HomeMy WebLinkAboutMin - LB - 2012.10.16 BURLiNGMf
Library Board of Trustees Minutes
October 16, 2012
I. Call to Order
President Corcoran called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack
Lisa Rosenthal, Sandy Towle
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustees September 18, 2012 Minutes
The September 18, 2012 minutes were approved with the correction..."the
next meeting will be held October 16, 2012." M/S/C (Griffith/McCormack)
IV. Correspondence and Information
A. Library Circulation September Statistics - Easton Branch/Main
Circulation statistics for September show a 5.19% increase at the Main and a -
2.13% decrease at Easton from September 201 1.
V. Reports
A. City Librarian's Report Highlights
1. Personnel- Four City Department Manages will be leaving,during,the
latter part of 2012 and early in 2013: Finance Director,'Jesus Nava has
taken the.position of CAO of the Santa Clara Valley Water District; Gus
Guinan, City Attorney, will retire in February 2013: Don Dornell, Central
County Fire Chief is retired but working part time until April of 2013 and
City Manager, Jim Nantell will leave in December. The City Council will
select Jim Nantell's replacement by December 1, 2012.
2. Children's Department -The Children's staff has created a new guide
to Children's non-fiction as well as placing QR labels on the last page of
each novel'on the book lists for middle readers and teens. By scanning the
QR, patrons will gain access to book lists on the same subject matter.
3. Bandwidth -The Library has increased its bandwidth from l OMbps to
20Mbps. In July, PLS libraries plan to receive an e-rate discount which will
enable them to increase their bandwidth to 100 Mbps.
- B. Foundation Report
Plans are moving forward for the Children's Holiday Tea which will be held
Sunday, December 2nd at the main Library. There will only be one session
this year. The tea will begin at 10:00am and feature author Elisa Kleven.
Cindy Montgomery and Jennifer Ellison are the co-chairs for the event.
48o Primrose Road•Burlingame .California 940io-4o83
Phone(650)558-7474•Fax(650)342-6295•,www.burlingame.org/library
VI. Unfinished Business
A. Capital Campaign Task Force Committee Report
The committee will meet on November 12th and introduce new members
that were recently recruited.
B. Trustee Project - Living History - Sandy Towle
The first Living History guest, Dr. Edward Anders, spoke last night on his
early years in Latvia first living under Russian dominance and later
under German control during World War Il. Dr. Anders was introduced by
his son,'George Anders and Cody Simmons filmed the event. Dr. Anders
presentation was thoroughly enjoyed by those who attended. Many of the
attendees were Latvians who live in and around the Bay area.
President Corcoran noted that the next step in the project is to put together
a provisional list of guests to participate in the project and requested
Trustee Towle to begin this task. Trustee Griffith suggested contacting
Michael Svanevik. Community referrals would be a good source.
C. Trustee Project - Newcomer's Report - Lisa Rosenthal
Trustee Rosenthal is making revisions on the Newcomer letter and will
contact Maryam Refahi, staff artist, to reformat it to one page.
D. Millennium Project - Pat Harding
At the Project Management Team Meeting on October 2nd with Andrea
Gifford and Wayne Gehrke the following issues were discussed:
• Temporary.Staff Location - the possibility of setting up a trailer to
house the staff for a period of 4-6 months. Estimated cost: set up
$8,600, removal $3,700, monthly rental $1,200. The advantage is
staff will be removed from construction scene and the Lane.Room
could still be available.
• Staff Relocation - Circulation staff will move to the upper level; staff
areas will be redesigned to a smaller configuration in order to make
better use of unused space. The redesign of the upper level will also
provide for an additional meeting room.
• Cafe and Foundation Book Store -Three different layouts of the
cafe and Foundation book store which will be located on the main
level were reviewed by the committee. The-committee selected
drawing C (attached to minutes) because it provided more open
space.
• Signage - signage will be lower and therefore more visible to patrons.
E. Employee Achievement Awards
Trustees Griffith and McCormack will review the nominations for the employee
achievement awards and select the most qualified candidates based on input
from their peers.
VII. New Business
The Trustees approved the motion to move the November meeting from
November 20th to November 27th due to scheduling conflicts.
M/S/C (Towle/McCormack)
Library Board of Trustee Minutes October 16,2012 2
VIII. Adjournment
The meeting was adjourned at 7:00pm. (M/S/C Griffith/Towle) The next
meeting of the Library Board of Trustees will be held November 27, 2012 at
5:30pm in the Library Conference Room.
Respectfully Submitted,
Patricia Harding
City Librarian
t.
Library Board of Trustee Minutes October 16,2012 3