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HomeMy WebLinkAboutAgenda Packet - LB - 2014.05.20 :'►URLINGAME PUBLIC LIBRARY '.[JWURLINGAME Board of Trustees Agenda May 20, 2014—9.30pm 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for April 15, 2014 IV. Correspondence and Information Approval A. Library Statistics April 15. 2014 B. Roger and jean Hunt Duncan Fund Information C. Library Trustees Account V From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Our Library, Our Future Information/Discussion B. Hold Fees VIII. NEW BUSINESS A. Inappropriate Patron Behavior Discussion B. Behavior Policy Discussion IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLINOAMI Library Board of Trustee Minutes April 15, 20.14 I. Call to Order President Rosenthal called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Debra Donaldson, Deborah Griffith, Lisa Rosenthal Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Trustee Absent: Betsy Corcoran City Manager Lisa Goldman Finance Director Carol Augustine III. Community Engagement Project Presentation Goldman/Augustine A. Presentation Lisa Goldman and Carol Augustine provided the Trustees with an overview of 11 unfunded future capital improvement projects that the City wants the community to review and prioritize. A partial list follows. • Burlingame Community Center • Downtown Streetscape • Parking Garage • City Hall Safety Improvements • Fire and Police Station Improvements B. Community Needs Assessment Survey • Copies of the survey were distributed to the Trustees. • The survey briefly describes each project including cost. • Purpose of survey is to gage community interest. • How to fund projects will be addressed at a later date. IV. Library Board of Trustees Minutes March 18, 2014 The Trustees approved the minutes of the March 18, 2014 meeting. M/S/C (Towle/Griffith) V. Correspondence and Information A. Statistics I Circulation at the main library for March 2014 was 56,874 showing a decrease of -3.16% from March of 2013 at 58,729. Easton circulation for March 2014 was 6,869 showing a decrease of-8.00% from March 2013 at 7,466. Trustees-noted that spring break for elementary and high schools in the area could have been a factor. VI. Reports A. City Librarian's Report- Highlights 1. Personnel-Children's Librarian Kathy Von Mayrhauser will be off work-for 6 weeks due to foot surgery. Cathy Somerton will oversee the Children's department. 48o Primrose Road Burlingame•California 94010-4083 Phone(65o)558-7474'Fax(650)342-6295•www.burlingame.org/library 2 Millennium Project- Kathleen Kane, City Attorney, is reviewing the bid documents for the project. 3. Summer Reading • Children's Staff will visit 5 elementary schools in Burlingame as well as OLA, North and West Schools in Hillsborough. • Kelly Mackewicz will visit Crocker and Burlingame Intermediate. • Kick Off for Summer Reading at the main library will be held Saturday, June 14th from 1-3pm and at Easton Monday, June 16th from 6:30- 7:30pm. 4. Other Summer Events • Family Fun Nights are scheduled for every Tuesday evening from June 17th-July 29th. Two shows will be given each Tuesday 5:00 and 7:OOpm. • Special programs for teens will be held every Wednesday afternoon in July. B. Foundation Report The Book &Author Luncheon is sold out. A waiting list has been set up. VII. Unfinished Business Elimination of Hold Fees The Trustees passed a motion supporting the principle of eliminating hold fees throughout the Peninsula Library System. M/S/C (Donaldson/Towle) VIII. New Business A. Funding Request for Summer Reading Family Fun Nights The Trustees agreed to use copy machine revenues in the amount of$2,425 to provide an additional show every Tuesday evening during the weekly Family Fun Night session. M/S/C (Donaldson/Towle) Having two shows on a weekly basis will provide the opportunity for more children to attend the programs. �... B. Trustee Appointments The Trustees decided to submit possible questions for the Trustee interviews to Pat Harding. IX. Adjournment The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of Trustees will be held May 20, 2014, in the Library Conference Room at 5:30PM. M/S/C (Griffith/Donaldson) espec ully Submitted, Patricia Harding City Librarian �- 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: April 2014 Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 16,044 2,573 0 18,617 Juvenile Patrons 5,572 1,349 0 7,021 Others 