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HomeMy WebLinkAboutAgenda Packet - LB - 2013.09.17 :'►URLINGAME PUBLIC LIBRARY JURLING,,AME Board of Trustees Agenda September 17, 2013—5.30pm 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustees Minutes for July 16, 2013 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for July &August 2013 B. Financial Report of Silicon Valley Community Foundation C. Silicon Valley Community Foundation 2013 Regional Meeting V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Minutes from Hearing of Robert Greggans Discussion/Approval B. Our Library, Our Future Update Information C. Written Warning to Troublesome Patrons Discussion/Approval D. Update on Library Appreciation Event Information VIII. NEW BUSINESS A. Holiday Schedule 12/31/13-1/1/2015 Discussion/Approval B. Children's Depart.-Overview of Activities Information (Presentation by Kathy Von Mayrhauser) C. Liaison with City Council Member Action D. Goals for July 2013-June 2014—Lisa Rosenthal Discussion IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California L. 13 NWI' MANE. Library Board of Trustees Minutes July 16, 2013 I. Call to Order Trustee Griffith called the meeting to order at 5:30pm. IL Roll Call Trustees Present: Betsy.Corcoran, Deborah Griffith, Lisa Rosenthal (by phone), Sandy Towle Trustee Absent: Debra Donaldson Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees Minutes May 14, 2013 The Trustees approved the minutes of the June 18, 2013 meeting. M/S/C Rosenthal/Griffith IV. Correspondence and Information A. Statistics Barry prepared excel spreadsheets representing a comparison of Circulation Key Indicators in the specific departments for fiscal years 2010/2011-2011/2012-and 2012-2013. • Children's circulation showed continued growth with a percentage increase of 19.54% at the end of fiscal year 2012-2013. • Comparing just the 2011-2012/2012-2013 indicators, the percentage increase in the Children's department is 8.00%. • Trustee Towle noted that the indicators reflected a huge increase in new Non-fiction of 12.70% from fiscal year 2011-2012 to 2012-2013. Old non-fiction reflected a decrease in circulation of 3.00% for the same time period. • .All A/V and new fiction showed circulation increases. • New and old mysteries showed deceases in circulation. Pat Harding felt that being able to purchase more children's materials plus the population increase of elementary school children and more young families moving into the Easton neighborhood has contributed to the improvement of circulation statistics. Included as one of the main factors in increasing the circulation ' statistics is the 193 class visits to the schools that the Children's Librarian, Kathy Von Mayrhauser; made to promote the summer reading program. B. Family Fun Night Pat advised the Trustees that a patron might attend the meeting because he was dissatisfied with the procedure of handing out tickets for the recent Family Fun Night. A parent did not get to the library in time to obtain a ticket for his child felt the method of distributing the tickets was unfair. 1. Tickets are handed out the Saturday before the Tuesday event after the library opens at 10:00AM. Tickets have been selling out in 15 - 30 minutes. A family may have up to 6 free tickets. The Foundation pays for the events which cost approximately $450 each. 2. The Trustees discussed the issue and made some suggestions. • Perhaps charge for tickets to alleviate immediate sell out. Trustee Rosenthal emphasized that library programs should be free events. 480 Primrose Road•Burlingame•California 94010-4o83 Phone(650)558-7474-Fax(650)342-6295`www.burlingame.org/library • Library and Parks and Recreation could form a partnership. There is more space at the Recreation Center. Pat noted that staff wants patrons to come to library for the programs as this is an opportunity for them to check out materials. • Trustee Griffith brought up the idea that the Trustees offer to fund one of the Family Fun Nights. • One event could be held at Easton. • Taking into consideration that all the Family Fun events were sold out immediately, Trustee Corcoran asked Pat to check with the Children's staff about the possibility of adding one extra event to the season. If staff is in agreement, a request for funding could be submitted at the August 20th Trustee meeting. • Summer Reading concludes on July 31St. Changes for Summer Reading can be discussed in the spring when actual plans for Summer Reading 2014 are being made. • Trustee Corcoran suggested a Summer Reading survey handed out at the last Summer Reading event could be a resource for planning next year's program. V. From the Floor No one from the public attended. V1. Reports A City Librarian's Report Highlights 1. Personnel Kimberly Day will officially join the staff as a full time Children's Librarian on July 29th. Kimberly has been working as an on-call Librarian for the past year. Jan Laurie will be retiring in October of this year after 40 years of service. Pat will prepare a staff report requesting City Council to approve a new 40 hour position for the Technical Service Department to replace the 30 hour position held by Jan Laurie. Her goal is to hire a person who is strong in IT and can serve as a trouble shooter for technical issues. Jan's duties will be performed by hourly staff in technical services. 