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HomeMy WebLinkAboutMin - LB - 2013.05.14 BURUMOAME Library Board of Trustees Minutes May 14, 2013 I. Call to Order Trustee Rosenthal called the meeting to order at 5:30pm. IT. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack (by phone) Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding,City Librarian Sidney Poland, Recorder III. Library Board of Trustees Minutes April 23, 2013 The Trustees approved the minutes of the April 23rd meeting with the following corrections: Employee Appreciation Event ....hold employee event on a Sunday "evening" and Date Changes for Trustee Meetings...... meetings have been re- scheduled due "to" lack of a quorum. M/S/C Rosenthal/Griffith IV. Correspondence and Information The Trustees reviewed the statistics and noted that circulation at both the main and Easton continues to climb. Easton is increasing by double digits with April circulation increasing 17.34% from the same time last year. V. ' From the Floor The Trustees welcomed Juliana McCrary and Elaine Fuchs who are considering applying for a 3 year term on the Board of Trustees beginning July 1, 2013. Trustees McCormack and Rosenthal's 3 year terms will be completed on June 30th. VI. Reports A City Librarian's Report- Highlights 1. Children's Program To the delight of over 180 children and adults Lemony Snicket read from his book "The Dark" and John Klassen drew pictures of the happenings in the story. Lemony and John had every one laughing and the children were very engaged with the artist and commented on his drawings. The new sound system was a positive addition to the program. r 2. Capital Campaign Due to the Book and Author Luncheon on May 1 lth, the April 24th meeting was cancelled. Pat Nicholson has planned to contact each committee member to gather input on their perception of how to proceed with the process of raising funds and plan for topics of future meetings. B. Foundation Report The Seventh Annual Book&Author Luncheon was a great success. The venue was perfect, the food Was delicious and most of all the authors delighted the crowd with the stories of how the happenings in their lives led them to write their stories.- 48o Primrose Road Burlingame•California 94010-4o83 Phone(650)558-7474•Fax(650)342-6295'www.burlingame.org/library VII. New Business A. Request Funds for Shelving Upgrade The Trustees moved to approve the quote from Ross McDonald in the amount of $9,339.85 to convert all of the picture book and AV shelving in the Children's room to movable shelving. Movable shelving will make the entire children's room more flexible for children's programs as it.will provide a larger seating area.M/S/C (Towle/Griffith) B. Willert Fund - The Trustees approved the motion of Trustee Rosenthal to use monies from the Willert Trust to fund the movable shelving project. M/S/-C (Rosenthal/Towle) C. Donor Naming Opportunities For "Our Library- Our Future" Capital Campaign Pat Harding submitted the draft naming opportunity policy to the Trustees for their review and comments. Pat Harding, David Chu and Al Escoffier drafted a Three Tiered proposal of naming opportunities and the donation amount associated with each particular item. 1. Some naming opportunities include reading rooms, conference rooms, terrace, study rooms, main lobby, teen room, fiction area, bookstore, cafe, picture book area, chapter book area, children's area, stacks health, etc. 2. Community Recognition Policy adopted by the City Council on October 18, 2004 has to be followed. 3. Trustees requested more detailed information on types of acknowledgements provided for donors. 4. The cost associated with the different tiers of naming opportunities was briefly discussed. 5. It was suggested that "naming signage" be kept at a comfort level in sync with mood and tone of the library VIII. Announcements A. Behavior Policy Pat Harding gave the Trustees the current Library'Behavior Policy and the proposed new policy with the request to review the changes and be prepared to discuss and vote on the final policy at the June meeting. B. Employee Achievement Dinner Katie briefly reviewed her research on new venues for the employee event. President Corcoran requested that this item be placed on the June agenda. respectfully Submi `� - -Patricia ---------------------------- Harding City Librarian Library Board of Trustee Minutes May 14,2013 2