HomeMy WebLinkAboutMin - LB - 2013.04.23 BURUMOAME
Library Board of Trustees Minutes
April 23, 2013
I. Call to Order
President Corcoran called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack
Lisa Rosenthal, Sandy Towel
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustees Minutes March 19 2013
The Trustees approved the minutes for the March 19, 2013 meeting with the
correction of David Crosato's last name. M/S/C Towle/Griffith
IV. Correspondence and Information
The Trustees reviewed the statistics and noted that circulation is continuing to
climb at both the Main Library and Easton. Circulation for the main increased
by 4.41% from the previous year and circulation at Easton increased 2.8% from
the same time a year ago.
V. From the Floor
The Trustees welcomed Paula Bianchi who is considering applying for a 3 year
term on the Board of Trustees beginning July 1, 2013. Trustees McCormack
and Rosenthal's 3 year terms will be completed on June 30th.
VI. Reports
A. City Librarian's Report- Highlights
1. Corporation for Education Initiatives in California (CENIC)
Under the contract approved by PLS Administrative Council on April 8th,
CENIC will provide 1Gbps to our Main Library and 20Mbps to Easton. The
goal of the project is to provide faster internet connections.
2. Portable Sound System
The Children's staff will introduce the new sound system at the Lemony
Snicket author's program on April 29th. This system has the power to be
used on the front porch for future outdoor programs.
3. City Update
The streetscape improvement project held its groundbreaking ceremony on
April 8+h. This is a major capital improvement project that will enhance the
entire street and sidewalk areas from Burlingame Avenue to El Camino.
Infrastructure improvements will encompass new water, sewer, and storm
drain lines.
tom..
48o Primrose Road Burlingame-California 94010-4o83
Phone(650)558-7474 Fax(650)342-6295.www.bu4inyame.org/library
4. Budget Update
On May 22nd, the City Council will hold a budget study session in the Lane
Community Room.
B. Foundation Report
Response to the Book and Author Luncheon has been,fantastic and the
event is expected to be sold out before the April 29th deadline. The book sale
was well attended.,Total sales were approximately$5,000.
VII. Unfinished Business
A. Employee Appreciation Event
Trustee McCormack summarized the suggestions and concerns expressed to
her by Pat Hardingf staff, and the Trustees that could possibly give the event a
new look.
• Continue the tradition of the event as staff enjoyed the evening and '
especially appreciated intermingling with the Trustees and Foundation
members.
• Explore new venues that might be more informal and less expensive.
Trustees McCormack and Griffith will head this effort.
• Consider the idea of honoring the entire staff as a whole rather than give
individual recognition for this coming year. An alternative suggestion was
to limit the achievement awards to one or two.
•. Continue to hold the event on a Sunday afternoon in January as it has
proved to be the best time frame for those who attend. (Super Bowl date
will be taken into consideration.)
• Name tags for staff should indicate the specific department in which they
work.
• Plan an activity,that will involve group interaction such as the game
Trustee Corcoran introduced at last year's event.
Trustee McCormack suggested having a time line for the previous year's
special happenings in the library.
VIII. New Business
A. Date Changes for Trustee Meetings
The Trustees discussed the,criteria on which changes in the Board of Trustees
regular meetings should be re-scheduled. In the past, meetings have been re-
scheduled�dude lack of*uorum which prevents board action on agenda items
eff�rt to accommodate Trustees'travel schedules for the purpose of
having a majority of the Trustees present. The Trustees reached the following
conclusions:
• Trustees acknowledged their commitment to attend the regular
scheduled Board of Trustees'meeting on the 3rd Tuesday of every
month.
• Meetings will be re-scheduled due to lack of a quorum. Trustees
should review their schedules at the current meeting to determine
a quorum for the next month's meeting.
• Trustees who have work or vacation travel schedules have the
option to call into the board meetings if their schedule permits.
Trustees who are able to phone in are considered to be in
attendance at the Library Board meeting.
Library Board of Trustee Minutes April 23,2013
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B. Change Date of the May Meeting
The Trustees had previously discussed a meeting date change in May at the
March meeting. The Trustees re-scheduled the May meeting from May 21aY to
May 14th.
VIII. Adiournment
The meeting was adjourned at 7:00pm. (M/S/C) (McCormack/Griffith) The
next meeting of the Library Board of Trustees is currently scheduled for May
14th in Library Conference Room.
(-Rd—spectfglly Submitted,
Patricia Harding
City Librarian
Library Board of Trustee Minutes April 23,2013 3