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HomeMy WebLinkAboutAgenda Packet - LB - 2013.07.16 URLINGAME PUBLIC LIBRARY BURS'"°AME 1 Board of Trustees Agenda _ July 16, 2013—5.30pm °� P 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustees Minutes for June 18,2013 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for June 2013 B. End of Fiscal Year Circulation Statistics C. BPL Circulation—Key Indicators FY 12/13-FY 11/12 D. BPL Circulation- Key Indicators - FY 10/11—FY 11/12 & FY 12/13 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Naming Opportunities Policy Discussion B. Library Behavior Policy Discussion/Approval C. Our Library, Our Future Update Information VIII. NEW BUSINESS IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLINOAME : Library Board of Trustees Minutes June 18, 2013 I. Call to Order Trustee Rosenthal called the meeting to order at 5:30-pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack (by phone) Lisa Rosenthal, Sandy Towle y Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Member of the Public Mike Nagler III. Library Board of Trustees Minutes May 14, 2013 The Trustees approved the minutes of the May 14, 2013 meeting. M/S/C Towle/Griffith IV. Correspondence and Information A. May Statistics-The Trustees reviewed the statistics and noted that circulation at both the main and Easton continues to climb. Easton's circulation increased 18.43% over May of 2012. Self Check Usage and E-books statistics were also discussed. • Self Check Usage consistently remains at 80%which is considered to be a respectable percentile. Many patrons prefer to interact face to face with staff when checking out materials. • E-Books are currently leased by PLS from Overdrive. PLS is partnering with Douglas County in Colorado to develop a platform known as"Enki"which will make it possible for PLS to own its e-books. Linda Crowe has met with interested publishers to discuss the format. B. Future Statistical Information President Corcoran suggested that staff look for ways in which to get a better sense of why statistics continue to increase. Specific findings for these increases would give management more control over how to grow the collection and program development. C. Renovation of Library The Trustees expressed concern.that statistics at the main could suffer during the renovation. Pat Harding noted that staff is planning to work with,City�Hall Staff and the Recreation Center staff to use their facilities for library programs in the event the Community Room is unavailable. V. From the Floor The Trustees welcomed Mike Nagler who has been a library patron for many years. He expressed interest in the upcoming library renovation and wanted to know if the library _ would be closed during this time. Pat Harding noted that the renovation was taking place one floor at a time and therefore a specific floor might be inaccessible to the public for a certain time period. However, the library in general will remain open during the renovation. r 48o Primrose Road Burlingame•California 94010-4o83 Phone(650)558-7474•Fax(650)342-6295 www.burlingame.org/library VI. Reports A City Librarian's Report- Highlights 1. City Budget-The City Council adopted the Budget for the fiscal year 2013-2014 on June 3rd. • Revenue sources are property tax, sales tax and hotel tax. These sources make up 8 4% of the budget. • City Council approved approximately 2% (non-personnel) increase in all departments. • 5 new positions were approved. One of these positions is for a full time librarian in the Children's Department. • Funding to begin the construction in the amount of$1.2M for "Our Library Our Future" project (formerly the Millennium Project) has been appropriated by the Council for the fiscal year 2013-2014. i,. 2.f' Problem Patron- Mr. Robert Greggans Mr. Greggans has hada series of incidents where he has been disruptive to other f patrons and staff since 2007. Recently, there was a more serious event where he became extremely loud,made inflammatory comments and threatened staff. Police were called to the scene. Pat Harding has met with the City Attorney and initiated proceedings to ban Mr. Greggans from the library for one year. The i Hearing for Mr. Greggans will be held on July 3rd at 2:OOPM in the Lane 1 Community Room. 3. Summer Reading Kick Off The Summer Reading event for adults and children held on the afternoon of June 15th was very successful. A stilt walking juggler, an artistic face painter and a balloon man, who created all kinds of amazing,creatures, were the featured entertainment. The