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HomeMy WebLinkAboutMin - LB - 2014.06.17 BURLINOAMI13 : Library Board of Trustee Minutes June 17, 2014 I. Call to Order President Rosenthal called the meeting to order at 5:30pm. II. Roll Call - Trustees Present: Debra Donaldson, Deborah Griffith, Lisa Rosenthal, Sandy Towle Trustee Absent: Betsy Corcoran Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees Minutes May 17, 2014 The Trustees approved the minutes of the May 17, 2014 meeting. M/S/C (Towle/Griffith) IV. Correspondence and Information A. Statistics Circulation at both the Main and Easton shows a decrease from May of 2013. Easton decreased 11.99% from 8,250 in 2013 to 7,261 in 2014. The main library decreased 7.09% from 55,769 in 2013 to-51, 813 in 2014. The Trustees felt that lack of parking due to the construction on Burlingame Ave. might be a deterrent to library patrons at the main. The Summer Reading program could be an incentive for patrons of all ages to take out more materials thereby increasing circulation. To date 250 elementary children have signed up for Summer Reading at the main library and 175 at Easton. V. Reports A. City Librarian's Report-Highlights 1. Personnel - Raina Tuakoi, currently employed as a Library Assistant, is the recipient of the 2014 CIA Begun Scholarship. This $ 3,000 scholarship is awarded to a student who has-received an MLS degree and has chosen to become a children's or young adult librarian in California public libraries. 2. Millennium Project- Four bids were submitted for the bid opening on June 4th. Zolman-Construction & Development Inc. was the lowest bidder. On July 7th, Pat Harding will submit a recommendation to the City Council to award the contract to Zolman Construction and Development Inc. 3. Wow- (What's on Wednesday) -The Children's Dept. will have a special summer teen program 6th- 12th grades during the summer featuring such events as game day (Wii), food day (making ice cream) and craft day (projects with duct . tape). B. Foundation-'To date Our Library Our Future has raised $ 511,000. The committee will meet on June 23rd to discuss future fund raising possibilities. John Piche, Reference Librarian and Maryam Refahi, Staff Artist, have created a virtual slide show to highlight current library events and Foundation news for the TV on the main level. Cindy Montgomery will chair the Children's Holiday Tea in December. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295•www_hurlingame.org/library V. Reports A. City Librarian's Report- Highlights 1. Millennium Project-The City Council awarded the construction contract for the project to Zolman Construction and Development, Inc. in the amount of $1,744,000. The first phase of construction will include demolition of the outside ramp and replacing it with a ramp that will accommodate the new materials handling system. Inside the building, construction will begin in the Administration and Reference staff areas. A sign advising the public that the Library will be open during construction will be placed on the front lawn. 2 .Little Free Libraries - The Little Free Libraries have arrived. Jim Kaufman is constructing the stands. Fast Signs is making signage acknowledging that the Library Foundation is providing the books. Two of the Libraries will be placed in Burlingame Parks and one at'Hillsborough Town Hall. C. Foundation Report •" On August 23rd, the Foundation will hold a summer book sale on the front porch. • The Annual Foundation Newsletter will be mailed out to previous donors and residents of Burlingame and Hillsborough towards the end of the year. • Volunteers who work on the on-line book sale will move to the lower level while the upper level is being remodeled. VI. Unfinished Business Our Library, Our Future To date the Foundation has raised $660,000. Pat Harding, Patty Anixter and Maryam Refahi are working on a mailer which will introduce residents of Burlingame and Hillsborough to Our Library,Our Future. It will explain the purpose of the re-model _1 and emphasize how patrons can participate VII. New Business A. Capital Campaign Naming Recognition The City Council adopted a Community Recognition Policy on October 18,-2004. Naming recognition for Our Library, Our Future would fall under the category of a "One-Time Donation"which provides that special "consideration" can be given to an individual or group that assists a capital project by making a significant donation to that particular project. An example of"consideration" could be a plaque bearing the-donors name placed near a specific room in the new facility. The Capital Campaign will meet on August 6+h to discuss naming amounts for specific rooms such as the Teen Room. Naming requests have to be approved first by the Library Board of Trustees. The City Council will then review the request which has to be approved by at least 4 members of the.City Council. B. Quarter Racing- Fund Raiser for OLOF Pat Harding showed the Trustees a photo of a Quarter Racing machine that was purchased by the Mountain View Library for a cost of$350. The idea of the Quarter Racing machine is to get younger children and teens interested in the project and make them feel that they made a contribution. Quarter racing has been very successful with younger children at the Mountain View Library. The Trustees approved the motion of Trustee Griffith to purchase a Quarter Racing machine at a cost of$350.00 with all proceeds going to OLOF by vote of 4 to 1. 2 VI. Unfinished Business �.. A. Hold Fees Update Beginning July lst, hold fees will-be eliminated for all materials in the new fiscal year at all PLS libraries. Talking points supporting the elimination of hold fees will be provided to staff in case patrons have questions or concerns with the new procedure. B. Inappropriate Library Behavior Pat Harding hand delivered an inappropriate behavior warning letter to John Petush advising him that if he appears in an inebriated and disorderly state again in the library, the police will be contacted and he will be banned from the library for a specific period of time to be determined by the Library Board of Trustees. VII. New Business A. Library Trustee Applicants Kerbey Altmann, Mike Nagler and Jean Marie Buckley have applied for the two positions open on the Library Board of Trustees. Interviews will be held at City,Hall on August 12th at 6:OOpm in Conference Room A. B. PLS Event On June 24th the Library will join with PLS to host an event for the Public Library Partnership with Cenic. The purpose of the event will be to demonstrate how one gigabyte can enhance our Internet speed. Library staff, Trustees and.Foundation Board members are invited to attend the event. C. Little Free Libraries The purpose of the "Little,Libraries", which are small self-contained wooden boxes, is to promote reading among younger children. The Foundation will provide the books. Children's Department volunteers will oversee the upkeep. Burlingame Library's "Little Libraries"will be placed in Burlingame Parks and at the Town Hall in Hillsborough which will be easily accessible to young children. VIII. Adiournment The meeting was adjourned at 6:30PM. The next meeting of the Library Board of Trustees will beheld July 15, 2014, in the Library Conference Room at 5:30PM. M/S/C (Griffith/Towle) Respe fully Subm' , Patricia Harding City Librarian 2