179 IF 13 1,622 1,814 21,895 3,935 1,622 27,452 Circulation Total Circulation Previous Year Percent Change Main 54,304 58,008 1= -6.39% Easton 7,357 7,3541 0.04% Total 61,661 65,362 -5.66% E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,106 audio books 347 Safari: 181 readable pdf Enki-e-books 21 Zinio Online Magazines 237 (magazine checkouts) On-Line Resources Databases 1,009 BPL Website 4,721 Discover and Go (downloadable museum passes) 50 reservations made Self Check Usage Total Items Percent of Initial Check Outs Main 26,053 78% Branch 3,221 68% Total 29,274 Online Renewals Total Items Percent of Total Renewals Main 16,363 79% Branch 1,944 75% Total 18,307 Gate Count Monthly FAverage per day Main 32,67271 1,127 Branch 3,91 1 151 Total 36,58=3]1 1,278 Internet Usage I ITotal User Sessions Main Adult 4,418 1gain Childrens' 97 branch 391 Grand Total 4,906 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: April 2014 Total Items Added to Collection (Main & Branch) 1,222 rotal Number Outreach Materials Delivered 9 Community Room Usage Number of Meetings Attendance City Meetings - Owner/Builders Program-Joe Cyr 1 30 Staff Meetings 2 135 Public Meetings 5 111 Library Educational Programs (Computer Drop-In, CET) 6 33 Great Books, Great Books Foundation Meetings 1 18 April Book Sale IF4 350 Adult Programming Worm Composition 1 7 Phase 2 Career I1 40 Author Anne Perry 1F 51 Total22 675 Conference Room Book Club Adult 1 15 Library Staff Meetings 7 50 Foundation Meetings 4 25 Public Meetings 3 46 City Meetings- Neighborhood Network/Env. Council 2 20 Total 17 156 Study Room Users 15 Patrons 38 Children's and Young Adult Programs--Main Number Attendance Story Times Preschool 3 161 Toddler 5 402 Baby Story Times 2 202 Total Story Times 10 765 Special Programs For Children IF- Maker Program Recycling 1 1 11 Book Club 1 14 Mac Barnett Author Event 1 59 . ego 1 76 Crafts 4 188 Total 8 348 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: April 2014 Special Programs for Teens IHS Book Caf6 1 15 SAT Practice Test 1 30 Teen Advisory 1 14 Total 3 59 Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times 3 151 Toddler Story Times 2 126 Total 5 277 Class Visits) 0 0 Special Programs MariLee Sunsert 1 44 Page 3 ` Statement Period S1 LICON N VA L L E Y January 1,2014 through March 31,2014 �..- llizoCommunity foundation, Fund Name/Number Roger and Jean Hunt Duncan Fund (1012) SVCF Main Contact: Michelle Fries Philanthropy Advisor 650.450.5504 mdfries@siliconvalleycf org Thank you for the privilege of working together. Your philanthropy advisor—listed above—is here to help you make the most of our partnership. As you review your statement and make plans for your fund,always let us know what we can do. For all of the good that you do in our community and our world,thank you! Fund Activity Statement Period Y-T-D Beginning Balance $1,348,360.10 $1,348,360.10 Investment Activity Endowment Pool 29,199.58 29,199.58 Support Fees (1,672.17) (1,672.17) Ending Balance $1,375,887.51 $1,375,887.51 Fund Assets Investment Pools Endowment Pool 1,375,887.51 Total Fund Assets $1,375,887.51 Restricted Balance Permanently/Temporarily Restricted Assets 555,584.12 Total Restricted Balance $555,584.12 Balance Available for Grants $456,484.07 Statement Period 'L (( ON VA L L E`� January 1,2014 through March 31,2014 L community foundation* Fund Name/Number Roger and Jean Hunt Duncan Fund (1012) Investment Performance 3 Month Y-T-D One Year Three Year Five Year Fund Returns 2.17% 2.17% 13.93% 7.91 % 14.53 This Fund's Benchmarks 2.10% 2.10% 11.30% 8.30% 15.20% About Your Fund Statement ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date. ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month. GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated. GIFTS: Contributions/donations made to your fund. GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting. GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date. ILLIQUID ASSETS: Donated property that has not been sold. INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation. INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. INVESTMENT RETURNS: Reflects the total return in the investment pool,net of investment management fees. OTHER ADDITIONS: Deposits to your fund that do not represent a gift,i.e.partnership income,dividends/interest earned on gifted securities,other assets received in exchange for goods or services. OTHER