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HomeMy WebLinkAboutAgenda Packet - LB - 2012.09.18 URLINGAME PUBLIC LIBRARY JURLING,,AME Board of Trustees Agenda September 18, 2012—5.30pm480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL. III. Library Board of Trustee Minutes for August 21, 2012 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for August 2012 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Capital Campaign Task Force Committee Report Discussion B. Trustee Project - Living History (Towle) C. Trustee Project - Newcomer's Report (Lisa Rosenthal) D. Millennium Project VIII. NEW BUSINESS IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURL01NOAMf Library Board of Trustees Minutes August 21, 2012 I. Call to Order President Corcoran called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Lisa Rosenthal,(by §kype) Sandy Towle ' Trustee Absent: Katie McCormack Staff.Present: Pat Harding, City Librarian Sidney Poland, Recorder- III. ecorderIII. Library Board of Trustees July 17, 2012 Minutes The July 17, 2012 minutes were approved with a date correction of August ' 29th for Maryam'Refahi recognition event. M/S/C (Rosenthal/Griffith) IV. Correspondence and Information L A. Library Circulation July Statistics - Easton Branch/Main Circulation statistics continue to increase both at the main library and Easton. Easton showed a 15.53% increase and the main 6.24% oder July of 2011. The City Librarian advised the Trustees that all PLS libraries have agreed to a _ renewal period of 5 times per item which should increase our circulation statistics. B. Children's and Young Adult Statistics Fiscal Year 2011-2012 Circulation in these two,areas accounts for 46% of the total circulation at the main library and Easton. 35% of the collection budget is allocated to buying material for this category. It should be taken, into consideration that books for children and young adults are less expensive than those for adults. V. Reports A. City Librarian's Report Highlights 1. Personnel- Raina Tuakoi, Library Assistant and library school student, - was one of 50 students to receive the Spectrum Scholarship Award. 2. Automated Materials Handling System `(AMHS) Biblioteca, Envisionware and 3 Ware the vendors being considered for the AMHS by the PLS staff task force. Vendors submitted bids to be reviewed by the committee on August 15th. Recommendations to PLS Administrative Council will follow at a later date. 48o Primrose Road Burlingame•California 940ro-4o83 Phone(650)558-7474'Fax,(650)342-6295'www.burlingame.org/library 3. BiblioCommons BiblioCommons has been selected as the new Discovery Layer on the public catalog. This product is an overlay of the current online catalog and will be customized to address the criteria of each library in the PLS system. Initial software cost for the Burlingame Library is $7,000; annual subscription cost is $5,000. 4. Thin Client Solution The City Council approved the Thin Client Solution. As previously discussed, all computers used by the public will be connected to one server located at City Hall. Funds left over from the telephone project will be allocated to this project. B. Foundation Report The Foundation will host its second "Behind the Scenes" event for community leaders from Burlingame and Hillsborough on September 14, 2012 at 5:30PM. The Foundation has emphasized that this event is not a fund raiser but an opportunity for guests to learn how each Library department carries out its daily operations. Wayne Gehrke will give an update on the Millennium Project. VI. Unfinished Business A. Staff Appreciation Dinner The Trustees approved the Doubletree's proposal to host the annual staff appreciation event for $32.00 per person which includes tax, gratuity and a menu selection of salad, entree and dessert tray. M/S/C (Griffith/Rosenthal). B. Capital Campaign Task Force Committee Report 1. Patty Anixter has taken the lead role in the search for a project consultant. Pat Nicholson has been approached in this regard and has expressed interest in the position. 2. The Foundation Board of Directors has allocated $30,000 to cover the first year of campaign expenses. 3. The task force committee has emphasized that the campaign project is currently in a "quiet phase" and will not be discussed at the Behind the Scenes Event. C. Trustee Project - Living History - Sandy Towle Trustee Towle presented his ideas for the filming of living history figures emphasizing the need for adequate sound and lighting. He noted a second camera would add to the project cost. Trustee Griffith suggested contacting the City Manager to determine if ComCast's contract requires Comcast to provide community service for City projects such as filming programs. Trustee Corcoran noted that she can recommend a camera person. Library Board of Trustee Minutes August 21,2012 2 D. Trustee Project - Newcomer's Report - Lisa Rosenthal Mary Hunt, a member of Newcomers, sends a welcome letter to new residents and business owners every 3 