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Home My WebLink AboutAgenda Packet - LB - 2012.08.21 URLINGAME PUBLIC LIBRARY :.[B"RLIGAME Board of Trustees Agenda _ q August 21, 2012—5.30pm °e P 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for July 17,2012 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for July 2012 B. Children and Young Adult Statistics July 2010-June 2012 C. Summer Reading Statistics (Children and Adults) D. Silicon Valley Community Foundation Quarterly Reports V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS 1..- A. Recognition Event for Staff Member Discussion B. Staff Appreciation Dinner January C. Capital Campaign Task Force Committee Report D. Trustee Project - Living History (Towle) E. Trustee Project - Newcomer's Report (Lisa Rosenthal) VIII. NEW BUSINESS IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURUMOANE : Library Board of Trustees Minutes July 17, 2012 I. Call to Order President Corcoran called the meeting,to orderat5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Library Board of Trustees June 19, 2012 Minutes The June 19, 2012 minutes were approved as written. M/S/C (Towle/Griffith) IV. Correspondence and Information A. Library Circulation Statistics - Easton Branch/Main BPL main and branch had a combined circulation of 721,132 in fiscal year 2011/2012 for a net increase of 3.6% over the fiscal year 2011-2012. Easton is up 14.25% over the same period. Currently DVD statistics have decreased somewhat as a result of ordering delays due to staff work load. New orders will be processed this month.. B. Public Information The Trustees inquired as.to ways in which community members could be appraised of new materials. Next Reads Newsletter allows patrons to opt into its monthly newsletter by e-mail for Lgreat new book suggestions. It is also possible to opt in to a list of specific subjects of your choice One of the gondolas located in the center aisle also has a section entitled "Staff Picks". Not all this material is new but the,idea has become popular with the patrons. V. Reports A. City Librarian's Report Highlights 1. Personnel-John Piche has been selected to fill the full'time Librarian position. John was formerly a librarian at Cleveland Heights Public Library. Brenda Chavez has been promoted to permanent part time status for 30 hours. Brenda has been a member of the Burlingame Library staff for over 28 years. Brad McCulley has been accepted to participate in the 2012 Eureka Leadership Institute program. Brad will work with Eureka staff to develop a community project. Upori acceptance of his idea, Eureka-will provide a $5,000 grant to the library to move the project forward to completion. 480 Primrose Road°Burlingame•California.94010-4083 Phone(650)558-7474'Fax(650)342-6295 www.burlingame.orq/library 2. Flood Damage -The City's insurance provider ABAG gave the Library $ 5,575 to cover damaged and lost books, as well as provide payment to Ideal Restoration for drying the flooded areas. - 3. Building Upgrade Caulking of the east side of the building began the week of July 16th. Power washing and painting will.begin as soon as the caulking has cured. B. Library Foundation • Book selling continues at the Fresh Market every other week • A one day book sale will be held Saturday August 4th on the Library's front porch. • September 14th is the date selected for this year's "Behind the Scenes". The focus will,be on Burlingame and Hillsborough community leaders in education, business, government etc. Local restaurants have volunteered to provide "bites"; National Charity League will bring the desserts. Raziel Ungar is chairman of this event. VI. Unfinished Business -- A. recognition Event for Staff Member On August 2fth the Trustees will honor Maryam. Refahi for her consistent artistic contributions to the library and the public relations awards both national and state that she has received throughout her 15 years as a library employee. VII. New Business A. Staff Appreciation Dinner The Trustees decided on January 27, 2013 for the Employee Achievement Award Event. The Doubletree banquet manager will be contacted to make arrangements. B. Staff Report to City Council on Millennium Project The City Council approved the Resolution presented by the City Librarian on July 16th authorizing the professional services contract with Group_4 Architecture Research, and Planning, Inc. • Group 4 is to provide architectural consulting and design service that will improve the existing Library structure