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Home My WebLink AboutAgenda Packet - LB - 2014.03.18 URLINGAME PUBLIC LIBRARY IBURLINGAME 1 r r Board of Trustees Agenda _ March 18, 2014—5.30pm ce <Z- 480 480 Primrose Road—Library Conference Room '/c L`'&"- SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustees Minutes for January 21, 2014 & Approval February 18,2014 Information A. Library Statistics February 2014 (Hand Out at Meeting) V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Our Library, Our Future Information/Discussion VIII. NEW BUSINESS �-- A. City Librarian's Staff Report to Council on Information/Discussion "Our Library, Our Future" IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLiN 6A MI Library Board of Trustees Minutes February 18,2014 I. Call to Order - Trustee Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Debra Donaldson, Deborah Griffith; Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Absent: Betsy Corcoran, Lisa Rosenthal Member of the Public Kerbey Altmann II. Library Board of Trustees Minutes January 21, 2014 The Trustees tabled approval of the January 21, 2014 minutes as Trustee Towle was not present at this meeting and therefore there was not a quorum for the vote. IV. Correspondence and Information Statistics- Circulation at the main Library declined -3.92% and 13% at Easton Library for January 2014 in comparison to the same period January of 2013. Kerbey Altmann suggested making a change in the statistic reporting format by including the section entitled "E-Content/Total Downloads or Sessions"with the other circulation statistics. V. Reports A. City Librarian's Report - Highlights 1. Personnel- Recruiting for the Librarian-I/II position formerly held by Brad McCulley is in progress. Kathy von Mayrhauser is scheduled to return to work on February 181h for 4 hours per day. 2. Poetry Month-January 2014 Poetry Month had the largest student participation of any Poetry Month since the inception of this event. Approximately 400 elementary students submitted original poems to the Children's staff. The Poetry and Pizza event was held on January 26th. Students read their poems to their parents and peers. McKinley School was the first place winner with Roosevelt School placing second. 3. Library Wi-Fi-Wi-Fi throughout the Library has been increased to 1GB. 4. Budget Study Session-The City Council will discuss the 2013-14 Mid-Year budget, financial forecast and proposed CIP on March 5P in the Lane Community Room. B. Foundation Report Noreen West and Janice Scattini will co-chair the 8th Annual Book&Author Luncheon to be held on May 3=d at the Peninsula Golf and Country Club. Cindy Montgomery will oversee the mailing of the invitations designed by Karen Eastwood. 480 Primrose Road Burlingame•California 940io-4o83 Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library VI. Unfinished Business A. Capital Campaign Update 1. Capital Campaign Donation - The Trustees have received a check for$100,000 from the Silicon Valley Community Foundation on behalf of the Roger and Jean Hunt Duncan Fund which they requested for the purpose of supporting the - capital campaign "Our Library, Our Future". The monies will be immediately distributed by check to the Burlingame Library Foundation. 2. Presentation to City Council March 17th - Pat Harding, City Librarian, will make a presentation to the City Council on the current status of"Our Library, Our Future" as well as the project design. Pat will request Council's approval to go out to bid for the entire project. B. Employee Appreciation Event Changing the venue and holding the event at Sixto's was a.great success. Staff welcomed the change in venue and format. Plus the food was terrific. VII. New Business A. CPLA Workshop Trustees Donaldson and Towle expressed an interest in attending The CPLA Workshop to be held Saturday March 22nd at the Castro Valley Public Library. Pat Harding will also attend. B. Eliminate Hold Fees on Library Materials Peninsula Library System formed a task force in October of.2013 to study the feasibility of eliminating hold fees. PLS hold fees were instituted around 1970 to support the 'interlibrary loan service and help-pay for delivery costs. s Results of a survey conducted by the task force on 20 neighboring systems did not charge hold fees. A few of the libraries included were Alameda Public, Benicia, and Contra Costa County. , ' • Amongst PLS Libraries, 6 supported eliminating hold fees, 3 were unable to support this idea due to budget constraints. • Burlingame Library generated revenue from hold fees in the amount of $18,491. • Currently most PLS Libraries including Burlingame Public Library waive fines for teens and children. • Not charging hold fees would benefit fixed income patrons. - Eliminating hold fees would be an example of good customer service. • Pat noted that all libraries in PLS have to agree on eliminating hold fees for everyone because all PLS libraries have the Sierra cataloguing system. This system does not have the flexibility to offer both charging hold fees and not , charging'hold fees. The default can only be set to one or the other. The Trustees decided that this matter should be discussed and voted on by the entire Board. Pat expressed her personal view that library services should not be fee based. Pat also noted that this change in hold fees probably would not receive approval by all PLS libraries the first time around. VIII. Adjournment The meeting was adjourned at 7;OOPM. The next meeting of the Library Board of Trustees will be held March 18, 2014, in the Library Conference Room. M/S/C (Donaldson/Towle) Res fully Subm' d, Patricia Hardi g City Librarian i 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: February 2014 Burlingame Registered Burlingame Hillsborough Other Total Borrowers Idult Patrons 