Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 2014.01.21 :'►URLINGAME PUBLIC LIBRARY BURLINGAME 1 r r Board of Trustees Agenda January 21, 2014-5.•30pm 480 Primrose Road-Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustees Minutes for November 19, 2013 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics November& December V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Our Library, Our Future Information B. Employee Appreciation Event Information NEW BUSINESS Transfer of Funds from Trustee Account to Library Discussion/Approval Foundation Campaign "Our Library, Our Future IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURUMMMI Library Board of Trustees Minutes November 19, 2013 I. Call to Order President Rosenthal called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Debra Donaldson, Deborah Griffith, Lisa Rosenthal Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Absent: Sandy Towle II. Library Board of Trustees Minutes October 15, 2013 The Trustees approved the minutes of the October 15, 2013 meeting. M/S/C Griffith/Donaldson IV. Correspondence and Information A. Statistics The Trustees reviewed the October statistics. President Rosenthal noted that circulation statistics at the main branch were down by -0.17% from the same time period in 2013. V. No one from the public attended. VI. Reports A. City Librarian's Report -'Highlights 1. Personnel Linda Santo, Reference and Adult Services Manager, will retire on December 20th. Staff will host a tea in Linda's honor on December 18th. An in- house recruitment will be held for this position. Staff members who are in the Librarian I or II classifications are eligible to apply. 2. Children and Teen Department- Formation of a Teen Advisory Board is on the drawing board for January 2014. Kelly Mackewicz, our Teen Librarian, will oversee the project. Teens in grades 6-12 are eligible and will assist Kelly in planning teen programs, as well as giving input on the design for the new teen space. A Lego club is also in the plans for next year. If you have any Lego's in good condition that you can donate, contact a Children's staff member. B. Foundation Report 1. Annual Report-The report will be mailed out next week and will include a presentation of the Our Library, Our Future campaign to the public. 2. Children's Tea-Janice Scattini and Wendy Upchurch are co-chairs of this event which will be held December 8th. EventBrite is being used as one of the ways to make reservations. 3. Annual Author's Luncheon-The annual book and author luncheon will be held May 3, 2014 at the Peninsula Golf and Country Club..Authors for the event will be Katie Hafner"Mother Daughter Me", and Ken Goldstein, "This is Rage", a Novel of Silicon Valley and Other Madness. Lisa is also trying to contact Andrew Sean Greer who wrote "The Story of a_Marriage" as a possibility for the third author. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474•Fax(65o)342-6295•www.burlingame.org/library VII. Unfinished Business A. Grant Letter to Silicon Valley Community Foundation `- The City Librarian will follow up with Michelle Fries of the Silicon Valley Community Foundation regarding the grant she wrote requesting funds from the Roger and Jean Hunt Duncan Fund. The Trustees approved allocating these funds in the amount of $100,000 to Our Library, Our Future campaign. B. Capital Campaign Update Patty Anixter, Chair of the Campaign, will be presenting a Resolution to the Hillsborough Town Council requesting their support for the Foundation's "Our Library, Our Future" campaign. Trustee Griffith suggested the possibility of the Foundation presenting a Resolution to the Burlingame City Council. Pat Harding noted that members of the Burlingame City Council had expressed full support for `Our Library, Our Future". C. Staff'Appreciation Event • Pat Harding will confirm that the event will be held at Sixto's. • Trustee Donaldson, Pat and Sidney will meet with Francesca January 6th to discuss