National Charity League of mothers and daughters baked 70 dozen cookies which were readily consumed. President Corcoran offered to write a thank you note to the group. B. Foundation Report , ' • The Book and Author Luncheon netted $40,000 which is $5,000 more than last year. • The Board of Directors increased the official number of their board members to 24. Currently, there are 20 members that serve two terms and can be re-appointed to a second two year term. If you know of a possible candidate who would like to serve on the Board, contact, Don Roberts, membership chairman. VII. Unfinished Business A. ,Community Recognition Policy The Trustees reviewed the current policy and noted that the policy prohibits the naming of facilities or components after corporations except under extraordinary circumstances with a 5-0 vote of the City.Council. The Foundation is considering approaching specific corporations to help support their "Our Library, Our Future" campaign project. Trustees requested clarification of donor guidelines and the procedural process to approve specific donors for naming. Pat Harding will refer this matter to the City Attorney, Kathleen Kane, with the request that since the policy is 10 years old it be updated to reflect additional options for naming opportunities. B. Trustee Review of Community Recognition Policy President Corcoran designated Trustee Towle to meet with Pat Harding to thoroughly review the Community Recognition Policy and prepare a report to present to the Trustees at the July 16th meeting. Betsy Corcoran also noted that Patty Anixter should beinformed of the Trustees action regarding this matter. Library Board of Trustee Minutes June 18,2013 2 C. Library Behavior Policy The Trustees recommended that the behavior policy be more specific. President Corcoran suggested using a cartoon feature to illustrate "do and don'ts" of proper library behavior. Pat Harding will have the library managers review the policy. D. Employee Achievement Award Events The Trustees agreed to put the selection of a venue for this event on hold until Alana's new restaurant opens. At this time it can be ascertained 1) if the site can accommodate 100 people in one specific area and 2) if the owners are interested in hosting this event. VIII. New Business A. Nomination and Election of Officers for 2013-2014 Trustee Rosenthal was nominated and elected to serve as President and Deborah Griffith was nominated and elected to serve as Secretary of the Library Board of Trustees for the term beginning June 30, 2013 to June 30, 2014. M/S/C (Corcoran/Towle) B. President Corcoran's Wrap Up for the Year Betsy thanked the Trustees for a great past year. "I believe that the Trustees of the Burlingame Library should be the Library's best ambassadors in our community-as well as a sounding board for the Librarian." Listed below are the collective accomplishments of the Trustees for this past year. • Steadily rising circulation and patronage- 6% over the past 12 months. • Held two hearings to suspend library privileges of unruly patrons for a period of 1 year. • Embraced newcomers to the community by creating a new letter that introduced them to library services and programs. • Celebration of long-time residents of our community by inaugurating and supporting a "living history" film project. • Continued support and recognition for library staff by experimenting with ways to refresh the traditional staff recognition event. • Trustees have been active in supporting the "Our Library, Our Future" project. IX. Announcements A. Trustee McCormack President Corcoran thanked Katie for her years of service as a Trustee. Katie said she will continue to be supportive of the Library and its staff and will attend a few board meetings as a member of the public. B. New Trustee Appointed Debra Donaldson has been appointed by the City Council to serve on the Library Board of Trustees for a 3 year term beginning July 1, 2013. X. Adjournment The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of Trustees will be held July 16, 2013 in the Library Conference Room. M/S/C (Towle/Rosenthal) Reser tfully Sub ted, Patricia Harding City Librarian Library Board of Trustee Minutes June 18,2013 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: June Year: 2013 Burlingame Registered Burlingame Hillsborough Other Total Borrowers Adult Patrons 15,480 2,516 011 17,996 Juvenile Patrons 5,416 1,295 0 6,711 Others 195 11 IE 1,564 1,770 Total Registered 21,091 3,822 1,564 26,477 Borrowers Circulation Total Circulation Previous Year Percent Change Main 