HomeMy WebLinkAboutAgenda Packet - LB - 2013.11.19 URLINGAME PUBLIC LIBRARY f B`�;`'"GA"`E 1
Board of Trustees Agenda a
November 19, 2013—5.30pm C-Z RP
480 Primrose Road—Library Conference Room c
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustees Minutes for October 15, 2013 Approval
IV. CORRESPONDENCE AND INFORMATION Information
A. Library Statistics October 15, 2013
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report
VII. UNFINISHED BUSINESS
A. Grant Letter to Silicon Valley Community Foundation--:-, Discussion
B. Capital Campaign Update , r�f Discussion
C. Staff Appreciation Event `. ..1. Discussion
VIII. NEW BUSINESS
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IX. ANNOUNCEMENTS
X. ADJOURNMENT n J
J I�� , e� Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California 4
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BURUMOAMC
Library Board of Trustees Minutes
October 15,-2()13
I. Call to Order,
President Rosenthal called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Debra Donaldson, Deborah Griffith,
Lisa Rosenthal, Sandy ToWle
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
President Rosenthal began the meeting by having each Trustee give a brief biographical
summary about themselves as well as noting why they selected the Library as their
way to serve the community.
III. Library Board of Trustees Minutes September 17, 2013
The Trustees approved the minutes of the September 17, 2013 meeting. M/S/C
Griffith/Donaldson
IV. Correspondence and Information
A. Statistics
Circulation statistics continue to increase at both the main library and Easton.
September circulation at the main increased .69%; Easton increased 1.49% from
�. September of 2012. President Rosenthal inquired as to whether there was publicity in
place to promote Discover and Go to our patrons. Pat Harding will check into
promotional activities. Value Line is no longer part of the Library's periodical collection.
Patrons can view Value Line on-line.
V. No one from the public attended.
VI. Reports
A. City Librarian's Report- Highlights
1. Personnel- Linda Santo, Reference and Adult Services Manager, will retire on
December 20, 2013. There will be an in-house recruitment for this position.
2. Bibliocommons-Bibliocommons is overlay software that adds to the library
catalog. Patrons will be able to access booklists, book reviews and connect to
other users. A station manned by library staff has been set up in the foyer of the
main library-to walk patrons through the sign up procedure.
3. Peninsula Library System Update
• PLS wants to purchase the new Integrated Library Systems catalog which is
a new edition of our current catalog Triple I. How to fund the program is
being discussed by PLS members.
• PLS is discussing the possibility of doing away with hold fees.
4. Zinio-The Library has recently subscribed to Zino which is a digital magazine
source offering complete digital edition of your favorite magazines anytime
anywhere on-your smartphone, tablet or computer.
48o Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library
5. Easton Flag Pole -A LED light has been installed for the purpose of lighting
the flag at night. It works on a photo cell which activates when it is dark and
turns off at daylight.
B. Foundation Report
1. Book Sign- New signage has been placed over the in-house book store area to
better identify it for patrons.
2. Board Members-The Foundation Board has twa new members Sara Putnam
and Joanne Nino. The Board of Directors is now complete with a full
membership of 24.
3. Book Sale-The October book sale will be held this week from Thursday October
171h to Sunday October 20th. Call Kris Cannon if you wish to help out.
.4. Executive Board Members
The Executive Board of 2013 has agreed to remain in office for the year 2014.
Michael Ma President
Patty Anixter Vice President
Jennifer Ellison 2nd Vice President
Treasurer Meeks Vaughn
Secretary Audrey Bojack
VII. Unfinished Business
A. Our Library, Our Future Update -Trustee Support
1. Foundation Support - The.Foundation Board voted at their last meeting to make a
financial commitment up to and not to exceed $100,000 from the Foundation
Legacy Fund to match whatever monetary amount the Board of Trustees are able to
contribute from the Duncan Fund which is managed by the Silicon Valley
Community Foundation.
