Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 2012.06.19 URLINGAME PUBLIC LIBRARY .[BURLINGAME Board of Trustees Agenda _ -O a June 19, 2012—5.30pm 480 Primrose Road—Library Conference Room c `g SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for May 15,2012 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for May 2012 B. Review of Trustee's Financials V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. August Meeting Date (Possible Cancellation) Discussion/Approval B. Recognition Event for Staff Member _ Information VIII. NEW BUSINESS A. Employee Appreciation Funding Discussion/Approval B. Nomination and Election of Officers for 2012-2013 Discussion/Approval Term of Office—July 1, 2012—June 30,2013 IX. ANNOUNCEMENTS Information X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURUMO-AME : Library Board of Trustees Minutes May 15, 2012 I. Call to Ordbr Trustee Towle called the meeting to order at 5:30pm. II. °-Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Foundation Board: Patty Anixter, Pat Nicholson Staff Present: Pat Harding, City Librarian Sidney Poland,Recorder Amy Gettle, Circulation Manager Public Present: Jeff Griffith, David Ju, Lilly Ju III. Library Board of Trustees April 17, 2012 Minutes The April 17, 2012 minutes were approved as written. M/S/C (Rosenthal/Griffith) IV. Millennium Campaign Presentation (Anixter, Nicholson,Harding) A motion was passed to move the Millennium Project discussion to the fourth item on the agenda. M/S/C (Rosenthal/Griffith) Pat Nicholson, Foundation Advisory Board member and professional campaign project coordinator, presented a power point which set forth a format for launching the capital campaign. Pat Nicholson is enthusiastic about this project and emphasized that in order to ensure a successful campaign "planning is everything." The first step is to form a core committee that would set the course of the project. Members of this committee will discuss potential committee, members and donors, and donor recognition. Michael Ma, Patty Anixter, Lisa Rosenthal, Pat Nicholson and Sandy Towle have chosen to serve on the core committee. V. Correspondence and Information Library Circulation Statistics - Easton Branch/Main Circulation statistics at both the Main and Easton remain higher than last- year during the same period. 48o Primrose Road Burlingame•California 940zo-4o83 Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library VI. Reports A. City Librarian's Report Highlights 1. Personnel AFSCME and its members within the City of Burlingame have reached agreement on their contract which now permits City departments to begin hiring for vacant positions. Jeannine Culligan has been appointed to the position of Library Assistant II and will work in .,Administration and Circulation. 2. Web Site - Cathy Somerton, Maryam Refahi, and Jeff Mikulik have . created a new, dynamic and user friendly website. Please check it out and give us your feedback. 3. Children's Author Program —Trenton Lee Stewart, who writes.the Mysterious Benedict Society, spoke to an audience of 210 children and parents on May 3rd about his works. Books Inc. partnered with the Library for this event and sold out of Mr.. Lee's latest book "The Extraordinary Education of Nicholas Benedict." B. Library Foundation 1. Book & Author Luncheon - This year the annual Book and Author Luncheon exceeded all expectations from choice of venue, pre-event for Escoffier members, food selection, raffle items and authors extraordinaire. Comments from all guests were extremely positive and many expressed to Foundation members that they will return next year. 2. June Book Sale -Dates for the June book sale are June 14th through June 17th. L VII. Unfinished Business A. Budget Update Final budget session will be held May 16th in the Lane Room. Pat Harding will forward the agenda to the Trustees. B. Meeting Dates -The July meeting will remain as scheduled. The Trustees approved a motion to place the August meeting date.on the June agenda. M/S/C (Rosenthal/McCormack) VIII. New Business A. Acknowledgement Event Trustee Corcoran proposed that the Trustees fund an appreciation event for Maryam Refahi in acknowledgement of her award winning art work. M/S/C (Corcoran/McCormack) IX. Adjournment The meeting was adjourned at 6:30pm. The next meeting of the Library Board of Trustees will be held June 19th at 5:30pm in the Library Conference Room. Res ctfully Su tted, Patricia T g City Librarian Library Board of