as part of the Millennium Project at a cost of$348,000. • Principals of the Millennium Project are Wayne Gehrke, David Sturges and Andrea Wills. Andrea will assume the position of Project Manager. • Pat Harding noted that Group 4 reduced their billing rate and has also contributed "in-kind" donations for consulting and design work associated with the project. C. Capital Campaign Patty Anixter, Vice President of the Foundation, is considering the role of Co-chair for this campaign. A search is being conducted for a second co-chair. Trustee Corcoran and Rosenthal will represent the Board of Trustees on the Task Force Committee. Library Board of Trustee Minutes July,17,2012 2 D. Role of Trustee President Corcoran summarized the responsibilities of the Board of Trustees. 0 Trustees are not directly involved in fund raising projects for the library. • Trustees oversee library policies, health of library and help to define the library's current and future place in the community. • Trustees have the,opportunity to reach out to the community through library programs and activities. E. Trustee Projects In the spirit of reaching out to the community, President Corcoran suggested two projects "Living History" and "Welcome Packets" for the Trustees to consider as possible avenues to pursue. 1. Living History This project would involve locating Burlingame residents.who lived during historical events such as World War II, Viet Nam, 1906 Earthquake. interviewing them and using various media formats to bring their personal stories to the Burlingame community. The Historical Society would be a valuable source of information. Trustee Towle will begin laying the ground work by contacting Raziel Ungar, realtor and Foundation member, and Brad McCulley, library staff. Brad is considering using this idea in a format yet to be decided for his Eureka Institute project. . 2. Welcome Package The "Welcome Package" would contain Library information such as �.. upcoming programs, basic information i.e. hours, policies, etc. and be given to new residents and businesses moving to Burlingame. Trustee Rosenthal and McCormack will oversee this project. Trustee Rosenthal will contact the City Clerk to obtain names of newcomers. IX. Adjournment The meeting was adjourned at 7:00pm. The next meeting of the Library Board of Trustees will be held August 21st at 5:30pm in the Library Conference Room. Trustee Rosenthal will not be able to attend. RPsectfully Submitted, Patricia Harding City Librarian Library Board of Trustee Minutes July 17,2012 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: July Year: 2012 Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 16,929 2,775 0 19,704 Juvenile Patrons E 5,658 1 1,422 1 F7 0 7,080 Others 207 9 1,82911 2,045 Total Registered 22,194 4,206 1,829 28,829 Borrowers Circulation Total Circulation Previous Year Percent Change Main IE 60,871 1 F 57,298 6.24% Branch 7,433 6,434 15.53% Total — 68,3041 63,?32 7.1?% Self Cheek'Usage Total Items Percent of Initial Check Outs Main 33,235 79% Branch 3,468 65% Total =1 36,703 Online Renewals Total Items Pereent of TotalRenewals Main 15,493 1 79% Branch 1,738 1 79% Total 17,231 Gate Count Monthly Average per day Main IF 36,535 1,218 Branch 4,011 161 Total 40,546 1,379 Internet Usage Total user sessions Main Adult 5,934 Main Childrens' 46 Branch 346 Grand Total IF 6,326 E-Content/Total'Downloads or Sessions I E-Content/Total Downloads or Sessions Overdrive: a-books 614; audio books 112 Safari: 157 readable pdf Databases: 621 BPL website: 12,784 Total Items Added to Collection{Main&Branch} 2,286 Total Number Outreach Materials Delivered 14 BURLINGAME PUBLIC LIBRARY STATISTICS Month: July Year: 2012 Community Room Usage E Number of Meetings Attendance Public Meetings 3 65 Library Staff Meeting 1 1 20 Library Adult Programs Adult Summer Readin 11 35 City Meetings 2 1 23 F-Library Educational Programs (Computer Drop-In) 571 39 Total t 12 182 Conference Room Book Club Adult 1 15 City Meetings (Neighborhood Network 1 8 Library Staff Meetings 6 182 Foundation Meetings 1 3 Trustee Meeting 1 7 Total 10 215 Study Room Users-26 Patrons 53 Children's and Young Adult Programs--Main Number Attendance Story Times Preschool 4 193 Toddler 7 369 Baby Story Times 1 52 Total Story Times 12 614 Class Visits Preschool 1 36 Elementary Class Visits to Library 0 0 Elementary Class Visits at the Schools 0 0 Teen Class Visits 0 Total Class Visits 1 36 Special Programs- Main Family Fun Nights 5 553 Total BURLINGAME PUBLIC LIBRARY STATISTICS Month: July Year: 2012 Piton Story Times.