HomeMy WebLinkAboutAgenda Packet - LB - 2014.06.17 URLINGAME PUBLIC LIBRARY '.[ BURS'"SAME 1
Board of Trustees Agenda _
June 17, 2014—5.•30pm �e P
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for May 20, 2014
IV. Correspondence and Information Approval
A. Library Statistics May 2014
B. Trustee Account Balance Sheet 5/31/14 (Hand Out at Meeting) Information
V From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report Information/Discussion
VII. UNFINISHED BUSINESS
A. Our Library, Our Future Information/Discussion
�,. B. Hold Fees Update
C. Inappropriate Library Behavior Update
VIII. NEW BUSINESS
A. Discussion
B. Discussion
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURUMOAME
Library Board of Trustee Minutes
May 20, 2014
I. Call to Order
President Rosenthal called the meeting_to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Debra Donaldson, Deborah Griffith,
Lisa Rosenthal, Sandy Towle
Staff Present: Pat Harding, City Librarian
-Sidney Poland, Recorder
Public: Mike Nagler
III. Library Board of Trustees Minutes April 15, 2014
The Trustees approved the minutes of the April 15, 2014 meeting.
M/S/C (Towle/Griffith)
IV. Correspondence and Information
A. Statistics
1. Format Change - Section containing e-book downloads has been moved to
coincide with Circulation statistics.
2. Circulation Trends- Pat Harding noted that fewer new materials were being
purchased due to extensive purchasing of materials in 2013. Circulation has a
tendency to decline when there are fewer new items for the patrons to access.
The Trustees offered ideas and suggestions on how to find ways to increase
circulation.
a. Displays Trustee Rosenthal encouraged brainstorming with staff the
possibility of more book and media displays. .
b. Survey - Trustee Corcoran noted that conducting a survey of library patrons
as to how they are using their electronic devices might give us insight into
whether e-books readers are affecting our Circulation.
c. Possible Survey Questions
• Do you download e-books at home rather than coming to the library for
reading materials?
• How many books have you purchased on an electronic device?
• How often do you use an e-reader to download books from the library?
• Do you know how to download an e-reader from the library?
• Are you reading more or less than before you used an e-reader?
3. Books on Hold-Trustee Corcoran inquired if the number of holds on a
particular title are individually tracked and if additional copies are purchased for
a popular item. Pat advised that both of these procedures are in place.
B. Duncan Fund
The Trustees reviewed the reporting statement from January 1, 2014 through
March 31, 2014 for the Duncan Fund which showed that the Library's investment
gained in value..
48o Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295-www.burlingame.org/library
V. Reports
A. City Librarian's Report- Highlights
1. Personnel.- Children's Librarian Kathy Von Mayrhauser will be working part time
from home while she recovers from foot surgery.
2. Millennium Project Bid documents have been posted in the trade journals.
Twenty Two contractors attended the mandatory pre-bid,conference held on May
8, 2014. Bid documents are available at Barker Blue Prints for a cost of$310.00.
Bid documents will be opened June 4, 2014 at City Hall.
3. Budget Study Session-The City Council approved a .51 FTE increase for library
personnel.
4. CAL PERS- Cal PERS has issued a directive that Cal PERS retirees can no
longer be employed as hourly staff except in very specific situations.
5. Summer Reading Kickoff Events-The main library will hold its kickoff event
for summer reading on Saturday June 14th from 1-3PM. Easton's kickoff will be
Monday, June 16th from 6:30-7:30PM.
6. Family Fun Nights- Family Fun Nights will begin June 17th through July 29th.
There will be two shows each night. The Trustees are funding the second show in
order to provide the opportunity for all children to attend the shows.
B. Foundation Report
Book and Author Luncheon-The Foundation raised approximately $60,000
through its "Fund A Need" request for donations from luncheon guests to support
the "Our Library Our Future" campaign for the remodel of the Library. $25,000 of
this amount was a matching gift from an anonymous don6r for the day of the event
only. The capital campaign has now passed the half way mark towards its goal of
$1M.
VI. Unfinished Business
Hold Fees
The City Council approved the elimination of hold fees for the Burlingame Library. The
Peninsula Library System is going forward with the plan to eliminate hold fees in their
jurisdiction.
VII. New Business
A. Inappropriate Patron Behavior
Pat Harding has written warning letters to Doug Meyer and Eric Oswald advising
them that they will be banned from the library for a specific time period if their
disorderly behavior continues. The City Attorney, Kathleen Kane, approved Pat
`Harding's request to mail or hand deliver the letters.
B. Behavior Policy
The Trustees approved a motion to make an addition to the current Behavior Policy
stating that e-cigarettes be included in the ban on smoking in the library and
within 20 feet of the library entrance.
VIII. Adjournment
The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of
Trustees will be held June 17, 2014, in the Library Conference Room at 5:30PM.
