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HomeMy WebLinkAboutAgenda Packet - LB - 2014.07.14 BURLINGAME •'�URLINGAME UBLIC LIBRARY I r Board of Trustees Agenda -Revised July 14, 2014 _ July 15, 2014—5.•30pm 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for June17, 2014 IV. Correspondence and Information Approval A. Library Statistics June 2014 Information V From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Our Library, Our Future Information/Discussion B. "Little Libraries" VIII. NEW BUSINESS A. Construction on upper level begins August 11th Information/Discussion B. Capital Campaign Naming Recognition Discussion/Approval C. Quarter Racing—Fund Raiser for OLOF Discussion/approval IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLINOAMI13 : Library Board of Trustee Minutes June 17, 2014 I. Call to Order President Rosenthal called the meeting to order at 5:30pm. II. Roll Call - Trustees Present: Debra Donaldson, Deborah Griffith, Lisa Rosenthal, Sandy Towle Trustee Absent: Betsy Corcoran Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees Minutes May 17, 2014 The Trustees approved the minutes of the May 17, 2014 meeting. M/S/C (Towle/Griffith) IV. Correspondence and Information A. Statistics Circulation at both the Main and Easton shows a decrease from May of 2013. Easton decreased 11.99% from 8,250 in 2013 to 7,261 in 2014. The main library decreased 7.09% from 55,769 in 2013 to-51, 813 in 2014. The Trustees felt that lack of parking due to the construction on Burlingame Ave. might be a deterrent to library patrons at the main. The Summer Reading program could be an incentive for patrons of all ages to take out more materials thereby increasing circulation. To date 250 elementary children have signed up for Summer Reading at the main library and 175 at Easton. V. Reports A. City Librarian's Report-Highlights 1. Personnel - Raina Tuakoi, currently employed as a Library Assistant, is the recipient of the 2014 CIA Begun Scholarship. This $ 3,000 scholarship is awarded to a student who has-received an MLS degree and has chosen to become a children's or young adult librarian in California public libraries. 2. Millennium Project- Four bids were submitted for the bid opening on June 4th. Zolman-Construction & Development Inc. was the lowest bidder. On July 7th, Pat Harding will submit a recommendation to the City Council to award the contract to Zolman Construction and Development Inc. 3. Wow- (What's on Wednesday) -The Children's Dept. will have a special summer teen program 6th- 12th grades during the summer featuring such events as game day (Wii), food day (making ice cream) and craft day (projects with duct . tape). B. Foundation-'To date Our Library Our Future has raised $ 511,000. The committee will meet on June 23rd to discuss future fund raising possibilities. John Piche, Reference Librarian and Maryam Refahi, Staff Artist, have created a virtual slide show to highlight current library events and Foundation news for the TV on the main level. Cindy Montgomery will chair the Children's Holiday Tea in December. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295•www_hurlingame.org/library V. Reports A. City Librarian's Report- Highlights 1. Millennium Project-The City Council awarded the construction contract for the project to Zolman Construction and Development, Inc. in the amount of $1,744,000. The first phase of construction will include demolition of the outside ramp and replacing it with a ramp that will accommodate the new materials handling system. Inside the building, construction will begin in the Administration and Reference staff areas. A sign advising the public that the Library will be open during construction will be placed on the front lawn. 2 .Little Free Libraries - The Little Free Libraries have arrived. Jim Kaufman is constructing the stands. Fast Signs is making signage acknowledging that the Library Foundation is providing the books. Two of the Libraries will be placed in Burlingame Parks and one at'Hillsborough Town Hall. C. Foundation Report •" On August 23rd, the Foundation will hold a summer book sale on the front porch. • The Annual Foundation Newsletter will be mailed out to previous donors and residents of Burlingame and Hillsborough towards the end of the year. • Volunteers who work on the on-line book sale will move to the lower level while the upper level is being remodeled. VI. Unfinished Business Our Library, Our Future To date the Foundation has raised $660,000. Pat Harding, Patty Anixter and Maryam Refahi are working on a mailer which will introduce residents of Burlingame and Hillsborough to Our Library,Our Future. It will explain the purpose of the re-model _1 and emphasize how patrons can participate VII. New Business A. Capital Campaign Naming Recognition The City Council adopted a Community Recognition Policy on October 18,-2004. Naming recognition for Our Library, Our Future would fall under the category of a "One-Time Donation"which provides that special "consideration" can be given to an individual or group that assists a capital project by making a significant donation to that particular project. An example of"consideration" could be a plaque bearing