HomeMy WebLinkAboutAgenda Packet - LB - 2014.08.19 :'►URLINGAME PUBLIC LIBRARY (BURLmGAME
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Board of Trustees Agenda q _
August 19, 2014—5.30pm °e P
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL—Welcome to New Trustees
III. Library Board of Trustee Minutes for July 15, 2014
IV. Correspondence and Information Information
A. Library Statistics July 2014
B. Duncan Fund Quarterly Statement
V From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report Information/Discussion
VII. UNFINISHED BUSINESS
A. Our Library, Our Future Information/Discussion
B. "Little Libraries" Information
C. Quarter Racing—Fund Raiser for OLOF Information
VIII. NEW BUSINESS
A. Construction Update—Admin. & Reference Departments Information/Discussion
B. Capital Campaign Naming Recognition—Public Hearing Discussion/Approval
D. Nomination and Election of Officers for 2014-2015 Discussion Approval
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURLIMAME
Library Board of Trustee Minutes
July 15, 2014
I. Call to Order
President Rosenthal called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran (by Phone), Debra Donaldson,
Deborah Griffith, Lisa Rosenthal, Sandy Towle
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
Public Present: Mike Nagler
III. Library Board of Trustees Minutes June 17, 2014
The Trustees approved the minutes of the June 17, 2014 meeting.
M/S/C (Towle/Donaldson)
IV. _Correspondence and Information
A. Statistics
Circulation at the Main decreased 5.82% and Easton decreased 3.27% from June of
2013. Staff was encouraged that the Summer Reading Kick Off was so successful with
an approximate attendance of 250 at the main and 175 at Easton.
B. Circulation & Construction Issues
• Trustee Corcoran inquired as to whether there is something staff could `
plan in August to boost circulation.
• Pat Harding noted that traditionally August is the month that the
Children's Dept. does its planning for next year's programs. Also, with the
first phase of the construction beginning August 11th in the Administration
and Reference staff area, staff will be occupied with emptying files and
packing boxes to facilitate the move. It would be difficult for staff to add
another event at this time.
• Computer Drop-In will continue on Mondays, Great Books on Tuesday,
Lego Club August 7th, Teen Advisory Group August 15th and Citizens
Environmental Council will have a movie on August 6th entitled"Dive"-
Saving Food Resources in America.
• During the first phase, Fiction and Mystery sections will be closed to the
public. Patrons are being given a 12 week check out period. Items can be
renewed 5 times.
• Circulation will decrease during construction.
• Construction often stimulates fund raising.
• Trustee Griffith suggested preparing a 1/2 page informational message.about
the purpose of the construction and leaving a space f6r a donation.
• Encourage friends to take out fiction and mystery books for the 12 week
period. -
48o Primrose Road Burlingame•California 94010-4083
Phofe(650)558-7474 Fax(650)342-6295•,www•burlingame.orq/library
VIII. Announcements
A. Trustee Terms
Pat Harding thanked Trustees Deborah Griffith and Sandy Towle for their years of
service as members of the Library Board of Trustees. The City Council will hold
interviews on August 121h to select two new Trustees.
B..Attendance
President Rosenthal will call in for the August 19th Trustee meeting. Trustee
Corcoran and Donaldson will be present.
XI. Adiournment
The meeting was adjourned at 6:30PM. The next meeting of the Library Board of
Trustees will be held August 19, 2014, in the Lane Community Room at 5:30PM.
