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HomeMy WebLinkAboutAgenda Packet - LB - 2014.10.21 :'►URLINGAME PUBLIC LIBRARY F BURLfNGAME Board of Trustees Agenda q - October 21, 2014—5.30pm GeyRP 480 Primrose Road—Lane Community Room "c `�l SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for September 16,2014 Approval IV. Correspondence and Information Information A. Library Statistics September 2014 V From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion 'B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Presentation by Elaine Orr (Silicon Valley Community Information/Discussion Foundation) on the Duncan Fund \,, B. Our Library, Our Future C. Construction Update D. Annual Employee Event VIII. NEW BUSINESS Donor Wall Discussion/Approval a IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURUMOAMI Library Board of Trustee Minutes September 16, 2014 I. Call to Order Trustee Corcoran called the meeting to order at 5:40PM. II. Roll Call Trustees Present: Kerbey Altmann, Betsy Corcoran, Debra Donaldson, Mike Nagler, and Lisa Rosenthal Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library'Board of Trustee Minutes The August 19, 2014 Board of Trustees minutes were unanimously approved. M/S/C (Rosenthal/Donaldson IV. Correspondence and Information A. Statistics I. Circulation at the main decreased 15.60% from August of 2013. Easton circulation increased 2.83% from 6,986 in August of 2013 to 7,184 in August of 2014. The Fiction and Mystery sections are currently unavailable to patrons due to construction on the upper level. 2. Flipster is the new digital magazine resource for our library. 3. Trustee Donaldson suggested that a comparison of the gate count from July 2013 to September 2014 be prepared. The gate count comparison could be related to circulation statistics as follows: • Closing of Mystery and Fiction Sections due to construction could cause drop in circulation. • If gate count is trending downward it could indicate patrons are taking out fewer books, video and audio materials etc. • If gate count is trending upward it could indicate patrons are using other library resources rather than checking out books, video and audio materials etc. 4. The Trustees also inquired as to whether there is an increase in holds since hold fees have been eliminated. V. From The Floor (Public Comments) Na members from the public attended the meeting. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295•www.burlingame.org/library VI. Reports A. City Librarian's Report - Highlights 1. Upper Level Construction • The Children's staff has relocated to their new location, Reference and Administration have returned to their original area in the Administration area. • Fat is arranging for an Ergonomic specialist to meet with all staff that are in their permanent desk areas and make sure,they have the proper chairs, keyboards etc. • New Meeting Room will be the holding center for the Foundation's Books on-line until their storage area located on the lower level is -completed. • Outside Ramp is 5 weeks out as the railing is not completed and the project is not in compliance with ADA regulations until the railing is installed. 2. Children's Department • The Children's staff conducted a patron survey of world languages to determine the level of patron interest to integrate world languages into the children's book collection. • Out of 160 responses the top 6 were Spanish, Chinese, French, Italian, Korean and Japanese. 0 Kim Day will develop the collection. • Jamie Chiahui Gao gave a Mandarin story time to 118 children and parents in September. The program received many positive comments from those who attended. • Trustee Corcoran suggested that a Spanish story time be held and has a contact who may be willing to conduct the program. 3. lnstagram Members of our staff have put the Burlingame Public Library on Instagram. They have created some very clever and interesting photos, book faces and videos which are making us famous on the InterWeb. Even the New York Public Library has posted comments and re-posted some of our photos. 4. Easton Branch Library's 10th Anniversary There will be a special event Saturday October 4th at Easton in celebration of its 10th anniversary since the remodel_. B. Foundation Report • Our Library Our Future -- Capital Campaign has raised $668,000. • Capital Campaign Mailer-Approximately 12,000 copies of the campaign mailer will be sent to all residents in the 94010 area the week of September 23rd. Apartments are not included. Trustees suggested the mailer,should be given to real estate companies to hand out to clients and Newcomers to give to new residents. Trustee Nagler will ask staff at Books Inc. to place the mailer on his counter. Annual Report =The annual Foundation report will be sent to all past and current donors before the end of the year. 2 • Children's Holiday Tea - This year the Children's tea fundraiser will be held at Easton on December 7th due to construction at the main library. Cindy Montgomery will chair the event. Christie Matheson who wrote "Tap The Magic Tree" will be the author. • Author's Luncheon - May 2nd is the date for the Foundation's Author Luncheon. Lisa See has been engaged to be one of the authors. VII. Unfinished Business A. Naming Recognition The City