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HomeMy WebLinkAboutAgenda Packet - LB - 2012.11.27 URLINGAME PUBLIC LIBRARY BU jLIIYGAME Board of Trustees Agenda - a November 27, 2012—5.•30pm 480 Primrose Road—Library Conference Room c ` SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for October 16, 2012 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for October 2012 B. Library Trustees'Account October 31, 2012 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Capital Campaign Task Force Committee Report Discussion B. Trustee Project - Living History (Towle) Discussion �. C. Trustee Project -Newcomer's Report (Lisa Rosenthal) Discussion D. Millennium Project Discussion E. Employee Achievement Award Update Discussion VIII. NEW BUSINESS A. Patron Disciplinary Procedure—Gus Guinan, City Attorney Information/Discussion B. Trustee Approval to Close Christmas &New Year's Eve 2012 Approved Action C. Revised Library Holiday Schedule 2012, D. Burlingame City Hall Schedule 2013 Information E. Library Holiday Schedule 12/13/12 to January 1, 2014 Discussion/Approval IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLiNGMf Library Board of Trustees Minutes October 16, 2012 I. Call to Order President Corcoran called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees September 18, 2012 Minutes The September 18, 2012 minutes were approved with the correction..."the next meeting will be held October 16, 2012." M/S/C (Griffith/McCormack) IV. Correspondence and Information A. Library Circulation September Statistics - Easton Branch/Main Circulation statistics for September show a 5.19% increase at the Main and a - 2.13% decrease at Easton from September 201 1. V. Reports A. City Librarian's Report Highlights 1. Personnel- Four City Department Manages will be leaving,during,the latter part of 2012 and early in 2013: Finance Director,'Jesus Nava has taken the.position of CAO of the Santa Clara Valley Water District; Gus Guinan, City Attorney, will retire in February 2013: Don Dornell, Central County Fire Chief is retired but working part time until April of 2013 and City Manager, Jim Nantell will leave in December. The City Council will select Jim Nantell's replacement by December 1, 2012. 2. Children's Department -The Children's staff has created a new guide to Children's non-fiction as well as placing QR labels on the last page of each novel'on the book lists for middle readers and teens. By scanning the QR, patrons will gain access to book lists on the same subject matter. 3. Bandwidth -The Library has increased its bandwidth from l OMbps to 20Mbps. In July, PLS libraries plan to receive an e-rate discount which will enable them to increase their bandwidth to 100 Mbps. - B. Foundation Report Plans are moving forward for the Children's Holiday Tea which will be held Sunday, December 2nd at the main Library. There will only be one session this year. The tea will begin at 10:00am and feature author Elisa Kleven. Cindy Montgomery and Jennifer Ellison are the co-chairs for the event. 48o Primrose Road•Burlingame .California 940io-4o83 Phone(650)558-7474•Fax(650)342-6295•,www.burlingame.org/library VI. Unfinished Business A. Capital Campaign Task Force Committee Report The committee will meet on November 12th and introduce new members that were recently recruited. B. Trustee Project - Living History - Sandy Towle The first Living History guest, Dr. Edward Anders, spoke last night on his early years in Latvia first living under Russian dominance and later under German control during World War Il. Dr. Anders was introduced by his son,'George Anders and Cody Simmons filmed the event. Dr. Anders presentation was thoroughly enjoyed by those who attended. Many of the attendees were Latvians who live in and around the Bay area. President Corcoran noted that the next step in the project is to put together a provisional list of guests to participate in the project and requested Trustee Towle to begin this task. Trustee Griffith suggested contacting Michael Svanevik. Community referrals would be a good source. C. Trustee Project - Newcomer's Report - Lisa Rosenthal Trustee Rosenthal is making revisions on the Newcomer letter and will contact Maryam Refahi, staff artist, to reformat it to one page. D. Millennium Project - Pat Harding At the Project Management Team Meeting on October 2nd with Andrea Gifford and Wayne Gehrke the following issues were discussed: • Temporary.Staff Location - the possibility of setting up a trailer to house the staff for a period of 4-6 months. Estimated cost: set up $8,600, removal $3,700, monthly rental $1,200. The