EXPENSES: Administrative expenses paid from your fund,ie.legal,consulting and credit card processing fees. RECEIVABLES: Assets in the form of obligations due from others. RESTRICTED ASSETS: Assets that may not be used for granting purposes SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement. SUPPORT FEES: An allocation to the community foundations operating fund to enable on-going work with donors and the nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. Investment Information Fund returns are net of investment fees and expenses. Periods greater than one year are annualized. This Fund's Benchmark is a composite policy benchmark return weighted by the fund's allocation to an investment pool. Each policy benchmark is comprised of market index returns weighted by the pool's strategic asset allocation target.Comparison to the benchmark is not appropriate if the fund's allocation changed during the performance period,or if the fund includes assets outside of the SVCF pools.Additional information regarding investments,performance and benchmarks is on the online portal under Investment Information. Please contact your philanthropy advisor with any questions. Investment Pool Allocation Guidelines Long-Term Growth:For funds seeking maximum growth.Appropriate for funds distributing less than 7%annually or that portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth opportunities. Social Impact:For funds seeking maximum growth from companies with strong financial and social records.Appropriate for that portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth. Balanced:For funds seeking more moderate levels of growth and risk.Appropriate for funds distributing over 7%annually or that portion of a fund that will remain invested for at least three years to realize return objectives. Short-Term:For funds seeking above money market returns and can tolerate some volatility.Appropriate for funds or that portion of a fund to be distributed in one to two years. Capital Preservation:For funds seeking stability,or the portion of a fund to be distributed within 1 year. Statement Period (��ILI C-2tN VA L L E Y January 1,2014 through March 31,2014 mmunity foundation, Fund Name/Number Julia M.Farrell Memorial Fund (1014) SVCF Main Contact: Michelle Fries Philanthropy Advisor 650.450.5504 mdfries@siliconvalleycforg Thank you for the privilege of working together. Your philanthropy advisor—listed above—is here to help you make the most of our partnership. As you review your statement and make plans for your fund,always let us know what we can do. For all of the good that you do in our community and our world,thank you! Fund Activity Statement Period Y-T-D Beginning Balance $5,424.90 $5,424.90 Investment Activity �-- Endowment Pool 117.44 117.44 Grants Authorized (242.52) (242.52) Support Fees (6.72) (6.72) Ending Balance $5,293.10 $5,293.10 Fund Assets Investment Pools Endowment Pool 5,293.10 Total Fund Assets $5,293.10 Restricted Balance Permanently/Temporarily Restricted Assets 5,000.00 Total Restricted Balance $5,000.00 Balance Available for Grants $0.00 L.- Statement Period (� S)LI CON VALLEY January 1,2014 through March 31,2014 `-- community foundation* Fund Name/Number Julia M. Farrell Memorial Fund(1014) Investment Performance 3 Month Y-T-D One Year Three Year Five Year Fund Returns 2.17% 2.17% 13.88% 7.92% 14.51 % This Fund's Benchmarks 2.10% 2.10% 11.30% 8.30% 15.20% About Your Fund Statement ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date. ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month. GAINS OR(LOSSES)ON GIFITD ASSET: Difference in the value of property when donated and the value when liquidated. GIFTS: Contributions/donations made to your fund. GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting. GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date. ILLIQUID ASSETS: Donated property that has not been sold. INTERFUND GIFTS: 'Transfers to your fund from another fund at Silicon Valley Community Foundation. IN'IERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. INVESTMENT RETURNS: Reflects the total return in the investment pool,net of investment management fees. 011 IER ADDITIONS: Deposits to your fund that do not represent a gift,i.e.partnership income,dividends/interest earned on gifted securities,other assets received in exchange for goods or services. OTHER EXPENSES: Administrative expenses paid from your