the-donors name placed near a specific room in the new facility. The Capital Campaign will meet on August 6+h to discuss naming amounts for specific rooms such as the Teen Room. Naming requests have to be approved first by the Library Board of Trustees. The City Council will then review the request which has to be approved by at least 4 members of the.City Council. B. Quarter Racing- Fund Raiser for OLOF Pat Harding showed the Trustees a photo of a Quarter Racing machine that was purchased by the Mountain View Library for a cost of$350. The idea of the Quarter Racing machine is to get younger children and teens interested in the project and make them feel that they made a contribution. Quarter racing has been very successful with younger children at the Mountain View Library. The Trustees approved the motion of Trustee Griffith to purchase a Quarter Racing machine at a cost of$350.00 with all proceeds going to OLOF by vote of 4 to 1. 2 VI. Unfinished Business �.. A. Hold Fees Update Beginning July lst, hold fees will-be eliminated for all materials in the new fiscal year at all PLS libraries. Talking points supporting the elimination of hold fees will be provided to staff in case patrons have questions or concerns with the new procedure. B. Inappropriate Library Behavior Pat Harding hand delivered an inappropriate behavior warning letter to John Petush advising him that if he appears in an inebriated and disorderly state again in the library, the police will be contacted and he will be banned from the library for a specific period of time to be determined by the Library Board of Trustees. VII. New Business A. Library Trustee Applicants Kerbey Altmann, Mike Nagler and Jean Marie Buckley have applied for the two positions open on the Library Board of Trustees. Interviews will be held at City,Hall on August 12th at 6:OOpm in Conference Room A. B. PLS Event On June 24th the Library will join with PLS to host an event for the Public Library Partnership with Cenic. The purpose of the event will be to demonstrate how one gigabyte can enhance our Internet speed. Library staff, Trustees and.Foundation Board members are invited to attend the event. C. Little Free Libraries The purpose of the "Little,Libraries", which are small self-contained wooden boxes, is to promote reading among younger children. The Foundation will provide the books. Children's Department volunteers will oversee the upkeep. Burlingame Library's "Little Libraries"will be placed in Burlingame Parks and at the Town Hall in Hillsborough which will be easily accessible to young children. VIII. Adiournment The meeting was adjourned at 6:30PM. The next meeting of the Library Board of Trustees will beheld July 15, 2014, in the Library Conference Room at 5:30PM. M/S/C (Griffith/Towle) Respe fully Subm' , Patricia Harding City Librarian 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: June 2014 Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 16,218 2,602 F 18,820 Juvenile Patrons 5,738 1,366 0 IF 7,104 85Others 185 12 JE 1,648 1 1,845 22,141 3,980 1,648 IF 27,769 Circulation Total Circulation Previous Year Percent Change Main 57,46761,017 -5.82% Easton 7,273 7,519 Total IF 64,740 1 68,536 -5.540/6 E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: 1,367 a-books audio books 425 Safari: 132 readable df Enki-e-books Zinio Online magazines 247 (magazine checkouts On-Line Resources Databases 1,127 BPL Website 4,846 Discover and Go downloadable museum asses 45 reservations made Self Check Usage Total Items Percent of Initial Check Outs Main 29,738 79% Branch 3,315 67% Total 33,053 Online Renewals Total Items Percent of Total Renewals Main 15,090 79% Branch 1,718 67% Total 16,808 Gate Count Monthly Average per day Main 3i;512j 1,117 Branch 4,46 1179 Total 37,972]1 1,296 Internet Usage Total User Sessions Main Adult 4,363 Main Childrens' 71 Branch 316 Grand Total 4,750 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: June 2014 Total Items Added to Collection (Main &Branch) 212 Total Number Outreach Materials Delivered F 12 Community Room Usage Number of Meetings FAttendan City Meetings- Env. Council/Neighborhood Network 3 72 Staff Meetings 2 50 Public Meetings 6 120 Library Educational Programs (Computer Drop-In, CET) 6 26 Great Books Foundation Meetings 1 18 Adult Programming Environmental Council-Water Conservation 1 50 Conference Room Book Club Adult H1 15 Library Staff Meetings 7 52 Foundation Meetings- 21F— 10 Libra Board of Trustees 1 7 City Meeti s- Dept. Heads/Neighborhood Network 2 23 Special Event- PLS Event 1 45 11 Total Study Room Users 22 Patrons 52 Children's and Young Adult Programs--Main 11 Number Attendance Story Times Preschool 2 126 Toddler 4 240 Baby Story Times 2 125 Total Story Times 8 491 Class Visits Preschool Visits at the Library 2 71 Elementary Class Visits at the Libra 2 65 Elementary Class Visits at the Schools 82 Summer Reading Visits 2,031 Teen Class Visits to Schools BIS 22 Summer Reading Visits 660 Total Class Visits 108 2,827 Special Programs For Children -L-ego at the Library 1 52 Parent/Child Book Club 1 1 20 Family Fun Brian Scott 2 217 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: June 2014 Family Fun Bubble Gal 2 