advantage is staff will be removed from construction scene and the Lane.Room could still be available. • Staff Relocation - Circulation staff will move to the upper level; staff areas will be redesigned to a smaller configuration in order to make better use of unused space. The redesign of the upper level will also provide for an additional meeting room. • Cafe and Foundation Book Store -Three different layouts of the cafe and Foundation book store which will be located on the main level were reviewed by the committee. The-committee selected drawing C (attached to minutes) because it provided more open space. • Signage - signage will be lower and therefore more visible to patrons. E. Employee Achievement Awards Trustees Griffith and McCormack will review the nominations for the employee achievement awards and select the most qualified candidates based on input from their peers. VII. New Business The Trustees approved the motion to move the November meeting from November 20th to November 27th due to scheduling conflicts. M/S/C (Towle/McCormack) Library Board of Trustee Minutes October 16,2012 2 VIII. Adjournment The meeting was adjourned at 7:00pm. (M/S/C Griffith/Towle) The next meeting of the Library Board of Trustees will be held November 27, 2012 at 5:30pm in the Library Conference Room. Respectfully Submitted, Patricia Harding City Librarian t. Library Board of Trustee Minutes October 16,2012 3 r lilt f I it f y N� t f i 7 .. ' 111 ! d �j -W 17,rx W: 11 Z.0 L, !-WO-11; soft IRA 14, loll Nam ,. J ' BURLINGAME PUBLIC LIBRARY STATISTICS Month: October Year: 2012 Burlingame Registered Burlingame Other her tal Borrowers Adult Patrons 14,8471 [ 2,412 IF 011 17,253 Juvenile Patrons 5,173F- 1,228 1 E 0]1 6,4011 FOthers 174 9F 1,452 1 1,6351 TOW RegUtered 20,1911 3,649 1,452]j 25,2879 Borrowers Circulation -�F Total Circulation Previous Year Percent Change Main --7F- 54,0878 [ 49,45-1 ]l 9.18% I Branch F 6,964F- 7,084]1 I Total 61,0522 56i625 I E 7.82% 1 1 Self'Check t1sage, FTotal items I FPercent of Initial'Check Outs I I Main 27, 7=90% Branch 3,2126=49/. Total, IF 31,100 11 Online Renewals I FTOW'ten's Percent of Total Renewals Main 16,003 8 Branch 1,574 7=7-/. Total 17,57=7 Gate Count Ifionthly Average per day Main 33,171 1,106 Branch People counter out of order] I Total =F Internet Usage ---777 Total User Sessions Main Adult =11 201,348 Main Children' IF 2,958 Branch 14,008 Grand Total F— 218,3141 E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: e-books 610 audio books 103 Safari: 146 readable df Discover & Go (downloadable museum passes) IF— 19 reservations made Databases: -8-59] BPL Website: 12,278 Total Items Added to Collection{Mala Branch} 1=,445 Total Number Outreach Materials Delivered= 11 BURLINGAME PUBLIC LIBRARY STATISTICS Month: October Year: 2012 Community Room Usage Number of Meetings Attendance Public /City Meetings- Env. Council/Garden Club 2 25 Public Meetings- Enlighten Women/El Camino A's 2 85 Library Educational Programs (Computer Drop-In), 5 15 Libra From Home, Face Book I Adult Programs Presidential Debates 4 35 Edward Anders 1 40 Burlingame Historical Society 1 60 Total 13 260 Conference Room Book Club Adult 2 25 City Meetings (Neighborhood Network- Dept. Heads 2 8 Library Staff Meetings 10 60 Foundation Meetings 6 27 Trustee Meeting 1 7 Total 21 127 Study Room Users 43 Patrons 105 Children's and Young Adult Programs--Main Number Attendance Story Times Preschool 5=1 208 Toddler 9 557 Baby Story Times 1 654 Book Buddies 1 200 Total Story Times 16 1,019 Special Programs - Frankenwine Puppet Show 1 112 James Dashner Author Visit 1 52 Wizbots 2nd Sat. program 1 40 Teen BHS Book Cafe 1 53 Total 4 257 Class Visits Preschool 0 Elementary Class Visits to Library 2 68 Elementary Class Visits at the Schools 2 30 Teen Class Visits 0 Total Class Visits 4 98 BURLINGAME PUBLIC LIBRARY STATISTICS Month: October Year: 2012 Easton Story Time Special Programs Number Attendance Story Times* Preschool 5 219 Toddler 4 189 Total 9 408 Class Visits 2 62 barrymlls1,a gmail.coin BPL Main Circulation CnmmPnt% I[ RhnrP , FIIeYouEa�usirmmersi�glnte�p8tWoref)�4h vy6sbIgn 1�,W$upporteA..IISfflf��urge r��o � correctly.Upgrade to a modern browser,such as Google Chromkismiss Click the area of the chart you want to edit. Copy chart Advanced edit... Publish chart Save image Delete chart Chart BPL Main Circ by Month 2010 vs. 2011 vs. 2012 80,000 02009 02010 60,000 W 2011 Ems son 2012 MEN 40,000 ONE MEN 20,000 0 January March May July September November February April June August October December Sheet1 Chard barrymIIsI ggmaiI.corn Easton Circulation