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HomeMy WebLinkAboutMin - LB - 2013.09.17 BURL NGAME t Library Board of Trustees Minutes September 17, 2013 I. Call to Order President Rosenthal called the meeting to order at 5:30pm. i II. Roll Call a Trustees Present: Betsy Corcoran, Deborah Donaldson, Deborah Griffith, Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding, City Librarian {` Sidney Poland, Recorder l 1 III. Library Board of Trustees Minutes July 16, 2013 The Trustees approved the minutes of the July 16, 2013 meeting. (The August meeting was cancelled.) M/S/C Corcoran/Towle IV. Correspondence and Information A. Statistics Circulation statistics continue to increase at both the main library and Easton. August circulation at the main increased 6.58%; Easton increased 2.8% from August of 2012: The addition of two new full time librarians in the Children's Department has made it possible to hold the extremely popular Baby Story Time program every Friday morning at10:30. B. Financial Reports 1. Julia M. Ferrell Memorial Fund-The current annual distribution from this fund to the Burlingame Library for 2013 is$236.39. The distribution amount remains steady in the approximate range of$200. 2. Roger and Jean Hunt Duncan Fund-This fund is managed by the Silicon Valley 5 Community Foundation. Under the terms of the Duncan Fund,the Burlingame Library is permitted to use only the.interest gained from the investment not the principal. In the past,the library has made use of the interest to fund capital projects. In order to receive the funds,a formal grant has to be written explaining,the need for the funds and justifying the amount requested. 3 Library Trustee Account- Pat Harding advised the Trustees that the City has allocated interest for the fiscal years 2011-2012 and 2012-2013 in the amount of $2,108.00 to the Trustees'account. The Trustees have the option to deposit the interest into any of the individual accounts. After discussion, the Trustees approved the motion of Trustee Griffith to deposit the interest in the amount of $2,108 into their Staff Appreciation Fund. M/S/C (Griffith/Corcoran) ti 4Bo Primrose Road Burlingame California 94010-4o83 Phone(65o)558-7474':Fax(650)342-6295'www.burlingame.org/libranj i i r f �... V. Presentation by Kathy Von Mayrhauser of the Children's Department Kathy Von Mayrhauser, Manager of the Children's Department; gave an overview of the departments programs and activities. The Foundation funds most of the children's. programs. • Children's staff is continually updating 150 book lists for children's and teens and putting them on the library website. • Summer Reading hit an all-time high- 1,095 children and teens Completed the Summer reading program. - • Upcoming programs on a regular basis include 6 story times each week, Baby Story Time every Friday morning, You Can Make It At Your Library the second Saturday of the month, and Book Buddies every Wednesday for 8 weekA new craft program willbe introduced on Thursday October 10th from 3:30-5:0 • Circulation in the Children's Department for fiscal year 20.11-2013 is 374,554. This is the highest Children's circulation since library statistics have been tracked. • 4th annual Kindergarten Library Drive-225 children signed up for cards. • Teen Program-SAT Prep Tests and follow up of results. • January is poetry-month for elementary school children. Betsy suggested having a" poetry slam"for the high school_crowd. VI. From the Floor No one from the public attended. VII. Reports A. City Librarian's Report-Highlights 1. Personnel - Guadalupe Madrigal is the new Library Assistant in the Circulation Department. Jan Laurie, Library Assistant in Technical Services and Children's Department is'retiring after 40 years of service. 2. Boopsie Mobile App.-All of the libraries in the Peninsula Library System now have their own application on Amazon and Android store. .3. Living History Project-Brad McCulley has completed the grant requirements for his Living History Project. The project took a year in Ithe making and was funded by 2 grants-The California State Library Eureka Project and the Pacific Library Partnership Innovation Grant. Two touch screens one located by the front door and one near the elevator on the lower level are available for patrons to listen and view the historical profiles of local residents. B. Foundation Report The Capital Campaign- Our Library, Our Future has received a pledge of$10,000. Janice Scattini and Wendy Upchurch will co-chair the Children's Holiday Tea on December 8, 2013. VII. Unfinished Business A. Minutes from the Hearing of Robert Greggans The Trustees passed the motion of Trustee Griffith to approve the minutes from the Hearing of Robert Greggans held July 3, 2013 to suspend his library privileges for a period of one year from the date of the Hearing for violating Library rules and exhibiting inappropriate behavior. M/S/C (Griffith/Corcoran) B. Our Library, Our Future Update The next meeting of the Capital Campaign will be held on September 30th at 5:30PM. The members are discussing the particulars of when to take the campaign public.' The Trustees inquired as to when the campaign committee will decide to accept contributions noting that most people prefer to make their charitable contributions before the end of the year. C. Written Warning For Disruptive Patrons Pat Harding has submitted a draft warning letter to Kathleen Kane for review and_ approval. Library Board of Trustee Minutes September 17,2013 2 D. Staff Appreciation Dinner The owners of Alana's have been approached on the possibility of having the staff event at their new restaurant. They will be able to give us �definite answer after the restaurant has opened which is tentatively scheduled for the end of October. VIII. New Business A. Holiday Schedule 12/31/13-1/1/2015 The Trustees reviewed the Holiday Schedule and noted that the 22 days scheduled was the same as in 2012-2013. The Trustees approved the Holiday Schedule. M/S/C (Griffith/Corcoran) B. Liaison with City Council Members The Trustees will re-instate the practice of each Trustee pairing up with a Council Member for the purpose of keeping them informed of Library issues. However, they decided to postpone the process until after the City Council election. C. Goals for July 2013 -June 2014-Lisa Rosenthal 1. Mary Hunt requested a new"Welcome Letter"from the Library to send out to Newcomers in Burlingame. Lisa will update the Library information. 2. President Rosenthal noted that she felt the main focus for this time period is the Capital Campaign-Our Library Our Future. 3. The Trustees discussed their role in support of the capital campaign and decided to determine the amount of a financial contribution that they will request from the Duncan Trust at the October 15th meeting. VIII. Adiournment The meeting was adjourned at 7:20PM. The next meeting.of the Library Board of Trustees will be held October 15, 2013, in the Library Conference Room. M/S/C (Corcoran/Towle) Resvectfully Submitted, Patricia Harding City.Librarian i I i Library Board of Trustee Minutes September 17,2013 3