2. Capital Campaign- Our Library, Our Future Members of the campaign committee met on July 8th. Agenda items discussed were our top prospects, recap of meeting with a potential donor, approval of the, brochure as part of our campaign materials and discussion of the website which should go live in July or August. The next meeting is scheduled for August 26th. 3. Project Management Task Force Pat appointed a task force of staff members who will be working within the structure of the new project for the purpose of having them come up with ideas on how they foresee-the service model in 10 years with regard to flexibility, design, technical services etc. Brad McCulley, John Piche, Kelly Mackewicz, Patty Flynn, Geralyn O'Brien and Ray DeLara comprise the task force committee. Part of their assignment is to visit new libraries and/or remodeled libraries. 4. Staffing For Our Library, Our Future The Trustees discussed the fact that with the addition of group study rooms, Tech-Media Lab, Business and Career Center plus Adult Non-Fiction there will be more activity on the lower level and inquired as to whether staffing will be increased. Management is working on a flexible staffing plan so wherever the action is, supervision will be in place. Library Board of Trustee Minutes July 16,2013 2 B. Foundation Report The new Foundation website will be launched soon and the Summer Newsletter will be sent out in early August. Pat introduced a book entitled "Mother Daughter Me written by Katie Hafner as a possibility for the next Book and Author Luncheon. Trustee Corcoran is acquainted with Katie and agreed to contact her and inquire as to whether she would participate in the Book and Author event. VII. Unfinished Business A. Community Recognition Policy Pat sent the policy to Kathleen Kane, City Attorney for her review. B. Library Behavior Policy Pat advised the Trustees that management and staff were comfortable with the policy and requested that the policy be approved. The Trustees passed the motion of Trustee Corcoran to accept the.Behavior Policy as it currently stands. M/S/C (Corcoran/Towle) C. Written Warning For Disruptive Patrons The Trustees discussed the possibility of giving a written warning, as well as the Library Behavior Policy, to a patron who has been disruptive for a second time. Trustee Griffith felt that this action might help prevent a series of events that eventually leads to a public Hearing with the intent to bar the patron in question from the Library for a specific period of time., The purpose of the warning would also give the staff the feeling that they have back up and perhaps prevent verbal abuse to employees. The Trustees recommended that the staff look into having a written warning policy. VIII. Adjournment The meeting was adjourned at 6:3OPM. The.next meeting of the Library Board of Trustees will be held August 20, 2013, in the Library Conference Room. Trustee Griffith will not be able to attend the meeting. M/S/C (Towle/Corcoran) .1 Resp� fully Submitte Patricia Harding City Librarian Library Board of Trustee Minutes July 16,2013 3 NWiN G-'SME I 13,71M Library Board of Trustees Meeting Minutes Suspension of Burlingame Library Privileges July 3, 2013 - 2:OOPM I. Call to Order At 2:15pm President Rosenthal called the meeting to order and noted that this special meeting of the Library of Trustees was called to consider the Library staffs'request to suspend.Library privileges for an individual who violated Library rules and exhibited inappropriate and threatening behavior that was disruptive to Library staff and patrons. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Lisa Rosenthal,Sandy Towle Trustee Absent: Debra Donaldson Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder City Representatives: City Attorney: Kathleen Kane Police Sergeant: Don Shepley Police Officer: Todd Chase Patron: Robert Greggans Members of the Public : Jeffery Griffith and Jim Cannon III. The Hearing for Mr.Greggans was conducted as follows: 0 Presentation by City Librarian. • Trustees asked questions of the City Librarian regarding the matter of Mr.Greggans. • Mr.Greggans presented his case. • Trustees asked questions of Mr.Greggans regarding his presentation. • Trustees reviewed and discussed the matter and rendered a decision. IV. In the Matter of Mr.Robert Greggans A. Pat Harding, City Librarian,presented the facts leading to staffs request to suspend Mr. Greggans' Library privileges and stated that Mr.Greggans has a history of inappropriate behavior in the Library. Three Incidents were given to illustrate Mr.Greggans inappropriate and threatening behavior towards staff and individual patrons while being present in the Library.All three of incidents illustrate violation of the rule: ......verbally or . physically threatening other patrons or Library staff.". 1._ January 10,2011 Mr.Greggans exhibited inappropriate and threatening behavior by leaning over the computer station,using his finger as a gun and pretending to shoot a female patron in an adjacent computer station. The Female patron reported the incident to Circulation staff person,Geralyn O'Brien,and stated she was leaving the library because she was afraid. Mr.Greggans threatening behavior continued towards Geralyn when he found out that his actions had been reported. He left the Library yelling when police were called. 