Trustee Minutes May 15,2012 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: May Year: 2012 �Burliagame Regi erod rli�stgame H" lit er Total Borrowers Adult Patrons 16,668 2,748 F 611 19,416 Juvenile Patrons 5,590 1,399 0 6,989 Others 202 9 1,803 2,014 **d 191 ;4o 1 � 28 29 m. m C ttiox tal" �,t to wn 1 TM r Pelt en "" ha s Main 52,909 51,089 3.569/. Branch 6,966 6,H99 8.86% Total 59,875 67,499 4.15% Self Check Usage Total lteMt Percent of Initial Cbck bats Main 28,T56 78% Branch 3,486 67% Total Online RenewaUfi� temp -centof 'Regia Main 13,195 79% Branch 1,397 77% Total 14,592 Gate Count [outhly Average ger day Main 33,843 1,167 Branch 4,59871 177 To 1,3 luternefos4e llrer ion s Main Adult 7,068 Main Children' 90 Branch 426 Grand Total ?`584 E-Gyate�ntl�`otaL,. ter. �r 'motel ireior�s Overdrive: 482 a-books ; audiobooks 111 Safari: 154 readable pdf- Freegal Music # of users 60: # of songs downloaded: 315 Databases: 1,073 BPL Website: 13,498 �,,i`otal'Items Added to Cfcta:t " iliin ac Bra:achj 1,705] Total`Number Outreach Waterier D611vered 20 BURLINGAME PUBLIC LIBRARY STATISTICS Month: May Year: 2012 Community Room Usage Number of Meetings Attendance Public Meetings 8 140 Library Meetings 2 30 Library Adult Programs docent ro rams 4 150 City Meetings 2 62 FL—Ibrary Educational Programs 3 16 Total 19 398 Conference Room Book Club Adult 1 15 City Meetings 2 8 Library Staff Meeting -1-01137 Foundation Meetings 3 22 Trustee Meeting 1 10 Public Meetings -211 12 Total —1-911 104 Study Room Users- 26 Patrons 57 �..r Children's and Young Adult Programs--Maier Number Attendance Story Times Preschool 5 282 Toddler 10 682 Baby Story Times 1 32 Total Story Times 16 942 Class Visits Preschool 2 77 Elementary Class Visits to Library 2 88 Elementary Class Visits at the Schools 103 2,311 Teen Class Visits 3 510 Total Class Visits 110 2,986 Special Programs - Main Trenton Lee Stewart Author Event 1 210 Book Buddies 2 60 Total 3 270 BURLINGAME PUBLIC LIBRARY STATISTICS Month: May Year: 2012 Easton Story Tres Special Programs no Story Times Preschool 5 287 Toddler 5 368 Total 10 652 Class Visits 1 37 F � *Burlingame Registered Borroerws Decrease in registered borrowers is due to a patron purge which was completed May 18th. Purge deleted the following patron records: 1) expired in 2007 or earlier, 2) had a zero balance and 3) had not been sent to collection. BPL( 'n Circulation / Pf 1 of 1 Sign in BPL Main Circulation File Edit View Insert Format Data Tools Help View only Chart Edit chart... Publish chart Save image Delete chart BPL Main Circ by Month 2010 vs. 2011 vs. 2012 60,000 2009 02010 2011 45,000 02012 30,000 15,000 0 January March May July September November February April June August October December Sheet1 Chart1 https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHVGNOdZMn11 UUhpTm9IV 3 V WemhlYmc&authkey=CO_H... 6/6/2012 Easto( 'irculation ( Pr 1 of 6 barrymllsl@gmail.com Easton Circulation share File Edit View Insert Format Data Tools Help Last edit was made 14 minutes ago by barrymlls1 Chart Copy chart Edit chart... Publish chart Save image Delete chart Easton Branch Circ by Month 2010 vs 2011 vs. 2012 8,000 02009 02010 ____ __..__ ___. ,_... __._._ , 2011 6,000 02012 4,000 2,000 _ ®_ 0 January March May July September November February April June August October December Sheet1 Chart1 https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdB WTJRNmOtaTFHal8wdXc&authkey=CPy45b... 6/6/2012 LIBRARY TRUSTEES ACCOUNT MAY -31, 2012 Account No. Description Balance 5310 Undesignated Donations $757.22 5320 Copier Fund $25,351.08 5330 Donations-Childrens D $176.29 5340 Duncan Collections $60,000.00 5350 Education Fund $10,346.71 5360 Farrel (Julia) Fund $7,771.73 5370 Staff Appreciation -$127.71 5380 Volunteer Recognition $222.13 5390 Willert (Wayne) Fund $50,003.28 5392 Millenium Project $887.58 $155,388.31 City Librarian Report June 19, 2012 Personnel- Geralyn O'Brien has been hired as the LAIII in Circulation. Geralyn's duties includes interviewing, hiring, training, and supervising Library Pages and Aides in the Circulation Department. We have hired three new on-call librarians in Adult Reference—Dena Grover, Chris Gray, and John Piche. We have two new staff hired to work on-call in Children's- Michele Gilchrist and Kelly Mackewicz. In Circulation, Raquel Metcalfe will be returning to BPL to work some Sundays during the summer to cover for Louella who will be out until late August. We will be interviewing for the one