hoefer Family Teen Room. The Hoefer Family pledged a donation of a
$100,000 which meets the guidelines of the Capital Campaign for naming
rights of a specific room.
B. Duncan Fund History,
Pat gave the Trustees an overview of the Duncan Fund including the criteria
required by the Silicon Valley Community Foundation for the Library to
receive funding. The Trustees were provided a handout which gave the
history of projects previously funded by the Duncan Fund. The Trustees
requested that Pat contact Michelle Fries, our Financial Advisor, to attend
the October or November meeting and present an overview of the fund and
how it is managed. Pat suggested that the Trustees prepare questions for
Michelle to address.
VIII. New Business
A. Donor Recognition
Pat is working with Paul Jamtgaard of Group 4 to design a few renderings
for the Our Library, Our Future donor wall. When the designs are
completed, Pat will arrange for the Trustees to meet with the Capital
Campaign Committee to review the designs.
B. Annual Employee Event
The Trustees discussed the venue, format, day and time for this event.,
Comments from staff for last January's brunch at Sixtos received high
marks. Trustee Nagler will contact Francesca of Sixtos to find out if it would
be possible to hold a brunch event there and what the cost would be.
IX. Announcements
'A. Officers
Trustee Corcoran will"serve as President for the months of September
through November.
B. Orientation
Pat will give new Trustees Kerbey Altmann and Mike Nagler an orientation of
the libraries policies and procedures.
X. Adjournment
The meeting was adjourned-at 7:OOPM. The next meeting of the Library Board
of Trustees will be held October 21, 2014, in the Library Conference Room at
5:30PM. M/S/C (Donaldson/Nagler)
ectfully Submitted,
Patricia Harding
City Librarian
4
City Librarian Report to Library Board of Trustees
�-' October 21, 2014
Personnel— Klara Kim started as our new 25 hour-a-week Children's Librarian on
Tuesday, October 7t". Klara has six years of experience working in Santa Clara
County Libraries in both children's and teen. A number of staff will be attending
California Library Association annual meeting— November 7— November 9.
Maryam will be accepting a PR award on Friday, November 7 for her design of the
Homework Help coupon.
Millennium Project—The renovation project is on schedule. We will reopen the
Upper Level the week of October 20th. The fiction and mystery collection will
then be available to the public. The new Meeting Room will not open until the
Foundation book selling is able to move into their new space and we receive the
new furniture —two to three months. Technical Services staff has moved back
into their work space and the Conference Room will be recarpeted on October
22"d It will then be available for meetings. As of October 14 the Lower Level will
be closed for two to three months. DVDs and Books on CDs have been moved to
the Main Level.
Music CDs—The music CDs are changing! Vera and Tech Services staff will be re-
cataloging the CDs changing from the ANSCR classification system to a more user
friendly classification. They will be unavailable until they are re-cataloged. These
items will then be put on carts on the Main Level to be circulated. New items
from Baker and Taylor will come cataloged in the new system and will also be put
on carts to circulate on the Main Level when they arrive. The new furniture for
the CDs will arrive in 3 to 4 months. All audio-visual materials will be on the Main
Level starting now and will be in the Popular Materials Room on the ML after the
renovation.
Summer Reading Club —The Summer reading Clubs 2014 at the Library saw the
biggest number of finishers ever, with 1,108 readers completing the program.
Burlingame and Hillsborough children and teens read 10,694 books! We
increased our Family Fun Nights to two shows every Tuesday during summer
reading thanks to support from the Burlingame Library Foundation and the
Burlingame Library Trustees. Over 1,000 parents and children enjoyed Family Fun
Nights in June and July.
1
`.. Mandarin Story Times— The Children's department is offering a special series of
Mandarin-English Story times on October 4, November 1, and December 6. These
programs are presented by local author, Jamie Chaihui Gao, and also include a
craft to go with each month's theme.
Library Foundation —The Burlingame Library Foundation OLOF committee sent
out a mailer to every homeowner in the 94010 zip code. The mailer arrived 2
weeks and we have received approximately.
The Foundation will have their October book sale on October 16 through October
19.
Foundation members are also working on their annual newsletter and
preparations for the December 7 Children's Holiday Tea fundraiser.
Programs at the Library- Upcoming Dates:
The Library will be closed on Tuesday, November 11 for Veteran's Day
Adult Events
October 14 — Great Books Discussion 10:30 AM-12:30 PM
October 21 — Houghton Hall: Portrait of an English Country House. Docent
program by Alfred Escoffier— 7 PM
October 30— Loma Prieta Earthquake. The Burlingame Historical Society— 7 PM
Drop-in Computer Lab every Monday 3-5PM
E-Reader Computer Help Drop-In every second Monday of the Month 3-5PM
Teen Events
Teen Art Contest for grades 6-12 — Due to the Children's Desk by October 20
October 17 —Teen Advisory Board 3:30-4:30 PM
October 24— Esther Ehrlich, author program and book signing
November 1 —SAT Practice Test 11 AM-3:30 PM
November 10— SAT Follow Up Score Giving Session 6:30-7:30 PM
Book Buddies
October 1,8,15,22, & 29 —4:30-5:15 PM
2
Kids' Events
�- Just Baby and Me
Ages 0 - 18 mo.
