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Home My WebLink AboutAgenda Packet - LB - 2014.09.16 URLINGAME PUBLIC LIBRARY �BClRLING . r r Board of Trustees Agenda _ September 16, 2014—5.•30pm �e P 480 Primrose Road—Lane Community Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for August 19, 2014 IV. Correspondence and Information Information A. Library Statistics August 2014 V From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Our Library, Our Future Information/Discussion B. Naming Recognition—Presentation to City Council Discussion September 15, 2014 - Pat Harding C. Duncan Fund History VIII. NEW BUSINESS A. Annual Employee Event IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California B U R LiN 6A M I : Library Board of Trustee Minutes August 19, 2014 I. Call to Order President Rosenthal called the meeting to order at 5:40pm. II. Roll Call Trustees Present: Kerbey Altmann (by phone), Betsy Corcoran (Recording Secretary), Debra Donaldson, Mike Nagler, Lisa Rosenthal (by phone), Staff Present: Pat Harding, City Librarian Brad McCulley, Reference and Adult Services Manager Public Present: Jim Cannon, Kris Cannon III. Introduction of New Board Members President Rosenthal welcomed new board members Kerbey Altmann and Mike Nagler and asked them to introduce themselves. • Mike Nagler noted that he is a member of the Library Foundation Board and is managing the in-library bookstore. He thought it would be an honor and a privilege to serve on the Library Board of Trustees. Libraries and public schools are the centerpiece of democracy. • Kerbey Altmann grew up around books & libraries. His children also enjoy libraries. Kerbey has a degree in Information Science and hopes to use it to the - advantage of the library. As a board member, he hopes to improve people's familiarity with reading. • Trustees Donaldson, Corcoran & Lisa reintroduced themselves. IV. Library Board of Trustees Minutes July 15, 2014 The Trustees approved the minutes of the July 15, 2014 meeting. M/S/C (Donaldson/Corcoran) V. Correspondence and Information A. Statistics & Related Issues (Highlights) • President Rosenthal was pleased with the sellout attendance for Family Fun Nights especially since there were two sessions for each event. Having two events on the same evening created an opportunity for more children to attend the programs. • Adult programs were also well-attended. Trustee Donaldson especially enjoyed the Yosemite program. • 110 people attended the author event featuring Jo Jo Moyes. Pat noticed _ that the audience was comprised of a younger demographic. • Trustee Corcoran.noted that in July even before construction began, there was a drop in circulation to -9.5% from July 2013. As previously discussed by the board, circulation is expected to decline during the construction period. The Trustees will revisit this issue after construction is completed. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474_•Fax(650)342-6295•www.burlingame.org/library • Pat noted that the library staff is open to new ideas and suggestions from the Trustees but due to daily i$sues related to the construction, implementation is difficult and often not possible at this time. All new ideas and suggestion will be re-visited after the construction project is completed. B. Duncan Fund Quarterly Statement The Trustees reviewed the April 1, June 30, 2014 quarterly statement of the Duncan Fund. The terms of the Duncan Fund stipulate that the Burlingame Public Library is only entitled to request monies from the "Balance Available for Grants". The Library does not have access to the entire fund balance. In the past, the Library has requested 4 grants to fund Library capital projects. • 1991 $ 60K for Administration & Construction projects • 2004 $ 150K for Easton remodel • 2005,$ 36K to complete the Easton remodel • 2013 $ 100K for the Capital Campaign- Our Library, Our Future Pat requested that the Trustees consider applying for a grant from the Duncan Fund managed by the Silicon Valley Community Foundation to provide additional funding to the capital campaign. Grant Application for Our Library, Our Future will be an agenda item for the September 16th meeting. A historical report on how the Library has used funds from the Duncan Fund in the past will be included in the September board packet. C. Current Status of Capital Campaign Funds • The campaign has raised $680K to date. • A campaign mailer will be sent to 12,000 households in mid-September. The annual report will follow in mid-November. Results from the mailings will give us a better picture of where the