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HomeMy WebLinkAboutMin - LB - 2012.11.27 BURUNOAME Library Board of Trustees Minutes November 27, 2012 I. Call to Order -President Corcoran called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack Lisa Rosenthal, Sandy Towle City Attorney: Gus Guinan Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Agenda Change: The Trustees approved Trustee Towle's motion to move New Business Item A. Patron Disciplinary Procedure to the next agenda item. Gus Guinan reviewed the Trustees'Role for improper behavior and the documents that give them the legal authority to perform disciplinary action. A. California Education Code Section 18960 states that a Library has the authority to establish rules and "exclude from privileges" of the Library, those `.. persons who violate rules. B. Burlingame Municipal Code Chapter 3.44 The Library Board of Trustees has the authority to establish rules which clearly state patron behavior in the library. 1. Prohibit the use of the Library for non-Library-related activities. 2. Prohibit the use of the Library for activity which unreasonably interferes with other patrons'use of the Library. Pat Harding stressed the fact that patrons have the right to use the library without fear of being made to feel uncomfortable or being threatened. C. 2009 "Role of Library Trustees" This document states that the Library Board of Trustees has the "power to bar , persons whose continued inappropriate behavior necessitates action". Such action is only taken with due process and a public hearing-.'Due process is notice and right to be heard. The defendant must be served legal documentation alleging his/her inappropriate behavior and be informed of the date, time, and location of the hearing. Failure of the defendant to appear on his own behalf permits the Trustees to review the facts of the defendant's inappropriate behavior, ask questions of persons involved, and then make a decision whether or not to ban the defendant from the Library for a speck period of time. 48o Primrose Road Burlingame•California 94010-4083 _Phone(650)558-7474'Fax(650)342-6295•www.burlingame.org/library D. Agenda for December 2012 Hearing Gus reviewed the agenda for the December-12, 2012 hearing for Brian O'Meara and Rosalyn Aitken. 1. President Corcoran will open the hearing with a brief summary of the Board's-responsibilities in this matter. 2. City Librarian, Pat Harding, will present the facts supporting the Library staff's request to suspend the library privileges of the defendants. 3. Defendants Brian O'Meara and Rosalyn Aitkin will then have the opportunity to support their position. 4. Trustees will then have opportunity to ask them questions. If either _ defendant does not appear, the Trustees may ask questions of Pat Harding, police officers involved in the case, or staff members. 5. Trustees will then discuss the matter among them and render a decision on whether or not to ban the defendants. E. Concluding Comments Gus Guinean Gus commented that if in the future the Trustees would like to revise their role in regards to suspending a person library privileges, he would assist in making the change. III. Approval of Minutes for the October 16, 2012 Meeting The minutes of the October 16, 2012 Trustees'meeting were unanimously approved. M/S/C (Rosenthal/Griffith) IV. Corresoondence and Information \.. A. October statistics at the Main increased 19.18% over the same month in 2011; Easton decreased - 1.69% from October 2011. B: Library Trustees'Account October 31, 2012. The Trustees approved the motion of Trustee Griffith to move $2,500 from the Copier Fund to the Volunteer Recognition Fund. M/S/C Griffith/Towle V. Reports A. City Librarian's Report Highlights 1. Wellness Committee Linda Santo and Geralyn O'Brien are the Library's representatives to the City's Wellness Committee. The purpose of this Committee is to adopt Wellness guidelines. Dan McClure, CEO of Generations Community Wellness, a non-profit organization, is advising the- City in how to achieve this goal. 2. Revision of Library Behavior Policy Linda Santo and Amy Gettle are in the process of preparing a draft for a new Behavior Policy for each manager to review with their staff. Managers will determine the final revisions. 3. Group 4 Presentation At the All Staff Meeting, Wayne Gehrke of Group 4 updated the staff on the Millennium Project. Staff requested that smaller staff meetings be held to go over the current plans. Suggestions were encouraged. 4. New City Manager Lisa Goldman is the new Burlingame City Manager. She was previously employed as the Assistant City Manager in Alameda. Library Board of Trustee Minutes November 27,2012 2 B. Foundation Report Foundation members are focusing their efforts on the Children's Tea which will take place on December 2nd at the main Library. To date there are close to 200 reservations. VI. Unfinished Business A. Capital Campaign Task Force Committee Report New members to the committee are Al Escoffier, Kris.Cannon, David Chu, and Rob Hutter: The Committee met On November 12th. Chair Person, Patty Anixter gave an overview of the campaign to new members. Pat Nicholson discussed the proposed Time Line. Members were asked to come forth with a better moniker for the project as "Millennium" is somewhat outdated and now there is a building project off of Hwyl01 using the same name. The committee narrowed the field to 1.) Revamp-Recreate-Renew- (tagline) Libraries for Life and 2) Our Library- Our Future. Other items discussed were: • Donor Recognition _ 0 Legacy Fund • Campaign Support Materials 0 Potential Donors • Next meeting-January 22nd at 5:30PM B. Trustee Project - Living History- Sandy Towle Trustee Towle reported that the total cost for the first program featuring Edward Anders was $600 for the filming and-editing. President Corcoran requested that the Board come to the next meeting with suggestions for future candidates.. Considerations for a candidate would be their connection to Burlingame and how their personal story is a part of Burlingame's history. �-- C. Trustee Project - Newcomer's Report - Lisa Rosenthal The Trustees reviewed the final draft and asked that an inside picture of Easton be included. The letter will be included in the January 2013 Newcomer's packet. D. Millennium Project - Pat Harding The Trustees reviewed the preliminary designs and design renderings that were included in the board packet. 1. Work on construction will begin in March. 2. Pat has met with the book selling committee to discuss shelving needs. 3. Pat met with mechanical consultants to discuss upgrades to HVAC, lighting and security system. 4. Budget has to be $ 3.5 million. 5. Cost of Cafe is $8,000. Trustee Towle felt,that the design for the Cafe was too industrial and needed to be changed to portray a more friendly and welcoming ambiance. He also suggested softer lighting. E. Employee Achievement Awards Trustees Griffith and McCormack will review the nominations for the employee achievement awards and select the most qualified candidates based on input from their peers. Library Board of Trustee Minutes November 27,2012 3 VII. New Business A. Patron Disciplinary Procedure -This item was moved to the first item on the agenda. B. Trustee Approval to Close Christmas and New Year's Ewe The Trustees formally approved the request of the City Librarian to close on Christmas and New Year's Eve. M/S/C (Rosenthal/McCormack) C. Library Holiday Schedule December 13, 2012 to January 1, 2014 The Trustees approved the official holiday schedule for the above mentioned time frame. M/S/C (Corcoran/Towle) VIII. Adjournment The meeting was adjourned at 7:00pm. (M/S/C Griffith/Towle) The next official meeting of the Library Board of Trustees will be held January 15, 2012 at , 5:30pm. There will be a special meeting of the Library Board of Trustees to conduct a formal hearing on the suspension of library privileges for Brian O'Meara and Rosalyn Aitken on December 12, 2012. ully Submitted, Patricia Harding City Librarian Library Board of Trustee Minutes November 27,2012 4