Council unanimously approved the City Librarian's request to waive the 2nd City Council public hearing, as written in the Community Recognition Policy, for the Foundation's Our Library, Our Future Campaign and permit the Foundation to name the Teen Room after the Hoefer Family. At the August 19, 2014 Trustee meeting, the Trustees held a public hearing and unanimously passed a motion to have the name of the Teen Room be the Hoefer Family Teen Room. The Hoefer Family pledged a donation of a $100,000 which meets the guidelines of the Capital Campaign for naming rights of a specific room. B. Duncan Fund History, Pat gave the Trustees an overview of the Duncan Fund including the criteria required by the Silicon Valley Community Foundation for the Library to receive funding. The Trustees were provided a handout which gave the history of projects previously funded by the Duncan Fund. The Trustees requested that Pat contact Michelle Fries, our Financial Advisor, to attend the October or November meeting and present an overview of the fund and how it is managed. Pat suggested that the Trustees prepare questions for Michelle to address. VIII. New Business A. Donor Recognition Pat is working with Paul Jamtgaard of Group 4 to design a few renderings for the Our Library, Our Future donor wall. When the designs are completed, Pat will arrange for the Trustees to meet with the Capital Campaign Committee to review the designs. B. Annual Employee Event The Trustees discussed the venue, format, day and time for this event., Comments from staff for last January's brunch at Sixtos received high marks. Trustee Nagler will contact Francesca of Sixtos to find out if it would be possible to hold a brunch event there and what the cost would be. IX. Announcements 'A. Officers Trustee Corcoran will"serve as President for the months of September through November. B. Orientation Pat will give new Trustees Kerbey Altmann and Mike Nagler an orientation of the libraries policies and procedures. X. Adjournment The meeting was adjourned-at 7:OOPM. The next meeting of the Library Board of Trustees will be held October 21, 2014, in the Library Conference Room at 5:30PM. M/S/C (Donaldson/Nagler) ectfully Submitted, Patricia Harding City Librarian 4 City Librarian Report to Library Board of Trustees �-' October 21, 2014 Personnel— Klara Kim started as our new 25 hour-a-week Children's Librarian on Tuesday, October 7t". Klara has six years of experience working in Santa Clara County Libraries in both children's and teen. A number of staff will be attending California Library Association annual meeting— November 7— November 9. Maryam will be accepting a PR award on Friday, November 7 for her design of the Homework Help coupon. Millennium Project—The renovation project is on schedule. We will reopen the Upper Level the week of October 20th. The fiction and mystery collection will then be available to the public. The new Meeting Room will not open until the Foundation book selling is able to move into their new space and we receive the new furniture —two to three months. Technical Services staff has moved back into their work space and the Conference Room will be recarpeted on October 22"d It will then be available for meetings. As of October 14 the Lower Level will be closed for two to three months. DVDs and Books on CDs have been moved to the Main Level. Music CDs—The music CDs are changing! Vera and Tech Services staff will be re- cataloging the CDs changing from the ANSCR classification system to a more user friendly classification. They will be unavailable until they are re-cataloged. These items will then be put on carts on the Main Level to be circulated. New items from Baker and Taylor will come cataloged in the new system and will also be put on carts to circulate on the Main Level when they arrive. The new furniture for the CDs will arrive in 3 to 4 months. All audio-visual materials will be on the Main Level starting now and will be in the Popular Materials Room on the ML after the renovation. Summer Reading Club —The Summer reading Clubs 2014 at the Library saw the biggest number of finishers ever, with 1,108 readers completing the program. Burlingame and Hillsborough children and teens read 10,694 books! We increased our Family Fun Nights to two shows every Tuesday during summer reading thanks to support from the Burlingame Library Foundation and the Burlingame Library Trustees. Over 1,000 parents and children enjoyed Family Fun Nights in June and July. 1 `.. Mandarin Story Times— The Children's department is offering a special series of Mandarin-English Story times on October 4, November 1, and December 6. These programs are presented by local author, Jamie Chaihui Gao, and also include a craft to go with each month's theme. Library Foundation —The Burlingame Library Foundation OLOF committee sent out a mailer to every homeowner in the 94010 zip code. The mailer arrived 2 weeks and we have received approximately. The Foundation will have their October book sale on October 16 through October 19. Foundation members are also working on their annual newsletter and preparations for the December 7 Children's Holiday Tea fundraiser. Programs at the Library- Upcoming Dates: The Library will be closed on Tuesday, November 11 for Veteran's Day Adult Events