months. Mary offered to include an informational letter to Newcomers about library services and programs that are readily available to the community. Trustee Rosenthal will draft the letter. VII. New Business A. Capital Campaign - Trustees' Role Trustees Corcoran and Rosenthal are representing the Library Board of Trustees on the Capital Campaign Task Force Committee. As campaign procedures are formulated and put into place, the Trustees will be able to determine more accurately how they can best support the project. B. Book Donations The Trustees discussed having an extra book drop for donations only. Two suggestions were a metal book drop similar to the library book drop or a sturdy box located by the front door of the library or by the employee entrance. VIII. Adjournment The meeting was adjourned at 6:50pm. (M/S/C Griffith/Towle) The next meeting of the Library Board of Trustees will be held September 18th at 5:30pm in the Library Conference Room. ectfully Submitted, Patricia Harding City Librarian Library Board of Trustee Minutes August 21,2012 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: August Year: 2012 Buritingaaae Reistefed Burne IFIfillsborough +atl�er Total 13v"rower$ 1 IL Adult Patrons F17,033 2,778 F 011 19,811 Juvenile Patrons 5,637 1,425 0 7,062 Others I 208 9 1 2,058 Total Registered 22,878 4,212 ', 1,841 28,931 Borrowers -----------: Ci c iladon fiotal Cartl Previbus Year Percent Change' Main 57,238 55,836 2.51% Branch 6,795 7,039 -3.47% Total 64,033 di2,$?S 1.846/o Self Check Usage Tial ften�a Percect of l�itial Check Outs Main 31,206 79% BranchIF 3,155IF- 66% Til 34,361. Owe Renewals Total Items Percent of Total Renewals Main 14,974 79% Branch 1,552 75% Total 16,52611 Gate Count MouthlgAverage per dap Main 34,777 1,121 Branch 3,730 134 Total., Internet V e 'Dotal LTeer Sessions Main Adult 6,938 Main Childrens' 57 Branch 532 Grand Total 7,527 F CCi►nte ttj Tc tel.Dow oard car "10" N F-C*,ntdbt/.Total'1 6widoads or Session Overdrive: a-books 572 audio books 151 Safari: 162 readable df Discover &Go downloadable museum passes 85 reservations made Databases: 784 BPL Website: 13,167 Total Items Added to f3olleton{lain ih Bmtxrch� 1,591 Total Number Outreach Waterials 7ellvered 71E 167 BURLINGAME PUBLIC LIBRARY STATISTICS Month: August Year: 2012 Community Room Usage Number of M, ings Attendance Public /City Meetings 4 2 Library Staff Meeting 2 30 Library Educational Programs (ComputSLprop-ln41127 Public Meetings 111 47 Drivers Education 21 60 Total 10 164 'Conference Ro63A Book Club Adult 1 15 City Meetings (Neighborhood Network 1 8 Library Staff Meetings 11 83 Foundation Meetings 6 118 Trustee Meeting 1 7 Total 19 231 StudRoom Users 29 Patrons 71 Children's and YouAdult Programa--gain ng' Number Attendance Story Times Preschool 0 Toddler 0 Baby Story Times 1 56 Total Story Times 1 56 S ecial Programs- Step up to the Plate Raffle Raffle tickets put in at Main 505 Class Visits Preschool 0 Elementary Class Visits to Libra O F- Elementary Class Visits at the Schools 0 Teen Class Visits 0 Total Class Visits 0 Baby Story Time was the only story time held in August. Class Visits not held in August BURLINGAME PUBLIC LIBRARY STATISTICS Month: August Year: 2012 Easton Story Times & Special Programs �F Number Attendance Story Times* Preschool Toddler Total Class Visits* Special Programs - Step Up to the Plate Raffle tickets submitted from Easton 128 There is a story time break in August. barrymllsl@gmail.com BPL Main Circulation Comments Share File Edit View Insert Format Data Tools Help All changes saved Chart Copy chart Edit chart... Publish chart Save image Delete chart BPL Main Circ by Month 2010 vs. 2011 vs. 2012 80,000 2009 02010 60,000 2011 02012 40,000 g. 20,000 0 January March May July September November February April June August October December Sheet1 Chart1 barrymlls1 @gmail.com Easton Circulation Comments share File Edit View Insert Format Data Tools Help All changes saved Chart Copy chart Edit chart... Publish chart Save image Delete chart Easton Branch Circ by Month 2010 vs 2011 vs. 2012 8,000 � 2009 £° 0 2010 s 6,000 _ s 2011 02012 4,000 2,000 0 January March May July September November February April June August October December Sheet1 Chart1 City Librarian Report to Library Board of Trustees September 18, 2012 Personnel News—Geralyn O'Brien will be honored at the Employee Service Award Luncheon on September 25th. Geralyn has 20 years of service with the city of Burlingame. Geralyn recently was promoted to 40 hours a week in the Circulation Department. She manages the Library Aides, and Pages and can be seen regularly at the Circulation Desk cheerfully helping our library patrons. On August 29th, Maryam Refahi was honored at a lunch given by the Library Board of Trustees and library staff for her outstanding, award winning PR work for BPL. She has won 44 PR awards, her latest for BPL's "Tasty Reads Adult Summer Reading Program" which was selected as the winner of the CLA PRExcellence Award in the Under$5M Budget