HomeMy WebLinkAboutAgenda Packet - LB - 2013.05.14 URLINGAME PUBLIC LIBRARY UBOURLINGAME ]Board of Trustees AgendaMay 14, 2013-5.30pm480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustees Minutes for April 23, 2013 Approval
IV. CORRESPONDENCE AND INFORMATION Information
A. Library Statistics for April 2013
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report
VII. UNFINISHED BUSINESS
VIII. NEW BUSINESS
A. Request Funds for Shelving Upgrade Discussion/Approval
B. Donor Naming Opportunities Discussion
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURUMOAME
Library Board of Trustees Minutes
April 23, 2013
I. Call to Order
President Corcoran called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack
Lisa Rosenthal, Sandy Towel
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustees Minutes March 19 2013
The Trustees approved the minutes for the March 19, 2013 meeting with the
correction of David Crosato's last name. M/S/C Towle/Griffith
IV. Correspondence and Information
The Trustees reviewed the statistics and noted that circulation is continuing to
climb at both the Main Library and Easton. Circulation for the main increased
by 4.41% from the previous year and circulation at Easton increased 2.8% from
the same time a year ago.
V. From the Floor
The Trustees welcomed Paula Bianchi who is considering applying for a 3 year
term on the Board of Trustees beginning July 1, 2013. Trustees McCormack
and Rosenthal's 3 year terms will be completed on June 30th.
VI. Reports
A. City Librarian's Report- Highlights
1. Corporation for Education Initiatives in California (CENIC)
Under the contract approved by PLS Administrative Council on April 8th,
CENIC will provide 1Gbps to our Main Library and 20Mbps to Easton. The
goal of the project is to provide faster internet connections.
2. Portable Sound System
The Children's staff will introduce the new sound system at the Lemony
Snicket author's program on April 29th. This system has the power to be
used on the front porch for future outdoor programs.
3. City Update
The streetscape improvement project held its groundbreaking ceremony on
April 8+h. This is a major capital improvement project that will enhance the
entire street and sidewalk areas from Burlingame Avenue to El Camino.
Infrastructure improvements will encompass new water, sewer, and storm
drain lines.
tom..
48o Primrose Road Burlingame-California 94010-4o83
Phone(650)558-7474 Fax(650)342-6295.www.bu4inyame.org/library
4. Budget Update
On May 22nd, the City Council will hold a budget study session in the Lane
Community Room.
B. Foundation Report
Response to the Book and Author Luncheon has been,fantastic and the
event is expected to be sold out before the April 29th deadline. The book sale
was well attended.,Total sales were approximately$5,000.
VII. Unfinished Business
A. Employee Appreciation Event
Trustee McCormack summarized the suggestions and concerns expressed to
her by Pat Hardingf staff, and the Trustees that could possibly give the event a
new look.
• Continue the tradition of the event as staff enjoyed the evening and '
especially appreciated intermingling with the Trustees and Foundation
members.
• Explore new venues that might be more informal and less expensive.
Trustees McCormack and Griffith will head this effort.
• Consider the idea of honoring the entire staff as a whole rather than give
individual recognition for this coming year. An alternative suggestion was
to limit the achievement awards to one or two.
•. Continue to hold the event on a Sunday afternoon in January as it has
proved to be the best time frame for those who attend. (Super Bowl date
will be taken into consideration.)
• Name tags for staff should indicate the specific department in which they
work.
• Plan an activity,that will involve group interaction such as the game
Trustee Corcoran introduced at last year's event.
Trustee McCormack suggested having a time line for the previous year's
special happenings in the library.
VIII. New Business
A. Date Changes for Trustee Meetings
The Trustees discussed the,criteria on which changes in the Board of Trustees
regular meetings should be re-scheduled. In the past, meetings have been re-
scheduled�dude lack of*uorum which prevents board action on agenda items
eff�rt to accommodate Trustees'travel schedules for the purpose of
having a majority of the Trustees present. The Trustees reached the following
conclusions:
• Trustees acknowledged their commitment to attend the regular
scheduled Board of Trustees'meeting on the 3rd Tuesday of every
month.
• Meetings will be re-scheduled due to lack of a quorum. Trustees
should review their schedules at the current meeting to determine
a quorum for the next month's meeting.
• Trustees who have work or vacation travel schedules have the
option to call into the board meetings if their schedule permits.
Trustees who are able to phone in are considered to be in
attendance at the Library Board meeting.
Library Board of Trustee Minutes April 23,2013
2
B. Change Date of the May Meeting
The Trustees had previously discussed a meeting date change in May at the
March meeting. The Trustees re-scheduled the May meeting from May 21aY to
May 14th.
VIII. Adiournment
The meeting was adjourned at 7:00pm. (M/S/C) (McCormack/Griffith) The
next meeting of the Library Board of Trustees is currently scheduled for May
14th in Library Conference Room.