2. Trustee Support-The Trustees unanimously approved the motion of Trustee
`-- Griffith to accept the challenge of the Foundation and match the full amount'of
their contribution with a grant of$100,000 from the Duncan Fund. M/S/C
(Griffith/Towle) Pat Harding, City Librarian, will write the grant to the Silicon Valley
Community Foundation requesting$100,000 for the project.
3. Capital Campaign Update-The time line for the campaign is 3 years ending in
December of 2015. Patty Anixter, Chair of the campaign and Vice President of the
Foundation, requested 100% financial participation from board members. The
Library Board of Trustees as individuals is participating 100% in financially
supporting the project.
B. Written Warning For Disruptive Patrons
Kathleen Kane, City Attorney, has reviewed and approved the written warning letter.
The Trustees unanimously approved the Written Warning letter that will be mailed or
given to the person directly depending on the circumstances.
M/S/C (Towle/Griffith). ,
C. Update of Newcomer Welcome Letter
The Trustees approved the updated letter to Newcomers. M/S/C
Donaldson/Corcoran). It was decided to change the salutation to "Dear Burlingame
and Hillsborough Residents" as Hillsborough residents are included in our legal
service area. Trustee Towle noted that the letter could be used as a communication
tool for other projects.
Library Board of Trustee Minutes October 15,2013' 2
VIII. New Business.
Pat Harding requested that the Trustees support the purchase of the new "America-the
Beautiful" series which features an informational book on each of the 50 states for the
Main and Easton Libraries. The Trustees agreed to purchase two sets of the "America the
Beautiful" series in the amount of$1,352.0 from the Duncan Materials account.
M/S/C (Corcoran/Donaldson)
VIII. Adjournment
The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of
Trustees will be November 19, 2013, in the Library Conference Room.
M/S/C (Griffith/Towle)
Respectfully Submitted,
Patricia Harding
City Librarian
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Library Board of Trustee Minutes October 15,2013 3
BURLINGAME PUBLIC LIBRARY STATISTICS
--- Month: October Year: 2013
Burlingame Registered Burlingame Hillsborough Other Total
Borrowers
Adult Patrons 15,985 2,570IF- 011 18,555
Juvenile Patrons 5,638 1,349 011 6,987
Others 202 F 12 IF 1,624 11 1,838
Total Registered 21,825L 3,931 1,624 27,380
Borrowers
Circulation Total Circulation Previous Year Percent Change
Main 53,997 54,088 -0.17%
Branch 7,775 6,964 1 11.16%
Total 61,772 61,052 1.18%
Self Check Usage Total Items Percent of Initial Check Outs
Main 27,706 79%
Branch 3,400 630/7.
Total 31,106
Online Renewals Total Items I I Percent of Total Renewals
Main IF 16,281 79%
Branch 3,400 76%
TotalIF-
Gate Count Monthly Average per day
Main 31,981 1,066
Branch 4,452 178
Total 36,433 j 1,244
Internet Usage Total User Sessions
Main Adult 5,165
Main Childrens' 65
Branch 542
Grand Total 5,772
E-Content/Total Downloads or Sessions ntent/Total Downloads or Sessions
Overdrive: a-books 928 audio books 198 Safari: 143 readable df
Discover & Go downloadable museum asses 38 reservations made
Databases: 2,026
BPL Website: 4,662
Total Items Added to Collection (Main & Branch) 1,882
Total Number Outreach Materials Delivered 9
Page 1
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: October Year: 2013
Community Room Usage Number of Meetings Attendance
City Meetings- Network Neighborhood, Env. Council, 5 134
,,__Burlingame Garden Club, CERT
Staff Meetings I F_ 2 37
Public Meetings 4 85
Library Educational Programs (Computer Drop-In, CET) 6 56
Great Books, Great Books
Adult Programs-Author Events 4 190
October Books Sale (4 days) 4 500
Totals25 1,002
Conference Room
Book Club Adult 2 35
Library Staff Meetings IF 9 195
