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HomeMy WebLinkAboutAgenda Packet - LB - 2013.03.19 :'►URLINGAME PUBLIC LIBRARY BU fLINGAME Board of Trustees Agenda _ March 19, 2013-5.•30pm �e 480 Primrose Road-Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for February 15, 2013 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for February 2013 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Living History Update—McCulley/Towle Discussion �..r B. Budget Update f ,,. Discussion C. Capital Campaign Update "`� �' Discussion D. CPLA Workshop in Library Leadership Discussion E. Employee Achievement Awards Event Discussion VIII. NEW BUSINESS Discussion IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLMOAMI Library Board of Trustees Minutes February 19, 2013 ' I. Call to Order President Corcoran called the meeting to order at 5:30pm. J II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack Lisa Rosenthal (by phone), Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees Minutes January 15, 2013 The Trustees approved the minutes for the January 15, 2013 meeting. M/S/C (Rosenthal/Griffith) IV. Correspondence and Information January statistics showed major increases at the main library and Easton. Total circulation for both libraries was up 8.78 compared to 7.21 of January 2012. Easton circulation broke a record by reaching 8,000 for the first time ever. Before 2004 remodel circulation was approximately 3,500 every month. - V. From the Floor VI. Reports A. City Librarian's Report- Highlights 1. Personnel News -The Employee Awards Dinner held on January 27th was enjoyed by staff, Library Trustees, current Foundation and Advisory Board members. Achievement awards were given to Kathy Von Mayrhauser, Ray De Lara, Jeannine Culligan and Pat Lanyi 2. Millennium Project Managers Meeting Items Discussed 0 Architectural designs and design development 95% complete. • Construction documents 50% complete. • AMHS design and layout finalized. • Project Schedule Update - plan to change project to a single phase beginning in January 2014 forbid process and construction starting April 2014. • February 26, 2013 date of next meeting. 3. City Budget-The library submitted a CIP request of$1,267,500 for the Millennium Project 2013-2014. At the City'request, Pat prepared 3 possible budgets scenarios 1) 2% increase; 2) 2% negative and 3) flat budget: 48o Primrose Road•Burlingame•California 940ro-4o83 Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library B. Foundation The Foundation has engaged Manifold, a website design company, to upgrade the Foundation's website. Brian Mullin is the contact person. VII. Unfinished Business A. Living History Update • Trustee Towle reported that"he had spoken with a member of a'Japanese family in regards to internment during World War II but has not set up any specific interviews at this time. • Trustee Towle also has spoken with a person who was a part of the "Summer of Love" era and is willing to be interviewed. Sandy noted that he considered the "Summer of Love" to be the beginning of transparency and transition in our society. • President Corcoran requested that by the.next meeting, March 19th, Trustee Towle have a tentative schedule/time line established for filming of person/persons to be interviewed for "Summer of Love" and by whom. • Rosalie O'Mahoney was again suggested as'a possible candidate for this project. As a former council member and longtime resident, she would have firsthand knowledge of key factors and events that contributed to the growth and development of the City of Burlingame. With regards to Rosalie, Trustee Towle stated that he would want to know what the slant of the interview would be. • Trustee Griffith felt that in regard to persons we are considering as possible candidates, we need to speed up the project as some are elderly and may not be in good health such as T.J. Foster who developed Foster City. • President.Corcoran requested a specific proposal for Rosalie O'Mahoney at the next meeting. B. Capital Campaign Update 1. Brochure- Pat Harding is working with Maryam Refahi, staff artist, to create a.brochure for the campaign. The first draft should be ready for review at the next meeting to be held on March 11th. 2: Donors'-the committee discussed the importance of having at least 2 major donations in place before taking the campaign.public. 