Loading...
HomeMy WebLinkAboutMin - LB - 2012.08.21 BURL01NOAMf Library Board of Trustees Minutes August 21, 2012 I. Call to Order President Corcoran called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Lisa Rosenthal,(by §kype) Sandy Towle ' Trustee Absent: Katie McCormack Staff.Present: Pat Harding, City Librarian Sidney Poland, Recorder- III. ecorderIII. Library Board of Trustees July 17, 2012 Minutes The July 17, 2012 minutes were approved with a date correction of August ' 29th for Maryam'Refahi recognition event. M/S/C (Rosenthal/Griffith) IV. Correspondence and Information L A. Library Circulation July Statistics - Easton Branch/Main Circulation statistics continue to increase both at the main library and Easton. Easton showed a 15.53% increase and the main 6.24% oder July of 2011. The City Librarian advised the Trustees that all PLS libraries have agreed to a _ renewal period of 5 times per item which should increase our circulation statistics. B. Children's and Young Adult Statistics Fiscal Year 2011-2012 Circulation in these two,areas accounts for 46% of the total circulation at the main library and Easton. 35% of the collection budget is allocated to buying material for this category. It should be taken, into consideration that books for children and young adults are less expensive than those for adults. V. Reports A. City Librarian's Report Highlights 1. Personnel- Raina Tuakoi, Library Assistant and library school student, - was one of 50 students to receive the Spectrum Scholarship Award. 2. Automated Materials Handling System `(AMHS) Biblioteca, Envisionware and 3 Ware the vendors being considered for the AMHS by the PLS staff task force. Vendors submitted bids to be reviewed by the committee on August 15th. Recommendations to PLS Administrative Council will follow at a later date. 48o Primrose Road Burlingame•California 940ro-4o83 Phone(650)558-7474'Fax,(650)342-6295'www.burlingame.org/library 3. BiblioCommons BiblioCommons has been selected as the new Discovery Layer on the public catalog. This product is an overlay of the current online catalog and will be customized to address the criteria of each library in the PLS system. Initial software cost for the Burlingame Library is $7,000; annual subscription cost is $5,000. 4. Thin Client Solution The City Council approved the Thin Client Solution. As previously discussed, all computers used by the public will be connected to one server located at City Hall. Funds left over from the telephone project will be allocated to this project. B. Foundation Report The Foundation will host its second "Behind the Scenes" event for community leaders from Burlingame and Hillsborough on September 14, 2012 at 5:30PM. The Foundation has emphasized that this event is not a fund raiser but an opportunity for guests to learn how each Library department carries out its daily operations. Wayne Gehrke will give an update on the Millennium Project. VI. Unfinished Business A. Staff Appreciation Dinner The Trustees approved the Doubletree's proposal to host the annual staff appreciation event for $32.00 per person which includes tax, gratuity and a menu selection of salad, entree and dessert tray. M/S/C (Griffith/Rosenthal). B. Capital Campaign Task Force Committee Report 1. Patty Anixter has taken the lead role in the search for a project consultant. Pat Nicholson has been approached in this regard and has expressed interest in the position. 2. The Foundation Board of Directors has allocated $30,000 to cover the first year of campaign expenses. 3. The task force committee has emphasized that the campaign project is currently in a "quiet phase" and will not be discussed at the Behind the Scenes Event. C. Trustee Project - Living History - Sandy Towle Trustee Towle presented his ideas for the filming of living history figures emphasizing the need for adequate sound and lighting. He noted a second camera would add to the project cost. Trustee Griffith suggested contacting the City Manager to determine if ComCast's contract requires Comcast to provide community service for City projects such as filming programs. Trustee Corcoran noted that she can recommend a camera person. Library Board of Trustee Minutes August 21,2012 2 D. Trustee Project - Newcomer's Report - Lisa Rosenthal Mary Hunt, a member of Newcomers, sends a welcome letter to new residents and business owners every 3 months. Mary offered to include an informational letter to Newcomers about library services and programs that are readily available to the community. Trustee Rosenthal will draft the letter. VII. New Business A. Capital Campaign - Trustees' Role Trustees Corcoran and Rosenthal are representing the Library Board of Trustees on the Capital Campaign Task Force Committee. As campaign procedures are formulated and put into place, the Trustees will be able to determine more accurately how they can best support the project. B. Book Donations The Trustees discussed having an extra book drop for donations only. Two suggestions were a metal book drop similar to the library book drop or a sturdy box located by the front door of the library or by the employee entrance. VIII. Adjournment The meeting was adjourned at 6:50pm. (M/S/C Griffith/Towle) The next meeting of the Library Board of Trustees will be held September 18th at 5:30pm in the Library Conference Room. ectfully Submitted, Patricia Harding City Librarian Library Board of Trustee Minutes August 21,2012 3