Foundation Meetings IF 3 IF 31
Trustee Meeting —III7
City Meeting- Neighborhood Network 2F 16
Total 17 184
Study Room
Users 27 Patrons 63
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool 5 211
Toddler 10 557
Baby Story Times 4 175
Total Story Times 19 943
Book Buddies 4 134
Elementary Class Visits at the Library 1 22
Elementary Class Visits at the schools 7 175
Special Programs -
Halloween Puppet Show 1 128
Kids Get Craft 6 290
Total 11 552
Special Programs for Teens
IF-
BHS Book Cafe 1 6
Zombie Night 1 1 33
Maker Program Pop Top Bracelets 1 12
SAT Practice Test 1 130
Total 4 181
Page 2
BURLINGAME PUBLIC LIBRARY STATISTICS
• Month: October Year: 2013
Easton Story Times & Special Programs
Number Attendance
,,__Story Times
Preschool Story Times 5 196
Toddler Story Times 5 239
Total 10 435
Class Visits 0
Special Programs 0
Page 3
BP� 'ain Circulation e 1 of 1
BPL Main Circulation
Barry Mills
File Edit View Insert Format Data Tools Help Last edit was 4 minutes ago Comments share
/ Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart
Chart
BPL Main Circ by Month 2010 vs.2011 vs.2012 vs.2013
80,000 02010
02011
2012
2013
60,000
40,000
20,000
0
January March May July September November
February April June August October December
Sheetl Chartl
https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHVGNOdZMnI l UUhpTm9IV3 V WemhlYmc&usp=drive web... 11/6/2013
Eas Circulation e 1 of 1
Easton Circulation Barry Mills
g share
File Edit View Insert Format Data Tools HelpLast edit was 5 minutes ago Comments
OD / Click the area of the chart you want to edit Copy chart Advanced edit.. Publish chart Save Image Delete chart
Chart
Easton Branch Circ by Month 2010 vs 2011 vs.2012
10,000 E2010
N 2011
,44 2012
E 2013
7,500
5,000
2,500
0
January March May July September November
February April June August October December
Sheetl Chartl
https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw4X3 BzOGdB WTJRNmOtaTFHal8wdXc&usp=drive_web... 11/6/2013
City librarian Report to Trustees
November 19, 2013
Personnel—We have hired Ray DeLara for the FT Library Assistant 11 position. : Ray has been a
long-time hourly employee of the library and we are very happy to finally have Ray on
permanent, full-time,status!
We will be doing a closed in-house promotional recruitment to fill Linda Santo's Reference and
Adult Services Manager position. All permanent Librarian 1/II are eligible to apply. We have
scheduled the interviews for November 15. The intention would be to hire for the position
before Linda retires so that there is time for training.
We are planning a tea for Linda on Wednesday, December 181H
Teen Advisory Board—We are planning on starting a teen advisory board in the New Year. We
are looking for teens in grades 6-12 to help plan teen programs and improve the teen library
experience. They will also be involved in helping design the look of the expanded teen space.
Capital Campaign—Capital Campaign committee members are busy contacting potential
donors. The Foundation Board and the Board of Trustees have pledged $100,000 each.
Individual members of both Boards and members of the community have donated another
$100,000. Informational binders have been made up for each Capital Campaign member. Patty
Anixter has contacted the Hillsborough City Council and has requested that the council pass a
resolution in support of the capital campaign.
Foundation—The Foundation's annual report will be mailed out next week. Michael Ma, the
Foundation President, will announce the Capital Campaign in his welcome letter on the front
page of the report.
Foundation members are busy working on the Holiday Tea which will be held Sunday,
December 8th. Janice Scattini and Wendy Upchurch are co-chairing the event.
Our October Book Sale was very successful earning the Foundation $4,571.89!