& Special Programs Nmxaber Attendance Stoi Times Preschool 3 163 Toddler 4 229 Total 7 392 Class Visits 0 Special Programs- Steve Chane ventrilo uist 146 BPL ' in Circulation / Py 1 of 6 barrymlls1 @gmail.com BPL Main Circulation share File Edit View Insert Format Data Tools Help Last edit was made 4 minutes ago by barrymllsl 1 other viewer Chart Copy chart Edit chart... Publish chart Save image Delete chart BPL Main Circ by Month 2010 vs. 2011 vs. 2012 80,000 02009 02010 60,000 __ _._ _. ___ _._ 112011 ■ 2012 40,000 20,000 0 January March May July September November February April June August October December Sheetl Chartl https://docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHVGNOdZMn11 UUhpTm9IV 3 V WemhlYmc&authkey=CO_H... 8/2/2012 East f 'irculation P( - 1 of 6 barrymIIs1@gmaiI.com Easton Circulation share File Edit View Insert Format Data Tools Help Last edit was made 5 minutes ago by barrymlls1 Chart Copy chart Edit chart... Publish chart Save image Delete chart Easton Branch Circ by Month 2010 vs 2011 vs. 2012 8,000 � 2009 02010 6,000 10 2011 02012 4,000 2,000 0 January March May July September November February April June August October December Sheet1 Chart1 https://docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdBWTJRNmOtaTFHal8wdXc&authkey=CPy45b... 8/2/2012 Children's and Young Adult Services Division Activity Summary July 2011-June 2012 Circulation • Children's and Young Adult circulation was 46.8%of total circulation for Main and Easton. Children Young Adult Combined All Circulation 2011/2012 2011/2012 Main & Easton 2011/2012 Main 262,858 31,046 293,904 660,031 Easton 50,319 2,549 52,868 81,175 Totals 313,177 33,595 346,772 741,206 Reference/Reader's Advisory • Answered 15,594 reference questions (Main Library Children's desk). • Offered 53 preschool subject booklists (all updated this year) • Offered 5 special subject booklists • Offered 50 original annotated genre booklists for elementary age children's books. Seven genre lists were updated this year and one new list was added. • Offered 20 original annotated genre YA booklists. Four genre lists were updated this year. • Created Graphic Novels–The Librarian Recommends booklist • Created 90 book displays in the Children's and Teen rooms • Created 25 case displays for programs, holidays, and authors. Programs/Services—Main Library and Easton Branch • 121 Toddler Story Times, attendance 8335 • 80 Preschool Story Times, attendance 4198 • 12 Baby Story Times, attendance 610 • Special Programs (below), attendance 3,459 Harry Potter Celebration Step Up to the Plate@ Your Library Raffle Emotional Intelligence Workshop for Parents We Read Together Author Event–Gennifer Choldenko Book Buddies Halloween Puppet Show Holiday Puppet Shows with Fratello Marionettes (2) BPL Foundation Holiday Tea at Easton Branch Holiday Sing-Along at Easton Branch Poetry Month "Poetry& Pizza" Open Mic Special Dr. Seuss Story Time Three Cheers for the Irish presentation �. Hunger Games Raffle National Library Week Puppet Show—Bunny Boot Camp Dan Stone Memorial Author Event with Carolivia Herron �. TV Turnoff Week Author event featuring Trenton Lee Stewart SAT Prep and Writing Workshops (2) Teen College Workshop on Financial Aid with Elizabeth Stone Dad & Me at the Library Puppet Show Family Fun Night Summer Series(7) Special Family Fun Night at Easton Branch Monthly book talks for Our Lady of Angels 51h grade class at the Easton Branch Program totals July 2011-June 2012: • Total program participants, including library programs for all ages, class visits and preschool, elementary, and teen outreach: 21,546 Summer Reading Clubs 2012 • Offered weekly raffles for children and teens • Grand prize for elementary and teen readers • 233 Preschool completions. • 491 Elementary age completions. • 191 Teen completions • 915 Total completions all three clubs • 8,370 books read. • 767 patrons attended seven Family fun nights. Library-School Cooperation&Outreach • 6 Preschool outreach visits reaching 200 students. • 157 class visits reaching 4,130 Burlingame and Hillsborough elementary school students. • 24 teen class visits reaching 614 middle and high school students. • Hosted author Carolivia Herron at South Hillsborough School and at the library for the Dan Stone Memorial Author Event. • Assembled 51 teacher collections. • Awarded prizes (three large kangaroos—there was a second place tie)to Burlingame/ Hillsborough elementary schools with highest participation