220 Total Special Programs 6 509 Library Wide Summer Reading Kickoff 250 Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times 2 101 Toddler Story Times 2 148 Total 4 249 Class Visits 2 56 Special Programs Summer Reading Kickoff 175 Page 3 e-media circulation 2500 2000 ■ Safari a-books 1500 ■ Overdrive a-books 1000 ■ Overdrive audio a-books ■ Enki a-books 500 ® Zinio online magazine 0 ® TOTAL �0 Easton Circulation Page 1 of 1 Easton Circulation ft Barry M01s File Edit View Insert Format Data Tools Help All changes saved in Drive Comments j Share Click the area of the chart you want to edit Copy chart Advanced edit Publish chart Save image Delete chart Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014 9,000 E2011 E 2012 2013 2014 8,000 7,000 r. 6,000 t: 5,000 January March May July September November February April June August October December Sheetl Chartl https. )Ocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdG� �3BzOGdBWTJRNmOtaTFHal8wdXc&usp=drive web... p/2014 BPL Main Circulation Page 1 of 1 BPL Main Circulation a Barry Mills File Edit View Insert Format Data Tools Help All changes saved in Drive Comments ( share l Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart BPL Main Circ by Month 2011 vs.2012 vs.2013 vs.2014 70,000 . 2011 02012 } 2013 02014 64,000 4 58,000 52,000 46,000 January March May July September November February April June August October December Sheetl Chart1 i https. )Ocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdH` )4OdZMnIlUUhpTm9IV3VWemhlYmc&usp=drive web... )/2014 City Librarian Report to Trustees July 15 2014 Personnel— Staff is preparing for the renovation project and planning for the move. The first part of the project involves staff work spaces. The contractor will do the work in two phases so half of the staff will be displaced at a time. Staff is working with Peter to determine temporary landing places while their work space is being renovated. Jeff Mikulik from our Technical Services Department organized a library staff outing to go see the San Francisco Giants at AT&T Park on Friday, July 11th vs. the Arizona Diamondbacks at 7:15 p.m. We purchased a block of 30 seats. Millennium Project— On July 7, 2014, the City Council approved awarding the contract to Zolman Construction & Development Inc. at $1, 659,000. Zolman will begin construction on Monday, August 11, 2014. The first phase of the project will also include replacing the outside ramp to accommodate the new automated materials handling system. The ramp will be closed for 6 weeks during construction. Two handicapped spaces will also be inaccessible during construction. After construction we will have one less handicapped space. There will be signs in the parking lot. There will also be a banner in the front of the library announcing the beginning of the renovation and signs throughout the Library. There is also a FAQ on each of the service desks to help staff inform the public. We have moved the Large Type book collection to the Reference/Reading Room in anticipation of the renovation. The empty shelves in the old Large Type collection will be used for the Foundation's Book Store. Little Free Library— I have contacted Margaret Glomstad, the Burlingame Park and Recreation Director and Randy Swartz, the Hillsborough City Manager and we will be placing 2 of the "little libraries" in Burlingame parks and 1 at Town Hall in Hillsborough. Jim Kaufman, the Library's Custodian, is building the posts for LFL to sit on. The Burlingame Library Foundation is providing the books and we will have volunteers check and replenish them weekly. � Jill 1 Family Fun Nights- Having two Family Fun Nights has been very successful. Attendance for the shows we've had so far: Brian Scott Magician - 2 shows- 104 & 113 Bubble Gal - 2 shows - 100 & 120 Magical Moonshine Theater- 2 shows - 125 & 98 Coventry and Kaluza - 2 shows - 118 & 125 Programs at the Library- Upcoming Dates: Family Events July 28- Celebrate the Last Week of Summer Reading with the ukulele music by the Coastside Strummers- 5:30- 6:30 PM on the Main Library Front Porch Adult Events �- July 14- Plastic Paradise -film with Beth Terry July 16- New York Times bestselling author, Jojo Moyes. Her new novel, "One Plus One" will be published on July 1 - 7 PM July 23 - Great Yosemite Day Hikes -travel writer Ann Marie Brown- 7PM July 30- Spud Hilton (travel writer) 7 PM Drop-in Computer Lab every Monday 3-5PM E-Reader Computer Help Drop-In every second Monday of the Month 3-5PM Teen Events July 16- DIY Day- 3PM July 23 - Fandom Day- For fans of Divergent, Harry Potter, Hunger Games and more (come dressed as your favorite character) - 3Pm July 30- Duct Tape Day- cool crafts - 3PM Kids' Events Story Times - Tuesdays 10:30AM Preschool 2 Wednesdays 10:30AM Toddler & 7 PM Bedtime Storytime at Easton �. Thursdays 10:30AM Toddler & 11:30 AM Toddler Storytime at Easton Fridays 10:30AM Just Baby and Me Storytime July 11 — Midsummer Family Bingo at the Library— 2-3 PM July 15 — Magic Dan — 5 & 7 PM July 17 —Your Song My Song (music) — Easton Library— 7 PM July 18— Kids Get Crafty— 3-4:30 PM July 22 — Fratello Marionettes (marionettes) 5 & 7 PM July 25 — Kids Get Crafty— 3-4:30 PM July 