M/S/C (Griffith/Towle)
$es ectfully Submitted, _
Patricia Harding
City Librarian
�" 3
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: July 2014
Burlingame Registered Burlingame Hillsborough Other Total
Borrowers
Adult Patrons 16,362 2,622 0 18,984
Juvenile Patrons 5,767 1,366 0 7,133
Others 189 13 1,671 1 1,873
22,318 4,001 1,671 27,990
Circulation IFTotal Circulation Previous Year I FPercent Change
Main 59,223 65,50 F -9.59°/a
Easton 7,345 7,53 F -2.46%
Total IF66,5681F-
6,568 73,037 1 F -8.86%
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: a-books -1,245 - audio a books 42-O--7F- Safari: 123 readable df
Enki-e-books 17
Zinio Online Magazines (magazine checkouts 190
On-Line Resources
Databases IF1,183
BPL Website =1 6,653
Discover and Go downloadable museumasses reservations made 51
'Self Check Usage Total Items Percent of Initial Check Outs
Main 29,9291 79%
Branch 3,116 62%
Total 33,045
Online Renewals Total Items Percent of Total Renewals
Main 16,202 79%
Branch 3,116 75%
Total 19,318 11 1
Gate Count Monthly Average per day
Main 32,974 1,063
Branch 4,455 172
Total 37,429 1,235
Internet Usage Total User Sessions
Main Adult 4,472
Main Childress' 75
Branch 274
Grand Total 4,821
Page 1
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: July 2014
Total Items Added to Collection (Main &Branch) 1,302
Total Number Outreach Materials Delivered 17
Community Room Usage Number of Meetings Attendance
City Meetings- Env. Council 1 12
Staff Meetings- Gale Training1 15
Public Meetings 2 48
Total Meetings 471
65
Library Educational Programs (Computer Drop-In, CET) 5 30
Great Books
Adult Programs
Environmental Council- Movie "Dive" 1 50
JoJoMo es-Author 1 110
Ann Marie Brown-Yosemite 1 30
Sud Hilton- Seven Lessons From the RoadTravel 1 1 28
Total Adult Programs 11 4 1 218
Conference Room
Book Club Adult I 1 15
Library Staff Meetings 12 50
Foundation Meetings- 1 5
Library Board of Trustees 11 8
City Meetings- Neighborhood Network 1 8
Total 16 86
Study Room
Users 25 Patrons 61
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool 5 212
Toddler 10 696
Baby Story Times 3 253
Total Story Times 18 1,161
Class Visits
Preschool Visits at the Library 1 47
Elementary Class Visits at the Libra O O
FE—lementary Class Visits at the Schools 9 98
Total Class Visits 10 145
Page 2
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: July 2014
Special Programs for Children
Family Fun Nights
Magical Moonshine Puppets 2 plpgrams H 223
Coventry and Kaluza 2 programs 243
Magic Dan 2 programs 224
Fratello Marionettes 2 _programs 237
Busy Bee Dogs 2 programs 251
Kida Get Crafty 2 132
Le os 1 F 51
Midsummer Bingo 1 F 65
Ukeleles 1 F 63
Total 15 1,489
Special Program For Teens
What's on Wednesday 1 =1 F 53
Easton Story Times & Special Programs
Number Attendance
Story Times
Preschool Story Times 5 200
Toddler Story Times 5 389
Total 10 589
Class Visits 0
Special Programs
Your song My Song 81
Page 3
Easton Circulation Page l of
Easton Circulation a Barry Mills
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'
City Librarian Report to Trustees
August 19, 2014
Personnel— Cathy Somerton, a Children's Librarian at BPL for the past 30 years
will be retiring on October 1, 2014. Cathy has done 3 story times a week,
innumerable class visits both in the Library and in the Burlingame and
Hillsborough schools. Cathy has also been the Library's scrapbook keeper,
webmaster, party planner, and much more! We will begin recruiting for this
position on Monday, August 4.
With Cathy leaving, Children's Department staff is reorganizing. Kim Day will take
over the Teen Librarian duties and Kelly Mackewicz will focus on Children's
services. We are currently recruiting to fill Cathy's job.
Reference and Administration staff has moved into temporary spaces throughout
the Library while new work spaces are being constructed, re-carpeted and
painted. Project started on August 8.
�,. Leslie has been meeting with Library staff for succession planning. Brad McCulley,
John Piche, Tommy McMahon, Kelly Mackewicz, Geralyn O'Brien, Jeff Mikulik,
Amy Gettle, and Kim Day have met with Leslie.
About 25 Library staff attended a Giants game on July 11. It was organized by Jeff
Mikulik, a big Giants fan. Fun was had by all.
t.
i
Y
1
Millennium Project—Zolman Construction began work on the project on Monday,
August 11. Staff has put together a number of construction PR pieces including:
• Phase 1 poster with countdown on display front and center at main entrance
• Quarter sheets of FAQs for patrons
• Construction information posters for Burlingame Ave and Broadway
• All service desk personnel wear yellow hard-hats
• Display case with construction stuff
• Renderings up on social media
• Renderings printed poster size to hang in library
• Working on a "See Our Construction So Far" video
I '
The renovation began with the Upper Level, so the older fiction and mystery
collections will be unavailable for 2 to 3 months beginning August 11th.
Starting Monday, July 21st, the older fiction and mystery collections from the
upper level in the Main Library were given extended loan period. They will be due
back on Monday, October 20th, and can be renewed up to 5 times.