in the library's Poetry Month. • Publicized all special programs in school newsletters. • Provided lists of Summer Reading Club finishers to Burlingame and Hillsborough elementary school principals. • Provided multiple copies of high school summer reading recommended books for Mills and Burlingame High School. Collection Development • Regular weeding is done in all areas of the collection. Website/Marketing • Continue year-long Story Time calendar hand-out reducing design and printing costs. • Continued to produce three monthly e-newsletters for teens, children's chapter books, and picture books. • All booklists are posted on website children's page. • All programs publicized on library website and on library marquee. • Teen Monitor promotes library events and reader's advisory in the Teen Room. • All children's and teen programs regularly advertised in the library, on the events board in the main hallway as well as the website. • Regular announcements for children's services included in parent newsletters for Burlingame schools. • Created publicity materials for PLS Children's Committee's fourth annual "We Read Together Program"featuring author Gennifer Choldenko. • Offer Facebook for Teens—BPL Teens with 84 friends Personnel/Service/Facilities • Children's Service desk staffed at all times by experienced librarians& library assistants. • Staff represented BPL on PLS Children's Committee and PLS Teen Committee. • Various staff attended the following trainings and workshops: Volunteer Seminar, BAYA Comics Workshop, OCLC Resource Sharing, Edmund Otis workshop—Dealing with Difficult People, YA Literature Booklist Webinar, Gale Database Training, YA Literature School Library Journal Webinar, Infopeople Health Info and Census Information workshop, State Librarian Future Planning, Green Committee Workshop, in-house E-book Training. Children's and Young Adult Services Division Activity Summary July 2010-June 2011 Circulation • Children's and Young Adult circulation was 43.6%of total circulation for Main and Easton. Children Young Adult Combined All Circulation 2010/2011 2010/2011 Main & Easton 2010/2011 Main 234,965 29,572 264,537 641,592 Easton 42,783 1,933 44,716 67,844 Totals 277,748 31,505 309,253 709,436 Children's and Young Adult Services Division Activity Summary July 2011-June 2012 Circulation • Children's and Young Adult circulation was 46.8%of total circulation for Main and Easton, Children Young Adult Combined All Circulation 2011/2012 2011/2012 Main& Easton 2011/2012 Main 262,858 31,046 293,904 660,031 Easton 50,319 2,549 52,868 81,175 Totals 313,177 33,595 346,772 741,206 Summer Reading Club Completions 2012 (Main & Easton) -- Final Cop_y 1 2006 2007 j 2012 - _..2005, � _ _- _ 2011 ': 2008 2009 2010 Elementary Club FB alnk9linme - 32 46 65 72 - 59� -- 63' - - - ur 61 71 McKinley 13' 221 189 10321 48 40 50 75 Lincoln -- 56 _- i 73 Y 55 Roosevelt-- 25 44 39 48 59 55 51 63 Washington 14 35 37 34 22 27f 29 22 61 0 0 01 293 264 259I 281 6 Botal Burlingame 140 225;, 258'' T f 286 9 C _ Hillsborough North 36South 17' 63 56 57 35 43 46 52 - 26 13 1101 9 71 1L - -3 West 34 50 - 38 _ 28 24 32 52 - 1 � - 20� 0� 0 g I 2 0 0 Total Hillsborou h 87 139 106' -- Crocker 5 107 96' 77� 75 79 Other t --- ' OLA I 11 171 23 29 22 20{ 26� 18 St. Cath 2 41 23: 201 I 15 12 Nueva 5 12 - 71 - 8�-- 6 5 - - I 71 8 Other 51 76, 5_853 50' 78 - -� - 82 88 Total Other 69 109 111 110� 94 118 130 126 Total Elem Club - 296 473475 510—-- _ 454 4541 486 491 Listener's Club 180 151 130 201 193 202 186 233 Teen Club 134 131, 144 153 136 - 123 216, 191 TOTAL 3 CLUBS 61 01 - _ 754 749 864' 783 779. 888 915 *Seed display stats calculated by total#of seed envelopes used divided by 3 (3 =average#of seed envelopes per person) Total # of programs decreased by 3 but with addition of seed - display — difficult to compare to 2011 stats Fcompleted logs increase of 24 or 15% over 2011 r-1 r-I O N L O O 00 L O 4) M O w fr+g /W) A�CL W O ..Ww YI V O t � L N oc SILICON community® Statement Period VALLEY foundation April 1,2012 through June 30,2012 SERVING SAN MATEO AND SANTA CLARA COUNTIES Fund Name Fund Number Julia M. Farrell Memorial Fund 1014 Investment Performance 3 Month Y-T-D One Year Three Year Five Year Fund Returns -2.90% 5.18% -2.41 % 11.79% 1.72% This Fund's Benchmarks -2.30% 5.80% 0.90% 12.20% 1.30% About Your Fund Statement GIFTS: Contributions/donations made to your fund. GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated. INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation. OTIIER ADDITIONS: Deposits to your fund that do not represent a gift,Le.partnership income,dividends/interest earned on gifted securities, other assets received in exchange for goods or services. INVESTMENT RETURNS: Reflects the total return in the investment pool,net of investment management fees. GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting. INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. �.