M/S/C (Rosenthal/Corcoran)
Respectfully Submitted, _
Patricia Harding
City Librarian
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BURLINGAME PUBLIC LIBRARY STATISTICS
Month: May 2014
Burlingame Registered
Borrowers BurlingameI ]F
Hillsborough Other Total
Adult Patrons 16,128 2,579 0 18,707
Juvenile Patrons 5,708 1,353 0 7,061
Others 183 1 13 1,631 1,827
22,019 3,945 1,631 IF 27,595
Circulation Total Circulation Previous Year FPercent Change
Main 51,813 55,769 -7.09%
Easton IE 7,261 8,250 -11.99%
Total IF 59,0741 F- 64,019 -7.72%
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: a-books 1,215 audio books 381 Safari: 150 readable df
Enki-e-books 12?
Zinio Online Magazines (magazine checkouts312
On-Line Resources
Databases 1,254
BPL Website 4,695
Discover and Go downloadable museumasses reservations made 33
Self Check Usage Total Items I Percent of Initial Check Outs
Main 29,135 79%
Branch 3,082 65%
Total 32,217
Online Renewals Total Items Percent of Total Renewals
Main 15,355 80%
Branch 1,882 77%
Total T 17,237
Gate Count Monthly Average per day
Main 28,808 993
Branch 4,197 162
Total
Internet Usage Total User Sessions
Main Adult 4,402
Main Childrens' 84
Branch 386
Grand Total 4,872
Page 1
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: May 2014
[Total Items Added to Collection (Main & Branch) 882
Total Number Outreach Materials Delivered 9
Community Room Usage Number of Meetings Attendance
City Meetings- Env. Council, Anti-Harassment 2 �F_ 93
Training
Staff Meetings 1 20
Public Meetings 3 82
Library Educational Programs (Computer Drop-In, CET) 4 26
Great Books
Foundation Meetings 1 18
Adult Programming
Sisters In Crime 1 30
Embroidery Book 1 34
Burlingame Historical Society-"Burlingame 1 85
Neighborhoods"
Total 15 388
Conference Room
Book Club Adult 1 11 15
Library Staff Meetings 4 31
Foundation Meeting- Executive Board =1 1 8
Public Meetings- Relay for Life 1 10
F—City Meetings- Neighborhood Network Bd. Meetin 1 8
Total 11 8 72
Study Room
Users 27 Patrons 63
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool 3 =F 129
Toddler 7 612
Baby Story Times 4 395
Total Story Times 14 1,136
Special Programs For Children
Lego at the Library 1 45
Write to me Program 1 20
Parent/Child Book Club 1 17
Maker Program Seed Balls 1 30
Page 2
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: May 2014
Dad and Me Puppet Show 1 106
Total 5 218
Special Programs for Teens
SAT Giveback 1 17
Teen Advisory 1 5
Total 2 22
�,,',�,'Paston'StoryMmes & Special Programs -IF
I I Number Attendance
Story Times
Preschool Story Times 4 215
Toddler Story Times 5 358
Total 9 573
Class Visits 0
S ecial Programs
Sandra Feder Author Event 1 14
Page 3
BPL Main Circulation Page 1 of 1
BPL Main Circulation Ilk Barry Mills
File Edit View Insert Format Data Tools Help All changes saved in Drive Comments share
tD Click the area of the chart you want to edit Copy chart Advanced edit Publish chart Save Image Delete chart
BPL Main Circ by Month 2011 vs.2012 vs.2013 vs.2014
70,000
02011
■2012
2013
64,000 ` 02014
s:b
58,000 '
52,000 3, f
s,
k'
46,000
January March May July September November
February April June August October December
Sheetl Chart1
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Easton Circulation Page 1 of 1
Easton Circulation of Barry Mills
File Edit View Insert Format Data Tools Help All changes saved in Drive Comments ( snare
Q /r Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart
Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014
9,000
02011
■2012
2013
2014
8,000
7,000
tnT: s�
6,000
5,000
January March May July September November
February April June August October December
_ Sheetl Chart1
https: )cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdG," �BzOGdBWTJRNmOtaTFHal8wdXc&usp=drive web&... y2014
e-media circulation
2500
2000
■ Safari a-books
1500 _R ■ Overdrive a-books
Overdrive audio a-books
1000
it
■ Enki a-books
500 � _ , .� . .� .. .. v s .. ._. �.
■ Zinio online magazine
TOTAL
Library Trustees Account
May 31, 2014
Account No. Description Balance
5300 Centennial Ornaments $1,283.00
5310 Undesignated Donations $1,207.22
5320 Copier Fund $18,416.02
5330 Donations-Children's $176.29
5340 Duncan Collection $58,526.32
5350 Education Fund $8,559.76
5360 Farrel (Julia) Fund $8,250.64
5370 Staff Appreciation $278.38
5380 Volunteer Recognition $2,249.99
5390 Willert (Wayne) Fund $42,117.72
5392 Millenium Project $887.58
Total $141,952.92
City Librarian Report to Trustees
�. June 17, 2014
Personnel— Raina Tuakoi is the recipient of the 2014 CLA Begun Scholarship. This
is a $3,000 scholarship given to students who have demonstrated a commitment
to becoming children's or young adult librarians in California public libraries. Raina
received her Master's in Library and Information Services from San Jose this
spring. Raina was hired as a Library Aide in 2010 and was promoted to a Library
Assistant in 2011.