61,017 57,616 5.90% Branch 7,519 6,956 8.09% Total 68,536 [ 64,57211 6.14% Self Check Usage Total Items Percent of Initial Check Outs Main 33,540 81% Branch 3,435 699/. Total 36,975 Online Renewals IFTotal Items Percent of Total Renewals Main I 16,892 82% Branch 2,005 78% Total 18,897 Gate Count Monthly 11 Average per day Main 33,243 1 1,108 Branch 3,565 143 Total I F- 36,808 1 1,251 Internet Usage Total User Sessions Main Adult 5,440 Main Childrens' 63 Branch 294 Grand Total 5,797 E-Content/Total Downloads or Sessions E-Content/Total Dowhloads or Sessions Overdrive: a-books 960 audio books 219 Safari: 134 readable df Discover & Go downloadable museum asses reservations made 43 Databases: 776 BPL Website: 5,568 Total Items Added to Collection{Main&Branch] I F 1,637 Total Number Outreach Materials.Delivered 13 BURLINGAME PUBLIC LIBRARY STATISTICS Month: June Year: 2013 Com nuuity R06M Usage Number of Meetings Attendance Public /City Meetings 8 43 Staff Meetings 2 35 Public Meetings 5 195 Library Educational Programs (Computer Drop-In, CET) 6 43 Great Books Adult Programs Vince Delgado I F_ 10 R.E.I. Outdoor Camping & Hiking Program) 30 Totals 23 365 Comet-ice Room N, Book Club Adult 1 15 Trustee Meeting 1 8 Library Staff Meetings 7 52 Foundation Meetings 41140 Neighborhood Network 1 8 TotalI F 7 14 123 Study Room Users 8 Patrons 17 Children' ind Voung Adult Programs--Main �, ,., Number F Atten net Story Times Preschool 2 116 Toddler 4 205 Baby Story Times 1 64 Total Story Times 7 385 Special Programs - Dad and Me 122 Stuffed Animal Slee over 37 Summer Reading Kickoff Celebration 300 Family Fun Night Busy Bee Dos 126 Family Fun Night Omnipresent Puppets 116 Total 5 701 Class Visits Preschool 2 54 Elementary Class Visits at the Schools 84 1,768 Teen Class Visits at the Schools 0 Elementary Class Visits at the Libra 0 Teen Class Visits at the Library 0 Preschool Visits to the Library 0 Totals 84 1,768 BURLINGAME PUBLIC LIBRARY STATISTICS Month: June Year: 2013 Easton Story Times 8s Special Programs Number Attendance Story Times Preschool 2 81 Toddler 2 101 Total 4 182 Class Visits 2 50 Special Programs Timothy James Magic Show 215 BPLr" in Circulation P( - 1 of 1 Barry Mills BPL Main Circulation Comments Share File Edit View Insert Format Data Tools Help All changes saved in Drive Q je Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart Chart BPL Main Circ by Month 2010 vs.2011 vs.2012 vs.2013 80,000 ■ 2010 ■2011 2012 02013 60,000 4, A 40,000 r 20,000 4 ' 0 January March May July September November February April June August October December Sheetl Chartl https://docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHVGNOdZMn11 UUhpTm9IV3VWemhlYmc&authkey=CO_... 7/16/2013 East 'irculation PT 1 of 1 Barry Mills Easton Circulation Comments Share File Edit View Insert Format Data Tools Help All changes saved in Drive 0 ,� Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart Chart Easton Branch Circ by Month 2010 vs 2011 vs.2012 10,000 E 2010 E2011 2012 02013 7,500 I. �� 'err: t 5,000 s 2,500 0 January March May July September November February April June August October December Sheetl Chart1 https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdB WTJRNmOtaTFHal8wdXc&authkey=CPy45... 7/16/2013 Total Circulation FY 2011-12 Total Circ Prev Year %Change Main 639,604 624,729 2.30 0 Branch 81,528 71,361 14.25% Total 721,132 696,090 3.60% Circulation Activity All Children's All AN All Non-English Main 262,858 202,624 6,807 Branch 50,328 24,193 0 Total 313,186 226,817 6,807 Self-Check Usage Total Items %of 1st Time Cl®'s Main 352,594 79% Branch 39,495 65% Online Renewals Total Items % of Total Renews. Main 149,899 78% Branch 15,980 75% BPL Circulation--Key Indications FY10/11 FY11/12 FY12/13 Difference Pct Change All Childrens 277,046 313,186 338,254 61,208 19.54% All A/V 225,691 226,187 248,052 22,361 9.89% New Fiction 19,446 19,500 19,806 360 1.85% Old Fiction 35,689 32,973 33,666 -2,023 -6.14% New Mysteries 10,945 10,020 9,565 -1,380 -13.77% Old Mysteries 15,352 15,861 14,500 -852 -5.37% New Non-Fiction 24,427 26,655 30,039 5,612 21.05% Old Non-Fiction 71,5181 67,041 69,506 -2,012 -3.00% BPL Circulation--Key Indications FY12/13 FY11/12 Difference Pct Change All Childrens 338,254 313,186 25,068 8.00% All A/V 248,052 226,187 21,865 9.67% New Fiction 19,806 19,500 306 1.57% Old Fiction 33,666 32,973 693 2.10% New Mysteries 9,565 10,020 -455 -4.54% Old Mysteries 14,500 15,861 -1,361 -8.58% New Non-Fiction 30,039 26,655 3,384 12.70% Old Non-Fiction 69,5061 67,0411 2,4651 3.68% City librarian Report to Trustees