Cnmmantc Sharr l FileYouEaffltusM"ersM�g�InteT8ip#oreb,�gh v%b?gn b$4Wsupporte�.IIS�n 1f���ur�e � iRo r�A correctly.Upgrade to a Modern browser,such as Google ChromE-flismin, Click the area of the chart you want to edit. Copy chart Advanced edit... Publish chart Save image Delete chart Chart Easton Branch Circ by Month 2010 vs 2011 vs. 2012 8,000 02009 �x 02010 6,000 ;,, 2011 02012 4,000 z 2,000 t 0 January March May July September November February April June August October December Sheet1 Chart1 LIBRARY TRUSTEES ACCOUNT October 31, 2012 Account No. Description Balance 5310 Undesignated Donations $1,057.22 5320 Copier Fund $20,877.60 5330 Donations-Childrens D $176.29 5340 Duncan Collections $60,000.00 5350 Education Fund $8,559.76 5360 Farrel (Julia) Fund $7,771.73 5370 Staff Appreciation $3,799.86r �p 5380 Volunteer Recognition -$29.682 5390 Willert (Wayne) Fund $50,00328 5392 Millenium Project $887.58 $153,103.64 City Librarian Report to Board of Trustees November 27, 2012 Personnel News—Personnel News—On Friday, November 2, ten BPL staff attended "The Sky's the Limit" CLA Awards Gala 2012 in San Jose. Burlingame Public Library won a PR Excellence Award for our Tasty Reads Adult Summer Reading Program. Brad McCulley, one of our Reference Librarians, came up with this creative way to combine PR for the programs, registration for the Summer Reading program, and a Reading Log all in the form of a bookmark! Maryam Refahi, our graphic artist put it all together and designed it in the style of the original Betty Crocker cookbook. All-Staff Meeting—Approximately 30 staff attended the November 15th All-Staff meeting. Agenda items included: • Anniversary Gift Cards—We celebrated 33 staff anniversaries with a total of 489 years of service— from 1 year to 39 years! • Workplace Wellness—Linda Santo and Geralyn O'Brien are on the the City's Wellness Committee and will be working with other employees to adopt Wellness guideline. The City is working with Dan McClure, CEO of Generations Community Wellness, a non-profit organization. • Thin Client and Bandwidth. The first Thin Client computer has been set up and is being tested and others will follow within the next few weeks. The library bandwidth has doubled from 10 Mbps to 20 Mbps. • Behavior Policy. Linda Santo and Amy Gettle have been working on a revision of our current Behavior Policy. Individual library departments will meet to go over the revision and make comments. Managers will bring their comments to a meeting in December. • Group 4 presentation —Wayne Gehrke from Group 4 presented an update of the Millennium Project. Staff requested that we hold smaller staff meetings to go over the project. We will schedule in December. CLA—A number of staff attended exhibits, pre-conference workshop and some of the many programs from Friday, November 2 through Sunday, November 4. Staff came away with some great ideas and information. During CLA Barry Mills and I met with two of the Group 4 architects to tour Los Gatos Library. Los Gatos was completed in February 2012 and is a beautiful building with a lot of interesting public art and great spaces. I also toured Santa Clara Public Library with Group 4. 1 got some great ideas for magazine displays, group study areas, carpet, chairs with tablet arms. City Personnel—Lisa Goldman, Assistant City Manager in Alameda, was approved as the new City Manager in Burlingame. Jim Nantell's retirement party is December 17, 2012 at the Park & Recreation Center. Recent Children's Programs: Author James Dashner discussed his new series for young readers— "Infinity Ring". There were 52 children in attendance. • Frankenswine, our Halloween program was a big hit with about 110 kids and their parents. • Wizbots, our first "Make it @ your Library" program has "sold out" with a limit of 20 kids making their own robots. 1 Kindergarten Library Card Drive a huge success! The Children's Department promoted their third annual Kindergarten Library Card drive this year. The library card drive aims to ensure that all Kindergarten students have a library card at the time they begin school. We are pleased to report that 100 percent of Burlingame and Hillsborough Kindergarten classes participated. Burlingame Public Library has distributed over 170 new library cards this fall—with more to be processed. Our hope is that these emerging readers will use their new library cards as they take their first step toward enriched independent reading. Millennium Project—The library PMT met with Andrea Gifford and Wayne Gehrke from Group 4 on November 13th. Discussed: • Automated Materials Handling System (AMHS). Amy, Pat and Barry met with Al Skinner from 3M to discuss the possibility of connecting the exterior and interior smart book drops into one system. Al Skinner also proposed two separate systems in the one room. Staff is concerned about the lack of space for book trucks and book bins with both of these systems. Library Managers will discuss and get back to PMT. Andrea met with each library department and discussed their staff space needs. • Items outside the current scope of work—HVAC controls, lighting controls, and security system. I will meet with Syed, PW Director and staff to discuss whether these are feasible for this project and whether there is funding. �•.