HomeMy WebLinkAboutAgenda Packet - LB - 2012.05.15 1.
URLINGAME PUBLIC LIBRARY 1 BURLINGAME r ' 1
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Board of Trustees Agenda A.
May 15, 2012—9.•00pm °eP�
480 Primrose Road—Library Conference Room c L'�R
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for April 17,2012 Approval
IV. CORRESPONDENCE AND INFORMATION Information
A. Library Statistics for April 2012
B. Review of Trustee's Financials
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report
VII. UNFINISHED BUSINESS
A. City Budget Update Information/Discussion
B. Review of Meeting Dates for July and August Information
VIII. NEW BUSINESS
A. Millennium Campaign Presentation Information
(Patty Anixter, Pat Nicholson, and Pat Harding)
IX. ANNOUNCEMENTS Information
X. ADJOURNMENT �'' " � �� Adjourn
J/
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURUN13O Mf
;
Library Board of Trustees Minutes
April 17, 2012
I. Call to Order
Trustee Rosenthal called the meeting to,order at 5:30pm.
II. Roll Call
Trustees Present: Deborah Griffith, Katie McCormack, Lisa Rosenthal
Trustee Absent: Betsy.Corcoran, Sandy Towle
Staff Present Pat Harding, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustees March 20, 2012 Minutes
The March 20, 2012 minutes were approved as drafted.
M/S/C (McCormack/Griffith)
IV. Correspondence and Information
Library Circulation Statistics - Easton Branch/Main
The Trustees were pleased that the statistics indicate a positive trend for both
the main library and the Easton Branch.
V. Reports '
A. City Librarian's Report Highlights
1. Job's Program Success Story- One of the attendees in Brad McCulley's
job program series, which focuses on "creating career opportunitiesfor the
over 40 worker", was interviewed by one of the presenters, Mike Manoske of
GoGrid and offered a position in the company.
2. Drop-In Computer Lab - This is a new program initiated by the library
and staffed by volunteers to assist patrons in solving their computer
problems such as down loading their ebook device. Sessions are from
3-5pm every Monday; laptops are provided.
3. Go Green @ BPL- Library staff has begun their recycling and
composting program. Patrons will find new bins labeled with the type of
material that should be placed in each container. Promotional materials will
be available to the patrons in an effort to encourage them to support this
program. -
B. Library Foundation
Book & Author Luncheon Sponsorships for the Book and Author
Luncheon have exceeded last year's donations. Tickets are selling well and
should surpass last year's attendance of 170.
480 Primrose Road•Burlingame•California.94010-4o83
Phone(650)558-7474'Fax(650)342-6295'www.1nAngame.org/1ibrary
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VI. Unfinished Business
A. Budget Update
The goals setting session will be held April 23rd at the Burlingame Recreation.
Pat Harding will attend. The City Manager approved the Thin Client
Solution. Installation of this product will save considerable staff time in
computer maintenance.
B. Personnel
Pat Harding has received permission from Deirdre Dolan, Human Resources
Director, to recruit for the following positions: Library Assistant II in
Administration, two Librarians, and a Library Assistant III in Circulation which
is a promotional opening.
VII. New Business
A. Library Board of Trustees Appointment
Trustee Corcoran's position on the board-of Trustees will expire June 30, 2012.
Applications are currently being accepted by the City until May 18th Trustee
Corcoran is eligible to reapply for this position.
B. July and August Meeting Dates
The Trustees discussed the possibility of canceling their regular scheduled
meeting due to lack of business during the summer months of July and/or
August. The Trustees requested that this matter be placed on the May 15,
2012 agenda.
VIII. Announcements
Pat Harding advised the Trustees that she will be meeting with Patty Anixter of
the Foundation and Pat Nicholson of the Foundation Advisory Board to discuss
the formation of a capital campaign for the Millennium Project. Pat Nicholson
has had 30 years of experience in managing capital campaigns for various
projects.
IX. Adiournment
The meeting was adjourned at 6:00pm. The next meeting of the Library Board
of Trustees will be held May 15th at 5:30pm in the Library Conference, Room.