(-Rd—spectfglly Submitted,
Patricia Harding
City Librarian
Library Board of Trustee Minutes April 23,2013 3
City Librarian Report to Trustees
May 14, 2013
Lemony Snicket Visits the Library&Jon Klassen too—Over 180 kids—big and small were
wowed by the performance of Lemony Snicket and Jon Klassen. As one of our seasoned (25
years) staff members said: "This is the best program we've had since I've been at BPL!".
The new sound system worked great and we are already thinking about the next big program.
We are planning to put all the shelving units on the one side of the Children's Room on wheels
so we can roll them out of the way for our bigger programs including the Children's Holiday
Tea!
Capital Campaign—The April 24th meeting was cancelled because of the Foundation's very full
calendar as they prepare for the Book &Author luncheon. As a way of bridging the gap until
the next meeting Patricia Nicholson will be getting in touch with each of the capital campaign
members to get input and build future agenda items.
I sent out a request to other libraries asking for their policies for accepting major corporate
sponsorships and naming rights for certain areas in the library. I have received a number of
policies and will be putting together a draft for BPL's campaign for our next meeting.
Programs at the Library- Upcoming Dates:
May 14 Great Books & Discussion (Second Tuesday of each month) 10:30 AM-12:30 PM
May 14 E-Book Drop In —5-6:30 PM
May 15 Great Yosemite Day Hikes and Weekend Backpacking Trips with author Anne
- Marie Moon —7 PM
May 18 SAT Prep Test Program — 11 AM
1
May 23 Lee Mendelson—Award winning Writer, Director and Producer discusses 50
Years of Network Specials from John Steinbeck to Charlie Brown—7 PM
May 28 Introduction to Job Scout—5-6PM
June 6 Mid-East Tapestry: A Musical Magic Carpet Ride—7 PM
June 7 Just Baby& Me Story Time—10:30 AM
June 10 Great Books & Discussion (Second Tuesday of each month) 10:30 AM-12:30 PM
June 10 E-Book Drop-In —5-6:30 PM
June 15 Summer Reading Club—A Literary Picnic Kick-Off Event— 1-3PM
Drop-in Computer Lab every Monday 3—5 PM
Story Time Schedule
I
Winter 2013 Story Time Session begins Tuesday, January 8, 2013
Main Library Story Times Easton Branch Story Times
Preschool Story Times Bedtime Story Time
Ages 3-5 years Ages 2-5years
1 Tuesdays 10:30 AM Wednesdays 7:00 PM
Toddler Story Times Toddler Story Time
Ages 18 mo. -3years
I Wednesdays 10:30 AM Ages 18 mo. -3years
`Thursdays 10:30 AM Thursdays 11:30 AM
Just Baby and Me 'r dust Baby and Me
Ages 0 - 18 mo. ntWy4qr arF '�o
First Friday of the Month, 10:30 AM 'l".r pare-its or vne�;ser;
2
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: April Year: 2013
Burlingame Registered Burlingame HillsboroughIF Other 1ETotal
Borrowers
Adult Patrons 15,389 2,502 0 17,891
Juvenile Patrons 5,386 1,295 O 6,681
Others 192 12 1,540 1,744
Total Registered
Borrowers --1E20,967F 3,8091E
1,540E 26,316
ICirculatio FTotal Circulation Previous Year Percent Change
Main 58,008 52,795 9.87%
Branch 7,354 6,267 17.34%
Total 65,362 59,062 10.67%
Self Check Usage Total Items Percent of Initial Check Outs
Main 11 30,156 80%
Branch F 3,412 68%
Total 33,568
Online Renewals Total Items Percent of Total Renewals
Main 17,350 800/:.