The first phase of the project will also include replacing the outside ramp to
accommodate a new automated materials handling system. The ramp will be
closed for 6 weeks during construction. Two handicapped spaces will also be
inaccessible.
Staff is working on a live webcam of the construction project. Jeff Mikulik, Brad
McCulley and Ray DeLara are moving the camera around and the live feed will be
displayed on the screen above the Circulation Desk— stay tuned.
2
To learn more visit www.burlingame.org/librarvrenovation
Programs at the Library- Upcoming Dates:
Library is closed Sunday, August 31 and Monday, September 1 for Labor Day
WIN GIANTS TICKETS
AT YOUR LIBRARY
Come to the Burlingame Main Library or our Easton Branch anytime between
AUGUST 1st - 17th, 2014 to enter a raffle to win a PAIR OF GIANTS TICKETS!
The raffle is open to all ages. One raffle ticket per patron per visit. Game dates are
SEPTEMBER 9, 2014 and SEPTEMBER 10, 2014.
Adult Events
September 3 — Pros and Cons of Grey Water 7PM
September 4 - Vitrimont Peninsula Women at War, 1914 - Michael Svanevik 7PM
September 9— Great Books and Discussion 10:30 AM
Drop-in Computer Lab every Monday 3-5PM
`.. E-Reader Computer Help Drop-In every second Monday of the Month 3-5PM
Teen Events
August 15 —Teen Advisory Board 3:30-4:30 PM
September 6— SAT Practice Test 11AM-3:30 PM
September 16— Follow up Score for SAT— 6:30-7:30 PM
Kids' Events
September 4 — Legos at your Library 4-5 PM
September 6 - Autumn Moon Festival with a special Mandarin Story time 11 AM
in the Children's Room
September 9— Kids Get Crafty 4-5:30PM (meets every Tuesday from September 9
through October 14
September 9 — Parent Child Book Group 6-7:30 PM (meets the second Tuesday of
every month) for grades 3-5
September 13 — You Can Make it @ Your Library— Printmaking 11 AM
3
STAFF REPORT
BURUNGAME AGENDA
ITEM#
MTG.
DATE
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED
BY
DATE: October 18,2004
APPROVED
FROM: Parks & Recreation Director (558-7307) BY
SUBJECT: COMMUNITY RECOGNITION POLICY ADOPTION
RECOMMENDATION: It is recommended that Council review and approve the attached
Community Recognition Policy.
BACKGROUND: During the process of renaming the Burlingame Soccer Center Murray Field,
the City began to formalize the Community Recognition process. The Mayor appointed a
committee of Council members Baylock and Nagel to review the draft originally recommended
by the Parks &Recreation Commission. The Council Committee met with staff on three
occasions and has revised the policy.
The Policy being submitted for approval allows for recognition for either long-term service to the
community or one-time donations. Recognition may come in the form of inclusion in the Walk
of Fame (to be established) or the naming of facility component—such as a field, room or
playground.
Recommendations to the Walk of Fame will be made to the Council by representatives from
each of the City's Commissions. Recommendation to name a facility component after an
individual would come from the Commission with the closest sphere of influence to the facility
in question.
BUDGET IMPACT: The cost of soliciting annual applications for the Walk of Fame will be
minimal. Fund for recognitions for one-time donations and facility renamings will be considered
during the approval process.
ATTACHMENTS: Community Recognition Policy
Statement Period
�„ SiLICON VALLEY April 1,2014 through June 30,2014
community foundation's
Fund Name/Number
Roger and Jean Hunt Duncan Fund (1012)
SVCF Main Contact: Michelle Fries
Philanthropy Advisor
650.450.5504
mdfries@siliconvalleycf.org
Thank you for the privilege of working
Your philanthropy advisor-listed above-is here to help you make the most of our partnership. As you
review your statement and make plans for your fund, always let us know what we can do. For all of the
good that you do in our community and our world,thank you!
Fund Activity
Statement Period Y-T-D
Beginning Balance $1,375,887.51 $1,348,360.10
Investment Activity
L Endowment Pool 27,828.60 57,028.18
Support Fees (1,714.54) (3,386.71)
Ending Balance $1,402,001.57 $1,402,001.57
Fund Assets
Investment Pools
Endowment Pool 1,402,001.57
Total Fund Assets $1,402,001.57
Restricted Balance
Permanently/Temporarily Restricted Assets 555,584.12
Total Restricted Balance $555,584.12
Balance Available for Grants $456,484.07
Statement Period
� ILIC ON VALLEY April 1,2014 through June 30,2014
�- community foundation,
Fund Name/Number
Roger and Jean Hunt Duncan Fund (1012)
Investment Performance
3 Month Y-T-D One Year Three Year Five Year
Fund Returns 2.02% 4.23% 16.21 % 8.37% 12.07%
This Fund's Benchmarks 3.80% 6.00% 17.10% 9.50% 12.90%
About Your Fund Statement
ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date.
ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month.
GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated.
GIFTS: Contributions/donations made to your fund.
GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and
approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also
appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting.
GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date.
ILLIQUID ASSETS: Donated property that has not been sold.
INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation.
INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation.
INVESTMENT RETURNS: Reflects the total return in the investment pool, net of investment management fees.
OTHER ADDITIONS: Deposits to your fund that do not represent a gift, i.e.partnership income,dividends/interest earned on
gifted securities,other assets received in exchange for goods or services.
OTHER EXPENSES: Administrative expenses paid from your fund,i.e. legal,consulting and credit card processing fees.
RECEIVABLES: Assets in the form of obligations due from others.
RESTRICTED ASSETS: Assets that may not be used for granting purposes
SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement.
SUPPORT FEES: An allocation to the community foundation's operating fund to enable on-going work with donors and the
nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule.
Investment Information
Fund returns are net of investment fees and expenses. Periods greater than one year are annualized. This Fund's Benchmark is a
composite policy benchmark return weighted by the fund's allocation to an investment pool. Each policy benchmark is comprised of
market index returns weighted by the pool's strategic asset allocation target.Comparison to the benchmark is not appropriate if the
fund's allocation changed during the performance period,or if the fund includes assets outside of the SVCF pools.Additional
information regarding investments,performance and benchmarks is on the online portal under Investment Information. Please
contact your philanthropy advisor with any questions.
Investment Pool Allocation Guidelines
Long-Term Growth:For funds seeking maximum growth.Appropriate for funds distributing less than 7%annually or that portion of a
fund that can tolerate volatility and will remain invested for at least seven years to realize growth opportunities.
Social Impact For funds seeking maximum growth from companies with strong financial and social records.Appropriate for that
portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth.
Balanced:For funds seeking more moderate levels of growth and risk.Appropriate for funds distributing over 7%annually or that
portion of a fund that will remain invested for at least three years to realize return objectives.
Short-Tenn:For funds seeking above money market returns and can tolerate some volatility.Appropriate for funds or that portion of
a fund to be distributed in one to two years.
Capital Preservation:For funds seeking stability,or the portion of a fund to be distributed within 1 year.
`a Statement Period
„SILICON VALLEY April 1,2014 through June 30,2014
�..- tumrnunity foundation,
Fund Name/Number
Julia M. Farrell Memorial Fund (1014)
SVCF Main Contact: Michelle Fries
Philanthropy Advisor
650.450.5504
mdfries@siliconvalleycf.org
Thank you for the privilege of working
Your philanthropy advisor-listed above-is here to help you make the most of our partnership. As you
review your statement and make plans for your fund, always let us know what we can do. For all of the
good that you do in our community and our world, thank you!
Fund Activity
Statement Period Y-T-D
Beginning Balance $5,293.10 $5,424.90
Investment Activity
Endowment Pool 107.04 224.48
Grants Authorized 0.00 (242.52)
Support Fees (6.67) (13.39)
Ending Balance $5,393.47 $5,393.47
Fund Assets
Investment Pools
Endowment Pool 5,393.47
Total Fund Assets $5,393.47
Restricted Balance
Permanently/Temporarily Restricted Assets 5,000.00
Total Restricted Balance $5,000.00
Balance Available for Grants $0.00
Statement Period
`SI LIC ON VA L L E Y April 1,2014 through June 30,2014
community foundation,
Fund Name/Number
Julia M. Farrell Memorial Fund (1014)
Investment Performance
3 Month Y-T-D One Year Three Year Five Year
Fund Returns 2.02% 4.23 % 16.16% 8.38% 12.04%
This Fund's Benchmarks 3.80% 6.00% 17.10% 9.50% 12.90%
About Your Fund Statement
ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date.
ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month.
GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated.
GIFTS: Contributions/donations made to your fund.
GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and
approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also
appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting.
GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date.
ILLIQUID ASSETS: Donated property that has not been sold.
INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation.
INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation.