1 48o Primrose Road Burlingame•California 94010-4o83 Phone(650)558-7474-Fax(650)342-6295•www.burlingame.org/library 2. May 21,2013 -On this date while Barry Mills, Pat Harding and Linda Santo were attempting to arouse a female patron who appeared to have lost consciousness, Mr. Greggans made derogatory comments and used profanity towards staff.Upon being told that he had to leave the Library,he began to shout repetitively that"we had better not show up at his house and assault him." Pat advised Mr. Greggans that if he did not cease his disruptive behavior,she would call the police. Mr.Greggans continued shouting and gesticulating as he left the Library. 3. June 10,2013 -After the May 21St episode,staff was advised by Linda Santo,that if Mr. Greggans came into the Library,he was to be informed that he was not permitted to use the Library. Mr.Greggans entered the Library on June 10th and requested a day pass for the computer. Amy Gettle and Sue Reiterman informed him that he would not be able to use the Library because of the May 21St incident. Mr.Greggans immediately became agitated and began yelling that"he wanted this in writing". As soon as Sue began to call the police,he exited the Library still yelling. Sue noted in her report that she found Mr. Greggans'behavior threatening. B. Board Has Authority to Suspend Library Privileges 1. Pat Harding reviewed the California Education Code section 18960 which states that "a Library has the authority to establish rules"and to "exclude from privileges" of the Library,those person who violate rules. 2. Burlingame Municipal Code,Chapter 3.44 The Library Board of Trustees has the authority to establish rules and this Board has adopted rules for patrons to observe in the use of the Library. These rules prohibit the use of the Library for non-Library-related activities and also prohibit any activity which �.. unreasonably interferes with other patrons'use of the Library. Ms. Harding stressed the fact that patrons have the right to use the library without fear of being made to feel uncomfortable or being threatened. Specifically referenced from the 2009 "Role of Library Trustees"is the statement that the Library Board of Trustees has the"power to bar persons whose continued inappropriate behavior necessitates action". C. Conclusion of City Librarian's Presentation Pat Harding stated that from her observations and those of the Library staff,Mr.Greggans' behavior was becoming increasingly more disruptive and threatening to patrons and Library staff. Pat requested that the Library Board of Trustees take the following steps to ban Mr.Greggans from the Library: 1. Suspend Mr.Greggans'library privileges including all access to Library buildings and grounds from today's date,July 3, 2013 through July 3, 2014. 2. Suspension of access to the Library buildings and grounds would include both inside and outside the Burlingame Public Library. Specifically, outside of the Library would include all Library grounds and would extend to the public sidewalk. 3. Pat further requested that the suspension and banning of Mr.Greggans be effective immediately. D. Board of Trustees'Questions to the City Librarian,Pat Harding 1. Question from Trustee Rosenthal: Was there any physical contact with staff during the June 10, 2013 incident? Answer: No 2 2. Question from Trustee Griffith: Were there any other-incidents that were not formally recorded or included in the Hearing materials? Answer: There were other incidents where the same type of behavior was exhibited. On December 1, 2008,staff was informed by a patron that he witnessed an unidentified man kicking the outside garbage can into a parked SUV. Patron reported incident to police dispatcher. Person who kicked the can came in and said a garbage can was in the street. Officer Terada arrived and requested that staff call them if the person who kicked the can came into the Library again as they wanted to speak with him. After looking at mug shots,staff was able to identify that Mr.Greggans was the person in question. Question from Trustee Griffith: Is Mr.Greggans using the computer? Answer: Yes E. Presentation byRobert Greggans 1. Garbage Can Incident- Mr.Greggans began his testimony by explaining his version of the garbage can-incident. Mr.Greggans stated that he was walking in front of the Library and was very upset and frustrated. He noticed that his shoe was untied and put his foot on the garbage can to tie it and the can tipped over and fell against the car. 2. Incident of May 21, 2013 -Mr.Greggans was sitting at the computer when he noticed that 3 staff members were in the process of aiding a drunken woman in the computer station behind him. He started to become frustrated. He didn't want to get involved. At this point, Mr. Greggans interjected a comment about the lady from the shelter and he didn't want to be involved with her. He returned to the incident of May 21st,and emphasized that he was aware that he shouldn't get involved but he was becoming more and more agitated and so he spoke up. Mr.Greggans said he spoke to