29 — Busy Bee Dogs (trick dog show) 5 & 7 PM August 8— Parent Child Book Group 6-7 PM 3 BURUNGAME STAFF REPORT AGENDA ITEM# MTG. DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: October 18, 2004 APPROVED FROM: Parks & Recreation Director (558-7307) BY SUBJECT: COMMUNITY RECOGNITION POLICY ADOPTION RECOMMENDATION: It is recommended that Council review and approve the attached Community Recognition Policy. BACKGROUND: During the process of renaming the Burlingame Soccer Center Murray Field, the City began to formalize the Community Recognition process. The Mayor appointed a committee of Council members Baylock and Nagel to review the draft originally recommended by the Parks & Recreation Commission. The Council Committee met with staff on three occasions and has revised the policy. The Policy being submitted for approval allows for recognition for either long-term service to the community or one-time donations. Recognition may come in the form of inclusion in the Walk of Fame (to be established) or the naming of facility component—such as a field, room or playground. Recommendations to the Walk of Fame will be made to the Council by representatives from each of the City's Commissions. Recommendation to name a facility component after an individual would come from the Commission with the closest sphere of influence to the facility in question. BUDGET IMPACT: The cost of soliciting annual applications for the Walk of Fame will be minimal. Fund for recognitions for one-time donations and facility renamings will be considered during the approval process. ATTACHMENTS: Community Recognition Policy Admihk CITY OF BURLINGAME NUERIM wRLJNG.m COMMUNITY RECOGNITION POLICY W Adopted by Council - October 18, 2004 I. In order to honor those who have made significant contributions to our Community, this policy of Community Recognition is established. II. For the purposes of this policy, examples of a FACILITY include City buildings and parks; examples of COMPONENTS include rooms inside of buildings, playgrounds and ballfields. FACILITIES shall be named after their geographical locations or historical names and shall not be renamed to recognize individuals, groups or donors (hereinafter"individuals"). COMPONENTS of facilities may be named to recognize individuals, as listed below. III. It is the intent of this policy to prohibit, except under extraordinary circumstances with a 5-0 vote of the City Council, the following types of recognition: A. Names of streets that have existing homes or businesses using the street name in their address; B. Naming of either FACILITIES or COMPONENTS after corporate entities. IV. Under extraordinary circumstances that would cast a negative image upon the City, any of the City recognitions may be revoked at the discretion of the City Council. V. TYPES OF AWARDS A. COMPONENTS - Unnamed COMPONENTS may be named to honor individuals for their service to the community. An example would be: Smith Field at Bayside Park. The naming of a COMPONENT for an individual will be a permanent honor. 1. Criteria- For a City COMPONENT to be named in honor of an individual, the individual must have demonstrated or performed the following: a. Thirty (30) or more years of service to the community b. Had a positive impact on the lives of Burlingame individuals C. Been considered an appropriate role model d. Made a significant contribution to the community (examples below) (1) Created opportunities for the community through new facilities or programs (2) Made a significant impact on the continuation and/or enhancement of established community programs e. Served multiple community programs and touched many lives 1 2. Nomination a. Individuals need to be nominated by at least two established community organizations. b. Nomination submissions should include a list of contributions and written recommendations from community members. Supporting documentation, such as newspaper articles or minutes of City meetings, is encouraged. C. Nominations should be submitted to the City Manager's Office, where they will be held until the Selection Committee meets. The City Manager will act as the custodian of the Community Recognition Process. 3. Selection a. The City Commission whose sphere of influence is most closely associated with the facility in question will review nominations. For example, the Parks &Recreation Commission will review nominations regarding park facilities; the Library Board will review nominations regarding library rooms, etc. Commissions will consider the criteria above, including written nominations and supporting documentation, and will conduct a public hearing before making a recommendation to the City Council. b. The City Council will take Commission recommendations into account and conduct a public hearing before making a final decision. At least four (4) members of the City Council must vote affirmatively in order to approve this recognition. C. The City Manager will notify individuals who have been approved for recognition by the City Council and will arrange for a Recognition �-- Ceremony. If the individual is deceased, that person's family will be notified. 