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HomeMy WebLinkAboutMin - LB - 1950.10.04 MINUTES OF THE MEETING OF THE BURLINGAME LIBRARY BOARD OCTOBER 4, 1950 Trustees present: President Johnson, Mrs. Harrison, Mr. Burns, Mr. Fichtner Trustees absent: Mr. Teal The minutes of the meeting of September 6, 1950 were approved. BILLS The bills were checked by members of the Board. On motion by Mr. Fichtner, seconded by Mr. Burns and carried, the bills for $2838.88 were ordered paid. The librarian's report was accepted and ordered filed. The monthly financial statement was checked. OLD Mrs. Dombaugh reported that she had written five different BUSINESS city libraries, San Mateo, Redwood City, Alameda, Palo Alto and South San Francisco. All answered except South San Francisco. She gave the questions asked and the answers from each library. A summary of the report is as follows: "Two libraries have regular inventory, two do not. Both libraries which take regular inventory complete the count every three years. Others are irregular. Only one takes partial inventory. All close the library for inventory or count. Time varies, probably in accordance with the amount of help available. Whole staff works in all cases. All inventories use the shelf-list for checking books. All search for missing books over a period of time before withdrawing cards from catalog. All hold cards for some time before discarding." After some discussion, it was decided that Mrs. Dombaugh should draw up a plan for inventory proceed.ure for this library. This is to be presented at the next meeting. All the libraries who answered. the inventory questions also receive books for the Merchant Marine libraries. Mrs. Dombaugh is to write the Merchant Marine and offer our cooperation. Mrs. Dombaugh reported that one book truck and three stools have been purchased from Gaylord Bros. as provided for in the budget. She explained that the Branch already has a revolving dictionary stand and would rather have other equipment than the stand budgeted. Mrs. Johnson reported that Mr. Garvey has finished the work on the Branch furnace. " Mr. Fichtner asked Mrs. Dombaugh to check definitely on whether or not any work has been done on the Main furnace. Mr. Fichtner asked Mrs. Dombaugh to find out where the old fluorescent tubes are, as they should be turned. in for credit. COMMUNI- Mr. Burns read a letter from Mr. McLean reporting the CATIONS return to Miss Eager of certain books. The letter was ordered filed. Mr. Burns read his letter of September 7, 1950 to the Civil Service Commission sending Board's recommendations of qualifications, etc. for City Librarian. He reported that he was sent an announcementof the examination wh 'd.h was put on the library bulletin board. The announcement was read. Mrs. Harrison explained that the policy of the present Commission ,is to promote persons in the city employ where possible. NEW Mrs. Dombaugh reported a request of the San Mateo Alumni BUSINESS Association to use the Assembly Room on October 10 and possibly on Oct. 24 and Nov. 7. Permission for the group to use the room when desired was granted. Mrs. Johnson announced that Mrs. Manwell had called her and that she expects to be back at work October 15. She thanked. the Board for its kindness to her. Mrs. Dombaugh explained that Mrs. Coe had told her that Mr. McLean had signed a receipt for $100 for petty cash. In order to clear up,the matter the Board should pay to the Treasurer $100. Another petty cash fund could then be set up for the amount decided: upon by the Board. Mrs. Johnson has on hand $53.62 and Mrs. Doinbaugh $1.38. A warrant for $45.00 has been drawn. These sums come to $100.00 and will be turned in to Mrs. Coe. After some discussion it was decided that a petty cash fund would be furnished out of our budget and Mrs. Dombaugh was instructed to draw up a warrant to herself for $25.00. The warrant was drawn and signed. Mr. Fichtner asked the Board for permission to give Sergant Jack Price discarded library books for his own use. Mrs. Harrison said that she felt that by giving the books through the Red Cross they could be used by many more people and. that it didn't look well for discarded library books to be found in a city employees home. Mr. Fichtner agreed. Mr. Fichtner reported that the cost of lighting the reading rooms had gone up approximately 20% over the sum budgeted for that purpose. However, since the light tubes have been improved, it might be possible to change the plan a little and have the work done for the budgeted amount. He suggested that work be started right away on the children's room as there will be sufficient funds to cover that. He also requested that a meeting of the Board with the lighting engineer and electrician be called to discuss the matter. Mr. Fichtner was authorized to call such a meeting. ADJOURNLIENT On motion of Mr. Burns, the meeting adjourned.