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HomeMy WebLinkAboutAgenda Packet - LB - 2012.10.16 :'►URLING.AME PUBLIC LIBRARY [BURLING-AME� f Board of Trustees Agenda _ October 16, 2012—5.30pm �� P 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for September 18, 2012 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for September 2012 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Capital Campaign Task Force Committee Rep rt A o Discussion B. Trustee Project -Living History (Towle) C. Trustee Project - Newcomer's Report (Lisa Rosenthal) D. Millennium Project E. Select Two Trustees to Oversee the Employee Achievement Awards VIII. NEW BUSINESS IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California :'►URLINGAME PUBLIC LIBRARY BURLINGAME r r ' Board of Trustees Agenda A _ October 16, 2012—5.30pm �e P 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for September 18, 2012 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for September 2012 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Capital Campaign Task Force Committee Report Discussion B. Trustee Project - Living History (Towle) C. Trustee Project - Newcomer's Report (Lisa Rosenthal) D. Millennium Project E. Select Two Trustees to Oversee the Employee Achievement Awards VIII. NEW BUSINESS IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURUNOAME Library Board of Trustees Minutes September 18, 2012 I. Call to Order President Corcoran called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Lisa Rosenthal, Sandy Towle Trustee Absent: Katie McCormack Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees August 21, 2012. Minutes The August 21, 2012 minutes were approved as written. M/S/C (Rosenthal/Griffith) IV. Correspondence and Information _ A. Library Circulation August Statistics - Easton Branch/Main Circulation statistics for August show a 2.51% increase at the Main and a - 3.45% decrease at Easton from August 2011. V. Reports A. City Librarian's-Report Highlights 1. Personnel- Geralyn will be honored for 20 years of service to the City of Burlingame at the Employee Service Award Luncheon. The Trustees hosted a staff luncheon to honor Maryam Refahi, staff artist, for her 44 Public Relations awards during her tenure at the library 2. Automated Materials Handling System (AMHS) 3M was selected by PLS as the vendor for the AMHS. Pat reviewed the drawings for the layout of the system with the Trustees. Trustee Corcoran suggested that the expected decrease in staff injuries due to the AMHS should be tracked and reported to the City Council. 3. Thin,Client - City Council approved the resolution allocating $71,000 for the project. 4. Bandwidth - a PLS task force has met to formulate a--plan to assess concerns with the current bandwidth being too slow to handle the volume of usage caused by technology products and programs. The committee will look for current solutions, as well as develop plans for the future. 48o Primrose Road Burlingame•California.94oio-4o83 Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library B. Foundation Report After a successful "Behind the Scenes" event, the Foundation will turn its attention to the-October book sale to'be field from October 18th to October 21 st. The book sale will be followed by the Children's Tea scheduled for December 2nd. VI. Unfinished Business A. Capital Campaign Task Force Committee Report Pat Nicholson has been recruited by the Foundation to be Chairperson of the Capital Campaign. B. Trustee Project - Living History-.Sandy Towle 1. Trustee Towle will work with Reference Librarian, Brad McCulley, on the Living History Project. Brad McCulley has applied for an Eureka Grant based on the Living History format. Brad and Sandy have spoken with members of the Historical Society and they are supportive of the project and already have a list of possible candidates,to be interviewed. 