the staff person at the front desk and tried to explain why he got upset. F. Board of Trustees'Questions to Mr.Greggans 1. Question From Trustee Corcoran: "Mr. Greggans when you feel angry or confused how do you deal with it?" Answer: Mr. Greggans referred to getting lunch and wanting to help her and then said he went with a friend to get something to eat. He continued by saying he had to go back to where he lived and then talked about how to draw a picture and that he had trouble calming down. His last comment referred to the May 21st incident. He again said he tried to explain to the person at the desk that he didn't mean to get involved. There were no further questions from the Library Trustees to Mr. Greggans V. Board Discussion of Request to Suspend Mr.Greggans'Library Privileges A.-Trustee Griffith: Trustee Griffith expressed her concern that.there was more than one incident of. Mr.Greggans'inappropriate behavior that put patrons and staff at risk. The fact that Mr.Greggans' actions toward a female patron caused her to leave the library because she was afraid is a serious matter. B. Trustee Towel: Trustee Towle found it positive that in all the incidents Mr.Greggans did not display any physical harm to staff or patrons. Trustee Towle felt that taking Mr.Greggans' Library privileges away for a year provided an opportunity for a time out in which Mr.Greggans'could get some assistance in finding ways to control his behavior. Hopefully in a year he could return to the Library on a regular basis. C. President Rosenthal: President Rosenthal expressed her appreciation to Mr. Greggans for coming to the Hearing. Lisa advised Mr.Greggans that while the Trustees understood his psychological condition,the Library does have rules and regulations for the express purpose of providing patrons with a safe and friendly environment in which they can take advantage of library services. Lisa further explained to Mr. Greggans that the Trustees not only have to consider his rights but they have to consider the rights of all patrons. That is their job. 3 VI. Decision of the Library Board of Trustees The Trustees unanimously approved the motion of Trustee Griffith that in consideration of the evidence of Mr.Greggans threatening and inappropriate behavior in the Library,he,should be banned from the Burlingame Public Library and its surrounding property for one year beginning July 3, 2013 to July 3, 2014. The Board expressed the hope that Mr.Greggans would be able to take advantage of this time to get the personal issues in his life under control. M/S/C (Grifffth/Towle) VII. Concluding Comments to Mr.Greggans Following the Board of Trustees decision to ban Mr.Greggans from the Library for one year, President Rosenthal directly addressed Mr.Greggans with a brief explanation of how the Trustees'action will affect him. • Mr. Greggans will not be allowed to come to the Library for a period of one year beginning today July 3, 2013 and continuing until July 3,2014. • If Mr.Greggans does enter the Library or is seen on the grounds,he will be asked to leave the premises and if he does not leave immediately,he will be physically removed. • In one year,he will be able to return and use the services provided by the Library. Mr. Greggans replied that he understood. He asked the City Librarian, Pat Harding,if he would be receiving a letter. Pat said she would send him a letter. VIII. Adjournment The special Meeting of the Library Board of Trustee in The Matter of Mr. Greggans was adjourned at 3:05 PM. Respectfully Submitted,- Patricia Harding City Librarian . 4 BURLINGAME PUBLIC LIBRARY STATISTICS Month: July Year: 2013 Burlingame,Registered Borrowers Burlingame Hillsborough Other Total' Adult Patrons 15,665 2,543 0 18,208 L Juvenile Patrons 5,46111310 0 6,771 Others 196 11 1,600 1,807 Total Registered 21,322 3,864 1,600 26,786 Borrowers Circulation Total Circulation Previous Year Percent Change Main IE 65,274 60,871 7.23% Branch IF 7,530 7,433 Total - 72,804::] 68,304 1- 6.59% Self Check Usage Total Items Percent of Initial Check Out Main 34,459 80% Branch 3,459 66% Total 37,918 Online Renewals Total Items I Percent of Total Renewals Main 19,249 81% Branch 1,822 74% Total 21,071 Gate Count Monthly Average per day Main 35,791 1,193 Branch 4,019 155 Total 39,810 1,328 Internet Usage Total User Sessions Main Adult 5,187 Main Childrens' 54 Branch 315 i Grand Total 5,556 E-Content/Total Downloads or Sessions E�Content/Total Downloads or Sessions Overdrive: a-books 985 audio books 184 Safari: 119 readable df Discover & Go downloadable museum asses 47 reservations made Databases: 809 BPL Website: 4,141 � Total Items Added to Collection(Main 8s Breach} 1,700 Total Number Outreach Materials Delivered 12 BURLINGAME PUBLIC LIBRARY STATISTICS Month: July Year: 2013 . ;Community Room Usage Number"of Meetings Attendance City Meetings 2 20 Staff Meetings 2 1 F40 Trustee Hearin 11 14 Public Meetings 21 48 Library Educational Programs (Computer Drop-In, CET) 6 41 Great Books Adult Programs Adult Summer Reading - Hiking Inn to Inn 77 1 1 40 Adult Summer Reading - Bike Safety 1 50 Totals „xrn. Conference Room . , Book Club Adult 2 30 Trustee Meeting 1 7 Library Staff Meetings 4 27 Foundation Meetings 2 1 24 Neighborhood Network 1 85 Total