CalPERS Retirees— Managers are meeting with all CalPERS retirees and going over
the changes and new rules. Leslie will be attending the Library's All-Staff meeting
on June 18 to go over this and succession planning with all staff.
Millennium Project—The bids were opened on Thursday, June 4 at City Hall. We
had 4 bids — Cal Pacific Construction, Inc., Romkon Inc, Transworld Construction,
Inc. and Zolman Construction & Development Inc. This part of the construction
project was estimated to cost $1.7M. The low bid was Zolman Construction &
Development Inc. at $1, 659,000. 1 will be going to City Council on July 7, 2014
with a recommendation to award the contract to Zolman.
Foundation —The Our Library Our Future has raised $516,000. Our next meeting
is June 23. We will be discussing opening up the campaign including putting up a
thermometer to inform the public where we are in the fundraising effort.
Lions Club—The Lions Club gave a check of $2,000 to the Foundation for the
Children's Summer Reading program.
Little Free Library- The Big Lift, a San Mateo countywide effort with the goal of
increasing reading proficiency of third grad students from 58% to 80% by 2020, is
working with Hands on Bay Area (HOBA) to provide these little libraries. This is
being done as a community service activity for Google
and Genetech employees. Together, both corporations
have agreed to fund and assemble approximately 200
little free libraries as part of their volunteer days in June.
44
The focus of these little libraries will be children's
materials. Right now we are looking for good homes.
1
Hold Fees Eliminated— PLS Administrative Council voted on June 5, 2014 to
eliminate hold fees for all materials in the new fiscal year.
Do You Crochet?—The wig
library is doing a special DO you Crochet?
project to tie in with this
year's Summer Reading
Program. The project calls for simple crocheted flowers and lots of them! These
flowers are going to decorate the library all summer. We provide the pattern, you
do the crocheting!
Summer Reading Kickoff Event at the Main Library on Saturday, June 14th from
1-3 pm with a jazz band, face painting, refreshments, a book sale, and attendees
can pick up their summer reading club booklets. There will also be a Summer
Reading Kickoff Event at the Easton Branch Library on Monday, June 16 from
6:30-7:30 pm. There will be jazz music, refreshments, and a signup table to pick
up summer reading club booklets.
Family Fun nights will be held every Tuesday evening from June 17 through July
29. This year we will have two shows each week—5PM and & 7PM. The Library
Board of Trustees has offered to pay for the second show because last year's
single shows were "sold out".
There will also be special programs for teens each Wednesday afternoon in July.
The programs are called WOW (What's on Wednesday) and will feature a Food
Day, Games Day (such as Wii, Twister, Musical Chairs, etc.), Do it Yourself Day
with crafts, Duct Tape craft day, and a movie day. These programs are open to
teens entering 6th-12th grade.
Programs at the Library- Upcoming Dates:
Library Closed Friday, July 4, 2014
Adult Events
June 18 How we can solve California's water crisis — 7PM
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July 14 Plastic Paradise —film with Beth Terry
July 16 New York Times bestselling author, Jojo Moyes — 7 PM
July 23 Travel writer speaking on Yosemite — 7PM
July 30 Spud Hilton (travel writer) 7 PM
Drop-in Computer Lab every Monday 3-5PM
E-Reader Computer Help Drop-In every second Monday of the Month 3-5PM
Teen Events
July 2 — Food Day— Make and eat ice cream from scratch — 3PM
July 9— Game Day— 3PM
July 16— DIY Day— 3PM
Fandom Day— For fans of Divergent, Harry Potter, Hunger Games and more
(come dressed as your favorite character) — 3Pm
July 30 — Duct Tape Day— cool crafts— 3PM
Kids' Events
Story Times—
Tuesdays 10:30AM Preschool
Wednesdays 10:30AM Toddler & 7 PM Bedtime Storytime at Easton
Thursdays 10:30AM Toddler & 11:30 AM Toddler Storytime at Easton
Fridays 10:30AM Just Baby and Me Storytime
June 10— Parent-Child Book Group (group will discuss Blubber by Judy Blume) — 6-
7:30 PM
June 17 — Brain Scott Productions (magic) — 5 & 7 PM
June 24—Abbey Feliz (bubble tricks) — 5 & 7 PM
July 1 — Magical Moonshine Theatre (marionettes) — 5 & 7 PM
July 3 — Legos @ Your Library—4-5:30 PM
July 8— Coventry and Kaluza (clowns) — 5 & 7 PM
July 11 — Midsummer Family Bingo at the Library— 2-3 PM
July 15 — Magic Dan — 5 & 7 PM
July 17 — Your Song My Song (music) — Easton Library— 7 PM
July 18 — Kids Get Crafty— 3-4:30 PM
July 22 — Fratello Marionettes (marionettes) 5 & 7 PM
July 25 — Kids Get Crafty— 3-4:30 PM
July 29 Busy Bee Dogs (trick do show) 5 & 7 PM
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