� SUPPORT FEES: An allocation to the community foundations operating fund to enable on-going work with donors and the nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. OTHER EXPENSES: Administrative expenses paid from your fund,Le.legal,consulting and credit card processing fees. TARGET%: Allocation to each investment pool. The Fund is rebalanced monthly back to this target allocation. ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month. ILLIQUID ASSETS: Donated property that has not been sold. RECEIVABLES: Assets in the form of obligations due from others. SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement. ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date. GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date. RESTRIC'T'ED ASSETS: Assets that may not be used for granting purposes. Investment Information Fund returns are net of investment fees and expenses.Periods greater than one year are annualized. Benchmark returns are specific to the investment pools offered by the community foundation and are not applicable to funds with assets outside these pools.Comparison to the benchmark may not be appropriate if the fund's investment pool allocation changed during the performance period.Additional information on investments,performance and benchmarks are provided quarterly four weeks after quarter-end.Investment allocations among the community foundation's investment pools can be changed once per year upon a significant change in charitable goals and time horizon for depleting the fund.For more information,please contact your philanthropy manager. Asset Allocation LONG-TERM GROWTH: 25%fixed income,27%domestic equity,18%foreign equity,10%private equity/real assets,201/o hedged equity,absolute return and commodities. Benchmark: 75%S&P 500 Stock Index/25%Barclays Capital U.S.Aggregate Bond Index SOCIAL IMPACT:30%fixed income,45%domestic equity and 25%foreign equity.Benchmark:70%S&P 500 Stock Index/30%Barclays Capital U.S.Aggregate Bond Index. BALANCED:52%fixed income,24%domestic equity,149/6 foreign equity and 10%alternative investments in absolute return and real asset fund of funds.Benchmark:50%S&P 500 Stock Index/50%Barclays Capital U.S.Aggregate Bond Index. SHORT-TERM:80%short and intermediate term bonds,10%TIPS(inflation protection)and 10%global bonds.Benchmark:Barclays Capital U.S.1- 3 Year Credit Bond Index �� CAPITAL PRESERVATION:100%institutional money market mutual funds&bank CDs.Benchmark:U.S.T-Bills. SILICON I communitys Statement Period VALLEY foundation April 1,2012 through June 30,2012 SERVING SAN MAU0 AND S"IA CORA COUNTIES Fund Name Fund Number Julia M.Farrell Memorial Fund 1014 Philanthropy Manager. Michelle Fries 650.450.5504 mdfries@siliconvafleycf.org Statement Questions: John W.Stuckey 650.450.5411 jwstuckey@siliconvalleycf.org Important Information from Silicon Valley Community Foundation If you have any questions about your statement please contact John W.Stuckey. For any other questions about the fund you advise please contact your philanthropy manager listed above. Fund Activity Statement Period Y-T-D Beginning Balance $4,722.56 $4,585.76 Investment Activity Endowment Pool (136.68) 237.76 Grants Authorized 0.00 (231.84) Support Fees (5.88) (11.68) Ending Balance $4,580.00 $4,580.00 Fund Assets Allocation% Investment Pools Endowment Pool 100.00% 4,580.00 Total Fund Assets $4,580.00 Restricted Balance Permanently/Temporarily Restricted Assets 5,000.00 Total Restricted Balance $5,000.00 Balance Available for Grants $0.00 Julia M.Farrell Memorial Fund(1014) Current Gift and Grant Information as of 08/06/2012 , 2 r ._. Gifts SIQ SO-00 Gains or Losses on Gifted Assets 50.00 ¢g.00 Other Additions so•oo 50.00 Investment Activity $237.76 ($112.69) Grants Paid 5231.84 $244.82 Grants Approved for Future Payment Pending Recommendations $0.00 50.00 Interfund Transfers $0.00 50.00 Support Fees (515.47) ($80.70) Other Expenses 50.00 50.00 Fund Balance and Investment Allocation $4.576.21 As of OMW2012 Balance Available for Grants $0.00 When reviewing your fund balance,please note the following: 1.All gift and grant transactions through the previous business day are reflected in the current balance of your fund. 2.Investment activity for your fund is updated once per month.The community foundation posts investment activity from the preceding month during the third week of each month,after we receive this information from our managers.To determine when the last investment activity was posted to your fund,click on the amount in the Investment Activity line of your fund summary. 