Study Room Users 14 Patrons 37 - Child rv; and Young Adult Programs--Main .r Number Attendance Story Times Preschool 5 231 Toddler 8 427 Baby Story Times 1 22 Total Story Times 14 680 Special Programs- IF- Family Fun Night - Surfing Magician 126 Family Fun Night - Daffy Dave 1 132 Family Fun Night - Magical Moonshine Puppets 140 Family Fun Night - Mark and Dre 96 Family Fun Night - Keith the Juggler 120 Total 5 6140 Special Program for Teens WOW on Wednesdays 5 172 BURLINGAME PUBLIC LIBRARY STATISTICS Month: July Year: 2013 Class Visits Elementary Class Visits at the Schools 6 90 Teen Class Visits at the Schools 0 0 Elementary Class Visits at the Library 0 0 Teen Class Visits at the Library 0 0 Preschool Visits to the Library 2 T 67 Totals 10 157 IF- Easton Story'Th es&,Special Programs Number Attendance Story Times Preschool 5 202 Toddler 3 158 Total 8 360 720 Class Visits 0 Easto( 'irculation / PT 1 of 1 Barry Mills Easton Circulation Comments Share File Edit View Insert Format Data Tools Help All changes saved in Drive �} j$ Click the area of the chart you want to edit Copy chart Advanced edit.. Publish chart Save Image Delete chart Chart Easton Branch Circ by Month 2010 vs 2011 vs.2012 10,000 E 2010 02011 2012 2013 7,500 >1 �4 k 5,000 2,500 0 January March May July September November February April June August October December Sheet1 Chart1 https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdB WTJRNmOtaTFHal8wdXc&authkey=CPy45b... 8/8/2013 BPL ( 'n Circulation / PT 1 of 1 Barry Mills BPL Main Circulation Comments share File Edit View Insert Format Data Tools Help All changes saved in Drive Q / Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart Chart BPL Main Circ by Month 2010 vs.2011 vs.2012 vs.2013 80,000 E 2010 M 2011 2012 2013 60,000 4'"FI 40,000 F 20,000 s. January March May July September November February April June August October December Sheetl Chartl https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHVGNOdZMnI l UUhpTm9IV3VWemhlYmc&authkey=CO_H... 8/8/2013 BURLINGAME PUBLIC LIBRARY STATISTICS Month: August Year: 2013 Burling Registered Borrowers Burlingame Hillsborough Other Total rr Adult Patrons 15,782 2,555 F 18,337 Juvenile Patrons 5,491 1,316 0 6,807 Others 195 12 1,596 1,803 Total Registered 21,468 3,883 1,596 26,947 Borrowers Circulation Total Circulation Previous Year Percent Change Main 61,004 57,238 6.58% Branch 6,986 6,795 2.8'% Total 67,990 64,833 6,18°l0 Self Check UsageTotal Items Percent of Initial Check Outs Main 31,627 80% Branch 2,981 63% Total 34,608 Online Renewals Total Items Percent of Total Renewals Main 18,491 80% Branch 1,791 76% Total 20,282 Gate CountMonthly Average per dap Main 33,905 1,094 Branch 3,914 145 Total F37,819 1,239 Internet Usage Total User Sessions Main Adult 5,473 Main Childrens' 82 Branch 389 Grand Total 5,942 E-Coutent#Total Downloads or Sessions E-Content/TotalDownloads or Sessions Overdrive: a-books 1,026 audio books 208 Safari: 134 readable df Discover & Go downloadable museum passes 67 reservations made Databases: 853 BPL Website: 5,064 �i Total Items Added to Collection(Main&Branch) 1,375 Total Number Outreach Materials Delivered 14 BURLINGAME PUBLIC LIBRARY STATISTICS Month: August Year: 2013 unity Roup a Number of � Attendance . .,., . City Meetings- Driver's Ed./Environmental Council 6 122 Staff Meetings I F_ 2 50 Public Meetings 14 133 Library Educational Programs (Computer Drop-In, CET) 6 43 Great Books Adult Programs Mike Gravel - Daniel Ellsber - The Pentagon Pa ers 1 35 Authentic Renaissance Sons 1 24 Author Event-`Louise Penney 86 Totals '` 2 493 Conference Room Book Club Adult 2 30 Library Staff Meetings 12 83 Foundation Meetings 2 24 Total fix; 16 137 Study Room Users 25 Patrons 52 Child*: 's and'3 dyag Adult Pic grams--Main Number AA A e Story Times Preschool 0 0 Toddler 1 50 Baby Story Times 1 48 Total Story Times 2 98 Special Programs - Toontastic I ad app program 2 40 ES-t—ep up to the Plate Raffle 1 381 Total 3 421 BURLINGAME PUBLIC LIBRARY STATISTICS Month: August Year: 2013 Easton Story Times&,i..Spec3 I Programs' Number Attendance Sto Times Toddler 1 =F 51 Special Programs Step up to the Plate Raffle 204 Story Time Break for the Main and Easton was from August 3-31. Easto( ';rculation ! Pr- 1 of 1 Barry Mills Easton Circulation Comments Share File Edit View Insert Format Data Tools Help All changes saved in Drive Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart Chart Easton Branch Circ by Month 2010 vs 2011 vs.2012 10,000 02010 2011 2012 7,500 2013 x 5,000 2,500 a 0 January March May July September November February April June August October December Sheetl Chart1 https:Hdocs.google.eom/spreadsheet/eec?key=OAs89CLDbgu9HdGw4X3BzOGdB WTJRNmOtaTFHal8wdXe&authkey=CPy45... 9/11/2013 BPL l n Circulation Pr 1 of 1 Barry Mills BPL Main Circulation Comments share File Edit View Insert Format Data Tools Help Last edit was 8 minutes ago Q #0 Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save Image Delete chart Chart BPL Main Circ by Month 2010 vs.2011 vs.2012 vs.2013 80,000 02010 2011 2012 60,000 2013 40,000 20,000 0 January March May July September November February April June August October December Sheetl Chartl https://docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHVGNOdZMnI 1 UUhpTm9IV 3 V WemhlYmc&authkey=CO_... 