Respectfully Submitted,
Patricia arding
City Librarian `
Library Board of Trustee Minutes April 17,2012 2
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: April Year: 2012
Burlingame Registered Burlingame Hillsborouigh Other Total
Borrowers
Adult Patrons 19,784 3,259 0 23,043
Juvenile Patrons 6,221 1'6561 01 7,877
Others 208 11 911 2,408 2,625
Total Registered 26,213 4, 2,408' 33,545
Borrowers
Circulation Total Circulation Previte Year F Percent Change
Main 11 52,795 50,361 11 4.83%
Branch F 6,26 1 6,211 0.90%
Total 56,57?. 4.40%
Self Check Usage Total Items Percent of InitialCheck Outs
Main 28.968 11 78%
Branch 3,009 67%
Total =F 32. i3{I
Online Renewals) Total items Percent of Total Renewals
Main 12,713 78%
Branch 1,313 70%
Total 14,026
Gate Count IFmontily I I Average per day
Main 33,047 1,140
Branch 3,535 142
Total4WI 1,2$2
Internet Usage Total User Sessions
Main Adult 6,598
Main Childrens' 132
Branch 406
Grand Total 7,L.16JI
E-CoatentjT�l Uowrdoads or Se i itt� I:-Coutesrt Ilowuli tde or Sessions
Overdrive: 417 a-books ; audiobooks 80 Safari: readable pdf- 160
Freegal Music I # of users 53: # of songs downloaded: 331
Databases: 920
BPL Website: 12,906
Total Items Added to Collection(Main&Branch) 1 1,525
Total Number Outreach Materials Holivered 1= 22
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: April Year: 2012
Community Room Usage Number of Meetings Attendance
Public Meetings 210
Library Meetings 2 50
Library Adult Programs docent prograpjs 1 40
City Meetings 2 70
Library Educational Programs 7 47
Foundation Book Sale4 400
Total 20 F 817
Conference Room 1
Book Club Adult 1 IF15
City Meetings (Neighbor Network Board Meeting 1 118
Library Staff Meeting 71 25
Foundation Meetings 2 23
Trustee Meeting 11 ==5
Total 11 F 71
Stud Room
Users- 23 Patrons 53
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool 2 149
Toddler 4 279
Baby Story Times 1 56
Total Story Times 7 484
Class Visits
Preschool 0 0
Elementary Class Visits to Library 1 42
Elementary Class Visits at the Schools 0 0
Teen Class Visits 0 0
Total Class Visits 1 42
Special Programs - Main
Bunny Boot Camp Puppet Show 1 97
Book Buddies 4 120
Total 5 142
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BURLINGAME PUBLIC LIBRARY STATISTICS
Month: April Year: 2012
Easton Story Tines+lis Reel Progtam,e
�omler Attendance
Story Times IF I
Preschool 2 122
Toddler 2 161
Total 4 283
Class Visits 1 37
BPL Main Circulation - Google Docs Page 1 of 6
barrymlls1 @gmail.com
BPL Main Circulation E
Share
File Edit View Insert Format Data Tools Help Last edit was made 4 minutes ago by barrymlls1
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BPL Main Circ by Month 2010 vs. 2011 vs. 2012
60,000 02009
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02010
2011
45.000
E2012
30,000
15,000
0
January March May July September November
February April June August October December
Sheet1 Chart1
https://ao s.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHV6, kZMn11UUhpTm9IV3VWemhlYmc&authkey=CO_H... 5, )012
Easton Circulation Page 1 of 6
barrymlls1@gmail.com
Easton Circulation Share]
File Edit View Insert Format Data Tools Help Last edit was made 5 minutes ago by barrymlls1
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Chart Copy chart Edit chart... Publish chart Save image Delete chart
Easton Branch Circ by Month 2010 vs 2011 vs. 2012
8,000 02009
02010
6,000 ' 2011
s
2012
4,000
2,000
0
January March May July September November
February April June August October December
Sheet1 Chart1
https:/,)cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw-..�BzOGdBWTJRNmOtaTFHal8wdXc&authkey=CPy45b... 12012
LIBRARY TRUSTEES ACCOUNT
April 30, 2012
Account No. Description Balance
5310 Undesignated Donations $757.22
5320 Copier Fund $25,092.95
5330 Donations-Childrens D $176.29
5340 Duncan Collections $60,000.00
5350 Education Fund $10,346.71
5360 Farrel (Julia) Fund $7,771.73
5370 Staff Appreciation -$80.46
5380 Volunteer Recognition $222.13
5390 Willert (Wayne) Fund $50,003.28
5392 Millenium Project $5,061.09
$159,350.94
City Librarian Report
May 15, 2012
Personnel-Now that all the bargaining units in the City have agreed to the new tier of retiree
medical benefits for future employees, we have been given the green light to hire a number of
positions that have been on hold for months.