� • Design Update: Site improvements—we will need to change the slope of the ramp and set a "landing place" for patrons to use the new AMHS. We will also need to supply two short term parking places for people to drop off their books. This will necessitate removing one of the ADA parking spots in the lot. Ideally we would add an ADA spot in front of the library on the street. I will work with PW on this issue. • Wayne and Andrea presented preliminary plans and design renderings. (see attached for design renderings. • Budget changes Wayne, Andrea, and I met with Susan May and Jim Cannon and went over the Foundation's Book Selling Group's space needs. After the meeting Susan and Jim supplied Group 4 with the current linear feet of shelving used in the compact shelving, sorting room and "R". Wayne, Andrea, Barry Mills, and I met with mechanical, plumbing, electrical, tele/data and audio visual consultants and Rob Mallick and Art Morimoto from the city's PW's Department. We reviewed: • The plans and scope of work • The Phasing Diagram • Phasing and Design Cost Plan 2 Problem Patrons—I have been working with Sergeant Don Shepley, from the Buringame Police Department and Gus Guinan about how to deal with two serious problem patrons, Brian O'Meara and Roslyn Aitken. Discussion of disciplinary procedures are on the agenda and we will have a special meeting on December 12 in the Lane Community Room at 2PM. If either of these patrons come into the library, Burlingame Police Officers have been told to respond and advise the patrons that they are not welcome in the library and need to leave immediately. They are not to return to the library until they have been notified by the City that they can return. Next week, the City Attorney will provide letters to the library staff as well as PD staff advising of the Trustee hearing. BPD will attempt to serve these letters to the patrons. Brian O'Meara_has been bathing in the library's men's room. He has also allegedly threatened a patron with a gun and harassed a staff member. Police were called and to date, there is nothing to substantiate he has a gun. However, the library staff feels threatened around him. Mr. O'Meara is most likely a transient. I have told staff to contact me when Mr. O'Meara comes into the library. I will call the police and have them ask him to leave and not return. Roslyn Aitken_has been a patron of the library for years. Initially, library staff were concerned for Ms. Aitken as they have noticed her condition is deteriorating. She has lost a significant amount of weight over the last several months. She is also having issues with her personal hygiene. Recently, she became a prime suspect of defecating in the hallways of the library. On 11/20/12, as I was walking her towards the door after asking her to leave the library, she defecated in front of me. I have told Roslyn not to return to the library and Corporal Tackett has told her to expect a letter about a future hearing. Staff will call police if she comes into the library. Programs at the Library- Upcoming Dates: Thursday, November 29, 7-8PM —Teen Research for Students and Parents Sunday, December 2"d, 10AM — Noon - Children's Holiday Tea Sunday, December 2"d, 5-7PM —Amy Pelman @ SMCO Youth Services Center for Book Club Tuesday, December 4th, 7 PM Anson Burlingame - His Legacy in US-China Relations: a lecture by David Chai, Ph.D Thursday, December 6th, 7PM College Admission Program Saturday, December 8, 2012—Second Saturday Maker Program —2 Times: Workshop 1- 11 AM - 1 PM Workshop 2 - 2 PM -4 PM —Jewelry Making with the Open Clay Project - Clay artist, Patrick Schmidt Saturday, December 15th Holiday Puppet Show Fratello Marionettes present: Aladdin -Two Shows: 11 AM & 1 PM Monday, December 17th, 7 PM "Debt-Free Spending Plan" by local author JoAnneh Nagler Wednesday, December 19, 7PM —Easton Branch Holiday Sing-a-long 3 Friday, December 21A, 11 AM Burlingame High School