9/11/2013 Library Trustees Account June 30, 2013 (unaudited) Account No. Description Balance Interest $2,108.00 5310 Undesignated Donations $1,207.22 5320 Copier Fund $17,386.33 5330 Donations-Childrens D $176.29 5340 Duncan Collections $60,000.00 5350 Education Fund $8,559.76 5360 Farrel (Julia) Fund $8,008.12 5370 Staff Appreciation $669.70 5380 Volunteer Recognition $2,273.09 5390 Willert (Wayne) Fund $50,003.28 5392 Millenium Project $887.58 Total $151,279.37 r 6'F i i Statement Period �'MMlaityN VALLEY January 1,2013 through June 30,2013 foundation` Fund Name/Number Roger and Jean Hunt Duncan Fund(1012) SVCF Main Contact: Michelle Fries Philanthropy Advisor 650.450.5504 mdfries@siliconvalleycforg Thank you for the privilege of working together. Your philanthropy advisor—listed above—is here to help you make the most of our partnership. As you review your statement and make plans for your fund,always let us know what we can do. For all of the good that you do in our community and our world,thank you! Fund Activity Statement Period Y-T-D Beginning Balance $1,243,453.50 $1,243,453.50 Investment Activity Endowment Pool 63,660.26 63,660.26 Support Fees (3,189.92) (3,189.92) Ending Balance $1,303,923.84 $1,303,923.84 Fund Assets Investment Pools Endowment Pool 1,303,923.84 Total Fund Assets $1,303,923.84 Restricted Balance Pernunently/Temporarily Restricted Assets 555,584.12 Total Restricted Balance $555,584.12 Balance Available for Grants $494,984.46 C� S),ILI�QN Statement Period VA L L E Y January 1,2013 through June 30,2013 mnity foundation- Fund Name/Number Roger and Jean Hunt Duncan Fund (1012) Investment Performance 3 Month Y-T-D One Year Three Year Five Year Fund Returns 5.12% 5.12% 12.25% 11.47% 5.13% This Fund's Benchmarks -0.20% 5.40% 12.60% 12.10% 4.80% About Your Fund Statement GIFTS: Contributions/donations made to your fund. GAINS OR(LOSSES)ON GIFTED ASSET. Difference in the value of property when donated and the value when liquidated. INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation. OTHER ADDITIONS: Deposits to your fund that do not represent a gift,Le.partnership income,dividends/interest earned on gifted securities, other assets received in exchange for goods or services. INVESTMENT RETURNS: Reflects the total return in the investment pool,net of investment management fees. GRAN'T'S AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting. INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. SUPPORT FEES: An allocation to the community foundations operating fund to enable on-going work with donors and the nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. OTHER EXPENSES: Administrative expenses paid from your fiord,ie.legal,consulting and credit card processing fees. TARGET%: Allocation to each investment pool. The Fund is rebalanced monthly back to this target allocation. ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month. ILLIQUID ASSETS: Donated property that has not been sold. RECEIVABLES: Assets in the form of obligations due from others. SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement. ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date. GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date. RESTRICTED ASSETS: Assets that may not be used for granting purposes. Investment Information Fund returns are net of investment fees and expenses.Periods greater than one year are annualized. Benchmark returns are specific to the investment pools offered by the community foundation and are not applicable to fiords with assets outside these pools.Comparison to the benchmark may not be appropriate if the fund's investment pool allocation changed during the performance period.Additional information on investments,performance and benchmarks are provided quarterly four weeks after quarter-end.Investment allocations among the community foundation's investment pools can be changed once per year upon a significant change in charitable goals and time horizon for depleting the fund.For more information,please contact your philanthropy manager. Asset Allocation LONG-TERM GROWTH: 25%fixed income,27%domestic equity,18%foreign equity,10%private equity/real assets,20%hedged equity,absolute return and commodities. Benchmark: 75%S&P 500 Stock Index/25%Barclays Capital U.S.Aggregate Bond Index SOCIAL IMPACT:30%fixed income,45%domestic equity and 25%foreign equity.Benchmark:70%S&P 500 Stock Index/30%Barclays Capital U.S.Aggregate Bond Index. BALANCED:52%fixed income,24%domestic equity,14%foreign equity and 100/6 alternative investments in absolute return and real asset fund of funds.Benchmark:501/6 S&P 500 Stock Index/50%Barclays Capital U.S.Aggregate Bond Index. SHORT-TERM:80%short and intermediate term bonds,10%TIPS(inflation protection)and 10%global bonds.Benchmark:Barclays Capital U.S.1- 3 Year Credit Bond Index CAPITAL PRESERVATION:100%institutional money market mutual fiords&bank CDs.Benchmark:U.S.T-Bills. Statement Period Si LI ON VALLEY January 1,2013 through June 30,2013 �.. community foundation' Fund Name/Number Julia M.Farrell Memorial Fund(1014) Investment Performance 3 Month Y-T-D One Year Three Year Five Year Fund Returns 5.15% 5.15% 12.28% 11.50% 5.14% This Fund's Benchmarks -0.20% 