menu, set up, time etc. • One suggestion for entertainment is a time line with pictures, comments on events etc. Staff should be advised of time line so they can bring photos or funny comments already written out. VIII. New Business Trustee liaisons with City Council members are as follows: Betsy Corcoran Michael Brownrigg Debra Donaldson Terry Nagel Deborah Griffith Jerry Deal Lisa Rosenthal Richardo Ortiz Sandy Towle Ann Keighran `- IX. Announcements The Trustees made the following requests and suggestions for programs and "Our Library, Our Future". • Teen Poetry Slam • Trustee Corcoran noted that some of the people she has been talking to would like a workshop for teens on how to go deeper than "Google" to find information on the Internet i.e., original source material. • Campaign support poster could be made for staff to voluntarily sign. • Pins for staff to voluntarily wear saying " I support `Our Library, Our Future" campaign. • Campaign material should be available at public desks for staff to give to patrons. This would include the Annual Report and a binder with common questions and answers regarding the campaign. Also, a list of names with phone numbers for interested donors who may have questions regarding the campaign to contact. • e-mails of City Council members should be made available for the public to ask them questions about the campaign. • Publicity for "Discover and'Go" should be made more available for patrons. • Terry Nagel has requested that Pat Harding write an article on "What's New at the Library" for her newsletter. 2 X. Adjournment The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of Trustees will be held January 21, 2014, in the Library Conference Room. M/S/C (Griffith/Corcoran) There will not be a Trustee meeting in December. A notice of the meeting cancellation will be sent to City Hall for posting. ( P tfully Submitte Patricia Harding City Lirian bra 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: November 2013 Burlingame Registered Burlingame Hillsborough Other Total Borrowers Adult Patrons 16,056 1 01 18,637 Juvenile Patrons 5,701 1,364 0 7,065 Others IF201 12 1,637 1,850 Total Registered Borrowers 21,958 3,957 1,637 27,552 Circulation Total Circulation Previous Year Percent Change Main IF 53,419 53,7411 -0.60% Branch 6,931 1 6,981 -0.72% Total F- 60,350 60,722 -0.61% Self Check Usage Total Items Percent of Initial Check Outs Main 1 27,677 80% Branch 2,948 60% Total 30,625 Online Renewals Total Items Percent of Total Renewals Main 16,431 80% Branch 1,916 74% Total 18,347 Gate Count :71Monthly Average per day Main 27,785 11 1,029 Branch 3,431 150 Total 31,216 1,179 Internet Usage Total User Sessions Main Adult 4,093 Main Childrens' 49 Branch 328 Grand Total 4,470 E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 934 audio books 218 Safari: 145 readable df Discover &Go downloadable museum passes 44 reservations made Enki-e-books 15 Zinio Online Magazines 120 magazine checkouts Databases: 1,600 BPL Website: 4,261 Total Items Added to Collection (Main 8sBranch) 336 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: November 2013 Community Room Usage Number of Meetings Attendance City Meetings- Env. Council, CERT John Parkin 41 112 `- Staff Meetings 2 35 Public Meetings 7 271 Library Educational Programs (Computer Drop-In, CET) 4 22 Great Books, Great Books Totals 1711 440 Conference Room Book Club Adult 2 35 Library Staff Meetings 14 51 Foundation Meetings 4 34 Trustee Meeting1 6 City Meeting- Neighborhood Network-Dept. Heads 2 22 Total 23 148 Study Room Users 24 Patrons 60 Children's and Young Adult Programs--Main Number Attendance Story Times Preschool 4 183 Toddler 7 447 Baby Story Times 4 189 Total Story Times 15 819 Elementary Class Visits at the Libra 1 1 14 Elementary Class Visits at the schools 4 85 Special Programs For Kids Kids Get Craft 1 66 Book Buddies 3 87 Total 4 153 Special Programs for Teens BHS Book Caf6 1 3 Maker Program Knits for Life 1 17 Kaplan Essay 1 12 SAT