3. Silicon Valley Community Foundation - Pat Harding suggested having a representative of the Silicon Valley Community Foundation speak to the committee members on the subject of Donor Advised Funds. Pat will contact Michelle Fries to set up a date. C. CPLA Workshop PatHarding, Deborah and Jeffery Griffith, Lisa Rosenthal and Sandy Towle will attend the workshop. D. Employee Achievement Awards Event Staff enjoyed the event and especially appreciated intermingling with the Trustees and Foundation members. Trustees contributed suggestions for next year, as well as voicing some concerns. • Consider new venue with square rather than rectangular configuration which might allow for better acoustics throughout the room. . • Name Tag should indicate staff person's department. Library Board of Trustee Minutes February 19,2013 2 • Hourly and on-call staff may be at a disadvantage in regard to being nominated. They often do not have as many work hours or a substantial variety of tasks to perform beyond their job description. • Nominations submitted seem to"be decreasing. Perhaps this is due to a smaller staff and the fact most of the staff have received an award before. • It is not necessary to always give 4 awards. Depending on number of nominations, limit awards to two. • Instead of giving awards to specific individuals, honor the entire staff. • Trustees requested Pat to discuss their suggestions and concerns with her managers. VIII. New Business Spanish Language Collection In reply to President Corcoran's inquiry as to the status of this collection, Pat noted that in the new design for the Millennium Project, the Spanish collection will be moved to the main level., IX. Announcements X. Adjournment The meeting was adjourned at 7:00pm. (M/S/C) (McCormack/Griffith) The next meeting of the Library Board of Trustees will be held on March 19, 2013 in the Library Conference Room. . ectfully Submitted, Patricia Harding City Librarian _ Library Board of Trustee Minutes February 19,2013 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: February Year: 2013 Burlingame Registered Burlingame Hillsborough her Total Borrowers - F Adult Patrons 15,200 2,445 0 17,645 Juvenile Patrons 5,373 1,260 E 011 6,633 Others 1E 186F1 1,508 1,704 Total Registered Borrowers 20,759I[ 3,715I[, 1,508 25,982 :: I Circulation Total Circulation Previous Year Percent Change Main 53,011 51,364 3.21% Branch 7210 6,747 6.86% Total IE 60,221 1 - 58,111 3.63°�� Self Check UsageTotal Items I Percent of Initial Check Outs Main =T27,901 80% Branch 3,533 70% Total 31,434 Online Renewals Total ItemsPercent of Total Renewals Main 15,282 79% Branch 1,848 79% �L Total 17,130 Gate Count I Monthly Average per day Main 28,594 11 1,059 Branch 3,765 164 Total 32,359 1,223 Internet Usa a Total User Sessions Main Adult 5,233 Main Childrens' 34 Branch 381 Grand Total 5,648 E-Conteynt Total'I7own a atls or Sessioauc gwContent/TotalDownloads or Sessions' Overdrive: a-books 635 audio books 127 Safari: 159 readable df Discover & Go downloadable museum asses 28 reservations made Databases: 1,084 BPL Website: 11,978 `,,,�Total Items Added to Collection Gain�Baranah} 1,076 Total Number Outreach Materials Delivered 14 BURLINGAME PUBLIC LIBRARY STATISTICS Month: February Year: 2013 Commu Room Usage Number of Meetings Attendance Public /City Meetings- Garage Structure/Garden Club 3 42 Safety Seminar Burlingame Police Dept. 1 120 Public Meetings 3 130 [Library Educational Programs (Computer Drop-In, CET) 4 62 2e II Career Program, Great Books Adult Programs Anson Burlingame I F_ 1 35 Burlin ame Historical Society - Glass Houses 1 110 Total13 499", Conferee 'Room � Book Club Adult 1 15 Trustee Meeting 1 7 Library Staff Meetings 6 57 Foundation Meetings 7 60 National Charity League 1 12 Total 16 151 Study Room Users 21 Patrons 45 Children's and Young Adult Programs--Alain ,r "umber Attendance ' Story Times Preschool 4 160 Toddler 8 569 Baby Story Times 1 =1 58 Total Story Times 13 787 Special Programs - SAT Teen 1 27 2nd Sat. S inbots 2 32 Book Buddies 4 120 Total 7 1 179 Class Visits Preschool 1 30 Elementary Class Visits to Library 0 Elementary Class Visits at the Schools 0 Teen Class Visits 0 Total Class Visits i BURLINGAME PUBLIC LIBRARY STATISTICS Month: February Year: 2013 Easton Story Times 8 Special Programs 11 Number Attendance Story Times Preschool 4553 Toddler 4 255 Total 8 408 Class Visits 0 0 BPL Main Circulation https://docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHV(iNOdZMn11 UUhpT... barrymllsl@gmail.com BPL Main Circulation Comments Share File Edit View Insert Format Data Tools Help All changes saved in Drive Chart (F) % Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart BPL Main Circ by Month 2010 vs. 2011 vs. 2012 vs. 2013 80.000 ■ 2010 02011 _¢ 2012 2013 60,000 I 40,000 20,000 0 January March May July September November February April June August October December Sheet1 Chart1 loft /1 '201311:19AM Easton Circulation https://docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdBWTJRN... barrymllsl@gmail.com Easton Circulation Comments Share File Edit View Insert Format Data Tools Help All changes saved in Drive Chart n /° Click the area of the chart