5.40% 12.60% 12.10% 4.80% About Your Fund Statement GIFTS: Contributions/donations made to your fund. GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated. INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation. OTHER ADDITIONS: Deposits to your fund that do not represent a gift,i.e.partnership income,dividends/interest earned on gifted securities, other assets received in exchange for goods or services. INVESTMENT RETURNS: Reflects the total return in the investment pool,net of investment management fees. GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting. INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. SUPPORT FEES: An allocation to the community foundations operating fund to enable on-going work with donors and the nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. OTHER EXPENSES: Administrative expenses paid from your fund,Le.legal,consulting and credit card processing fees. TARGET%: Allocation to each investment pool. The Fund is rebalanced monthly back to this target allocation. ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month. ILLIQUID ASSETS: Donated property that has not been sold. RECEIVABLES: Assets in the form of obligations due from others. SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement. ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date. GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date. RESTRICTED ASSETS: Assets that may not be used for granting purposes. Investment Information Fund returns are net of investment fees and expenses.Periods greater than one year are annualized. Benchmark returns are specific to the investment pools offered by the community foundation and are not applicable to funds with assets outside these pools.Comparison to the benchmark may not be appropriate if the fund's investment pool allocation changed during the performance period Additional information on investments,performance and benchmarks are provided quarterly four weeks after quarter-end.Investment allocations among the community foundation's investment pools can be changed once per year upon a significant change in charitable goals and time horizon for depleting the fund.For more information,please contact your philanthropy manager. Asset Allocation LONG-TERM GROWTH: 25%fixed income,27%domestic equity,18%foreign equity,10%private equity/real assets,20%hedged equity,absolute return and commodities. Benchmark: 75%S&P 500 Stock Index/25%Barclays Capital U.S.Aggregate Bond Index SOCIAL IMPACT:30%fixed income,45%domestic equity and 25%foreign equity.Benchmark:70%S&P 500 Stock Index/30%Barclays Capital U.S.Aggregate Bond Index. BALANCED:52%fixed income,24%domestic equity,14%foreign equity and 10%alternative investments in absolute return and real asset fund of funds.Benchmark:50%S&P 500 Stock Index/50%Barclays Capital U.S.Aggregate Bond Index. SHORT-TERM:80%short and intermediate term bonds,10%TIPS(inflation protection)and 10%global bonds.Benchmark:Barclays Capital U.S.1- 3 Year Credit Bond Index CAPITAL PRESERVATION:100%institutional money market mutual funds&bank CDs.Benchmark:U.S.T-Bills. .'� Statement Period SILICON VALLEY January 1,2013 through June 30,2013 `.. community foundation" Fund Name/Number Julia M. Farrell Memorial Fund (1014) Detailed Schedule(s) Grants Authorized Date Grant Number Grantee Amount 03/29/13 2013-106737 Burlingame Public Library (236.39) ($236.39) ^� Statement Period C� 51 LI CON VALLEY January 1,2013 through June 30,2013 community foundation, Fund Name/Number Julia M.Farrell Memorial Fund (1014) SVCF Main Contact: Michelle Fries Philanthropy Advisor 650.450.5504 mdfries@sihconvalleycf org Thank you for the privilege of working together. Your philanthropy advisor—listed above—is here to help you make the most of our partnership. As you review your statement and make plans for your fund,always let us know what we can do. For all of the good that you do in our community and our world,thank you! Fund Activity Statement Period Y-T-D Beginning Balance $4,878.69 $4,878.69 Investment Activity Endowment Pool 249.56 249.56 Grants Authorized (236.39) (236.39) Support Fees (12.30) (12.30) Ending Balance $4,879.56 $4,879.56 Fund Assets Investment Pools Endowment Pool 4,879.56 Total Fund Assets $4,879.56 Restricted Balance Permanently/Temporarily Restricted Assets 5,000.00 Total Restricted Balance $5,000.00 Balance Available for Grants $0.00 To reserve your seat, please visit Join our expert panel of philanthropists and nonprofit siliconvalleycf.org/rm or return leaders as they discuss the changing experience of the enclosed card. giving today and the challenges faced at the intersection between donors and grant-seekers. �. TUESDAY, OCTOBER 1 3:30 to 4:30 p.m. Our guests will be: Doors open at 3:00 p.m. Andre V. Chapman Founder, President and CEO, Unity Care Group Reception follows the meeting: Lata Krishnan 4:30 to 5:30 p.m. Chief Financial Officer, Shah Capital Partners San Mateo Marriott Kerry Lobel 1770 South Amphlett Boulevard Executive Director, Puente de la Costa Sur San Mateo, California 94402 Dave Peery Chairman, Peery Foundation N SILICON VALLEY community foundation`s a dialogue Aooh' n giving 2013 Regional Meeting Silicon Valley Community Foundation October 1, 2013 1 San Mateo Marriott I San