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HomeMy WebLinkAboutMin - LB - 2013.06.18 BURLINOAME : Library Board of Trustees Minutes June 18, 2013 I. Call to Order Trustee Rosenthal called the meeting to order at 5:30-pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack (by phone) Lisa Rosenthal, Sandy Towle y Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Member of the Public Mike Nagler III. Library Board of Trustees Minutes May 14, 2013 The Trustees approved the minutes of the May 14, 2013 meeting. M/S/C Towle/Griffith IV. Correspondence and Information A. May Statistics-The Trustees reviewed the statistics and noted that circulation at both the main and Easton continues to climb. Easton's circulation increased 18.43% over May of 2012. Self Check Usage and E-books statistics were also discussed. • Self Check Usage consistently remains at 80%which is considered to be a respectable percentile. Many patrons prefer to interact face to face with staff when checking out materials. • E-Books are currently leased by PLS from Overdrive. PLS is partnering with Douglas County in Colorado to develop a platform known as"Enki"which will make it possible for PLS to own its e-books. Linda Crowe has met with interested publishers to discuss the format. B. Future Statistical Information President Corcoran suggested that staff look for ways in which to get a better sense of why statistics continue to increase. Specific findings for these increases would give management more control over how to grow the collection and program development. C. Renovation of Library The Trustees expressed concern.that statistics at the main could suffer during the renovation. Pat Harding noted that staff is planning to work with,City�Hall Staff and the Recreation Center staff to use their facilities for library programs in the event the Community Room is unavailable. V. From the Floor The Trustees welcomed Mike Nagler who has been a library patron for many years. He expressed interest in the upcoming library renovation and wanted to know if the library _ would be closed during this time. Pat Harding noted that the renovation was taking place one floor at a time and therefore a specific floor might be inaccessible to the public for a certain time period. However, the library in general will remain open during the renovation. r 48o Primrose Road Burlingame•California 94010-4o83 Phone(650)558-7474•Fax(650)342-6295 www.burlingame.org/library VI. Reports A City Librarian's Report- Highlights 1. City Budget-The City Council adopted the Budget for the fiscal year 2013-2014 on June 3rd. • Revenue sources are property tax, sales tax and hotel tax. These sources make up 8 4% of the budget. • City Council approved approximately 2% (non-personnel) increase in all departments. • 5 new positions were approved. One of these positions is for a full time librarian in the Children's Department. • Funding to begin the construction in the amount of$1.2M for "Our Library Our Future" project (formerly the Millennium Project) has been appropriated by the Council for the fiscal year 2013-2014. i,. 2.f' Problem Patron- Mr. Robert Greggans Mr. Greggans has hada series of incidents where he has been disruptive to other f patrons and staff since 2007. Recently, there was a more serious event where he became extremely loud,made inflammatory comments and threatened staff. Police were called to the scene. Pat Harding has met with the City Attorney and initiated proceedings to ban Mr. Greggans from the library for one year. The i Hearing for Mr. Greggans will be held on July 3rd at 2:OOPM in the Lane 1 Community Room. 3. Summer Reading Kick Off The Summer Reading event for adults and children held on the afternoon of June 15th was very successful. A stilt walking juggler, an artistic face painter and a balloon man, who created all kinds of amazing,creatures, were the featured entertainment. The National Charity League of mothers and daughters baked 70 dozen cookies which were readily consumed. President Corcoran offered to write a thank you note to the group. B. Foundation Report , ' • The Book and Author Luncheon netted $40,000 which is $5,000 more than last year. • The Board of Directors increased the official number of their board members to 24. Currently, there are 20 members that serve two terms and can be re-appointed to a second two year term. If you know of a possible candidate who would like to serve on the Board, contact, Don Roberts, membership chairman. VII. Unfinished Business A. ,Community Recognition Policy The Trustees reviewed the current policy and noted that the policy prohibits the naming of facilities or components after corporations except under extraordinary circumstances with a 5-0 vote of the City.Council. The Foundation is considering approaching specific corporations to help support their "Our Library, Our Future" campaign project. Trustees requested clarification of donor guidelines and the procedural process to approve specific donors for naming. Pat Harding will refer this matter to the City Attorney, Kathleen Kane, with the request that since the policy is 10 years old it be updated to reflect additional options for naming opportunities. B. Trustee Review of Community Recognition Policy President Corcoran designated Trustee Towle to meet with Pat Harding to thoroughly review the Community Recognition Policy and prepare a report to present to the Trustees at the July 16th meeting. Betsy Corcoran also noted that Patty Anixter should beinformed of the Trustees action regarding this matter. Library Board of Trustee Minutes June 18,2013 2 C. Library Behavior Policy The Trustees recommended that the behavior policy be more specific. President Corcoran suggested using a cartoon feature to illustrate "do and don'ts" of proper library behavior. Pat Harding will have the library managers review the policy. D. Employee Achievement Award Events The Trustees agreed to put the selection of a venue for this event on hold until Alana's new restaurant opens. At this time it can be ascertained 1) if the site can accommodate 100 people in one specific area and 2) if the owners are interested in hosting this event. VIII. New Business A. Nomination and Election of Officers for 2013-2014 Trustee Rosenthal was nominated and elected to serve as President and Deborah Griffith was nominated and elected to serve as Secretary of the Library Board of Trustees for the term beginning June 30, 2013 to June 30, 2014. M/S/C (Corcoran/Towle) B. President Corcoran's Wrap Up for the Year Betsy thanked the Trustees for a great past year. "I believe that the Trustees of the Burlingame Library should be the Library's best ambassadors in our community-as well as a sounding board for the Librarian." Listed below are the collective accomplishments of the Trustees for this past year. • Steadily rising circulation and patronage- 6% over the past 12 months. • Held two hearings to suspend library privileges of unruly patrons for a period of 1 year. • Embraced newcomers to the community by creating a new letter that introduced them to library services and programs. • Celebration of long-time residents of our community by inaugurating and supporting a "living history" film project. • Continued support and recognition for library staff by experimenting with ways to refresh the traditional staff recognition event. • Trustees have been active in supporting the "Our Library, Our Future" project. IX. Announcements A. Trustee McCormack President Corcoran thanked Katie for her years of service as a Trustee. Katie said she will continue to be supportive of the Library and its staff and will attend a few board meetings as a member of the public. B. New Trustee Appointed Debra Donaldson has been appointed by the City Council to serve on the Library Board of Trustees for a 3 year term beginning July 1, 2013. X. Adjournment The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of Trustees will be held July 16, 2013 in the Library Conference Room. M/S/C (Towle/Rosenthal) Reser tfully Sub ted, Patricia Harding City Librarian Library Board of Trustee Minutes June 18,2013 3