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HomeMy WebLinkAboutAgenda Packet - LB - 1951.04.11 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD MARCH 14; 1951 Trustees present: President Johnson, Mrs. Harrison, Mr. Burns, Mr. Fichtner, Mr. Crosby The minutes of the February 14th meeting were read and approved. BILLS The bills were checked by members of the Board. On motion by Mr. Crosby, seconded by Mr. Fichtner, and carried, the bills for X1,393.20 were ordered paid. The librarian's report, as given on the statistical page of the monthly report, was ordered accepted. The monthly financial budget expenditure sheet was checked. OLD BUSINESS Civil Service Commission After consultation by telephone with Mr. Lancaster, the librar was requested to write miss Edwards, stating that it was the belief of the Library Board and the Civil Service Commission t the City Council would grant a salary adjustment. The librari reported that all inquiries of the various desirable candidate regarding their willingness to work at this library had result in the negative, with the exception of Miss Edwards. It was decided that a new attempt be made to locate a person with the right qualifications for the position as Senior Librarian- aft the salary recommendation has been acted upon by the City Conn Lighting: It wasdecidedthat Mr. Fichtner was to find out what it would cost to install the fluorescent fixtures in the main reading r and to complete that part of the whole lighting program if sufficient funds remained in the capital expenditure budget. Salaries: Mrs. Johnson informed the Board that Mr. Lancaster stated that Civil Service Commission had reported favorably to the City Council on the salary adjustment as requested by the Library B and that we were receiving the full cooperation of the Civil Service Commission. NEW BUSINESS Non-resident fees: After a brief discussion, a motion was made by Mr. Crosby to increase from $2.00 to $4.00 the non-resident fee. This was seconded by Mr. Fichtner, and carried. (This will take effect April 1, 1951.) Page 2 Budget--1951-52 - A preliminary study of the budget was made. The operational section was deemed satisfactory. The salary division was put aside until action by the City Council. The capital expenditu section was left open for more complete data on painting, building repair, and other items. Mrs. Johnson was requested to obtain professional advice concerning the necessary repairs in the building. ADJOURIvIME tT Upon motion by Mr. Burns, the vote was unanimous to adjourn. Respectfully submitted, Clerk of the Board MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES OF THE BURLINGAME PUBLIC LIBRARY HELD MARCH 26, 1951 AT 7:30 P.M. Trustees present: President Johnson, Mr. Fichtner, Mrs.Harrison, Mr Burns, Mr. Crosby Also present were Councilman Byrd and Simonds The meeting was called to order at 7:30. Contractor Simonds reported as follows on his brief survey of the bu undertaken at the request of the Library Board: MAIN LIBRARY Plaster condition: Archway between stacks and delivery room needs patching and metal cover strips. Recommended 2 angle irons of stainless steel to the heighth 3 feet to protect the corners from damage. Mr. Fichtner sai he would donate same. Indicated crack in board room and recommended repair. Painting interior: lavatories, radiators--swinging door ref Other interior recommendations: door check on men's lavatory should be replaced; steam plant- contact union representativ in order, to find competent vacuum system steam fitter. Outside condition: complete trim and window and door paint Recommended three coats lead and oil- material to be deliver on the job in original container. Rear door and other surfaces inpoor condition should be bur: and crack filled. Small contractors are to be preferred. Repair of membrane wall at rear of stacks. Cracks should be calked with oakum and hydrocoil or hot tar used. (Charlie W. may have equipment.) BRANCH LIBRARY Recommended termite inspection and general painting and recd; ditioning of building. Inspection of roof and repair of same OVER-ALL RECO18IENDATI OTIS: That sufficient funds be placed in the maintenancecitbm .of-t) budget to take care of the upkeep of the building. Mr. Simonds was thanked by the members of the Board- for his