INVESTMENT RETURNS: Reflects the total return in the investment pool, net of investment management fees.
OTHER ADDITIONS: Deposits to your fund that do not represent a gift, i.e.partnership income,dividends/interest earned on
gifted securities,other assets received in exchange for goods or services.
OTHER EXPENSES: Administrative expenses paid from your fund,i.e. legal,consulting and credit card processing fees.
RECEIVABLES: Assets in the form of obligations due from others.
RESTRICTED ASSETS: Assets that may not be used for granting purposes
SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement.
SUPPORT FEES: An allocation to the community foundation's operating fund to enable on-going work with donors and the
nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule.
Investment Information
Fund returns are net of investment fees and expenses. Periods greater than one year are annualized. This Fund's Benchmark is a
composite policy benchmark return weighted by the fund's allocation to an investment pool. Each policy benchmark is comprised of
market index returns weighted by the pool's strategic asset allocation target.Comparison to the benchmark is not appropriate if the
fund's allocation changed during the performance period,or if the fund includes assets outside of the SVCF pools.Additional
information regarding investments,performance and benchmarks is on the online portal under Investment Information. Please
contact your philanthropy advisor with any questions.
Investment Pool Allocation Guidelines
Long-Tenn Growth:For funds seeking maximum growth.Appropriate for funds distributing less than 7%annually or that portion of a
fund that can tolerate volatility and will remain invested for at least seven years to realize growth opportunities.
Social Impact For funds seeking maximum growth from companies with strong financial and social records.Appropriate for that
portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth.
Balanced:For funds seeking more moderate levels of growth and risk.Appropriate for funds distributing over 7%annually or that
portion of a fund that will remain invested for at least three years to realize return objectives.
Short-Term:For funds seeking above money market returns and can tolerate some volatility.Appropriate for funds or that portion of
a fund to be distributed in one to two years.
Capital Preservation:For funds seeking stability,or the portion of a fund to be distributed within 1 year.
• CITY OF BURLINGAME
BURLINGAME COMMUNITY RECOGNITION POLICY
Adopted by Council- October 18, 2004
I. In order to honor those who have made significant contributions to our Community, this policy
of Community Recognition is established.
Il. For the purposes of this policy, examples of a FACILITY include City buildings and parks;
examples of COMPONENTS include rooms inside of buildings,playgrounds and ballfields.
FACILITIES shall be named after their geographical locations or historical names and shall not
be renamed to recognize individuals, groups or donors (hereinafter"individuals").
COMPONENTS of facilities may be named to recognize individuals, as listed below.
111. It is the intent of this policy to prohibit, except under extraordinary circumstances with a 5-0 vote
of the City Council, the following types of recognition:
A. Names of streets that have existing homes or businesses using the street name in their
address;
B. Naming of either FACILITIES or COMPONENTS after corporate entities.
IV. Under extraordinary circumstances that would cast a negative image upon the City, any of the
City recognitions may be revoked at the discretion of the City Council.
V. TYPES OF AWARDS
A. COMPONENTS - Unnamed COMPONENTS may be named to honor individuals for
their service to the community. An example would be: Smith Field at Bayside Park. The
naming of a COMPONENT for an individual will be a permanent honor.
1. Criteria- For a City COMPONENT to be named in honor of an individual, the
individual must have demonstrated or performed the following:
a. Thirty(30) or more years of service to the community
b. Had a positive impact on the lives of Burlingame individuals
C. Been considered an appropriate role model
d. Made a significant contribution to the community (examples below)
(1) Created opportunities for the community through new facilities or
programs
(2) Made a significant impact on the continuation and/or enhancement
of established community programs
e. Served multiple community programs and touched many lives
1
2. Nomination
a. Individuals need to be nominated by at least two established community
organizations.
�- b. Nomination submissions should include a list of contributions and written
recommendations from community members. Supporting documentation,
such as newspaper articles or minutes of City meetings, is encouraged.
C. Nominations should be submitted to the City Manager's Office, where
they will be held until the Selection Committee meets. The City Manager
will act as the custodian of the Community Recognition Process.
3. Selection
a. The City Commission whose sphere of influence is most closely
associated with the facility in question will review nominations. For
example,the Parks &Recreation Commission will review nominations
regarding park facilities;the Library Board will review nominations
regarding library rooms, etc. Commissions will consider the criteria
above, including written nominations and supporting documentation, and
will conduct a public hearing before making a recommendation to the City
Council.
b. The City Council will take Commission recommendations into account
and conduct a public hearing before making a final decision. At least four
(4)members of the City Council must vote affirmatively in order to
approve this recognition.