Branch 1,872 75%
Total 19,222
Gate Count Monthly Average per day
Main 32,786 1,093
Branch 3,445 133
Total 36,231 1,226
Internet Usage Total User Sessions
Main Adult 5,637
Main Childrens' 73
Branch 465
Grand Total 6,175
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: a-books 721 audio books 115 Safari: 141 readable pdf
Discover & Go (downloadable museum asses 37 reservations made
Databases: 1,013
BPL Website: 4,031
Total Items Added to Collection (Main 8s Branch) 197$7
=Total Outreach Materials Delivered 11
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: April Year: 2013
Community Room Usage Number of Meetings Attendance
Public /City Meetings- Owner/Builder Workshop 1 17
Citizens Emergency Response Worksho 1 IF 45
Staff Meetings 2 17
Public Meetings 2 55
Library Educational Programs (Computer Drop-In, CET) 7 43
Great Books
Adult Programs
IF-
Hakka Cookbook 1 11 13
Vermeer and You 1 1 36
Pearl Earring Book 1 11 7
Pearl Earring Movie 1 11 13 1
Terra Cotta Warriors 1 91
Book Sale 4 days) 4 450
Total 1 23 787
Conference Room
IF-
Book Club Adult 1 15
Trustee Meeting 1F 8
Library Staff Meetings 11 71
Foundation Meetings 4 31
Neighborhood Network/Burlingame Garden Club 2 23
Total 19 F 148
Study Room
Users 25 Patrons 55
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool 4 187
Toddler 6 390
Baby Story Times 1 51
Total Story Times 11 628
IF-
Special Programs - I
Lemony Snicket & Jon Klassen 1 200
Mac Barnett Author Event 1 37
2nd Saturday 48
Total 285
Class Visits
Preschool 0
Elementary Class Visits to Library 0
Elementary Class Visits at the Schools 0
Teen Class Visits 0
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: April Year: 2013
Total Class Visits 0
Easton Story Times & Special Programs
Number Attendance
Story Times
Preschool 3 154
Toddler 3 243
Total 6 397
Class Visits 1 H8
Easton Circulation Page I of I
barrymilsl @gm ail.com
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Easton Circulation Comments I Share
File Edit View Insert Format Data Tools Help All changes saved in Drive
r-4) Click the area of the chart you want to edit Copy chart Advanced edit Publish chart Save image Delete chart
Chart
Easton Branch Circ by Month 2010 vs 2011 vs.2012
10,000 02010
02011
1 2012
02013
7,500
5,000
2,500
If
0
January March May July September November
February April June August October December
Sheetl Chartl
ll,ff„-100 )3B7.00-rdBWTJRNmOtaTFHal8wdXc&authkev=CPv45... /2013
BPL Main Circulation Page I of 1
barrymlls I @gmail.coni
BPL Main Circulation Comments Share
File Edit View Insert Format Data Tools Help All changes saved in Drive
"TV j' Click the area of the chart you want to edit Copy chart Advanced edit Publish chart Save image Delete chart
Chart
BPL Main Circ by Month 20110 vs.2011 vs.2012 vs.2013
80,000 2010
02011
2012
60,000 02013
V
40,000
20,000
0
January March May July September November
February April June August October December
Sheetl Chartl
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I
1
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�... Request Funds to upgrade shelving in Children's Room
We have about 12 big-draw programs a year with attendance of over 140 people(the capacity limit of
the Lane Room). We recently hosted two Children's programs that drew very large crowds—Dr.Seuss
with over 275 people and Lemony Snicket with 180 people.
For both programs we moved the picture book shelving that we have on wheels,to the back of the room
to make more room for children and their families. However,most of the shelving in the picture book
area is not on wheels and not movable. This limits the number of people that can be comfortably in the
room.
I would like to request funds from the Willard Fund to convert all of the picture book and AV shelving in
the Children's Room to movable shelving. This involves adding 12 end panels and 17 wheel sets to the
existing shelving for a total cost of$9.339.985. Attached is a quote from Ross McDonald Co. Ross
McDonald has done all of our wooden shelving installations and is knowledgeable and efficient as well
as the library furniture and shelving expert in the Bay Area.
l
- ; Ross McDonald Co., Inc. QUOTATION
., LIBRARY FURNITURE&BiELVING SOWTONS
1154 Stealth Street Project No.: 813081
Livermore, CA 94551
+s ` ph.925.455.1635 I fax 925.373.1227
Quote No.: 2
Date: 5/6/2013
Pat Harding Phone No.: 650342-9797
Burlingame Public Library x410
480 Primrose Road Fax No.: 650 342-1948
Burlingame, California 94010
email: Harding.Patricia fhardingAyIsinfo.orgl
Worden Library Furniture
Quantity :(?iai=jpti6r •:-• UtYit price Rafal
12 Addenda end panels 24"x 45" to convert existing shelving into 346.00 4,152.00
10 two section rows and 2 one section row.
17 Recessed wheel sets (4 each) to convert static shelving listed 149.00 2,533.00
above to movable shelving.
Total Material Net: 6,685,
Installation: 1,380.00
Sales Tax: 9.00% 725.85
Freight: 549.00
_berms Quotation Total: ___ $9,339.85
Net 30 ' Bob Schmldt
E-mail: rschmicgift smcdondd.com
------------------------------------------------------
6?uotation Accepted* Date
"signed quotation will allow Ross McDonald Co.to proceed with order.
B13081 BPL Rolling Shelving Conversion Page 1 of 1 Quote(2)
LIBRARY TRUSTEES ACCOUNT
April 30, 2013
Account No. Description Balance
5310 Undesignated Donations $1,057.22
5320 Copier Fund $19,090.21
5330 Donations-Childrens D $176.29
5340 Duncan Collections $60,000.00
5350 Education Fund $8,559.76
5360 Farrel (Julia) Fund $8,008.12
5370 Staff Appreciation $705.70
5380 Volunteer Recognition $2,340.23
5390 Willert (Wayne) Fund $50,003.28
5392 Millenium Project $887.58
Total $150,828.39