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HomeMy WebLinkAboutMin - LB - 2012.07.17 BURUMOANE : Library Board of Trustees Minutes July 17, 2012 I. Call to Order President Corcoran called the meeting,to orderat5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees June 19, 2012 Minutes The June 19, 2012 minutes were approved as written. M/S/C (Towle/Griffith) IV. Correspondence and Information A. Library Circulation Statistics - Easton Branch/Main BPL main and branch had a combined circulation of 721,132 in fiscal year 2011/2012 for a net increase of 3.6% over the fiscal year 2011-2012. Easton is up 14.25% over the same period. Currently DVD statistics have decreased somewhat as a result of ordering delays due to staff work load. New orders will be processed this month.. B. Public Information The Trustees inquired as.to ways in which community members could be appraised of new materials. Next Reads Newsletter allows patrons to opt into its monthly newsletter by e-mail for Lgreat new book suggestions. It is also possible to opt in to a list of specific subjects of your choice One of the gondolas located in the center aisle also has a section entitled "Staff Picks". Not all this material is new but the,idea has become popular with the patrons. V. Reports A. City Librarian's Report Highlights 1. Personnel-John Piche has been selected to fill the full'time Librarian position. John was formerly a librarian at Cleveland Heights Public Library. Brenda Chavez has been promoted to permanent part time status for 30 hours. Brenda has been a member of the Burlingame Library staff for over 28 years. Brad McCulley has been accepted to participate in the 2012 Eureka Leadership Institute program. Brad will work with Eureka staff to develop a community project. Upori acceptance of his idea, Eureka-will provide a $5,000 grant to the library to move the project forward to completion. 480 Primrose Road°Burlingame•California.94010-4083 Phone(650)558-7474'Fax(650)342-6295 www.burlingame.orq/library 2. Flood Damage -The City's insurance provider ABAG gave the Library $ 5,575 to cover damaged and lost books, as well as provide payment to Ideal Restoration for drying the flooded areas. - 3. Building Upgrade Caulking of the east side of the building began the week of July 16th. Power washing and painting will.begin as soon as the caulking has cured. B. Library Foundation • Book selling continues at the Fresh Market every other week • A one day book sale will be held Saturday August 4th on the Library's front porch. • September 14th is the date selected for this year's "Behind the Scenes". The focus will,be on Burlingame and Hillsborough community leaders in education, business, government etc. Local restaurants have volunteered to provide "bites"; National Charity League will bring the desserts. Raziel Ungar is chairman of this event. VI. Unfinished Business -- A. recognition Event for Staff Member On August 2fth the Trustees will honor Maryam. Refahi for her consistent artistic contributions to the library and the public relations awards both national and state that she has received throughout her 15 years as a library employee. VII. New Business A. Staff Appreciation Dinner The Trustees decided on January 27, 2013 for the Employee Achievement Award Event. The Doubletree banquet manager will be contacted to make arrangements. B. Staff Report to City Council on Millennium Project The City Council approved the Resolution presented by the City Librarian on July 16th authorizing the professional services contract with Group_4 Architecture Research, and Planning, Inc. • Group 4 is to provide architectural consulting and design service that will improve the existing Library structure as part of the Millennium Project at a cost of$348,000. • Principals of the Millennium Project are Wayne Gehrke, David Sturges and Andrea Wills. Andrea will assume the position of Project Manager. • Pat Harding noted that Group 4 reduced their billing rate and has also contributed "in-kind" donations for consulting and design work associated with the project. C. Capital Campaign Patty Anixter, Vice President of the Foundation, is considering the role of Co-chair for this campaign. A search is being conducted for a second co-chair. Trustee Corcoran and Rosenthal will represent the Board of Trustees on the Task Force Committee. Library Board of Trustee Minutes July,17,2012 2 D. Role of Trustee President Corcoran summarized the responsibilities of the Board of Trustees. 0 Trustees are not directly involved in fund raising projects for the library. • Trustees oversee library policies, health of library and help to define the library's current and future place in the community. • Trustees have the,opportunity to reach out to the community through library programs and activities. E. Trustee Projects In the spirit of reaching out to the community, President Corcoran suggested two projects "Living History" and "Welcome Packets" for the Trustees to consider as possible avenues to pursue. 1. Living History This project would involve locating Burlingame residents.who lived during historical events such as World War II, Viet Nam, 1906 Earthquake. interviewing them and using various media formats to bring their personal stories to the Burlingame community. The Historical Society would be a valuable source of information. Trustee Towle will begin laying the ground work by contacting Raziel Ungar, realtor and Foundation member, and Brad McCulley, library staff. Brad is considering using this idea in a format yet to be decided for his Eureka Institute project. . 2. Welcome Package The "Welcome Package" would contain Library information such as �.. upcoming programs, basic information i.e. hours, policies, etc. and be given to new residents and businesses moving to Burlingame. Trustee Rosenthal and McCormack will oversee this project. Trustee Rosenthal will contact the City Clerk to obtain names of newcomers. IX. Adjournment The meeting was adjourned at 7:00pm. The next meeting of the Library Board of Trustees will be held August 21st at 5:30pm in the Library Conference Room. Trustee Rosenthal will not be able to attend. RPsectfully Submitted, Patricia Harding City Librarian Library Board of Trustee Minutes July 17,2012 3