Practive Test Give back 1 32 Total 4 64 Easton Story Times & Special Programs Number Attendance Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: November 2013 Story Times Preschool Story Times 3 89 Toddler Story Times 3 200 � Total 6 289 Class Visits OLA 1 35 S ecial Programs 0 Page 3 Easton Circulation Page 1 of 1 Easton Circulationy i arr s File Edit View Insert Format Data Tools Help All changes saved in Drive Comments Share Qs / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart Chart Easton Branch Circ by Month 2010 vs 2011 vs.2012 10,000 02010 N 2011 2012 7,500 E 2013 5,000 2,500 0 January March May July September November February April June August October December Sheetl Chart1 https:/,-)Cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw �BzOGdBWTJRNmOtaTFHal8wdXc&usp=drive web... 12 )2013 BPL Main Circulation Page 1 of 1 BPL Main Circulation Barry Mills File Edit View Insert Format Data Tools Help All changes saved in Drive Comments share 0 Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart Chart BPL Main Circ by Month 2010 vs.2011 vs.2012 vs.2013 80,000 02010 N 2011 B2012 60,000 02013 40,000 20,000 0 January March May July September November February April June August October December Sheetl Chartl https. �cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdH'v )OdZMnIIUUhpTm9IV3VWemhlYmc&usp=drive_we... L. 12013 BURLINGAME PUBLIC LIBRARY STATISTICS Month: December 2013 2013 Burlingame Registered Burlingame Hillsborough Other Total Borrowers Adult Patrons 16,130 2,587 0 18,7170 Juvenile Patrons 5,720 1,361 O 7,081 Others 203 12 1,650 1,865 1,650 22,053 3,960 1,650-11 27,663 Circulation Total Circulation Previous Year Percent Change Main 49,877 49,448 , 0.87%. Branch 6,694 IF 6,609 1.29% Total 56,571 IF 56,057 0.92% Self Check Usage Total Items Percent of Initial Check Outs Main 24,230 78% Branch 2,901 68% Total 27,137 Online Renewals Total Items Percent of Total Renewals Main 16,272 80% 3ranch 2,022 810/. Total Gate Count Monthly Average per day Main 25,915 926 Branch 3,331 145 Total 29,246 1,071 Internet Usage Total User Sessions Main Adult 4,128 Main Childrens' 63 Branch 244 Grand Total 4,435 E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,227 audio books 328 Safari: 156 readable df Discover & Go downloadable museum asses) 52 reservations made Enki-e-books 25 Zinio Online Magazines 138 magazine checkouts Databases: 1,597 6PL Website: IF 4,116 Total Items Added to Collection (Main &Branch) 813 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: December 2013 2013 Community Room Usage Number of Meetings Attendance City Meetings- Env. Council, Get Read (John Parkin) 2 52 Staff Meetings Linda Santo's Retirement Party 1 40 Public Meetings 2 130 Library Educational Programs (Computer Drop-In, CET) Great Books, Great Books) Adult Program- David Hockney 1 60 Totals 611 282 Conference Room 11 Book Club Adult 2 35 Library Staff Meetings g 39 Foundation Meetings 21F_ 24 City Meeting- Neighborhood Network ___1_1 I g Total13 F 106 Study Room Users 21 Patrons 48 Children's and Young Adult Programs--Main Number Attendance Story Times Preschool 3 114 Toddler 6 416 Baby Story Times 3 125 Total Story Times 12 655 Elementary Class Visits at the Library 0 Elementary Class Visits at the schools 0 School Outreach 22 Crocker & BIS 497 Special Programs For Kids Holiday Crafts 1 75 Holiday Puppet Shows 2 305 Total 3 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: December 2013 2013 Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times 2 53 Toddler Story Times 3 158 Total 5 211 Class Visits OLA 1 39 Special-Programs Peninsula Girls Chorus 111 ------------------------------------------ Page 3 Easton Circulation Page 1 of 1 Easton Circulation Barry Mills File Edit View Insert Format Data Tools Help All changes saved in Drive comments snare Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart Chart Easton Branch Circ by Month 2010 vs 2011 vs.2012 10,000 02010 02011 2012 02013 7,500 5,000 2,500 0 January