2. Edward Anders will be the subject of the first Living History program to be held October 15th in the Lane Room. Mr. Anders will relate his experiences as a young child in Latvia during the Holocost. Trustee Towle will oversee the filming of the event. C. Trustee Project - Newcomer's Report - Lisa Rosenthal The Trustees made'suggestions to the draft letter which will be included the newcomer's packet. In this letter, newcomers to the City of Burlingame and Town of Hillsborough will be advised of library services and programs. D. Millennium Project Pat Harding gave the Trustees a packet with the recent architectural drawings and photos of Library furnishings as it is now and examples of how it might look after the Millennium project is completed. It was suggested that for the teen room the Walnut Creek model, which had some computer counters with stools, might be considered. The Project Management Team will meet on October 2nd to focus on the relocation of departments on the upper level. VII. Adiournment The meeting was adjourned at 6:35pm. (M/S/C Griffith/Towle)The next meeting of the Library Board of Trustees will be held October 1�th at 5:30pm in the Library Conference Room. Respectfully Submitted, Patricia Harding City Librarian Library Board of Trustee Minutes September 18,2012 2 �. LIBRARY TRUSTEES ACCOUNT SEPTEMBER 30, 2012 Account No. Description Balance 5310 Undesignated Donations $757.22 5320 Copier Fund $21,031.41 5330 Donations-Childrens D $176.29 5340 Duncan Collections $60,000.00 5350 Education Fund $8,559.76 5360 Farrel (Julia) Fund $7,771.73 5370 Staff Appreciation $3,842.29 5380 Volunteer Recognition -$29.68 5390 Willert (Wayne) Fund $50,003.28 5392 Millenium Project $887.58 $152,999.88 BURLINGAME PUBLIC LIBRARY STATISTICS Month: September Year: 2012 Bur�ame registered Burlingame Hillsborouhr '�"T� Borrowers Adult Patrons 17,14311 2,713611 0 1 929 Juvenile Patrons 5,684 1,426 0 7,110 Others IF206 9 1,848 2,063 Total Registered 23,033 4,221 1,848 29,103 Borrowers Circ dation F Total Circulation� Pr ions Year Percent Change Main 53,246 50,620 IF 5.19% Branch 7,331 7.178 2.13% Total 60;577 4.81°/«» Self Cheek'sage Tow item$ Percent of Initial Check Outs Main 28,362 79% Branch 3,649 68% Total 32,011 Online Renewals Total"Items of Total Renewals Main 14,548 79% Branch 1,640 80% Total 16,188 Gate Count Monthly. Average per day Main 31,9061 1,140 Branch 4,227 177 Total36,133 1 1,317 Internet Us a Total User Sessions Main Adult 6,060 Main Children' 39 Branch 434 Grand Total 6,533 77 B-Coate tlTotal Dowaloads or Sessions 9-Cloutint/Total Downloads or Sessions Overdrive: a-books 603 audio books 129 Safari: 174 readable df Discover & Go downloadable museumpasses) 23 reservations made Databases: 770 BPL Website: 11,969 Total Items Added.to C911ii ion(idain&-Branch) F 1,310 Total:Number Outreach Materials-I)elivered 12 BURLINGAME PUBLIC LIBRARY STATISTICS Month: September Year: 2012 Community Roam Usage" Number of Meetings Attendance r Public /City Meetings 211 27 Library Staff Meeting 3 35 Library Educational Programs (Computer Drop-In),Ipad, 6 29 Basic Internet, Health Resources On-Line Public Meetings 2 111 Adult Programs- Tales of a Tuskegee Airman, League 3 86 of Women Voters, National Conventions Total � _ 16 288,` Conference Room Book Club Adult 1 15 City Meetings (Neighborhood Network- Dept. Heads 2 20 Library Staff Meetings 4 28 Foundation Meetings 3 30 Trustee Meeting 1 7 Total 11 100 StudRoom Users 33 Patrons 75 z„ Children's and Young g =Adult Pro rams- ain; Number Attendance Story Times Preschool 4 237 Toddler 8 557 Baby Story Times 1 64 Total Story Times 13 858 Special Programs - Marissa Moss We Read Together) 45 Book Buddies 2 58 Total for all programs 18 1,819 Class Visits Preschool 0 Elementary Class Visits to Library0 Elementary Class Visits at the Schools O Teen Class Visits 0 Total Class Visits O t''t�yx�, BURLINGAME PUBLIC LIBRARY STATISTICS Month: September Year: 2012 Easton Stpq fiimes� Special Programs Nuxtbr tteadax��+� Story Times* Preschool 4 168 Toddler 4 194 Total 8 362 Class Visits 0 L barrymlls1@gmail.com BPL Main Circulation Comments share File Edit View Insert Format Data Tools Help All changes saved Click the area of the chart you want to edit. Copy chart Advanced edit... Publish chart Save image Delete chart Chart BPL Main Circ by Month 2010 vs. 2011 vs. 2012 80,000 ■ 2009 M 2010 60,000 2011 02012 40,000 F 20,000 0 January March May July September November February April June August October December Sheet1 Chart1 barrymlls1@gmail.com Easton Circulation Comments Share L_ - File Edit View Insert Format Data Tools Help All changes saved Click the area of the chart you want to edit. Copy chart Advanced edit... Publish chart Save image Delete chart Chart Easton Branch Circ by Month 2010 vs 2011 vs. 2012 8,000 2009 td 2010 6,000 _ _ 2011 02012 4,000 2,000 0 January March May July September November February April June August October December Sheet1 Chart1 J City Librarian Report to Board of Trustees October 16, 2012 Personnel News—On October 31St Library staff will be donning "Banned Books" for the city staff's annual Halloween program and contest. City Personnel—At the last city department