fund,ie.legal,consulting and credit card processing fees. RECEIVABLES: Assets in the form of obligations due from others. RESTRICTED ASSETS: Assets that may not be used for granting purposes SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement. SUPPORT FEES: An allocation to the community foundation's operating fund to enable on-going work with donors and the nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. Investment Information Fund returns are net of investment fees and expenses. Periods greater than one year are annualized. This Fund's Benchmark is a composite policy benchmark return weighted by the fund's allocation to an investment pool. Each policy benchmark is comprised of market index returns weighted by the pool's strategic asset allocation target.Comparison to the benchmark is not appropriate if the fund's allocation changed during the performance period,or if the fund includes assets outside of the SVCF pools.Additional information regarding investments,performance and benchmarks is on the online portal under Investment Information. Please contact your philanthropy advisor with any questions. Investment Pool Allocation Guidelines Long-Term Growth:For funds seeking maximum growth.Appropriate for funds distributing less than 7%annually or that portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth opportunities. Social Impact For funds seeking maximum growth from companies with strong financial and social records.Appropriate for that portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth. Balanced:For funds seeking more moderate levels of growth and risk.Appropriate for funds distributing over 7%annually or that portion of a fund that will remain invested for at least three years to realize return objectives. Short-Term:For funds seeking above money market returns and can tolerate some volatility.Appropriate for funds or that portion of a fund to be distributed in one to two years. Capital Preservation:For funds seeking stability,or the portion of a fund to be distributed within 1 year. J Statement Period i LI ON VALLEY January 1,2014 through March 31,2014 `-- community foundation" Fund Name/Number Julia M.Farrell Memorial Fund (1014) Detailed Schedule(s) Grants Authorized Date Grant Number Grantee Amount 03/24/14 2014-118726 Burlingame Public Library (242.52) ($242.52) L Library Trustees Account April 30, 2014 Account No. Description Balance 5300 Centennial Ornaments $1,283.00 5310 Undesignated Donations $1,207.22 5320 Copier Fund $18,265.00 5330 Donations-Children's $176.29 5340 Duncan Collection $58,526.32 5350 Education Fund $8,559.76 5360 Farrel (Julia) Fund $8,250.64 5370 Staff Appreciation $278.38 5380 Volunteer Recognition $2,249.99 5390 Willert (Wayne) Fund $42,117.72 5392 Millenium Project $887.58 Total $141,801.90 City Librarian Report to the Trustees �-' May 20, 2014 Personnel— Kathy von Mayrhauser is off for 6 weeks for foot surgery. Millennium Project—The project bid documents have been posted in the trade journals. A mandatory pre-bid meeting was held at the Library on Thursday, May 8, 2014. There were 22 attendees at the pre-bid meeting. The bids are due and will be opened on Wednesday, June 4, 2014 at City Hall. On Friday, May 16 the Simplex fire alarm panel in the foyer will be removed and replaced with a new, smaller, state of the art panel which will be placed on the adjacent wall. The new system will provide remote alphanumeric status information and can provide remote system control. This will also allow the needed space for the new donor wall. Budget Study Session—The City Council met on May 14th for the FY 2014-15 Budget Study Session. Included was an overview of the FY 2014-15 budget and an update on the Capital Improvement Projects. The Library asked for an additional .51 FTE. These additional hours are for current staff. The majority of these additional hours are to provide coverage for a retiree who is employed as temporary help. CalPERS no longer allows for the employment of retirees except in very specific situations. Summer Reading—Staff is busy planning a fun and literate summer reading program for all ages. Staff will begin visiting the Burlingame and Hillsborough elementary schools on May 27th starting with Washington School and finish on June 10 with Lincoln School. We have all of the Burlingame and Hillsborough schools scheduled for Summer Reading visits. Summer Reading Kickoff Event at the Main Library on Saturday, June 14th from 1-3 pm with a jazz band, face painting, refreshments, a book sale, and attendees can pick up their summer reading club booklets. There will also be a Summer Reading Kickoff Event at the Easton Branch Library on Monday, lune 16 from 6:30-7:30 pm. There will be jazz music, refreshments, and a signup table to pick up summer reading club booklets. Family Fun nights will be held every Tuesday evening from June 17 through July 29. This year we will have two shows each week— 5PM and & 7PM. The Library Board of Trustees will pay for the second show because last year's single shows were "sold out". 