October 14 — Great Books Discussion 10:30 AM-12:30 PM October 21 — Houghton Hall: Portrait of an English Country House. Docent program by Alfred Escoffier— 7 PM October 30— Loma Prieta Earthquake. The Burlingame Historical Society— 7 PM Drop-in Computer Lab every Monday 3-5PM E-Reader Computer Help Drop-In every second Monday of the Month 3-5PM Teen Events Teen Art Contest for grades 6-12 — Due to the Children's Desk by October 20 October 17 —Teen Advisory Board 3:30-4:30 PM October 24— Esther Ehrlich, author program and book signing November 1 —SAT Practice Test 11 AM-3:30 PM November 10— SAT Follow Up Score Giving Session 6:30-7:30 PM Book Buddies October 1,8,15,22, & 29 —4:30-5:15 PM 2 Kids' Events �- Just Baby and Me Ages 0 - 18 mo. Every Friday 10:30 AM Preschool Story Times Ages 3 - 5years old Tuesdays 10:30 AM Toddler Story Times Ages 18 mo - 3 years old Wednesdays 10:30 AM Thursdays 10:30 AM Bedtime Story Time — Easton Ages 2 - 5 years old Wednesdays 7:00 PM Toddler Story Time — Easton Ages 18 mo - 3 years old Thursdays 11:30 AM October 27 — Winnie the Witch Puppet Show— 7 PM November 1 — Mandarin-English Story Time — 11 AM November 6— Legos @ Your Library—4-5:30 November 8—You Can Make it @ Your Library: Knitting 101 - 11 AM — 1 PM November 9 — Parent Child Book Group 6-7:30 PM (meets the second Tuesday of every month) for grades 3-5 3 ResvisedBURLINGAME PUBLIC LIBRARY STATISTICS Month: September 2014 Burlingame Registered Borrowers Burlingame Hillsborough Other Total ldult Patrons 1 16,522 F 2,638 IF 0 19,160 Juvenile Patrons =5,8271 F 1,369 1 F 0 IF 7,190 Others 193 13 1 1,691 11 1,897 22,536 4,020 1 1,691 11 28,247 Circulation Total Circulation E PreviousYear =F Percent Change Main 49,507 53,828 -8.03% Easton 7,503 7,449 0.72% 6.96%Total 57,010 61,277 -6.96% E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,155- - audio a books 366 Safari: 142 readable df Enki-e-books 84 Fli ster Online Magazines 180 magazine checkouts On-Line Resources Databases 1,123 BPL Website 10,781 Discover and Go (downloadable museum asses) reservations made 23 Self Check Usage Total Items Percent of Initial Check Outs Main 24,143 78% Branch 3,208 61% Total 27,351 Online Renewals Total Items Percent of Total Renewals Main 14,470 80% Branch 1,727 76% Total 16,197 Gate Count Monthly Average per day Main 30,203 1,041 Branch 3,208 157 Total 16,197 1,198 Internet Usage Total User Sessions Main Adult 4,471 Main Childrens' 11 ranch 355 Grand Total 4,837 Page 1 ResvisedBURLINGAME PUBLIC LIBRARY STATISTICS Month: September 2014 Eota�lltems Added to Collection (Main &Branch) 1,147 �fotal Number Outreach Materials Delivered 7 Community Room Usage Number of Meetings Attendance City Meetings- Env. Council- HR Training 2 55 Staff Meetings - 2 20 Public Meetings 3 100 Foundation Meeting 2 25 Total Meetings 9 200 Adult Programs Library Educational Programs (Computer Drop-In, CET, 6 67 Great Books Jack Erickson-Author Vitrimont Peninsula Women at War 1 10 Citizens Env. Council-Pros & Cons of Gray Water 1IF86 Total Adult Programs 9 178 Conference Room Conference Room is not in use due to construction. IF F Study Room Users 38 F Patrons 95 Children's and Young Adult Programs--Main Number Attendance Story Times Preschool 5 181 Toddler 8 494 Baby Story Times 4 376 Total Story Times 17 1,051 Class Visits 0 0 Special Programs-for Children Kids Get Crafty 4 191 Le os at the Library 1 43 10arent Child Book Club 1 25 andarin Story Time 1 118 Maker Print Making 1 34 Book Buddies 4 24 Page 2 ResvisedBURLINGAME PUBLIC LIBRARY STATISTICS Month: September 2014 Total Special Programs 12 435 Special Programs for Teens SAT 1 50 Sat Give Back 1 30 College Essay Elizabeth Stone 1 34 TAB 1 9 Book Buddies Training 1 12 Total Special Programs for Teens 5 135 Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times 4 163 Toddler Story Times 4 244 Total 8 407 Class Visits) 0 I F- I F Page 3 BPL Main Circulation Page 1 of 1 BPL Main Circulation is Barry Mills File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart BPL Main Circ by Month 2011 vs.2012 vs.2013 vs.2014 70,000 2011 ■2012 2013 02014 64,000 58,000 52,000 1 lk 46,000 January March May July September November February April June August October December Sheetl Chartl �.._----1-1, 911--n A Q00T rYT,-„au,luvr�� T(IA7AAnl 1 T TT Th„TmATVIVWPmh]Ymc&ugn=drive we... 1(j )/2014 Easton Circulation Page 1 of 1 Easton Circulation Barry Mills File Edit View Insert Format Data Tools Help All changes saved in Drive Comments �I Share Q / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014 9,000 ■2011 2012 2013 2014 8,000 7,000 6,000 5,000 January March May July September November February April June August October December Sheets Chart1 i..—.---I„t,,..,.,.i,--911,,,.,—AA�QorrTll�R„Oil.i�:.,a�2R�(llr�iRZxITTRT\Tm(1taTF�Ta1R�z�r1Xr.RTncn=t�ri��P weh_ 1(1/16/2014 e-media circulation 2500 2000 b �_��.��v�..µ ._..��� �..�.� �,�. . .�.�. ... .��. _....,,.r... m_. _. �..,. Safari a-books ■ Overdrive a-books 1500 -_---_... ..�.�.... .._.w _� .._ g h Overdrive audio a-books 1000 ■ Enki a-books 500 Zinio/Flipster 0 x TOTAL I-A I--A N N W W -r-,h ui O V, O u� . . . . O O O O O O O O O O O O O O O O O Jul-13 +� Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 n'I `- Apr-14 May-14 C Jun-14 Z Jul-14 Aug-14 Sep-14 C) D m n O C z