July 17, 2013 Statistics— In June 2013 the main library set an all-time record for circulation in one month with 61,017 and both main and the branch had a great month. End of the year statistics are in and for the second year in row we have the highest circulation ever! We had a total circulation of 761,795 FY 2012/13 compared to 721,132 in FY 2011/12. This is over three quarters of a million and a 5.6% increase! Personnel—Kimberly Day is our new full-time Children's Librarian. Kim has worked for San Mateo County Library since 2006—starting as a Library Aide in Belmont and moving up to Senior Library Assistant in both Pacifica libraries since 2008. She has also worked out-of-class as a Children's Librarian in Belmont and Pacifica. Kim received her B.A. in English Literature from UMass Boston and MLIS from San Jose State University. Kim brings a wide variety of experience to BPL—including conducting regular story times, starting a LEGO maker-space program, running weekly after-school enrichment programs including homework help and crafts, and writing and directing grant projects. We look forward to welcoming Kim to our staff on July 29th! You are Awesome!—An idea suggested by Brad McCulley which we stole from the Escondido Public Library. The Bulletin Board is at the foot of the stairs near the back door. The BB and the notes are designed to give us all an opportunity to publicly appreciate someone—it could be a fellow staff member, Foundation member, or Board of Trustee member. We put it up 3 weeks ago and it is already very popular! Capital Campaign—Capital Campaign met July 8th. Items discussed included: Our top prospects; recap of meeting with a potential donor; the revised campaign materials; and the Foundation's new website which will be going live in July or August. Our next meeting is �. tH scheduled for August 26 1 Library Project—We are moving along with the project and plan on having the final revisions to the City by August 12th. At our last PMT meeting we looked at samples of carpeting and furniture. We have sample chairs in the Library for the Teen Room and are having the teens vote on their favorite style. Summer Reading—The Summer Reading Program is starting out very strong and attendance at our Family Fun Nights have "sold out" in 2 hours or less on the Saturday prior to the program. The special Thursday night program at Easton on June 27th, Timothy James (Magic), had 215 kids and parents. WOW—What's on Wednesday? had a very successful start on July 3rd with 38 teens decorating cupcakes. Kelly Mackewicz, our Teen Librarian, brought cupcakes and all of the fixings to make beautiful and creative decorations. She also slipped in some books—new teen titles and cookbooks for the teen chefs. Programs at the Library- Upcoming Dates: Adult Events July 22 Walkabout Northern California— Hiking Inn to Inn —7 PM July 31 Bicycling 101—Because It's Good for You—7 PM August 13 Great Books Discussion Group 10:30 AM - 12:30 PM August 13 e-Reader Instruction Drop-In—5-6:30 PM August 20 Doris Williams—Musician —7 PM August 21 Impressionists on the Water—Docent Lecture—7 PM August 31 Louise Penny—Mystery Author—4 PM Drop-in Computer Lab every Monday 3—5 PM Teen Events • •f & July 3 - 31, 2013 YMednesdays 3:Qo PM ►�rt.��>a,we�Md�+� Lan*Community Room Grades 6- 12 (as of FaU 201.3i July 10 Candy Sushi July 17 Marshmallow Catapults July 24 Ice Cream Making July 31 Willy Wonka Extravaganza Kids' Events 2 r-an4 Alun W I!. 1�I�ghts zy .tune 18-July 30, 2013 Tue-%days. 700 PM - Lane Commvnity Room July 16 Magical Moonshine Theater(Puppet Show) July 23 Mark and Dre Comedy Show August 18 Toontastic Storytelling Workshop - 1:30 until 2:30 PM for Kindergarten through 2nd Grade Students 3:00 until 4:15 for 3rd through 5th Graders Story Time Schedule Summer 2013 Story Time Session June 18—August 2 j Main Library Story Times Easton Branch Story Times Preschool Story Times Bedtime Story Time Ages 3-5 years Ages 2-5years Tuesdays 10:30 AM Wednesdays 7:00 PM Toddler Story Times Toddler Story Time Ages 18 mo. - 3years Ages 18 mo. -3years Wednesdays 10:30 AM Thursdays 10:30 AM Thursdays 11:30 AM a i Just Baby and Me jumt eabv and Nks Ages 0 - 18 mo. Iv qrofr nor First Friday of the Month, 10:30 AM _ , D . s 3 rr BURLINGAME 1 4 , GOC,C L16�P0 Burlingame Public Library Behavior Policy The following rules have been adopted by the Burlingame Library Board of Trustees for the comfort and safety of all who use and work in the library. The following are not allowed.