15,873 2,550 011 18,423 Juvenile Patrons 5,647 1,342 O 6,989 Others 201 11 12 1,590 1,803 21,721 I 3,904 1,590 27,215 Circulation Total Circulation Previous Year Percent Change Main 52,58 F 53,01:1]F- 3,011 -0.819/. Easton 6,205 7,210 -13.94% Total 58,788 60,221 -2.38% Self Check Usage Total Items Percent of Initial Check Outs Main IF26,803 1 79% Branch 1E2,677F 65% Total IF29,480 Online Renewals I Total Items JFPercent of Total Renewals Main IF 15,558 1 77% Branch 1,598 F 76% otal 17,156 Gate Count JFMonthly Average per day Main 27,969 1,036 Branch 3,530 153 Total 31,49=9]1 1,189 Internet Usage Total User Sessions Main Adult 4,278 Main Childrens' 76 Branch 344 Grand Total 4,69811 E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,136 audio books 302 Safari: 128 readable df Discover & Go (downloadable museum asses) 47 reservations made Enki-e-books 20 Zinio Online Magazines 263 magazine checkouts Databases: 1,044 BPL Website: 8,536 otal Items Added to Collection (Main &Branch) 1,433 Total Number Outreach Materials Delivered 101 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: February 2014 Community Room Usage Number of Meetings Attendance City Meetings- 2 50 Staff Meetings 2F 35 Public Meetings 5 210 Library Educational Programs (Computer Drop-In, CET) 5 66 Great Books, Great Books) State -Workman's Comp Hearin 1 8 Foundation Meetings 2 28 Total 17 397 Conference Room Book Club Adult 1 15 Library Staff Meetings 7 67 Foundation Meetings 2 13 Public Meetings 2 26 City Meeting- Neighborhood Network Board Meeting 1 8 Total 13 129 Stud Room Users 16 Patrons 40 Children's and Young Adult Programs--MainIF Number Attendance Story Times Preschool 4 205 Toddler 8 668 Baby Story Times 4 286 Total Story Times 16 =F 1,159 Preschool Class Visits 1 42 Special Programs For Children Legos 1 70 Book Buddies 3 48 Parent/Child Book Club 1 27 Total 5 145 Special Programs for Teens BHS Book Caf6 1 10 Maker Valentine Program 1 17 SAT Test 1 48 SAT Practice Test Give Back 1 36 Total 4 111 L Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: February 2014 Easton Story Times & Special Programs Number Attendance LStory Preschool Story Times 4 136 Toddler Story Times 4 250 Total 8 386 Class Visits 0 Special Programs 0 Page 3 BPL1 `-in Circulation Pr- 1 of 1 BPL Main Circulation Barry Milk File Edit View Insert Format Data Tools Help All changes saved in Drive comments snare Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart Chart BPL Main Circ by Month 2011 vs.2012 vs.2013 vs.2014 70,000 ® 2011 2012 It 2013 02014 64,000 58,000 52,000 46,000 January March May July September November February April June August October December Sheet1 Chart1 Try the new Google Sheets https://docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHV GNOdZMnl l UUhpTm9IV 3 V WemhlYmc&usp=drive web... 3/7/2014 East"( (;irculation Easton Circulation Barry Mills File Edit View Insert Format Data Tools Help All changes saved in Drive comments share Q / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart Chart Easton Branch Circ by Month 2011 vs.2012 vs.2013 vs.2014 9,000 02011 02012 2013 2014 8,000 7,000Am i 6,000 5,000 January March May July September November February April June August October December Sheetl Chart1 Try the new Google Sheets https://docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdB WTJRNmOtaTFHal8wdXc&usp=drive_web&... 3/7/2014 City Librarian Report to Trustees `- March 18, 2014 Personnel—We interviewed 8 candidates for the Librarian 1/11 position and brought 3 back for a second interview. All of the candidates have strong technology and public library experience. We have offered the position to Thomas (Tommy) McMahon. Tommy comes from the San Mateo County Library system and has worked in a number of their branches, including Millbrae and Pacifica. Tommy developed a Teen Music Studio for 5th to 12th graders at the Millbrae Library. The program provides an introduction to various musical hardware and software and was designed to help the kids feel comfortable working on their own. Millennium Project—I will be making a presentation to the City Council at their Monday, March 17 meeting. I will be updating them on the project and the fundraising and asking for permission to go out to bid. Our Library Our Future—I have submitted a Letter of Intent for a $100,000 grant to the Rotary Club of Burlingame. Type To Learn 4(TTL4)—The Burlingame School District has asked us to partner with them in promoting a program they are now using in the schools to help the kids learn how to type. The Type To Learn 4 program offers students an opportunity to practice their keyboarding skills outside of school. It's also a great resource for students that do not have a computer at home. To that end we will be dedicating a computer in the Children's Room and one at the Easton Branch solely for use with the "Type to Learn 4" program. Programs at the Library- Upcoming Dates: Adult Events March 18 Buying and Selling on Craigslist—5-613M March 25 Best Hikes in the SF Bay Area—7 PM March 26 Cara Black author event—7PM March 27 Energy Upgrade California— Free homeowner workshop on energy efficiency rebates —6:45 April 7 Georgia O'Keefe and Lake George— Docent Lecture—7 PM Drop-in Computer Lab every Monday 3-5PM Teen Events February 19— March 26 Book Buddies (weekly)—4:30-5:15PM March 3 — March 15 Teen Tech Week—QR Scavenger hunt all week March 15 Divergent (film)Trivia March 21 Teen Advisory Board meeting—3:30-4:30 PM 1 Kids' Events Story Times— �" Tuesdays 10:30AM Preschool Wednesdays 10:30AM Toddler & 7PM Bedtime Storytime at Easton Thursdays 10:30AM Toddler & 11:30AM Toddler Storytime at Easton Fridays 10:30AM Just Baby and Me Storytime April 3 Legos @ Your Library—4-5PM April 5 Mac Barnett—Children's author— 11 AM April 8 Parent-Child Book Group for Grades 3 through 5—5:30-6:30PM 2