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HomeMy WebLinkAboutMin - LB - 2013.04.23 BURUMOAME Library Board of Trustees Minutes April 23, 2013 I. Call to Order President Corcoran called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack Lisa Rosenthal, Sandy Towel Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees Minutes March 19 2013 The Trustees approved the minutes for the March 19, 2013 meeting with the correction of David Crosato's last name. M/S/C Towle/Griffith IV. Correspondence and Information The Trustees reviewed the statistics and noted that circulation is continuing to climb at both the Main Library and Easton. Circulation for the main increased by 4.41% from the previous year and circulation at Easton increased 2.8% from the same time a year ago. V. From the Floor The Trustees welcomed Paula Bianchi who is considering applying for a 3 year term on the Board of Trustees beginning July 1, 2013. Trustees McCormack and Rosenthal's 3 year terms will be completed on June 30th. VI. Reports A. City Librarian's Report- Highlights 1. Corporation for Education Initiatives in California (CENIC) Under the contract approved by PLS Administrative Council on April 8th, CENIC will provide 1Gbps to our Main Library and 20Mbps to Easton. The goal of the project is to provide faster internet connections. 2. Portable Sound System The Children's staff will introduce the new sound system at the Lemony Snicket author's program on April 29th. This system has the power to be used on the front porch for future outdoor programs. 3. City Update The streetscape improvement project held its groundbreaking ceremony on April 8+h. This is a major capital improvement project that will enhance the entire street and sidewalk areas from Burlingame Avenue to El Camino. Infrastructure improvements will encompass new water, sewer, and storm drain lines. tom.. 48o Primrose Road Burlingame-California 94010-4o83 Phone(650)558-7474 Fax(650)342-6295.www.bu4inyame.org/library 4. Budget Update On May 22nd, the City Council will hold a budget study session in the Lane Community Room. B. Foundation Report Response to the Book and Author Luncheon has been,fantastic and the event is expected to be sold out before the April 29th deadline. The book sale was well attended.,Total sales were approximately$5,000. VII. Unfinished Business A. Employee Appreciation Event Trustee McCormack summarized the suggestions and concerns expressed to her by Pat Hardingf staff, and the Trustees that could possibly give the event a new look. • Continue the tradition of the event as staff enjoyed the evening and ' especially appreciated intermingling with the Trustees and Foundation members. • Explore new venues that might be more informal and less expensive. Trustees McCormack and Griffith will head this effort. • Consider the idea of honoring the entire staff as a whole rather than give individual recognition for this coming year. An alternative suggestion was to limit the achievement awards to one or two. •. Continue to hold the event on a Sunday afternoon in January as it has proved to be the best time frame for those who attend. (Super Bowl date will be taken into consideration.) • Name tags for staff should indicate the specific department in which they work. • Plan an activity,that will involve group interaction such as the game Trustee Corcoran introduced at last year's event. Trustee McCormack suggested having a time line for the previous year's special happenings in the library. VIII. New Business A. Date Changes for Trustee Meetings The Trustees discussed the,criteria on which changes in the Board of Trustees regular meetings should be re-scheduled. In the past, meetings have been re- scheduled�dude lack of*uorum which prevents board action on agenda items eff�rt to accommodate Trustees'travel schedules for the purpose of having a majority of the Trustees present. The Trustees reached the following conclusions: • Trustees acknowledged their commitment to attend the regular scheduled Board of Trustees'meeting on the 3rd Tuesday of every month. • Meetings will be re-scheduled due to lack of a quorum. Trustees should review their schedules at the current meeting to determine a quorum for the next month's meeting. • Trustees who have work or vacation travel schedules have the option to call into the board meetings if their schedule permits. Trustees who are able to phone in are considered to be in attendance at the Library Board meeting. Library Board of Trustee Minutes April 23,2013 2 B. Change Date of the May Meeting The Trustees had previously discussed a meeting date change in May at the March meeting. The Trustees re-scheduled the May meeting from May 21aY to May 14th. VIII. Adiournment The meeting was adjourned at 7:00pm. (M/S/C) (McCormack/Griffith) The next meeting of the Library Board of Trustees is currently scheduled for May 14th in Library Conference Room. (-Rd—spectfglly Submitted, Patricia Harding City Librarian Library Board of Trustee Minutes April 23,2013 3