head meeting Jesus Nava, 4!,,, Burlingame's Finance Director announced that he has been offered the ' position of CAO of the Santa Clara Valley Water District. He will be confirmed e by their board on October 9, 2012. Gus Guinan, Burlingame City Attorney has announced his retirement as of February 2013. Don Dornell, Central County Fire Chief has retired but will continue to work part-time through April 2013. Jim Nantell is leaving in December 2012 and a replacement will be selected by December 1, 2012. Two Great New Additions in the Children's Room—We have a new guide to Children's non- fiction. Children's staff have created way finder tools for the Children's non-fiction collection. There are printed copies at the beginning of the Children's non-fiction section. Kathy von Mayrhauser and the Children's staff is now putting QR labels on the last page of each novel on the book lists for middle readers and teens. Patrons can scan the QR label and it will give them immediate access to the booklist and suggestions of other books in the same genre. Great Decisions Discussions Group—Starting in February we will be hosting a political discussions group—John Piche, our newest librarian is putting together this new program - his blog with more information: http://tinyuri.com/945kmcd Millennium Project—The library PMT met with Andrea Gifford and Wayne Gehrke from Group 4 on October 2. Discussed: • Possible temporary staff locations while work is being done—A 20 x 40' portable trailer set up in the parking lot would cost$8,600 to set up and $3,700 to remove and $1,200 a month. It is estimated that we will need this space 4 to 6 months. Having this separate space would be the least disruptive to the public—we will be able to maintain the programs in the Lane Community Room. 1 • Andrea met with each library department and discussed their staff space needs. The space for staff will be smaller after the redesign —the Circulation Department staff will be moving to the upper level staff area and we will be adding a meeting room in the current staff area. • Three Cafe and Foundation Book Store layouts were presented. PMT like "C" which has a more open plan than the others. If it takes some time to find a vendor for the cafe there is less space wasted during this process. • Signage in the library to be lower and more accessible for patrons. Maintain the design on the shelving end panels—designed by Maryam • Wayne would like to meet with Patty and Pat Nicholson in the next month to hear their ideas for the capital campaign and how he can help Programs at the Library- Upcoming Dates: 2012 Election Coverage at the Library: Monday, October 15, 7 PM, Edward Anders will speak on his experience in Latvia during WWII. October 18th -21St The Burlingame Library Foundation Fall Book Sale Wednesday, October 24th, 7 PM, The televised Presidential debates and how they affect the `�- election outcome. Thursday, October 25th, 10 AM - 12 PM, Job Search Review Tuesday, October 30, 7 PM, Burlingame Historical Society presents Burlingame True Crime Wednesday, November 7, 7 PM, Bag It—film viewing and discussion Thursday, November 8th, 7 PM, The election results will be discussed. Hands on Computer Instruction Monday, October 15th, 11 AM—Noon. Facebook Part 1—Get an account Tuesday, October 16th, Noon—1 PM. Facebook Part 2—Share photos Tuesday, October 23rd, 11 AM—Noon. Library a-books for your Kindle Monday, October 29th, 2—3 PM. Use the Library from home Part 2: Databases Monday, November 5th, 1—2 PM. EBay for beginners Tuesday, November 13th, 11 AM—Noon. Library a-books for your tablet device. 2 Drop-in Computer Lab every Monday 3 —5 PM Teen and Children's Programs Book Buddies Fall 2012 Session - September 26th - November 14th Saturday, October 13th, 2-4 PM You Can Make It @ Your Library! Wizbots workshop http://www.wizbots.com/home Tuesday, October 16th, 7 PM Author Event featuring James Dashner discussing a new series for young readers: Infinity Ring Friday, November 2nd, 3:30 PM Meet Local Author Sandra Feder discussing a new series for young readers at the Easton Branch Library Story Time Schedule i Fall Story Time Session September 4 - December 20 i Main Library Story Times [Easton Branch Story Times { 1 Preschool Story Times Bedtime Story Time Ages 3-5 j Ages 2-5 Tuesdays 10:30 AM Wednesdays 7:00 PM 1 Toddler Story Times Toddler Story Time Ages 18 mo - 3 Ages 18 mo - 3 Wednesdays 10:30 AM Thursdays 11:30 AM Thursdays 10:30 AM Just Baby and Me Ages 0 - 18 mo, First Friday of the Month, 10:30 AM � V d 3