March May July September November February April June August October December Sheet1 Chart1 7�av=nACR9CryT.T)ho71ANdCFw4 R70C"TtiRWTJRNmOtaTFHal8wdXc&usD=drive web... 1/.9/2014 BPL Main Circulation Page 1 of 1 BPL Main Circulation Barry Mills File Edit View Insert Format Data Tools Help All changes saved in Drive Comments snare Copy chart Advanced edit... Publish chart Save image Delete chart Chart 1_ A 5€_ BPL Main Circ by Month 2010 vs.2011 vs.;Tiz vs.zo13 s Move&Resiae Fit to area 80,000 02010 E2011 2012 E2013 60,000 40,000 20,000 0 January March May July September November February April June August October December Sheetl Chartl .rtiA n-m/o"raaAcTlaai/rr 9VPV=n A QRA('T.TlhcF179TT iT4V(Ti�()i17Mn11 T TT ThnTm9TVIVWemh]Ymc&usn=drive web... 1i 02014 City Librarian Report to Trustees January 21, 2014 Personnel—Brad McCulley was hired as the new Reference and Adult Services Manager Librarian. His first official day was December 23, 2013. We are very excited to have Brad serving in this new capacity. We now have an opening for a Librarian 1/11 to fill Brad's old position. We are working with HR to start that process. We had a very nice tea for Linda Santo on Wednesday, December 18th. Staff presented her with a photo album of her long tenure at the Library. They also gave her a bike to use in her new free time. Kathy von Mayrhauser, our Children's Services and Easton Branch Manager, was diagnosed with a brain aneurism and had emergency brain surgery on Christmas Day. She is doing well and returned home on January 7th. Staff is scheduling meals for Kathy and her family for the next few weeks. Kathy will be out of work for at least a month and will probably come back part- time for a while. Staff has been very helpful about filling in and sharing the various duties in the Children's Department. I have also asked Cathy Somerton to take over the management duties for Kathy until she returns. Employee Appreciation Event— Sidney, Debra Donaldson, and I met with Francesca Tashjian, from Sixto's Cantina. Sixto's can accommodate our estimated group size of 100. Francesca quoted a $60 per person fee based on the cost of closing the restaurant during peak business hours on a Sunday night. This is about twice what we have paid in previous years at the Doubletree. As an alternative, Francesca suggested having a brunch on Sunday,January 26th for a cost of approximately$30 per person. This is about the same cost as the Doubletree. The consensus of the Trustees is to give it a try. The $30 per person charge would include sodas, ice tea, coffee, tax and gratuity. The corkage would be $10 per bottle (wine or champagne) and there will be a no host bar. If we want to do mimosas there would be a charge of$15 per carafe of orange juice. There is tax and gratuity that will be added to the corkage and juice as well. We are scheduling the brunch from 10 AM —12:30 PM on January 26. This will allow staff, working on Sunday, time to open the Library. Maryam put together the invitation and Sidney and Jeannine have mailed them to Trustees, Foundation, and Advisory Board members. Staff have received the invitation in interoffice mail. One of our staff, Ray DeLara, is putting together a "film" of library programs and events in 2013. Covered California—BPL partnered with Covered California and SMCO's Health Coverage Unit �.. to provide information about Covered CA. In December we had 6 events for patrons interested 1 in learning about Covered California and seeking assistance in signing up. We served approximately 40 people during these sessions. We also had a program in January that provided an overview of Covered California. Thirty people attended this program. We will also be providing counseling and sign-up assistance on January 18, 2014. Staff will also be participating in a hands-on learning session on reliable consumer health resources as part of an initiative-"eHealth Training for Public Libraries. This is a project supported by the UC Davis eHealth