campaign stands financially. VI. From the Floor- Public Comments Kris Cannon commented that it is very exciting to have two new board members who are community involved and have a long interest in the library. We are very happy to have you serve the people of Burlingame. VII. Reports A. City Librarians Report (Highlights) 1. Staff- Cathy Somerton, Children's Librarian, is retiring the end of September. Recruitment for her position will begin August 4th. Kim Day will manage the Teen Librarian duties and Kelly Mackewicz will direct Children's services. Leslie Loomis, Human Resource Director, has met with staff members Brad McCulley, John Piche, Tommy McMahon, Kelly Mackewicz, Geralyn O'Brien, Jeff Mikulik, Amy Gettle, and Kim Day to develop succession plans for career goal setting. 2. Millennium Project - Zolman Construction began work on Monday, August 11th. in the Reference and Administration area and Fiction. Carpet installation is scheduled for the last week of August. 3. Donor Wall • Pat is discussing the design of the donor wall with the architects and signage people. • The Donor Wall will be located in the foyer at the left side of the front doors. \. 2 4. Public Comments on Construction- Pat noted that the public has not expressed any serious concerns over the construction. Lighting in the large type area was an issue which was resolved by having facilities put a higher wattage bulb in the lamps. Some patrons were concerned that the library would be closed. A large, colorful sign on the front lawn plus signage in the library has resolved this issue. B.• Foundation Report • Children's Holiday Tea-Due to the construction,the tea will be held at the Easton Library. Cindy Montgomery has volunteered to be the chairperson. Lisa Rosenthal is looking for authors. • Book &Author Luncheon-The luncheon is tentatively scheduled to be held at the Peninsula Gulf and Country Club on May 2nd. A task force has been formed to explore the idea of expanding the event or changing the format. VIII. Unfinished Business A. Little Libraries A Burlingame Hillside neighborhood group spearheaded by Leslie Kramer of the Foundation is interested in backing"Little Libraries". Pat has agreed to speak to the group. However, there are only 26 "Little Libraries" for all of the Peninsula Library System. Burlingame has 3. Volunteers from Genentech & Google originally agreed to make 200 but the plan has stalled. The Foundation will supply children's books and volunteers will be checking on refilling the "Little Libraries". B. Quarter Racing The machine is located near the Children's room. It will probably be more popular when story time begins in September. Mountain View library'collects approximately $400 per month. IX. New Business Naming Recognition for Our Library, Our Future A. '_Current Recognition Policy 1. The Hoefer Family would like to be officially recognized in the Teen Room. Pat provided the Trustees with some of the key points of the Community Recognition Policy which was approved by the City Council in 2004. On September 15th, Pat will present a staff report to the City Council requesting Council suspend the 2004 Community Recognition policy and use the Our Library, Our Future Capital Campaign naming opportunities policy. 2. Librarian's Formal Request to Trustees Pat requested that the Trustees approve the naming of the Teen Room as the "Hoefer Teen Room". The Hoefer Family is a long time donor. They have generously donated $100K to fund the Teen Room and have it named on their behalf. 3. Trustee Action The Trustees unanimously passed the motion of Trustee Corcoran to name the Teen Room the "Hoefer Teen Room" and requested that the City Council approve the naming of the Teen Room in honor of the Hoefer Family. M/S/C (Corcoran/Nagler) 3 B. Nomination and Election of Officers for 2014-2015 Trustee Rosenthal nominated Deborah Donaldson to serve as President of the Library Board of Trustees and Betsy Corcoran to serve as Secretary from September 2014 to June 30, 2015. The nomination was seconded by Trustee Nagler. The Trustees passed a motion to elect Deborah Donaldson as President and Betsy Corcoran as Secretary. -M/S/C (Rosenthal/Nagler) X. Announcements Trustee Corcoran proposed the Staff Annual Party be placed on the September agenda. XI. Adiournment The meeting was adjourned at 6:50pm. M/S/C (Corcoran/Nagler) The next meeting of the Library Board of Trustees will be on September 16, 2014 at 5:30PM in the Lane Community Room. t Respe—c�fr ly Submitte Patricia Harding City Librarian 4 BURLINGAME PUBLIC LIBRARY STATISTICS Month: August 2014 Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 1 16,447 2,628 1 0 11 19,075 Juvenile Patrons 5,789 1,368 IF 0 7,157 Others 189 13 1,674 1,876 22,425 = 4,009 E 1,674 1 28,108 Circulation Total Circulation Previous Year Percent Change Main F 51,489 61,004 -15.60% Easton F 7,184 6,986 2.83% Total =7 58,673 67,990 -13.70% E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,245- - audio a books 433 Safari: 144 readable pdf Enki-e-books 43 Fli ster Online Magazines 250 ma azine checkouts On-Line Resources Databases IF 963 BPL Website 9,270 Discover and Go downloadable museum asses reservations made 48 Self Check Usage Total Items Percent of Initial Check Outs Main 24,579 77% Branch 2,940 63% Total 27,519 Online Renewals Total Items Percent of Total Renewals Main 14,992 82% Branch 1,771 70% Total 16,763 Gate Count I Monthly Average per day Main 29,345 1012 Branch 3,524 136 Total =1 32,869 1,148 Internet Usage Total User Sessions Main Adult 4,101 Main Childrens' 56 Branch 340 Grand Total 4,497 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: August 2014 Total Items Added to Collection (Main &Branch) IF 981 Total Number Outreach Materials Delivered IF 8 Community Room Usage Number of Meetings Attendance City Meetings- Env. Council 1 12 Staff Meetings - 2 30 Public Meetings 3 32 Trustee Meeting 1 8 Foundation Meeting 2 33 Total Meetings 9 115 Adult Programs Library Educational Programs (Computer Drop-In, CET) 5 24 Great Books Citizens Env. Council Movie "Dive" 1 F_ 1 60 Total Adult Programs 6 84 Conference Room Conference Room is not in use due to construction. Study Room Users 20 Patrons 44 Children's and Young Adult Programs--Main Number Attendance Story Times Preschool 0 Toddler 0 Baby Story Times 1 66 Total Story Times 1 66 Class Visits Preschool Visits at the Library 0 Elementary Class Visits at the Library O Elementary Class Visits at the Schools O Special Programs for Children Legos at the Library 1 71 Total 1 71 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: August 2014 Easton Story Times& Special Programs Number Attendance Story Times Preschool Story Times 0 Toddler Story Times 0 Total 0 Class Visits 0 S ecial Programs Giants ticket raffle 213 Raffle tickets turned in $1,000 scholarship raffle 220 Total 433 The Children's Department is on storytime break during August. Page 3 Easton Circulation Page 1 of 1 Easton Circulation 16 Barry Mills File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share 0 / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014 9,000 E2011 02012 2013 02014 8,000 7,000 4 � i 6,000 ' 5,000 January March May July September November February April June August October December Sheetl Chartl https., �cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGA 13BzOGdBWTJRNmOtaTFHal8wdXc&usp=drive_web... )/2014 BPL Main Circulation Page I of I BPL Main Circulation a Barry Mills File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share Click the area of the chart you want to edit Copy chart Advanced edit Publish chart Save Image Delete chart BPL Main Circ by Month 2011 vs.2012 vs.2013 vs.2014 70,000 02011 02012 2013 E2014 64,000 58,000 52,000 46,000 January March May July September November February April June August October December Sheetl Chartl https., . cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdH'v AOdZMnIlUUhpTm9lV3VWemhlYmc&usp=drive—web... 12014 e-media circulation 2500 ...»... .� ..._ . �._�...�_...._..._.e___..__....�.._....��...___�.�..__._ 2000 ---._.��__ __._�.. .._ .. .___ _a__� M�.. .. .. �..._. ■ Safari a-books 1500 _ _. y _ _._ _ ...w ■ Overdrive a-books 1000 __� _ . ■ Overdrive audio a-books ■ Enki a-books 500 _ _ . ■ Zinio/Flipster 0 a TOTAL ,tib ,tib ,tib ,ti0� JI aJ �� Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 Safari e-books 119 134 142 143 145 156 144 128 179 181 Overdrive a-books 985 1026 911 928 934 1227 1255 1136 1293 1106 Overdrive audio a-books 184 208 211 198 218 328 359 302 348 347 Enki a-books 15 26 20 20 43 21 Zinio/Flipster 120 138 254 263 410 237 TOTAL 1288 1368 1264 1269 1432 1875 2032 1849 2273 1892 - e-media circulation -- - - 2500 i _.._ 2000 ■Safari a-books -- 1500 ■Overdrive a-books 1000 ■Overdrive audio a-books ■ Enki a-books 500 ', ■Zinio/Flipster --- --- 0 _ TOTAL - >�� 411 o� bac May-14 Jun-14 Jul-14 Aug-14 150 _132 123 144 1215 1367 1245 _1245 381 425 420 433 27 17 17 43 312 247 190 144 2085 2188 1995 2009 City Librarian Report to Trustees September 18, 2014 Personnel— Children's staff and Reference staff have now moved into their permanent work space on the Admin side of the upper level. Technical Service staff are camping out