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HomeMy WebLinkAboutMin - LB - 2013.07.16 13 NWI' MANE. Library Board of Trustees Minutes July 16, 2013 I. Call to Order Trustee Griffith called the meeting to order at 5:30pm. IL Roll Call Trustees Present: Betsy.Corcoran, Deborah Griffith, Lisa Rosenthal (by phone), Sandy Towle Trustee Absent: Debra Donaldson Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees Minutes May 14, 2013 The Trustees approved the minutes of the June 18, 2013 meeting. M/S/C Rosenthal/Griffith IV. Correspondence and Information A. Statistics Barry prepared excel spreadsheets representing a comparison of Circulation Key Indicators in the specific departments for fiscal years 2010/2011-2011/2012-and 2012-2013. • Children's circulation showed continued growth with a percentage increase of 19.54% at the end of fiscal year 2012-2013. • Comparing just the 2011-2012/2012-2013 indicators, the percentage increase in the Children's department is 8.00%. • Trustee Towle noted that the indicators reflected a huge increase in new Non-fiction of 12.70% from fiscal year 2011-2012 to 2012-2013. Old non-fiction reflected a decrease in circulation of 3.00% for the same time period. • .All A/V and new fiction showed circulation increases. • New and old mysteries showed deceases in circulation. Pat Harding felt that being able to purchase more children's materials plus the population increase of elementary school children and more young families moving into the Easton neighborhood has contributed to the improvement of circulation statistics. Included as one of the main factors in increasing the circulation ' statistics is the 193 class visits to the schools that the Children's Librarian, Kathy Von Mayrhauser; made to promote the summer reading program. B. Family Fun Night Pat advised the Trustees that a patron might attend the meeting because he was dissatisfied with the procedure of handing out tickets for the recent Family Fun Night. A parent did not get to the library in time to obtain a ticket for his child felt the method of distributing the tickets was unfair. 1. Tickets are handed out the Saturday before the Tuesday event after the library opens at 10:00AM. Tickets have been selling out in 15 - 30 minutes. A family may have up to 6 free tickets. The Foundation pays for the events which cost approximately $450 each. 2. The Trustees discussed the issue and made some suggestions. • Perhaps charge for tickets to alleviate immediate sell out. Trustee Rosenthal emphasized that library programs should be free events. 480 Primrose Road•Burlingame•California 94010-4o83 Phone(650)558-7474-Fax(650)342-6295`www.burlingame.org/library • Library and Parks and Recreation could form a partnership. There is more space at the Recreation Center. Pat noted that staff wants patrons to come to library for the programs as this is an opportunity for them to check out materials. • Trustee Griffith brought up the idea that the Trustees offer to fund one of the Family Fun Nights. • One event could be held at Easton. • Taking into consideration that all the Family Fun events were sold out immediately, Trustee Corcoran asked Pat to check with the Children's staff about the possibility of adding one extra event to the season. If staff is in agreement, a request for funding could be submitted at the August 20th Trustee meeting. • Summer Reading concludes on July 31St. Changes for Summer Reading can be discussed in the spring when actual plans for Summer Reading 2014 are being made. • Trustee Corcoran suggested a Summer Reading survey handed out at the last Summer Reading event could be a resource for planning next year's program. V. From the Floor No one from the public attended. V1. Reports A City Librarian's Report Highlights 1. Personnel Kimberly Day will officially join the staff as a full time Children's Librarian on July 29th. Kimberly has been working as an on-call Librarian for the past year. Jan Laurie will be retiring in October of this year after 40 years of service. Pat will prepare a staff report requesting City Council to approve a new 40 hour position for the Technical Service Department to replace the 30 hour position held by Jan Laurie. Her goal is to hire a person who is strong in IT and can serve as a trouble shooter for technical issues. Jan's duties will be performed by hourly staff in technical services. 2. Capital Campaign- Our Library, Our Future Members of the campaign committee met on July 8th. Agenda items discussed were our top prospects, recap of meeting with a potential donor, approval of the, brochure as part of our campaign materials and discussion of the website which should go live in July or August. The next meeting is scheduled for August 26th. 3. Project Management Task Force Pat appointed a task force of staff members who will be working within the structure of the new project for the purpose of having them come up with ideas on how they foresee-the service model in 10 years with regard to flexibility, design, technical services etc. Brad McCulley, John Piche, Kelly Mackewicz, Patty Flynn, Geralyn O'Brien and Ray DeLara comprise the task force committee. Part of their assignment is to visit new libraries and/or remodeled libraries. 4. Staffing For Our Library, Our Future The Trustees discussed the fact that with the addition of group study rooms, Tech-Media Lab, Business and Career Center plus Adult Non-Fiction there will be more activity on the lower level and inquired as to whether staffing will be increased. Management is working on a flexible staffing plan so wherever the action is, supervision will be in place. Library Board of Trustee Minutes July 16,2013 2 B. Foundation Report The new Foundation website will be launched soon and the Summer Newsletter will be sent out in early August. Pat introduced a book entitled "Mother Daughter Me written by Katie Hafner as a possibility for the next Book and Author Luncheon. Trustee Corcoran is acquainted with Katie and agreed to contact her and inquire as to whether she would participate in the Book and Author event. VII. Unfinished Business A. Community Recognition Policy Pat sent the policy to Kathleen Kane, City Attorney for her review. B. Library Behavior Policy Pat advised the Trustees that management and staff were comfortable with the policy and requested that the policy be approved. The Trustees passed the motion of Trustee Corcoran to accept the.Behavior Policy as it currently stands. M/S/C (Corcoran/Towle) C. Written Warning For Disruptive Patrons The Trustees discussed the possibility of giving a written warning, as well as the Library Behavior Policy, to a patron who has been disruptive for a second time. Trustee Griffith felt that this action might help prevent a series of events that eventually leads to a public Hearing with the intent to bar the patron in question from the Library for a specific period of time., The purpose of the warning would also give the staff the feeling that they have back up and perhaps prevent verbal abuse to employees. The Trustees recommended that the staff look into having a written warning policy. VIII. Adjournment The meeting was adjourned at 6:3OPM. The.next meeting of the Library Board of Trustees will be held August 20, 2013, in the Library Conference Room. Trustee Griffith will not be able to attend the meeting. M/S/C (Towle/Corcoran) .1 Resp� fully Submitte Patricia Harding City Librarian Library Board of Trustee Minutes July 16,2013 3