Every Friday 10:30 AM
Preschool Story Times
Ages 3 - 5years old
Tuesdays 10:30 AM
Toddler Story Times
Ages 18 mo - 3 years old
Wednesdays 10:30 AM
Thursdays 10:30 AM
Bedtime Story Time — Easton
Ages 2 - 5 years old
Wednesdays 7:00 PM
Toddler Story Time — Easton
Ages 18 mo - 3 years old
Thursdays 11:30 AM
October 27 — Winnie the Witch Puppet Show— 7 PM
November 1 — Mandarin-English Story Time — 11 AM
November 6— Legos @ Your Library—4-5:30
November 8—You Can Make it @ Your Library: Knitting 101 - 11 AM — 1 PM
November 9 — Parent Child Book Group 6-7:30 PM (meets the second Tuesday of
every month) for grades 3-5
3
ResvisedBURLINGAME PUBLIC LIBRARY STATISTICS
Month: September 2014
Burlingame Registered
Borrowers Burlingame Hillsborough Other Total
ldult Patrons 1 16,522 F 2,638 IF 0 19,160
Juvenile Patrons =5,8271 F 1,369 1 F 0 IF 7,190
Others 193 13 1 1,691 11 1,897
22,536 4,020 1 1,691 11 28,247
Circulation Total Circulation E PreviousYear =F Percent Change
Main 49,507 53,828 -8.03%
Easton 7,503 7,449 0.72%
6.96%Total 57,010 61,277 -6.96%
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: a-books 1,155- - audio a books 366 Safari: 142 readable df
Enki-e-books 84
Fli ster Online Magazines 180 magazine checkouts
On-Line Resources
Databases 1,123
BPL Website 10,781
Discover and Go (downloadable museum asses) reservations made 23
Self Check Usage Total Items Percent of Initial Check Outs
Main 24,143 78%
Branch 3,208 61%
Total 27,351
Online Renewals Total Items Percent of Total Renewals
Main 14,470 80%
Branch 1,727 76%
Total 16,197
Gate Count Monthly Average per day
Main 30,203 1,041
Branch 3,208 157
Total 16,197 1,198
Internet Usage Total User Sessions
Main Adult 4,471
Main Childrens' 11
ranch 355
Grand Total 4,837
Page 1
ResvisedBURLINGAME PUBLIC LIBRARY STATISTICS
Month: September 2014
Eota�lltems Added to Collection (Main &Branch) 1,147
�fotal Number Outreach Materials Delivered 7
Community Room Usage Number of Meetings Attendance
City Meetings- Env. Council- HR Training 2 55
Staff Meetings - 2 20
Public Meetings 3 100
Foundation Meeting 2 25
Total Meetings 9 200
Adult Programs
Library Educational Programs (Computer Drop-In, CET, 6 67
Great Books
Jack Erickson-Author
Vitrimont Peninsula Women at War 1 10
Citizens Env. Council-Pros & Cons of Gray Water 1IF86
Total Adult Programs 9 178
Conference Room
Conference Room is not in use due to construction.
IF F
Study Room
Users 38 F Patrons 95
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool 5 181
Toddler 8 494
Baby Story Times 4 376
Total Story Times 17 1,051
Class Visits 0 0
Special Programs-for Children
Kids Get Crafty 4 191
Le os at the Library 1 43
10arent Child Book Club 1 25
andarin Story Time 1 118
Maker Print Making 1 34
Book Buddies 4 24
Page 2
ResvisedBURLINGAME PUBLIC LIBRARY STATISTICS
Month: September 2014
Total Special Programs 12 435
Special Programs for Teens
SAT 1 50
Sat Give Back 1 30
College Essay Elizabeth Stone 1 34
TAB 1 9
Book Buddies Training 1 12
Total Special Programs for Teens 5 135
Easton Story Times & Special Programs
Number Attendance
Story Times
Preschool Story Times 4 163
Toddler Story Times 4 244
Total 8 407
Class Visits) 0
I F-
I F
Page 3
BPL Main Circulation Page 1 of 1
BPL Main Circulation is
Barry Mills
File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share
Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart
BPL Main Circ by Month 2011 vs.2012 vs.2013 vs.2014
70,000 2011
■2012
2013
02014
64,000
58,000
52,000 1 lk
46,000
January March May July September November
February April June August October December
Sheetl Chartl
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Easton Circulation Page 1 of 1
Easton Circulation Barry Mills
File Edit View Insert Format Data Tools Help All changes saved in Drive Comments �I Share
Q / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart
Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014
9,000 ■2011
2012
2013
2014
8,000
7,000
6,000
5,000
January March May July September November
February April June August October December
Sheets Chart1
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e-media circulation
2500
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Safari a-books
■ Overdrive a-books
1500 -_---_... ..�.�.... .._.w _� .._ g
h
Overdrive audio a-books
1000
■ Enki a-books
500
Zinio/Flipster
0 x TOTAL
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Oct-13
Nov-13
Dec-13
Jan-14
Feb-14
Mar-14 n'I
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May-14 C
Jun-14 Z
Jul-14
Aug-14
Sep-14
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