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HomeMy WebLinkAboutMin - LB - 2013.03.19 BURL i NOAME Library Board of Trustees Minutes March 19, 2013 1 I. Call to Order President Corcoran called the meeting to order at 5:30pm. w=' II. Roll Call i ' Trustees Present:- Betsy Corcoran, Deborah Griffith, Katie McCormack Lisa Rosenthal Trustee Absent: Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Brad McCulley- Reference Librarian k III. Library Board of Trustees Minutes February 19, 2013 The Trustees approved the minutes for the February 19, 2013 meeting. M/S/C (McCormack/Griffith) IV. Correspondence and Information The Trustees reviewed the statistics andnoted that circulation is continuing to climb at both the main library and Easton. V. From the Floor VI. Reports A. City Librarian's Report-Highlights t 1. Personnel News -Kelly Mackewicz has been selected to fill the full x time position as Teen/Children's Librarian: Kelly will join the Children's staff on March 25th. Kimberly Day has accepted the on-call position. 2. Millennium Project Managers Meeting February 26th- Items Discussed r • Design Layout-location of some collections refined; public access computers will increase from 37-57. • Budget - completing the project in 9 months will result in approximate savings of$ 100,000. • Plan Check- review scheduled for April 23rd • Handicapped Parking Space - handicapped parking place in library parking area will be replaced with a short term parking space to accommodate patrons dropping off materials for the material ,' handling system. Handicapped space will be moved to the front of the library. ' 48o Primrose Road Burlin ame•California 9940io-4o83 Phone(650)558-7474•Fax(650)342-6295 www.burlinyame.org/libranj 3. Millennium Project Managers Meeting March 19th • Carpet Squares - Group 4 brought a variety of carpet square samples to give the managers an overview of designs and colors that they might want to consider for flooring in the remodel. Pat Harding expressed concern about the longevity of the squares. After much discussion, the staff expressed an interest in researching the possibility of replacing the old carpet with the same carpet design. Andrea requested that Pat send her a piece of the original carpet and she would contact the new owner of Monterey Carpet. • Signage -Andrea noted that she envisioned the wood trim identifying the signage to be a lighter shade than the darker stain that is used throughout the library. Pat stated that she preferred the darker stain for the trim in order to preserve the 1930's ambience. One of the goals of the 1997 remodel was to keep the look and feel of the 1930's library that is so enduring to the residents. This remodel should have the same focus. 4. City Budget -At their first budget meeting for the Fiscal Year 2013-2014 and after hearing the financials for the mid-year budget, the City Council was inclined to agree to a 2% increase in next year's budget. B. Foundation Invitations to the annual Foundation's Book and Author Luncheon will be sent out March 24th. The luncheon will be held at the Peninsula Golf and Country Club on May 11th and will feature authors Michelle Richmond, Julia Scheeres and Donai Bijan. The April Book Sale will be held April 18th through the 21st. VII. Unfinished Business A. Living History Update - Brad McCulley Brad McCulley gave an informative update to the Trustees on the current status of the Living History Project. • Equipment Purchased- Grant money was allocated towards the purchase of a camera, portable light gray backdrop, Mac computer specifically for editing film, I Movie editing software, and a large camera case. • Scheduled Interviews - Rosalie O'Mahoney will be interviewed on March 22nd and Alvin Horn on April 4th. Al Escoffier and Dave Crosato have agreed to interviews. No dates have been determined. • Website Feature -John Piche, Reference Librarian, created the Living History Page which includes a form Brad prepared for Website users who might want to suggest a possible candidate for the project. Brad would like to include persons who have diverse backgrounds. • Camera and Editing Crew- Brad has put together a reliable group of volunteers to help with filming and editing. Crew members are Jason Yap Merrill Kornai, and Travis Dickerson. • Eureka Grant Terms - Brad is required to complete 8 videos by August. Library Board of Trustee Minutes March 19,2013 2 B. Capital Campaign Update Pat Harding Pat Harding prepared an "Elevator List" of current services the Library offers to the public and requested comments and suggestions from the Trustees. The purpose of the list was to provide talking points for those members of the campaign committee who will ask for donations. The Trustees recommended more emphasis on the Job and Outreach programs. C. CIP Budget Request For 2013-2014 Millennium Budget Trustees McCormack and Corcoran questioned the reported savings of $100,000 resulting from changing the project to a 9 month time frame and expressed their feelings that the savings should be more. D. Employee Appreciation Event President Corcoran requested that Trustee McCormack frame the discussion on the staff appreciation event and include the findings in the April packet as an agenda item. VIII. Announcements A. Date Change The Trustees discussed the possibility of changing their next meeting scheduled for April 16th to April 23rd due to the fact two of the Trustees have possible scheduling conflicts. President Corcoran will contact Trustee Towle and report the consensus to the Board. A notice will be posted at City Hall if the meeting is re-scheduled. Changing the date of the May meeting was also discussed. This will be an agenda item for the April meeting. B. Trustee Positions Trustees McCormack and Rosenthal's 3 year terms will be completed on June 30th. They may re-apply for another 3'year term. Letters announcing the board openings will be sent to persons who have applied for commission positions in the past two years and a notice will be posted on the City Website. Applications will be due on May 24th. IX. Adjournment The meeting was adjourned at 7:00pm. (M/S/C) (Rosenthal/McCormack) The next meeting of the Library Board of Trustees is currently scheduled for April 16th in Library Conference Room. Respecttffullllyy-SubmittFd,, Patricia Harding City Librarian Library Board of Trustee Minutes March 19,2013 3