Book Cafe Coming in January- Poetry Month - Poet-Tree on the Savanna School-age children write an original poem, bring it to the library between January 2 to 31, 2013 and receive a FREE PAPERBACK BOOK OF POETRY! Second Tuesday of each month - starting January 8th, 2013, 10:30AM —12:30PM Great Books is a national program that provides multi-volume anthologies for group discussions. These books are composed of classics that make up the core of the Western tradition. Works by Chekhov, Aristotle, Conrad, Plato, Kant, Darwin, and de Tocqueville are included in the first anthology. Burlingame Library will provide the Great Books Anthologies. Drop-in Computer Lab every Monday 3—5 PM Story Time Schedule Fall Story Time Session September 4 - December 20 Main Library Story Times Easton Branch Story Times Preschool Story Times Bedtime Story Time i Ages 3-5 Ages 2-5 Tuesdays 10:30 AM Wednesdays 7:00 PM t ' Toddler Story Times -Toddler Story Time Ages 18mo - 3 Ages 18 mo - 3 Wednesdays 10:30 AM Thursdays 11:30 AM Thursdays 10:30 AM Just Baby and Me Ages 0 - 18 mo. First Friday of the Month, 10:30 AM 4 Trustee Approval to Change 2012 Library Holiday Schedule On October 29, 2012, Pat Harding, City Librarian, notified Trustee Board President Betsy Corcoran that all City departments have decided to close full days on Christmas and New Year's Eve and requested that the Library Trustees approve the same holiday schedule for the Burlingame Library. In order to facilitate informing staff and PLS libraries of the schedule change and since the Trustee Board meeting was moved to November 27th, President Corcoran agreed that an e-mail response would be appropriate. President Corcoran expressed her consent in favor of the Christmas and New Year's Eve change. At the request of President Corcoran, Sidney Poland Recorder sent an e-mail to Trustees Corcoran, Griffith, McCormack, Rosenthal and Towle expressing the City Librarian's proposal to close the Burlingame Library for a full day on Christmas and New Year's Eve. The proposal passed with 4 Trustees voting"yes" and one Trustee voting `no". Upon receiving approval from the Library Board of Trustees, Part Harding advised all interested parties of the Library holiday schedule change. Resprzgully Submitted 7G2y'L--� idney Pola d Recorder L Library Holidays FY July 1, 2011 -June 30, 2012 Independence Day Mon, July 4 1 day Labor Day Sun, Sept 4; Mon, Sept 5 2 days Columbus Day Mon, Oct 10 1 day Veterans Day Friday, Nov 11 1 day Thanksgiving Wed, Nov 23, Close 5 PM; Thurs & Fri 2 days Christmas Sat, Dec 24; Sun, Dec 25, Mon, Dec 26 3 days 2012 New Years Sat, Dec 31; Sun, Jan 1; Mon, Jan 2 3 days Martin Luther King Mon, Jan 16 1 day President's Day Mon, Feb 20 1 day Spring Holiday Sunday, April 8 1 day Memorial Day Sun, May 27, Mon, May 28 2 days Independence Day Wed, July 4 1 day Labor Day Sun, Sept 2, Mon, Sept 3 2 days Columbus Day Mon, Oct 8 Veteran's Day Mon, Nov 12 Thanksgiving Wed, Nov 21 Close 5 PM; Thurs Nov 22 & Fri, Nov 23 2 days Christmas Mon, Dec 24; Tues, Dec 25 2 days New Years Mon, Dec 31; Tues, Jan 1 2 days Library Holiday Schedule December 31, 2012 - to January 1, 2014 Holiday Day Date Year Number of Days New Year's Eve Monday December 31st 2012 1 New Year's Day Tuesday January 1st 2013 1 Martin Luther King Monday January 21st 2013 1 President's Day Monday February 18th 2013 1 Spring Holiday Sunday March 31st 2013 1 Memorial Day Sunday/Monday May 26th/27th 2013 2 Independence Day Thursday July 4th 2013 1 Labor Day Sunday/Monday Sept. 1st & 2nd 2013 2 Columbus Day Monday October 14th 2013 1 Veterans Day Monday November 11th 2013 1 Thanksgiving Wed. Close November 27th 2013 4 hours lb!/� 5:00 In Thanksgiving Thursday/Friday Nov. 28th—& 29th 2013 2 Christmas Eve Tuesday December 24th 2013 1 Christmas Day Wednesday December 25th 2013 1. New Year's Eve Tuesday December 31st 2013 1 �.. New Year's Day Wednesday January 1st 201 1 u 2013 BURLINGAME CITY HALL HOLIDAY ' DATE DAY HOLIDAY December 31 Monday M day) Day before New Year's Day observed holiday January 1 Tuesday New Year's Day January 21 Monday Martin Luther King, Jr.'s Birthday February 18 Monday Presidents' Day May 27 Monday Memorial Day July 4 Thursday Independence Day September 2 Monday Labor Day October 14 Monday Columbus Day November 11 Monday Veteran's Day November 28 Thursday Thanksgiving Day November 29 Friday Day after Thanksgiving observed holiday December 24 Tuesday m day) Day before Christmas observed holiday December 25 Wednesday Christmas Day December 31 Tuesday(%day) Day before New Year's Day observed holiday January 1 Wednesday New Year's Day