Upcoming Lego Program -We are starting an afterschool children's LEGO program in February
and are looking for donations of LEGOs in good, clean condition.
Programs at the Library- Upcoming Dates:
Adult Events
November 19 Introduction to tablet devices 5-6 PM
December 10 Great Book Discussions Group 10:30 AM —12:30 PM
December 10 E-Reader Drop-In 5—6:30 PM
December 17 David Hockney Docent Lecture presented by Alfred Escoffier 7 PM
Drop-in Computer Lab every Monday 3—5 PM
Teen Events
�..- Advisory Board Sign-Ups
1
Kids' Events
Story Times—
Tuesdays 10:30AM Preschool
Wednesdays 10:30AM Toddler & 713M Bedtime Storytime at Easton
Thursdays 10:30AM Toddler& 11:30AM Toddler Storytime at Easton
Fridays 10:30AM Just Baby and Me Storytime
October 2—November 30 Book Buddies is held over the course of 8 weeks on Wednesdays
from 4:30- 5:15 PM in the Lane Community Room.
December 14—Second Saturday @the Library Maker Program — Ribbon Embroidery 2 PM
December 18—Peninsula Girls Chorus at Easton 713M
December 21 Holiday Puppet Show 11 AM and again at 1 PM
2
BURLINOAME
November 8, 2013
Michelle Fries
Silicon Valley Community Foundation
2440 West EI Camino Real,Suite 300
Mountain View,California 94040 -
Dear Michelle,
RE: Request for Funds from the Roger and Jean Hunt Duncan Trust -
I am writing to request funds from the Roger and Jean Hunt Duncan Trust-for the soon-to-be-launched capital campaign
to support the Burlingame Library. The campaign,which we are calling, Our Library,Our Future will support the Library's
most important initiative in the past 20 years and builds on the library's century-long commitment to learning and
Literacy in our community. The campaign's goal is to raise$3.5 million,of which$2.5 million is already committed by the
City of Burlingame: The Burlingame City Council has charged the Burlingame Library Foundation and the Library Board
of Trustees with raising the remaining$1 Million.-We are requesting$100,000 from the Duncan Trust to start the
campaign.
The Burlingame Public Library is busier than ever! In 2012-13 we hada total circulation of 761,795 which was 5.6%over
last year and an all-time high. We have also seen-a big,increase in the circulation of children and teen materials-25%in
the last 3 years and 374,464 in 2012-13. We have been so successful because we continually evolve to meet the needs
of our community—more outreach to our schools,increased Internet stations,and additional teen and children's
Programming. Over 22,000 children and teens participated in library programs this past year. We have also increased "
our adult programing,offering programs to meet the community's needs and interests. This past year we served over
220 people through our jobs programs which include resume writing, interview skills, and employer roundtables.
People study and use the library differently than they did in the past. They study together,engage-with tutors or
mentors,and take classes on job hunting,college admissions,,computer skills, and more. No longer just a place to find
information,the library has become a place for cultural enrichment and lifelong learning. The project calls for
reconfiguring and expanding the public spaces within the library to meet these changing needs and the flexibility to
meet the needs of the future.
The plans include: A dedicated Technology Learning Lab with 21 additional computers with high speed bandwidth,an
overhead projector,a screen and video conferencing capability,an expanded teen area with 8 computers, lounge
seating,group study tables and a dedicated study room that seats 6,three additional group study rooms with built in
technology,a-largemeeting room with an overhead projector,screen,and video conferencing capabilities,a cafe, a
Foundation book store and an automated check-in system.
At their October.15, 2013 meeting,the Library Board of Trustees approved the request to the Silicon Community ,
Foundation to allocate$100,000 from the Duncan Trust.
If you need further documentation, please let me know.
Thanks for your assistance.
77reJJ, -
�,- _
Pat Harding
City Librarian
48o Primrose Road-Burlingame California 94oro-4o83
Phone(650)558-7474'Fax(650)34276295'www.burlingame.org/library