full-time and one thirty-hour a week librarian positions on Wednesday,June 20tH On Tuesday, June 12th we had an all-staff training with Edmond Otis—"Dealing with Difficult People: Making Libraries Safe and Sane". Edmond is a Senior Lecturer in Health and Sports Science at the Eastern Institute of Technology in Hawke's Bay, New Zealand and Developer& Director of Training at AACT NOW—Making the Workplace Safe and Sane. Edmond's expertise is in training, coaching, motivating and counseling clients from a variety of backgrounds. He has worked with libraries for about eight years. He presented this same workshop to BPL staff in 2008. His emphasized that the three factors that are key to making libraries safe and sane are: Teamwork, Clarity, and Consistency. We are planning to have an all-staff meeting in the next month or two to go over what we learned and update our Behavior Policy. I'm planning on inviting him back next year for a workshop on dealing with stress in the workplace. Recent Program—On Saturday,June 9th, we had 100 people enjoy Yan Can Cook @ BPL. Martin Yan was delightful as he showed attendees how to bone a chicken, and make a delicious stir-fry! 1 Join the Summer Reading Club r for the Whole Family r,.b lK at the Burlingame Public Library! June 18—July 31,2012 Summer Reading Clubs—Summer Reading Clubs are in full swing! There is a summer reading program for all ages;—Read to me; Grades 1-5; Grades 6-12 and Adults. S®mer%eading Cl¢b logs may be picked up at We library rtartmg ligR�. Capital Campaign Meeting—our Burlingame Library Campaign Task Force— Patty Anixter, Pat Nicholson, Betsy Corcoran, Deborah Griffith, Lisa Rosenthal, Sandy Towle, Michael Ma, Meeks Vaughn and Kris Canon will meet on Thursday,June 28th to start planning our library captial campaign. Discover& Go—BPL will join libraries from 19 Northern California public library systems to offer a downladable museum pass. Passes are either free or discounted. There are over 40 cultural venues in the Bay Area. We plan on going live with the program in July. Each library on the Discover & Go Network shares the annual cost of the service, the responsibility for adding new venues to the service, and launches with an Opening Day Collection of museum pass offers that Contra Costa has negotiated on behalf of the Network. One thing the Discover& Go libraries will not be sharing is passes. Each participating library will have their own pool of museum passes for their own cardholders that are not affected by new library members joining the Network. Programs at the Library- Upcoming Dates: Family Fun Nights—All Family Fun Nights begin at 7 PM and require tickets. June 19th -Timothy James (Magician) June 26th - Bonnie Lockhart (Singer) July 3rd - Magic Dan (Magician) July 10th - Dana Smith (Juggler) July 17th - Images in Motion (Puppets) July 24th -Juan Sanchez (Bilingual Singer) July 31st- Puppet Art Theater 2 Special Program at the Easton Branch Thursday, July 26th -Steve Chaney (Ventriloquist) No tickets required for the Easton Program Story Time Schedule Summer Story Time Session begins June 19th Main Library Story Times Easton Branch Story Times Preschool Story Times Bedtime Story Time Ages 3-5 Ages 2-5 Tuesdays 10:30 AM Wednesdays 7:00 PM Toddler Story Times Toddler Story Time Ages 18 mo- 3 Ages 18 mo- 3 Wednesdays 10:30 AM Thursdays 11:30 AM r Thursdays 10:30 AM ~' Just Baby and Me i Ages 0- 18 mo. First Friday of the Month, 10:30 AM Adult Programs— June 14—June 17—Burlingame Library Foundation Summer Book Sale Thursday, June 14th --open 4 p.m.- 7 p.m, $5 admission Friday,June 15th --open 4 p.m. - 7 p.m., free admission Saturday, June 16th --open 10 a.m.-4 p.m., free admission Sunday,June 17th ($6 bag of books) --open 1 p.m. -4 p.m., free admission Lane Community Room June 27 Stairway Walks in San Francisco—7 PM July 18 Growing a Delicious Fall Garden—7 PM Drop-in Computer Lab—Every Monday form 3—5 PM 3 Request for funds for Staff Appreciation and Volunteer Recognition for FY 2012/2013 I would like to request$4,000 to be transferred from the Trustee's Copier Fund to fund the Staff Appreciation for the FY 2012/13. These monies are used for: • Purchasing anniversary Book's Inc. gift cards-$10 each. $640 was spent in FY 2011/12. • Appreciation Dinner-$1882.76 • Awards given at Dinner-$467 • Retirement Lunch-$100 1 would also like to request$250 for volunteer appreciation gifts. This includes cards and gift cards for our volunteers. Total request is$4,250.