very hel; determination of the condition of the buildings. He and Mr. Byrd th4 excused themselves, as they had to attend another meeting. SALARIES: After some discussion as to the necessity of notifying Phi: Edwards as to the salary status of her position, it was moved by Mr. Crosby and seconded by Mrs. Harrison that a letter be addressed to t] I,Iayor and copies to each of the Councilmen asking for definite instn in regard to the salary adjustment for the Assistant Librarian- copil of the letter of January 15th in regard to salary adjustment to be included. Copies of these letters are appended. CONTRACTS AND BIDS: It was requested that a letter be addressed to City Attorney, Mr.Karmel in order to determine the maximum cost of any particular job before it is necessary to go to bid. LIGHTING: A motion was made by Mr. Crosby and seconded by Mr. Burns, and carried, that the fluorescent lighting, as detailed by Mr. Fichtner, be installed in the main reading room. BUDGET: The salary and operational items of the proposed budget were briefly discussed and a rough estimate made of the possible capitol expenditures in order to arrive at a maximum estimate of necessary costs of repairs to the building, etc. The librarian was authorized to obtain estimates on the various items previously mentioned by Mr. Simonds. It was concluded that a maximum budget of 064,000 be adopte subject to capitol expenditure adjustments. It was so moved by Mr. Burns and seconded by Mr. Fichtner, and carried. The meeting adjourned on motion by Mr. Burns. Minutes of the special meeting of THE BURLINGAME PUBLIC LIBRARY BOARD March 1, 1951 Trustees present: President Johnson, Mrs. Harrison, Mr. Fichtner Also present: Councilman Atwater, Commissioner Lancaster PURPOSE: To review out-of-State applications for the position of Ser. Librarian and Assistant Librarian To further study salary adjustments After a report by Mr. Lancaster in which he assured the Library Board of the cooperation of the Civil Service Com- mission and considerable discussion and perusal of the acceptable candidates, it was decided to allow the libraris with the advice and consent of Mrs. Johnson and Mrs. Harris to exercize his discretion as to the choice of an Assistant and a Senior Librarian. It was agreed that the librarian should submit a comparatiN list of the salaries, etc. of the various equivalent libraries of this area to the Civil Service Commission. On motion by Mr. Fichtner the meeting adjourned. STATI STI CS FOR MARCH, 1951 CIRCULATION 111A.IN BRANCH Adult nonfiction---------------- 3917 747 Adult fiction----------- ------ 5937 1629 Child nonfiction---------------- 928 403 Child fiction----------------- 2057 828 TOTAL BOOKS CIRCULATED 12,839 3,607 Periodicals------------------- . 733 369 Phonograph records---------- --- 180 TOTAL OTIIER ITEMS CIRCULATED 913 369 TOTAL CIRCULATION 13$752 3$976 GR.4Tt:{D TOTAL CIRCULATION 17!728 1950 1951 Daily average for IIain 525 509 Daily average for Branch 157 147 Combined daily average 682 656 REGISTRATION ADULT CHILD TOTAL Membership March 11 1951 7341 1812 9153 Additions in March 188 37 225 7529 184 _937 Withdrawals in March 252 40 292 "riembership April 1, 1951 7277 1809 9086 ACCESSIONS A? D WITHDRk ALS Ot' BOOK STOCK ADDED DROPPED Adult nonfiction----,;----------- 128 16 Adult fiction ---------------- 95 31 Child nonfiction ------------- 33 4 Child fiction ---------------- 60 1 316 52 NET INCREASE OF BOOK STOCK --- 264 DEPOSITED 11ITH CITY TREASURE --- X321,89 CITY OP BURLINGAI,'E V BUDGET EXPEHI)ITURLS D-80 PUBLIC LIBRARY Month March 1951 This To Date Budget Budget 1.11onth 8 I:Tos, Allot, Balance S-1 Salaries 2,124.04 19,958.18 32,1075.00 12,116.82 1:411 Supplies-1:Iaterial .55 591.29 450.00 141.29- 11-12 Printing 23.50 241.04 375.00 133.96 1:7-13 Light-Feat-Poirier 133.49 1,028.96 1, 500.00 471.04 11-14 Telephone 21.80 209.50 240.00 30.50 11-16 Bldg-Grounds 1:1aint. 285.57 1, 057.15 1,350.00 292.85 11-17 Books and Maps 555.60 6,363.46 71000.00 1,636. 54 Periodicals 15.32 438.53 450.00 11.47 1:1-18 Binding 12.46 542.64 2,000.00 1,457.36 1:1-20 laiscellaneous 19. 95 176.47 300.00 123. 53 11-28 Contracts 167. 90 1,359. 50 2 000. 00 640.50 (Janitorial Ser. ) Capital Expenditures 157.06 614.85 3, 555.00 2,940. 15 TOTAL 31517.24 31158I.37 51,295.00 19?713:45