- Behavior llowed.Behavior that is prohibited by law. • Food and/or drink. • Using cell phones. • Entering the library barefoot and/or without a shirt. • Damaging or misusing library property or materials. • Bodily hygiene so offensive as to be disruptive to staff and other patrons. • Verbally or physically threatening or harassing other patrons and library staff, including stalking, staring, touching, or using offensive language. • Running, pushing, shoving, or throwing objects on library premises. • Making loud noise. • Using library facilities for purposes other than those normally associated with a library (bathing or washing clothes). • Lying down or sleeping on any floor, table, or seat in the library. • Smoking within the library or within 20 feet of the library entrance. • Sexual misconduct. • Soliciting (e.g., sales, canvassing). • Animals other than working animals. • Activity that unreasonably interferes with others' use and enjoyment of the library or with the functioning of library staff. • Panhandling or soliciting for sales or charity in the library buildings, porch, stairs • Conducting surveys, petitions or distribution of materials within the library buildings • Blocking of any doors, porches, stairs or other entrances and exits to the library buildings. Violations of any of the above rules may warrant exclusion from the library. Staff will summon the police for noncompliance of the above rules. Libraries are public places where each person is responsible for his/her safety, the safety of children in their care, and the security of personal belongings. • Bringing in more than 2 bags. No bag may be brought into the Library facilities that exceeds the following dimensions: 26"x14"x14". • Blocking of aisles with personal items or leaving such items unattended on library premises at any time. Items may be removed from the library premises if they reasonably appear to be abandoned or have been left unattended for 30 minutes or more. • Interfering with the safe and free passage of library staff or patrons on the premises, including but not limited to the placement of objects in hallways, aisles, flooring or elsewhere in a manner that impedes the free passage of such persons about the library. Nk— Burlingame Public Library Behavior Policy Please respect the rights of others to study and read quietly,find materials in good condition and to feel safe and secures. The following activities are not permitted: • Entering the library barefoot and/or without a shirt. • Bringing food,unaged drinks or animals into the library. Only service animals are permitted in the library. • Disturbing others: cell phones,loud tom,loud headphOWS other now y activity,rumdng, pushing,shoving,climbing,throwing objects,sleeping,and offiwive odor. • Verbally or physically threatening or harassing other patrons and library staff, including stalking, staring,touching,or using offensive language. • Lying down or sleeping on any floor,table,or seat in the library;putting feet on library furniture or misusing library furniture.Moving furnishings and/or equipment. • Blocking of any doors,porches,stairs,aisles or other entrances or exits to the library building. Interfering with the safe and free passage of library staff or patrons,including but not limited to the placement of objects in hallways,aisles,flooring or elsewhere with personal items,big boxes or bulky iters or leaving such items unattended. Items may be rived from the premises if they reasonably appear abandoned. • Bringiag large objects such as shopping carts,lumv,bicycles,Or-int D the library �- (Wheelchairs,walkers,and mfasrt strollers am allowed only when used as a ocmveyance for a person • Using library facilities for purposes other than those normally associated with a library(for example,bathing or washing clothes). • Activity that unreasonably interferes with others use and enjoyment of the library or with the functioning of library staff. • Leaving young children unattended. • Sexual misconduct. • Smoking within the library or within 20 feet of a library entrance. • Soliciting(e.g.,sales,canvassing);conducting surveys,petitions,or distribution of materials within library buildings;and panhandling or soliciting for sale or charity in library buildings, porch,stairs and entrances. • Behavior that is illegal or inappropriate. Libraries are pubHe phxxe where each per sea Is responsible for bisftr safety,the steely of children in their care,and the murky of porsong belongings. Violations of any of the posted policy may warrant exclusion from the library. Library staff will summon the police for non-compliance of posted policy.