Jeannine Culligan has been appointed to the position of Library Assistant II in Administration!
Jeannine has been working in the Administrative position part time since September 2011 and
we are very happy to have her join the Admin team full-time! Jeannine will also work some
shifts in the Circulation Department.
Jeannine joined the BPL staff in 1998 as a Library Assistant I and has worked in Circulation and
Children's before working in Administration. Jeannine received her BA degree in Business
Administration and Economics from Saint Mary's College and has worked in a number of
business and accounting positions including a position as an Accounts Payable Recovery
Consultant auditing accounts payable procedures for clients. We are very fortunate to have
this level of expertise and experience to rely on.
We are also recruiting for a LAIII in Circulation. This is a Closed/In-House Promotional Full Time
position. All eligible LAII have been invited to apply. The closing date for this position is May
18, 2012.
�. We will also be recruiting for two Librarians- one Full-Time and one Permanent Part-Time (30
hours). We expect to have these positions filled by or before July 1, 2012.
We will then be fully staffed!
Website Redesign—After many months of very hard work on the part of our WebTeam group—
Cathy Somerton, Maryam Refahi, and Jeff Mikulik the library's new webpage is up! The
Webteam has been working with Vision Internet,the website developer,to create a page that
is larger, easier to read and navigate, and more dynamic. All of these changes make for a much
improved user experience for our library patrons. Two big changes are the changeable rotating
photo area (designed by Maryam) and the search catalog function at the top of every page.
Please check out the new look.
May is a very busy month for the library! Every day has at least one program and most have
multiple programs. Checkout some of our recent programs below.
Recent Programs—On Monday, April 23rd Amy Pelman and Jan Eustis participated in the first
US World Book Night. US World Book Night is a
new charitable initiative designed to spread the
s4. joy and love of reading. On April 23rd, 25,000
passionate volunteers all over the United Sates
gave away some 500,000 books consisting of 30
specially chosen titles and printed editions. WBN
1
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is a collaboration of booksellers, publishers, authors, printers, distributors, and librarians. Amy
L and Jan collaborated with Books, Inc.who donated the books. They chose students at Gateway
Community School in San Mateo to give the books to. They book talked their books at before
handing them out and one of the Gateway Community School's administrators told Jan that
after she left all of the students were discussing the title she had book talked, My Sister's
Keeper. She talked to the students about the plot but left them hanging about the end and the
students wanted to read that title.
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BPL Partners with Books Inc—On Thursday,
May 3rd we filled the Lane Room to
overflowing with children's author Trenton
Lee Stewart. Mr. Stewart writes the
Mysterious Benedict Society. It was an
enormous success! We had 210 in
attendance and he did a wonderful job with
the big crowd. Mr. Stewart was personable,
witty, and a very interesting speaker. Books
Inc. sold out of the hardcovers of Mr.
Stewart's latest title in the series: The extraordinary education of Nicholas Benedict.
May is visit the library month—We have 5 kindergarten classes scheduled to visit the main and
Easton and a 4 pre-schools have scheduled visits. In addition we will have a group of ESL
students from BHS visiting!
join the SummerHeadoyCtub
for the Whole Family Public
at the Burlingame Public Librate!
June 18-July 31,2012 Summer Reading Clubs—Staff is gearing up for the Summer
Reading Clubs. There is a summer reading program for all
ages;—Read to me; Grades 1-5; Grades 6-12 and Adults.
Kathy von Mayrhauser from our Children's Department will
visit each classroom in 9 elementary schools in Burlingame
and Hillsborough to promote summer reading to the kids
and Amy Pelman will be doing class visits at BIS, Crocker,
and BHS.