3.Support fees for the preceding month are posted by the second week of the following month.One-twelfth of the annual support fee is assessed based on the fund's average daily balance of the previous month.Fees are assessed before investment earnings are allocated.To view the date when the last fees were posted to your fund,click on the amount in Support Fees. SILICON � community® Statement Period VALLEY foundation April 1,2012 through June 30,2012 SERVING SAA'MAU0 AND SANTA CLARA COUNTIES Fund Name Fund Number Roger and Jean Hunt Duncan Fund 1012 Philanthropy Manager. Michelle Fries 650.450.5504 nidfries@sibconvaReycf.org Statement Questions: John W.Stuckey 650.450.5411 jwstuckey@,siEconvAeycf.org Important Information from Silicon Valley Community Foundation If you have any questions about your statement please contact John W.Stuckey. For any other questions about the fund you advise please contact your philanthropy manager listed above. Fund Activity Statement Period Y-T-D Beginning Balance $1,203,642.42 $1,114,002.14 Investment Activity Endowment Pool (34,835.78) 56,210.63 Support Fees (1,492.35) (2,898.48) Ending Balance $1,167,314.29 $1,167,314.29 Fund Assets Allocation Investment Pools Endowment Pool 100.00% 1,167,314.29 Total Fund Assets $1,167,314.29 Restricted Balance Permanently/Temporarily Restricted Assets 555,584.12 Total Restricted Balance $555,584.12 Balance Available for Grants $438,229.44 SILICON eommunitye Statement Period VALLEY ! foundation Aril 1,2012 thro h une 30,2012 SERVING SAM MA TO AND SANTA CL4kA C:OUNIIES P Fund Name Fund Number Roger and Jean Hunt Duncan Fund 1012 Investment Performance 3 Month Y-T-D One Year Three Year Five Year Fund Returns -2.90% 5.15% -2.44% 11.84% 1.73% This Fund's Benchmarks -2.30% 5.80% 0.90% 12.20% 1.30% About Your Fund Statement GIFTS: Contributions/donations made to your fund. GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated. INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation. OTHER ADDITIONS: Deposits to your fund that do not represent a gift,i.e.partnership income,dividends/interest earned on gifted securities, other assets received in exchange for goods or services. INVESTMENT RETURNS: Reflects the total return in the investment pool,net of investment management fees. GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting. INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. �... SUPPORT FEES: An allocation to the community foundations operating fund to enable on-going work with donors and the nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. OTHER EXPENSES: Administrative expenses paid from your fund,ie.legal,consulting and credit card processing fees. TARGET%: Allocation to each investment pool. The Fund is rebalanced monthly back to this target allocation. ASSETS TO BE INVESTED: Assets that have yet to be invested,but will be at the beginning of the following month. ILLIQUID ASSETS: Donated property that has not been sold. RECEIVABLES: Assets in the form of obligations due from others. SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement. ACCOUNTS PAYABLE: Expenses that have been approved,but are scheduled for payment on a future date. GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date. RESTRICTED ASSETS: Assets that may not be used for granting purposes. Investment Information Fund returns are net of investment fees and expenses.Periods greater than one year are annualized. Benchmark returns are specific to the investment pools offered by the community foundation and are not applicable to funds with assets outside these pools.Comparison to the benchmark may not be appropriate if the fund's investment pool allocation changed during the performance period.Additional information on investments,performance and benchmarks are provided quarterly four weeks after quarter-end.Investment allocations among the community foundation's investment pools can be changed once per year upon a significant change in charitable goals and time horizon for depleting the