C. The City Manager will notify individuals who have been approved for
recognition by the City Council and will arrange for a Recognition
�,. Ceremony. If the individual is deceased,that person's family will be
notified.
4. Recognition
Recognition will be made either at a City Council meeting or at a special
ceremony at the site of the facility to be renamed.
B. Walk of Fame - Recognizing that few individuals,though deserving of significant
recognition for their service to the community, are likely to qualify to have a
COMPONENT named in their honor, a community Walk of Fame will be established.
The Walk of Fame will be a permanent honor, consisting of a marker describing the
honoree's accomplishments,placed along a selected pathway.
1. Criteria- For a Walk of Fame marker to be dedicated, the individual must have
demonstrated or performed the following:
a. Ten(10) or more years of service to the community
b. Had a positive impact on the lives of Burlingame individuals
C. Been considered an appropriate role model
d. Made a significant contribution to the community by
(1) Creating opportunities for the community through new facilities or
programs; and/or
(2) Making a significant impact on the continuation and/or
enhancement of established community programs
L.-
2
2. Nomination
a. On an annual basis, nomination forms will be submitted to community
organizations and placed in public facilities.
`-- b. Nominations must be endorsed and submitted by at least one (1)
established community organization.
C. Each community organization will be limited to one (1) nomination per
year.
d. Nomination submissions should include a list of contributions and written
recommendations from community members. Supporting documentation,
such.as newspaper articles or minutes of City meetings, is encouraged.
e. Nominations should be submitted to the City Manager's Office, where
they will be held until the Selection Committee meets. The City Manager
will act as the custodian of the Community Recognition Process.
3. Selection
a. The Selection Committee will be formed each year, consisting of two (2)
representatives from each City Commission. The representatives will be
selected by each Commission's Chairperson.
b. The Selection Committee will consider the criteria above, including
written nominations and supporting documentation, and will conduct a
public hearing before making a recommendation to the City Council.
C. The City Council will take the Selection Committee's recommendations
into account and will conduct a public hearing before making a final
decision. Three (3) affirmative votes of the City Council are necessary for
nominees to be recognized on the Walk of Fame.
d. The Selection Committee will limit the number of inductees to the Walk
of Fame to no more than four(4) in any one year.
e. The City Manager will notify individuals who have been approved for
recognition by the City Council and will arrange for a Recognition
Ceremony. If the individual is deceased, that person's family will be
notified.
4. Annual Timeline
a. May—Applications are solicited from recognized community
organizations
b. August—Nomination deadline
C. September—Selection Committee makes recommendations and Council
votes on them
d. October—Recognition Ceremony
5. Recognition Ceremony
The City Manager's office will arrange for a Recognition Ceremony to honor
those added to the Walk of Fame.
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C. One-Time Donations - The City of Burlingame may occasionally wish to acknowledge
one-time donations of property or funds.
1. Criteria
a. Special consideration may be given to those who greatly assist capital
projects by making a significant donation of:
(1) Land or a facility to be used by the City; or
(2) Funds that enable the City to purchase/develop land or a facility.
b. Consideration may range from placing a plaque of recognition to the
naming of a component of a facility.
2. Nomination
A written request for recognition of a one-time contribution may be made by the
donor or by the City Department Head directly in charge of the capital project.
Requests will be forwarded directly to the City Manager's office.
3. Approval
a. The City Commission whose sphere of influence is most closely
associated with the facility in question and the City Council must agree to
accept any gift where recognition is a condition of donation.
b. Public hearings need to be held by both the City Commission and the City
Council prior to approval by either body. At least four(4)members of the
City Council must vote affirmatively in order to approve this recognition.
C. Other than the above recognition, donors will not be offered, nor will they
receive any privileges or consideration by the City other than those offered
L-' to all community members.
d. In determining whether to accept the contribution, the City Commission
and City Council must consider any ongoing maintenance costs that may
be incurred by the City.
4. Timeline
a. After a written proposal is received by the City, final approval by the City
Council shall not be made for at least three (3)months. During that
period,the City Commission will conduct a public hearing and will make
recommendations to Council. Another public hearing before the City
Council will be held at the end of the three-month period.
b. If recognition is a condition of the donation, approvals must be made prior
to final acceptance of the donation.
5. Recognition
tion
Recognition will be given during the dedication ceremonies of the facility or
project.
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