you want to edit Copy chart Advanced edit... Publish chart Save image Delete chart Easton Branch Circ by Month 2010 vs 2011 vs. 2012 10,000 02010 ■ 2011 4 2012 2013 7,500 5,000 G 2,500 0 : January March May July September November February April June August October December Sheetl Chart1 1 of 11 '2013 11:21 AM City Librarian Report to Trustees March, 19 2013 Personnel News—I am pleased to announce that we have hired our new Teen/Children's Librarian. Kelly Mackewicz will begin her full-time duties as Teen/Children's Librarian on Monday, March 25tH Kelly has worked in Children's Services here at BPL on-call on weekends since July 2012. Currently, she is working for Pacifica Library as a Children's Librarian. Prior to that, she worked for Foster City Public Library for nearly three years. She has worked for a variety of San Mateo County Libraries since 2000 and brings a wide variety of experience in both teen and children's services. Kelly completed her MLIS at San Jose State University in May 2011. We have asked one of the other candidates, Kimberly Day, to work on-call and she has accepted. Kimberly currently works for San Mateo County Libraries and currently works in Belmont. She will begin on March 15tH City Budget—City Council held their first budget meeting for Fiscal Year 2013-2014 on Tuesday, March 5th from 6-9 PM in the Lane Room. Agenda items include: Mid-Year budget Amendments and Supplemental Appropriations for FY 2012-13; General Fund —Mid-Year Budget Status; Financial Forecast/ 5 Year Financial Plan; Proposed Capital Improvement Project (CIP) for FY 2013-14. The Library is requesting$1.2M in FY 2013-14 in CIP funds. All city departments have been asked to submit 3 versions of their budgets—one showing 0 growth, 2% inflationary increase and a 2% contingency decrease. After hearing the mid-year budget status and the 5 year forecast, the consensus of the Council was that they would approve a 2% increase in next year's budget. Future budget meetings include: Monday, April 15—City Council meeting—Second draft of CIP FY 2013-14 submitted Saturday, April 20—City Council Budget Goal Setting Session Wednesday, May 22—City Council Budget Study Session Monday, June 17 City Council meeting—Public Hearing on FY 2013-14 proposed budget. Resolution to adopt the FY 2013-14 Operating and Capital Budget Millennium Project—Project Management Team met on Tuesday, February 26th and following items were discussed: • Design layout—group made further refinements on location of various collections and public access computers which will increase from 37 to 57. 1 • Budget—approximately$100,000 will be saved by scheduling the project over one 9 �- month period rather than scheduling it over three years. The current budget is$3.56M with $66,000 in contingencies. • Plan check is scheduled to be submitted for review on April 23, 2013 • One of the handicapped parking spaces in the library's garage will be replaced by a short term parking space for the automated materials handling system. The handicapped space will be moved to the front of the library. Next meeting is scheduled for March 19th. Agenda items include: • Selecting interior colors and finishes • Carpet • Casework • Signage design • Lighting Special Program—The March 2nd Dr. Seuss program with Marylee Sunsuri had a record 287 parents, grandparents, and children! Thing 1 &Thing 2 also showed up! Programs at the Library- Upcoming Dates: March 12 Great Books & Discussion (Second Tuesday of each month) 10:30 AM-12:30 PM March 12 e-Reader Drop-In —5-6:30 PM March 13 Rembrandt's Century—Docent Lecture—7 PM March 24 A Midsummer Night's Dream presented by SF Shakespeare Festival —2PM March 26 Introduction to Social Media—5-6 PM March 31 Library Closed April 3 The Hakka Cookbook with food writer Linda Lau Anusasananan —7 PM April 9 Great Books & Discussion — 10:30 AM-12:30 PM April 9 e-Reader Drop-In —5-6:30 PM Drop-in Computer Lab every Monday 3—5 PM Special Program—The Library is partnering with Books Inc to present author Daniel Handler (Lemony Snicket) on Monday, April 29 at 5 PM in the Children's Room of the Library. Daniel Handler is the bestselling author of A Series of Unfortunate Events as well as several other childrens books, novels and screenplays. 2 Story Time Schedule Winter 2013 Story Time Session begins Tuesday, January 8, 2013 Main Library Story Times Easton Branch Story Times Preschool Story Times Bedtime Story Time Ages 3-5 years Ages 2-5years Tuesdays 10:30 AM Wednesdays 7:00 PM Toddler Story Times Toddler Story Time Ages 18 mo. 3years Ages 18 mo. - 3years Wednesdays 10:30 AM Thursdays 11:30 AM Thursdays 10:30 AM Just Baby and Me Just Baby and Me Ages 0- 18 mo. trorthly progromfor jrfants ^std ! First Friday of the Month, 10:30 AM their parents or orega vers 3