fund.For more information,please contact your philanthropy manager. Asset Allocation LONG-TERM GROWTH: 25%fixed income,27%domestic equity,18%foreign equity,10%private equity/real assets,20%hedged equity,absolute return and commodities. Benchmark: 75%S&P 500 Stock Index/25%Barclays Capital U.S.Aggregate Bond Index SOCIAL IMPACT:30%fixed income,45%domestic equity and 25%foreign equity.Benchmark:70%S&P 500 Stock Index/30%Barclays Capital U.S.Aggregate Bond Index. BALANCED:52%fixed income,24%domestic equity,14%foreign equity and 10%alternative investments in absolute return and real asset fund of funds.Benchmark:50%S&P 500 Stock Index/50%Barclays Capital U.S.Aggregate Bond Index. SHORT-TERM:80%short and intermediate term bonds,l0%TIPS(inflation protection)and 10%global bonds.Benchmark:Barclays Capital U.S.1- 3 Year Credit Bond Index �. CAPITAL PRESERVATION:100%institutional money market mutual funds&bank CDs.Benchmark:U.S.T-Bills. City Librarian Report- Trustees August 21, 2012 Personnel- Congratulations to Raina Tuakoi, Library Assistant and library school student at SJSU, who has won the 2012 ALA Spectrum Scholarship Award!! Raina is one of 50 winners across the US to receive this prize. The Spectrum Scholarship Program provides scholarships to American Indian/Alaska Native, Asian, Black/African American, Hispanic/Latino and Native Hawaiian/Other Pacific Islander students pursuing graduate degrees in library and information studies. Its mission is to improve service at the local level through the development of a representative workforce that reflects the communities served by all libraries. Since 1997,the ALA has awarded more than 800 Spectrum Scholarships. Automated Materials Handling System (AMHS)—The Peninsula Library System's PLAN staff and a task force of PLS staff(Amy Gettle and Barry Mills) from BPL have been examining potential vendors for a new AMHS. Most of the PLS libraries are participating with the intention of making a group purchase. Amy Gettle and I have met with the 3 final vendors for the new AMHS—Biblioteca, Envisionware, and 3M. Vendors will be submitting bids and the AHMS committee will be doing a vendor review on August 15th and make a recommendation to PLS Administrative Council at a later date. BiblioCommons- PLS has selected BiblioCommons as the new Discovery Layer on the public catalog. Each Jurisdiction will have their own interface with branding and navigation. This product is an overlay and replaces all the traditional functionality of the library's online catalog and integrates it seamlessly with the kind of interactive experiences that library customers experience daily elsewhere on the web. The goal is to improve the user experience. NYPL has BiblioCommons installed on their catalog—check it out: http://nypl.bibliocommons.com/. All of PLS will go with this product. PLS will also be using a PLS branded Discovery Layer interface on their website as part of the project. Programs at the Library-Upcoming Dates: Story Time Break in August except for Just Baby and Me. Story Times resume on September 4, 2012 Just Baby and Me Ages 0- 18 mo. First Friday of the Month, 10:30 AM i 1 Every Monday Drop-In Computer Lab. Volunteer computer docents will be on hand to answer your questions and laptops will be available for use. No sign-up necessary 3—5 PM August 1-19 Step up to the Plate—Patrons (Adults and Children) can come into the Burlingame Main Library or the Easton Branch anytime between August 1st and August 19th to enter a raffle for a chance to win tickets for a San Francisco Giants Game. We have 16 tickets and 4 winners will each win 4 tickets. The drawing will be held on August 20. September 6 Victory:Tales of a Tuskegee Airman- Captain Les Williams will talk about his experiences as one of the first African American combat pilots in WWII Thursday, September 6th, 7 PM, Lane Room Sept 11 E-Books on your iPad (CET)—Learn how to download Overdrive a-books with nothing but your iPad and a library card! 11 AM Lane Community Room Basic Internet (CET)- Learn how to use and search the internet. Nuts and Bolts to include easy searching, understanding search results, and Internet Explorer basics. Must be familiar with mouse and keyboard. 4 PM Lane Community Room Sept 17 Get an email account(CET)—2 PM Sept 19 An Interview With Edward Anders, author of"Amidst Latvians During the Holocaust" One of"Best Books of 2011" - Kirkus Reviews. Anders' story of his life in Latvia during the Holocaust—7 PM Sept 24 Health Resource Online (CET)—11 AM 2