4. Recognition Recognition will be made either at a City Council meeting or at a special ceremony at the site of the facility to be renamed. B. Walk of Fame - Recognizing that few individuals, though deserving of significant recognition for their service to the community, are likely to qualify to have a COMPONENT named in their honor, a community Walk of Fame will be established. The Walk of Fame will be a permanent honor, consisting of a marker describing the honoree's accomplishments, placed along a selected pathway. 1. Criteria- For a Walk of Fame marker to be dedicated, the individual must have demonstrated or performed the following: a. Ten(10) or more years of service to the community b. Had a positive impact on the lives of Burlingame individuals C. Been considered an appropriate role model d. Made a significant contribution to the community by (1) Creating opportunities for the community through new facilities or programs; and/or (2) Making a significant impact on the continuation and/or enhancement of established community programs 2 2. Nomination a. On an annual basis, nomination forms will be submitted to community organizations and placed in public facilities. �-- b. Nominations must be endorsed and submitted by at least one (1) established community organization. C. Each community organization will be limited to one (1) nomination per year. d. Nomination submissions should include a list of contributions and written recommendations from community members. Supporting documentation, such as newspaper articles or minutes of City meetings, is encouraged. e. Nominations should be submitted to the City Manager's Office, where they will be held until the Selection Committee meets. The City Manager will act as the custodian of the Community Recognition Process. 3. Selection a. The Selection Committee will be formed each year, consisting of two (2) representatives from each City Commission. The representatives will be selected by each Commission's Chairperson. b. The Selection Committee will consider the criteria above, including written nominations and supporting documentation, and will conduct a public hearing before making a recommendation to the City Council. C. The City Council will take the Selection Committee's recommendations into account and will conduct a public hearing before making a final decision. Three (3) affirmative votes of the City Council are necessary for nominees to be recognized on the Walk of Fame. �. d. The Selection Committee will limit the number of inductees to the Walk of Fame to no more than four (4) in any one year. e. The City Manager will notify individuals who have been approved for recognition by the City Council and will arrange for a Recognition Ceremony. If the individual is deceased, that person's family will be notified. 4. Annual Timeline a. May—Applications are solicited from recognized community organizations b. August—Nomination deadline C. September— Selection Committee makes recommendations and Council votes on them d. October—Recognition Ceremony 5. Recognition Ceremony The City Manager's office will arrange for a Recognition Ceremony to honor those added to the Walk of Fame. 3 C. One-Time Donations - The City of Burlingame may occasionally wish to acknowledge one-time donations of property or funds. 1. Criteria a. Special consideration may be given to those who greatly assist capital projects by making a significant donation of. (1) Land or a facility to be used by the City; or (2) Funds that enable the City to purchase/develop land or a facility. b. Consideration may range from placing a plaque of recognition to the naming of a component of a facility. 2. Nomination A written request for recognition of a one-time contribution may be made by the donor or by the City Department Head directly in charge of the capital project. Requests will be forwarded directly to the City Manager's office. 3. Approval a. The City Commission whose sphere of influence is most closely associated with the facility in question and the City Council must agree to accept any gift where recognition is a condition of donation. b. Public hearings need to be held by both the City Commission and the City Council prior to approval by either body. At least four(4) members of the City Council must vote affirmatively in order to approve this recognition. C. Other than the above recognition, donors will not be offered, nor will they receive any privileges or consideration by the City other than those offered `— to all community members. d. In determining whether to accept the contribution, the City Commission and City Council must consider any ongoing maintenance costs that may be incurred by the City. 4. Timeline a. After a written proposal is received by the City, final approval by the City Council shall not be made for at least three (3) months. During that period, the City Commission will conduct a public hearing and will make recommendations to Council. Another public hearing before the City Council will be held at the end of the three-month period. b. If recognition is a condition of the donation, approvals must be made prior to final acceptance of the donation. 5. Recognition Recognition will be given during the dedication ceremonies of the facility or project. 4