1 There will also be special programs for teens each Wednesday afternoon in July. The programs are called WOW (What's on Wednesday) and will feature a Food Day, Games Day (such as Wii, Twister, Musical Chairs, etc.), Do it Yourself Day with crafts, Duct Tape craft day, and a movie day. These programs are open to teens entering 6th-12th grade. Programs at the Library- Upcoming Dates: Library Closed Sunday, May 25 & Monday, May 26 Adult Events May 12 E-book drop-in May 13 Great Books & Discussion 10:30 -12:30 May 21 Stories in Embroidery 7 PM May 22 Burlingame Neighborhoods, Burlingame Historical Society 7 PM Drop-in Computer Lab every Monday 3-5PM E-Reader Computer Help Drop-In every second Monday of the Month 3-5PM Teen Events May 6 SAT Follow Score giveback session 6:30 PM May 16 Teen Advisory Board June 1 Girls Who Code June 8 Girls Who Code Kids' Events Story Times— Tuesdays 10:30AM Preschool Wednesdays 10:30AM Toddler & 7 PM Bedtime Storytime at Easton Thursdays 10:30AM Toddler & 11:30 AM Toddler Storytime at Easton Fridays 10:30AM Just Baby and Me Storytime May 7 Write To Me: Letter Writing Craft - 3:30 PM May 10 You Can Make It @ Your Library - Seed Balls - 2 PM May 13 Parent-Child Book Group - 6 PM May 17 The Dragon's Tail Puppet Show Dad & Me - 11 AM June 5 Lego Club 4-5:30 PM June 10 Parent-Child Book Group — 6 PM 2 Burlingame Public Library Be avw* r Po Please respect the rights of others to study and read quietly, find materials in good condition and to feel safe and secure. The following activities are not permitted: • Entering the library barefoot and/or without a shirt. • Bringing food, uncovered drinks or animals into the library. Only service animals are permitted in the library. • Disturbing others: cell phones, loud talking, loud headphones, other noisy activity, running, pushing, shoving, climbing, throwing objects, sleeping, and offensive odor. • Verbally or physically threatening or harassing other patrons and library staff, including stalking, staring, touching, or using offensive language. • Lying down or sleeping on any floor, table, or seat in the library; utting feet on library furniture or misusing library furniture. Moving furnishings and/por equipment. • Blocking of any doors, porches, stairs, aisles or other entrances or exits to the library building. Interfering with the safe and free passage of library staff or patrons, including but not limited to the placement of objects in hallways, aisles, flooring or elsewhere with personal items,big boxes or bulky items or leaving such items unattended. Items may be removed from the premises if they reasonably appear abandoned. • Bringing large objects such as shopping carts, luggage,bicycles, etc. into the library (Wheelchairs, walkers,and infant strollers are allowed only when used as a conveyance for a person.) • Using library facilities for purposes other than those normally associated with a library (for example, bathing or washing clothes). • Activity that unreasonably interferes with others use and enjoyment of the library or with the functioning of library staff. • Leaving young children unattended. • Sexual misconduct. • Smoking within the library or within 20 feet of a library entrance (including e-cigarettes). • Soliciting (e.g., sales, canvassing);conducting surveys, petitions, or distribution of materials within library buildings;and panhandling or soliciting for sale or charity in library buildings, porch, stairs and entrances. • Behavior that is illegal or inappropriate. Libraries are public places where each person is responsible for his/her safety,the safety of children in their care, and the security of personal belongings.Violations of any of the posted policy may warrant exclusion from the library. Library staff will summon the police for non-compliance of posted policy.