Print Category. Automated Materials Handling System (AMHS)—3M was the vendor chosen for the AM HS. We met with 3M and went over the layout of the system and the need to include a manual induction point as well as the two smart inductions in the interior of the library (drawing attached) Thin Client—The City Council approved the resolution appropriating$71,000 for the Burlingame Public Library "Thin Client" project on August 20th. Thin-client PCs will be managed centrally from a network server instead of each individual machine. All software updates will occur at the server instead of each individual PC. We will initially install thin clients PCs in the Electronic Gallery. The network server will be capable of growing to meet the needs of the Technology Lab in the Millennium Project. The goals of the thin client proiect are: • To lower the replacement cost of personal computers by 25%or more over eight years. • To lower the cost of staff time needed to maintain the public-use computers by 50% or more. • To modernize and standardize the operating systems and software on public-use computers. Bandwidth— In early 2012 PLAN began experiencing complaints regarding the network speed. With the increase in YouTube, games, as well as increased number of gadgets—smart phones, ipads, and laptops, there has been a significant impact on speed. Recently a PLS task force met to assess the current situation, put into place best practices, and plan for the future. In the short term BPL will be doubling their bandwidth from 10 bps to 20 bps. The taskforce is also recommending a number of best practices and budget for 100 bps for each location in the coming fiscal year as well as increasing the server at the Community College district to 1 gig. 1 Millennium Project—The library PMT met with Andrea Gifford and Wayne Gehrke from Group 4 on August 21St and September 11th. At the meeting in August we discussed: • Possible temporary staff locations while work is being done— Ideas included using the Lane Room, Compact Shelving, the old Reference Desk for checking in and sorting and possible off-site locations. Brenda, one of our Reference Librarians, suggested approaching our neighbors, Stanley Low, who has a large space for rent. We also discussed the idea of portable classrooms possibly in the parking lot. Johnson Woo from our Facilities Department will get us costs. • Staff work space needs after the remodel —Managers will discuss with their staff • Specific areas in the library &the need for good site lines, space (current Reference Room)that allows patrons a quiet reading room space i.e. New York Public Library Reading Room • Consider security issues when looking at upper level seating Our September meeting focused on: • Current shelving and future projections for shelving • Design approach—areas were divided into historical, complimentary and distinct character • Code issues—follow up on meeting with Joe Cyr, our Building Inspector. Programs at the Library-Upcoming Dates: 2012 Election Coverage at the Library: Presidential Elections Lectures: Thursday, September 27th, 7 PM, Frank Damon, a CSM Political Science professor, will give a three-part presentation on the 2012 Presidential Election, the National Conventions, and the campaign for election, especially in the toss-up states. Wednesday, October 24th, 7 PM, The televised Presidential debates and how they affect the election outcome. Thursday, November 8th, 7 PM, The election results will be discussed. 2012 Presidential Debates: Wednesday, October 3, 6-8PM Thursday, October 11, 6-8 PM 2 Tuesday, October 16, 6-8PM—Vice Presidential Debate Monday, October 22, 6-8PM Hands on Computer Instruction Tuesday, September 11th, 11 AM—Noon. Library E-Books for Your IPad. Tuesday, September 11th, 4—5 PM. Basic Internet Monday,September 17th, 2—3 PM Get an Email Account Monday, September 24th, 11 AM—Noon. Health Resources Online Monday, October 1St, 2—3 PM. Use the Library From Home Part 1 Monday, October 15th, 11 AM—Noon. Facebook Part 1 Tuesday, October 16th, Noon—1 PM. Facebook Part 2 Drop-in Computer Lab every Monday 3—5 PM Job Program Thursday, September 27 10 AM—Noon Employment Roundtable Teen and Children's Programs Book Buddies Fall 2012 Session -September 26th - November 14th Friday, September 28 3:30 PM—We Read Together 2012- Meet the Author Marissa Moss. Families are invited to read together and discuss an Amelia or Max Disaster book and meet award-winning author Marissa Moss. Tuesday, October 16 7 PM—Author James Dashner, discussing a new series for young readers —Infinity Ring Story Time Schedule _—= Fall Story Time Session September 4 - December 20 er� I Main Library Story Times Easton Branch Story Times _ I i Preschool Story TimesB� edtime Story Time Ages 3-5 Ages 2-5 Tuesdays 10:30 AM Wednesdays 7:00 PM Toddler Story Times _ Toddler Story Time IAges 18mo - 3 Ages 18 mo - 3 Wednesdays 10:30 AM 3 Thursdays 10:30 AM Thursdays 11:30 AM Just Baby and Me ' Ages 0 - 18 mo. N i First Friday of the Month, 10:30 AM ' e 4