HomeMy WebLinkAboutMin - LB - 2013.06.18 BURLINOAME
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Library Board of Trustees Minutes
June 18, 2013
I. Call to Order
Trustee Rosenthal called the meeting to order at 5:30-pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack
(by phone) Lisa Rosenthal, Sandy Towle
y Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
Member of the Public Mike Nagler
III. Library Board of Trustees Minutes May 14, 2013
The Trustees approved the minutes of the May 14, 2013 meeting. M/S/C Towle/Griffith
IV. Correspondence and Information
A. May Statistics-The Trustees reviewed the statistics and noted that circulation at
both the main and Easton continues to climb. Easton's circulation increased 18.43%
over May of 2012. Self Check Usage and E-books statistics were also discussed.
• Self Check Usage consistently remains at 80%which is considered to be a
respectable percentile. Many patrons prefer to interact face to face with staff
when checking out materials.
• E-Books are currently leased by PLS from Overdrive. PLS is partnering with
Douglas County in Colorado to develop a platform known as"Enki"which will make
it possible for PLS to own its e-books. Linda Crowe has met with interested
publishers to discuss the format.
B. Future Statistical Information
President Corcoran suggested that staff look for ways in which to get a better
sense of why statistics continue to increase. Specific findings for these increases would
give management more control over how to grow the collection and program
development.
C. Renovation of Library
The Trustees expressed concern.that statistics at the main could suffer during the
renovation. Pat Harding noted that staff is planning to work with,City�Hall Staff and the
Recreation Center staff to use their facilities for library programs in the event the
Community Room is unavailable.
V. From the Floor
The Trustees welcomed Mike Nagler who has been a library patron for many years. He
expressed interest in the upcoming library renovation and wanted to know if the library _
would be closed during this time. Pat Harding noted that the renovation was taking
place one floor at a time and therefore a specific floor might be inaccessible to the
public for a certain time period. However, the library in general will remain open during
the renovation.
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48o Primrose Road Burlingame•California 94010-4o83
Phone(650)558-7474•Fax(650)342-6295 www.burlingame.org/library
VI. Reports
A City Librarian's Report- Highlights
1. City Budget-The City Council adopted the Budget for the fiscal year 2013-2014
on June 3rd.
• Revenue sources are property tax, sales tax and hotel tax. These sources make
up 8 4% of the budget.
• City Council approved approximately 2% (non-personnel) increase in all
departments.
• 5 new positions were approved. One of these positions is for a full time librarian
in the Children's Department.
• Funding to begin the construction in the amount of$1.2M for "Our Library Our
Future" project (formerly the Millennium Project) has been appropriated by the
Council for the fiscal year 2013-2014.
i,. 2.f' Problem Patron- Mr. Robert Greggans
Mr. Greggans has hada series of incidents where he has been disruptive to other
f patrons and staff since 2007. Recently, there was a more serious event where he
became extremely loud,made inflammatory comments and threatened staff.
Police were called to the scene. Pat Harding has met with the City Attorney and
initiated proceedings to ban Mr. Greggans from the library for one year. The
i Hearing for Mr. Greggans will be held on July 3rd at 2:OOPM in the Lane
1 Community Room.
3. Summer Reading Kick Off
The Summer Reading event for adults and children held on the afternoon of June
15th was very successful. A stilt walking juggler, an artistic face painter and a
balloon man, who created all kinds of amazing,creatures, were the featured
entertainment. The National Charity League of mothers and daughters baked 70
dozen cookies which were readily consumed. President Corcoran offered to write
a thank you note to the group.
B. Foundation Report , '
• The Book and Author Luncheon netted $40,000 which is $5,000 more than last
year.
• The Board of Directors increased the official number of their board
members to 24. Currently, there are 20 members that serve two terms and can
be re-appointed to a second two year term. If you know of a possible candidate
who would like to serve on the Board, contact, Don Roberts, membership
chairman.
VII. Unfinished Business
A. ,Community Recognition Policy
The Trustees reviewed the current policy and noted that the policy prohibits the naming
of facilities or components after corporations except under extraordinary circumstances
with a 5-0 vote of the City.Council. The Foundation is considering approaching specific
corporations to help support their "Our Library, Our Future" campaign project.
Trustees requested clarification of donor guidelines and the procedural process to
approve specific donors for naming. Pat Harding will refer this matter to the City
Attorney, Kathleen Kane, with the request that since the policy is 10 years old it be
updated to reflect additional options for naming opportunities.
B. Trustee Review of Community Recognition Policy
President Corcoran designated Trustee Towle to meet with Pat Harding to thoroughly
review the Community Recognition Policy and prepare a report to present to the
Trustees at the July 16th meeting. Betsy Corcoran also noted that Patty Anixter should
beinformed of the Trustees action regarding this matter.
Library Board of Trustee Minutes June 18,2013 2
C. Library Behavior Policy
The Trustees recommended that the behavior policy be more specific. President
Corcoran suggested using a cartoon feature to illustrate "do and don'ts" of proper
library behavior. Pat Harding will have the library managers review the policy.
D. Employee Achievement Award Events
The Trustees agreed to put the selection of a venue for this event on hold until
Alana's new restaurant opens. At this time it can be ascertained 1) if the site can
accommodate 100 people in one specific area and 2) if the owners are interested in
hosting this event.
VIII. New Business
A. Nomination and Election of Officers for 2013-2014
Trustee Rosenthal was nominated and elected to serve as President and Deborah
Griffith was nominated and elected to serve as Secretary of the Library Board of
Trustees for the term beginning June 30, 2013 to June 30, 2014.
M/S/C (Corcoran/Towle)
B. President Corcoran's Wrap Up for the Year
Betsy thanked the Trustees for a great past year. "I believe that the Trustees of the
Burlingame Library should be the Library's best ambassadors in our community-as
well as a sounding board for the Librarian." Listed below are the collective
accomplishments of the Trustees for this past year.
• Steadily rising circulation and patronage- 6% over the past 12 months.
• Held two hearings to suspend library privileges of unruly patrons
for a period of 1 year.
• Embraced newcomers to the community by creating a new letter that introduced
them to library services and programs.
• Celebration of long-time residents of our community by inaugurating and
supporting a "living history" film project.
• Continued support and recognition for library staff by experimenting with ways
to refresh the traditional staff recognition event.
• Trustees have been active in supporting the "Our Library, Our Future" project.
IX. Announcements
A. Trustee McCormack
President Corcoran thanked Katie for her years of service as a Trustee. Katie said she
will continue to be supportive of the Library and its staff and will attend a few board
meetings as a member of the public.
B. New Trustee Appointed
Debra Donaldson has been appointed by the City Council to serve on the Library Board of
Trustees for a 3 year term beginning July 1, 2013.
X. Adjournment
The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of Trustees will
be held July 16, 2013 in the Library Conference Room. M/S/C (Towle/Rosenthal)
Reser tfully Sub ted,
Patricia Harding
City Librarian
Library Board of Trustee Minutes June 18,2013 3