Mateo, California i City Librarian Report to Trustees �. September 17, 2013 Personnel—Four library staff are being honored with Burlingame City service awards this year: Jan Laurie—40 years, Maribeth Farcich —25 years, Sidney Poland—25 years, and Barry Mills—20 years. The service awards will be presented at a luncheon on September 17, 2013 at II Fornaio. The Circulation staff welcomes a new part-time LA, Guadalupe Madrigal. Guadalupe works at the Foster City and Belmont libraries and is attending Notre Dame de Namur University. Jan Laurie, a Library Assistant in Technical Services and Children's is retiring October 1, 2013. Jan has worked at BPL for 40 years, beginning her career as a Page in 1973. Her duties in Technical Services have included mending books, processing, and copy cataloging. In the last few years Jan has brought her guitar and singing skills to the Tuesday morning story time at Main and the Wednesday Bedtime Story Time at Easton. Patrons and staff will miss her. The staff is having a tea for Jan to celebrate her retirement. Boopsie Mobile App—Trying to place a hold or look up how many books you have a checked out and wished there was an app for that? Well there is. All of the libraries in San Mateo County,the Peninsula Library System, have our own app. The application is ready on Amazon, iTunes, and Android store. Search for PLS or PLS Library for the app. On an iPhone go to My Account put in your library card # under Account Name and your pin #and you are ready to go. Living History Project—You may have noticed the new touchscreens for the Living History Project in the library. This project has been a year in the making and made possible by project leader Brad McCulley and funding from 2 grants—the California State Library Eureka Project and the Pacific Library Partnership Innovation Grant. There are currently 2 touch b"'d screens—one on the main level by the front door and one ,i— near the elevator. There is still some fine tuning to do and we will continue to add more stories. We will also add more screens throughout the library when we do the Our Library Our Future project. A number of staff helped with the final product including Jason Yap, Maryam Refahi, Raina Tuakoi,Jeff Mikulik, Ray Delara, Monica Castillo,John Piche, Facilities Fred, Jeannine Culligan, and Linda Santo. Sandy Towle has also been involved with the project as well as a number of library volunteers that put in many helpful hours as well. . rel Louise Penny—Author Louise Penny entertained 83 of her fans on Saturday, August 31. A New York Times bestselling author, Louise talked about her life growing up in Toronto, her career as a journalist and radio host with the Canadian Broadcasting Corporation, and how she started to write. .7:. 1 She took questions from the audience about Chief Inspector Gamache, future titles, and films. Books, Inc. was on hand to sell copies. Behind the Scenes-Even though we are not planning a Behind the Scenes event staff have updated the handouts and will have available for Foundation, Trustees, and potential donors to the capital campaign. Programs at the Library- Upcoming Dates: Adult Events September 9 Great Books Discussion Group— 10:30 AM — 12:30 PM September 18 Working Differently: Beyond the 9 to 5—6:30-8:30 PM October 1 Robing Chapman, California Apricots October 3 The Beatles and Their Songs: A Musical Revolution, A Lecture and Slideshow by Dulais Rhys October 7 A Fierce Green Fire: The Battle for a Living Planet A film screening with the award- winning filmmaker Mark Kitchell October 8 e-Reader Drop-In 5 —6:30 PM Drop-In Computer Lab every Monday 3—5 PM Teen Events October 2 Anthony Horowitz will discuss his latest title: RUSSIAN ROULETTE: An Alex Rider (Philomel; on sale October 1, 2013; Ages 10— 14)—7 PM Kids' Events Story Times— Tuesdays 10:30AM Preschool Wednesdays 10:30AM Toddler& 7PM Bedtime Storytime at Easton Thursdays 10:30AM Toddler & 11:30AM Toddler Storytime at Easton Fridays 10:30AM Just Baby and Me Storytime September 14- 2 PM Second Saturday Maker Program: Olmec, Maya and Azteck Clay Placques October 3 - 3:30PM Kids Get Crafty @ the Library October 10—3:30PM Kids Get Crafty @ the Library October 2—November 30 Book Buddies is held over the course of 8 weeks on Wednesdays from 4:30- 5:15 PM in the Lane Community Room. 2 Library Holiday Schedule December 31, 2013 - January 2014 - January 1, 2015 Holiday Day of Week Date Year Number of Days New Year's Eve Tuesday December 31st 2013 1 New Year's Day Wednesday January lst 2014 1 Martin Luther King Monda January 20th 2014 1 President's Day Monday February 17th 2014 1 Spring Holiday Sunday Aril 20th 2014 1 Memorial Day Sunday/Monday May 25th/May 26th 2014 2 Independence Day Friday July 4th 2014 1 Labor Day Sunday/Monday Aug. 31st/Sept. 1st 2014 2 Columbus Day Monday October 13th 2014 1 Veterans Day Tuesday November 11th 2014 1 Thanksgiving Wednesday November 24th 2014 4 hours* Thanksgiving Thursday/Friday November 25th/26th 2014 2 Christmas Eve Wednesday December 24th 2014 1 Christmas Day Thursday December 25th 2014 1 New Year's Eve Wednesday December 31st 2014 1 New Year's Day Thursday January 1st 2014 1 Total Holiday Hours 22 *Wednesday November 24th Library will close at 5:OOpm for the Thanksgiving Holiday.