Broadband Adoption Project GrantAwarded— BPL just received a PLP Innovation and Technology Opportunity Grant for $9.438. Written by Brad McCulley, SCAN IT!Digital Film and Photo Conversion Project will provide the technology and means for patrons to digitize personal photographs and film. The project will serve two purposes: • It will preserve a patron's family pictorial history and personal memories for future generations • It will give the Library, in partnership with the Burlingame Historical Society and with the patron's permission,the opportunity to discover and archive historically relevant photos and/or home movies for the benefit of the Burlingame/Hillsborough community. �... Programs at the Library- Upcoming Dates: The Library is Closed on Monday,January 20 for Martin Luther King Day Adult Events January 18 Covered California— 10AM —3PM January 21 Introduction to Social Media—5- 6PM January 23 Employment Roundtable—10AM — 12PM February 11 Great Books & Discussion — 10:30 AM February 11 E-Reader Drop-In —5-6PM February 18 Ebay for Beginners—5-6PM Drop-in Computer Lab every Monday 3—5PM Teen Events January 17 Teen Advisory Group begins—3:30-4:30PM January 24 Teen Poetry Slam —7-8:30PM February 12 Book Buddies Training—4:30-5:15PM February 15 SAT/ACT Practice Test— 11AM - 3:30PM February 25 SAT/ACT Follow-Up Score Giveback session —6:30-7:30PM 2 Kids' Events Story Times— Tuesdays 10:30AM Preschool Wednesdays 10:30AM Toddler & 7PM Bedtime Storytime at Easton Thursdays 10:30AM Toddler & 11:30AM Toddler Storytime at Easton Fridays 10:30AM Just Baby and Me Storytime January is Poetry Month January 14 Parent-Child Book Group for Grades 3 through 5—5:30-6:30PM. (meets every second Tuesday of the month.) January 26 Poetry and Pizza —2PM February 6 Legos at Your Library—4-5:30PM. (meets the first Thursday of every month.) February 8 Knitting for Valentines 1PM (You Can Make It At Your Library) February 11 Parent-Child Book Group for Grades 3 through 5—5:30-6:30PM. February 19 Book Buddies begins—4:30-5:15PM (meets weekly) 3 9rs w-"'ailey Community Foundation ORG ID:0-24541 CHECK#: 162927 CHECK DATE: 11/22/2013 PAYEE: Burlingame Public Library 480 Primrose Road Burlingame,CA 94010-4083 �s Grant ID Sched Date Purpose Fund Code Amount 2013-113927 11/22/2013 support for the capital campaign to support the Burlingame 1012 $100,000.00 Library . • H 'V_e:A"1'1. ! =rLda. Ili ... WELLS FARGO 162927 420 MONTGOMERY STREET SILICON VALLEY SANFRAI12S1210 4104 community foundation® 2440 West EI Camino Real,Suite 300 Mountain View,CA 94040 DATE AMOUNT 11/22/2013 ******* $100,000.00 ONE HUNDRED THOUSAND DOLLARS AND XX/100 Requires 2 Signatures PAY Burlingame Public Library VOID AFTER 90 DAYS TO Attn: Ms. Patricia Harding THE 480 Primrose Road ORDER Burlingame, CA 94010-4083 OF F �` `l;G9g0 S�J fvP 11' 16292711' 1: 12100024181: 412L67L94SIII Roger and Jean Hunt Duncan Fund CSILICON VALLEY community foundation November 25, 2013 Ms. Patricia Harding City Librarian Burlingame Public Library 480 Primrose Road Burlingame,CA 94010-4083 Dear Ms. Harding: We are pleased to enclose a check in the amount of$100,000.00, representing a gift from Silicon Valley Community Foundation on behalf of the Roger and Jean Hunt Duncan Fund, a fund of the community foundation. This donation is support for the capital campaign to support the Burlingame Library. We congratulate you and your staff on the outstanding services Burlingame Public Library provides to the community. Sincerely, `W' & 4W*Ibl D. Lea Rauscher Senior Director,Grants, Gifts and Compliance Grant#: 2013-113927 (1012) 2440 West El Camino Real,Suite 300 1 Mountain View,California 94040-1498 tel: 650.450.5400 fax:650.450.5401 www.siliconvalleycf.org SUMMARY DEPOSIT FOR THE LIBRARY DATE: ACCT,'# 7M -1!U57-00 1,2 CASH $ COIN $ CHECKS' TOTAL DEPOSIT BREAKDOWN: CASH COIN 1's- 01 5's .05 10's .10 20's 25 50's .50 100's 1.00 Total $ Total $ Balanced and submitted by: '�Grs��S 7`�►gros�x-�F�'r ®UQUGWI� �2+N✓J �� �rT�Z