in various locations while their work space is being reconfigured. Millennium Project—The schedule and budget for the renovation is on track. The Upper Level should be completed by the beginning of October. We will close off the Lower Level on October 2. The outside ramp should be opening in approximately 3 weeks for deliveries. It will not be open for patron use for approximately 6 weeks when the handrails will be installed. To learn more and view the live webcam visit: www.burlingame.org/librarvrenovation Build Your Own Mini Library— Check out the Renovation Sneak A Peak on the main level. There's a little construction scene through the front doors, a mobile floating overhead, and a stack of "Build Your Own Mini Library" printouts on top. sw Yom Owe jai UW.r toad &. wwh- �d"Ww i 4a 1 Our Library Our Future — Capital Campaign —The campaign has raised $671,000 with an additional pledge of $30,000. The capital campaign is also sending out a mailer next week to all homes and condominiums in Burlingame and Hillsborough. A donor envelope is included in the mailer. The Foundation will be sending out their annual report in mid- November. Foundation —The Foundation will hold their annual Children's Holiday Tea fundraiser on December 7, 2014 at the Easton Branch. Christie Matheson, author of Tap the Magic Tree is the featured author. World Language Survey— Recently the Children's department conducted a survey to determine patron interest in world languages in order to develop the children's book collection. There were 160 responses and the top 6 languages are Spanish, Chinese, French, Italian, Korean and Japanese. Kim Day, one of our Children's �-- librarians will be developing this new collection. We also had a Special Mandarin Story Time presented by Jamie Chiahui Gao on Saturday, September 6. We had 118 children and parents in attendance and many positive comments and a desire for a regular Mandarin story time. Instagram — Find us on Instagram: burlingame_library. Our in-house Instagram Wizards Extraordinaire have done it again! Not only are they creating some very clever and interesting photos, bookfaces and videos but they're making Burlingame rather famous on the InterWeb. So famous in fact that New York Public Library is following us, posting comments and re-posting our pictures, and according to Ray De'Lara our resident NYPL expert, "they don't repost no ones pictures." Get the Instagram app and follow us! Children's Summer Reading Club —We had 1108 finishers in the three Children's Summer Reading Clubs — Listeners, Elementary and Teens. This is our highest number ever and almost double the 2005 figures. 2 Programs at the Library- Upcoming Dates: Celebrating Easton Branch Library's 10th Anniversary— October 4, 2014 We will be hosting a special event on Saturday, October 4th at the Easton Branch to celebrate 10 years since the branch reopened after the remodel. (See attached poster). If you have a chance, stop by to enjoy the jazz band and refreshments and celebrate our neighborhood library. Adult Events Drop-in Computer Lab every Monday 3-513M E-Reader Computer Help Drop-In every second Monday of the Month 3-5PM September 25 — Employment Round Table 10 AM — Noon October 1 — Grassroots Crusade for Food Reform — 7 PM October 23 — Phase 2 Careers — 6:30-8:30 PM \.- Teen Events September 6 — SAT Practice Test 11AM-3:30 PM September 16 — Follow up Score for SAT— 6:30-7:30 PM September 19 —Teen Advisory Board — 3:30-4:30 PM September 22 — The Better College Essay— 6 PM September 24 — October 29 — Book Buddies —4:30-5:15 PM Kids' Events September 15, 22, 29 — Kids Get Crafty 4-5:30PM (meets every Tuesday from September 9 through October 14 September 13 — You Can Make it @ Your Library — Printmaking 11 AM October 2 - Legos @ Your Library— 4-5:30 PM October 13 — Parent Child Book Group 6-7:30 PM (meets the second Tuesday of every month) for grades 3-5 3 Roger and Jean Hunt Duncan Fund Grant History Year Grant 1991 60,000—Admin and Reference offices, furniture for A/V materials, and collections 1992 32,900—Collections, CD Rom products, computer equipment and software, two outside book and A/V return boxes, computers for on-line catalog and circulation 1994 10,000—funds for start-up of Burlingame Library Foundation 1995 7,000—additional funds for start-up of Foundation 1998 20,000— upgrade Internet services for Library 2000 8,000— Project Read 2001 8,000— Project Read 2002 0 2003 0 2004 150,000— Easton 4 2005 36,100— Easton 2006 0 2007 35,000—Support for Main Library reorganization project 2013 100,000— Capital Campaign —Our Library Our Future