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HomeMy WebLinkAboutMin - LB - 2014.08.19 B U R LiN 6A M I : Library Board of Trustee Minutes August 19, 2014 I. Call to Order President Rosenthal called the meeting to order at 5:40pm. II. Roll Call Trustees Present: Kerbey Altmann (by phone), Betsy Corcoran (Recording Secretary), Debra Donaldson, Mike Nagler, Lisa Rosenthal (by phone), Staff Present: Pat Harding, City Librarian Brad McCulley, Reference and Adult Services Manager Public Present: Jim Cannon, Kris Cannon III. Introduction of New Board Members President Rosenthal welcomed new board members Kerbey Altmann and Mike Nagler and asked them to introduce themselves. • Mike Nagler noted that he is a member of the Library Foundation Board and is managing the in-library bookstore. He thought it would be an honor and a privilege to serve on the Library Board of Trustees. Libraries and public schools are the centerpiece of democracy. • Kerbey Altmann grew up around books & libraries. His children also enjoy libraries. Kerbey has a degree in Information Science and hopes to use it to the - advantage of the library. As a board member, he hopes to improve people's familiarity with reading. • Trustees Donaldson, Corcoran & Lisa reintroduced themselves. IV. Library Board of Trustees Minutes July 15, 2014 The Trustees approved the minutes of the July 15, 2014 meeting. M/S/C (Donaldson/Corcoran) V. Correspondence and Information A. Statistics & Related Issues (Highlights) • President Rosenthal was pleased with the sellout attendance for Family Fun Nights especially since there were two sessions for each event. Having two events on the same evening created an opportunity for more children to attend the programs. • Adult programs were also well-attended. Trustee Donaldson especially enjoyed the Yosemite program. • 110 people attended the author event featuring Jo Jo Moyes. Pat noticed _ that the audience was comprised of a younger demographic. • Trustee Corcoran.noted that in July even before construction began, there was a drop in circulation to -9.5% from July 2013. As previously discussed by the board, circulation is expected to decline during the construction period. The Trustees will revisit this issue after construction is completed. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474_•Fax(650)342-6295•www.burlingame.org/library • Pat noted that the library staff is open to new ideas and suggestions from the Trustees but due to daily i$sues related to the construction, implementation is difficult and often not possible at this time. All new ideas and suggestion will be re-visited after the construction project is completed. B. Duncan Fund Quarterly Statement The Trustees reviewed the April 1, June 30, 2014 quarterly statement of the Duncan Fund. The terms of the Duncan Fund stipulate that the Burlingame Public Library is only entitled to request monies from the "Balance Available for Grants". The Library does not have access to the entire fund balance. In the past, the Library has requested 4 grants to fund Library capital projects. • 1991 $ 60K for Administration & Construction projects • 2004 $ 150K for Easton remodel • 2005,$ 36K to complete the Easton remodel • 2013 $ 100K for the Capital Campaign- Our Library, Our Future Pat requested that the Trustees consider applying for a grant from the Duncan Fund managed by the Silicon Valley Community Foundation to provide additional funding to the capital campaign. Grant Application for Our Library, Our Future will be an agenda item for the September 16th meeting. A historical report on how the Library has used funds from the Duncan Fund in the past will be included in the September board packet. C. Current Status of Capital Campaign Funds • The campaign has raised $680K to date. • A campaign mailer will be sent to 12,000 households in mid-September. The annual report will follow in mid-November. Results from the mailings will give us a better picture of where the campaign stands financially. VI. From the Floor- Public Comments Kris Cannon commented that it is very exciting to have two new board members who are community involved and have a long interest in the library. We are very happy to have you serve the people of Burlingame. VII. Reports A. City Librarians Report (Highlights) 1. Staff- Cathy Somerton, Children's Librarian, is retiring the end of September. Recruitment for her position will begin August 4th. Kim Day will manage the Teen Librarian duties and Kelly Mackewicz will direct Children's services. Leslie Loomis, Human Resource Director, has met with staff members Brad McCulley, John Piche, Tommy McMahon, Kelly Mackewicz, Geralyn O'Brien, Jeff Mikulik, Amy Gettle, and Kim Day to develop succession plans for career goal setting. 2. Millennium Project - Zolman Construction began work on Monday, August 11th. in the Reference and Administration area and Fiction. Carpet installation is scheduled for the last week of August. 3. Donor Wall • Pat is discussing the design of the donor wall with the architects and signage people. • The Donor Wall will be located in the foyer at the left side of the front doors. \. 2 4. Public Comments on Construction- Pat noted that the public has not expressed any serious concerns over the construction. Lighting in the large type area was an issue which was resolved by having facilities put a higher wattage bulb in the lamps. Some patrons were concerned that the library would be closed. A large, colorful sign on the front lawn plus signage in the library has resolved this issue. B.• Foundation Report • Children's Holiday Tea-Due to the construction,the tea will be held at the Easton Library. Cindy Montgomery has volunteered to be the chairperson. Lisa Rosenthal is looking for authors. • Book &Author Luncheon-The luncheon is tentatively scheduled to be held at the Peninsula Gulf and Country Club on May 2nd. A task force has been formed to explore the idea of expanding the event or changing the format. VIII. Unfinished Business A. Little Libraries A Burlingame Hillside neighborhood group spearheaded by Leslie Kramer of the Foundation is interested in backing"Little Libraries". Pat has agreed to speak to the group. However, there are only 26 "Little Libraries" for all of the Peninsula Library System. Burlingame has 3. Volunteers from Genentech & Google originally agreed to make 200 but the plan has stalled. The Foundation will supply children's books and volunteers will be checking on refilling the "Little Libraries". B. Quarter Racing The machine is located near the Children's room. It will probably be more popular when story time begins in September. Mountain View library'collects approximately $400 per month. IX. New Business Naming Recognition for Our Library, Our Future A. '_Current Recognition Policy 1. The Hoefer Family would like to be officially recognized in the Teen Room. Pat provided the Trustees with some of the key points of the Community Recognition Policy which was approved by the City Council in 2004. On September 15th, Pat will present a staff report to the City Council requesting Council suspend the 2004 Community Recognition policy and use the Our Library, Our Future Capital Campaign naming opportunities policy. 2. Librarian's Formal Request to Trustees Pat requested that the Trustees approve the naming of the Teen Room as the "Hoefer Teen Room". The Hoefer Family is a long time donor. They have generously donated $100K to fund the Teen Room and have it named on their behalf. 3. Trustee Action The Trustees unanimously passed the motion of Trustee Corcoran to name the Teen Room the "Hoefer Teen Room" and requested that the City Council approve the naming of the Teen Room in honor of the Hoefer Family. M/S/C (Corcoran/Nagler) 3 B. Nomination and Election of Officers for 2014-2015 Trustee Rosenthal nominated Deborah Donaldson to serve as President of the Library Board of Trustees and Betsy Corcoran to serve as Secretary from September 2014 to June 30, 2015. The nomination was seconded by Trustee Nagler. The Trustees passed a motion to elect Deborah Donaldson as President and Betsy Corcoran as Secretary. -M/S/C (Rosenthal/Nagler) X. Announcements Trustee Corcoran proposed the Staff Annual Party be placed on the September agenda. XI. Adiournment The meeting was adjourned at 6:50pm. M/S/C (Corcoran/Nagler) The next meeting of the Library Board of Trustees will be on September 16, 2014 at 5:30PM in the Lane Community Room. t Respe—c�fr ly Submitte Patricia Harding City Librarian 4