SammerRubgClub lopmaybe*Wup To help support our "Going Green @BPL" recycling
atUtehbratystarting�ayzl . program, as well as our"Tasty Reads"Adult Summer
6tl0 Reading Club, beginning in June (ending in July)we will have
www budingam o.glLbnry
a BPL Summer Seed Giveaway! Come "borrow" our seeds
and return a picture of a fruit or vegetable you grew.
2
Capital Campaign Meeting—The Foundation's executive board, Kris and Jim Cannon and Lisa
Rosenthal from the Trustees heard an informative presentation by Pat Nicholson, a former
Library Foundation Board member and current Capital Campaign Director at Fort Mason, and
Patty Anixter,Vice President of the Library Foundation Board, about the prospects of a capital
campaign for the "Millennium Project". Pat Nicholson has over 20 years'experience working
with non-profits with a specialty in designing and implementing strategies for the growth and
development of nonprofit boards. I really appreciate her expertise and her willingness to
participate in this process. Patty Anixter has been involved in this discussion from the
beginning and brought Pat Nicholson into the process. She has also been gathering information
about developing and managing a library capital campaign including talking to Alison Cormack,
the president of the Palo Alto Library Foundation and Co-Chair of their"Launch Our Libraries"
fundraising campaign.
Pat Nicholson said that based on her experience with the Library Foundation Board and her
experiences with fundraising we are in good shape to run a successful Capital Campaign.
Goal Setting Session—The City Council met on Saturday,April 21st to discuss the department's
goals that the City Council would like to see accomplished in the next fiscal year. I've attached
the library's goals that were submitted for the budget.
Programs at the Library- Upcoming Dates:
For Children and Teens
Just Baby& Me StoryTime May 4,June 1-10:30 AM Lane Community Room
May 9 Book Buddies- reading enrichment program that pairs teen volunteers with
elementary age readers—4:30 PM
May 18 Book Cafe at BHS—12—1 PM
May 21 Drop-In Computer Lab—3—5 PM
May 22 Stone Family Luncheon with author Caroliva Herron by invitation only. Carolivia
Herron who wrote Nappy Hair and Always an Olivia will also visit and speak at
South Hillsborough School in the morning.
Story Time Schecule
2012 Spring Story Time Session April 17th - May 31st
Main Library Story Times Easton Branch Story Times
3
Preschool Story Times Bedtime Story Time
Ages 3-5 s Ages 2-5
Tuesdays 10:30 AM Wednesdays 7:00 PM
a
Toddler Story Times Toddler Story Time
Ages 18 mo - 3 E Ages 18 mo - 3
i Wednesdays 10:30 AM I Thursdays 11:30 AM
Thursdays 10:30 AM
Just Baby and Me s
Ages 0 - 18 mo. b s
First Friday of the Month, 10:30 AM
For Adults
May 8 Traveling in Asia
May 10 Are you Linked In?—Learn how to create an account and get started with this
popular professional networking tool. 2:00—4:00 PM
May 10 Autumn Gem:A documentary on Modern China's First Femist—screening and Q
`�- &A discussion with filmmakers. 7:00 PM
May 12 Book&Author Luncheon
May 14 Drop-In Computer Lab—3—5 PM
May 16 eBook Workshop 1—3 PM
May 21 The Golden Gate Bridge and the Extraordinary City it Enhances. Slide show and
lecture presented by Museum Docent Kay Payne. 7:00 PM
May 22 Aviator&Author Ace Abbott speaking about his book,The Rogue Aviator: In the
Back Alleys of Aviation. 7:00 PM
May 23 Going Green without Going Broke—Terry Nagel. 6:30—8:30 PM
May 24 Beginning email. New to email or just frustrated by it? Learn about signing up
for an email account, crafting messages, managing contacts, sending
attachments and more! 2:00—4:00 PM
May 27 &May 28 Library Closed
4
CITY OF BURLINGAME I FISCAL YEAR 2012 - 2013
`- LIBRARY
DEPARTMENT OVERVIEW
The Burlingame Public Library is the cultural and learning
Goals&Objectives for Fiscal center for the community,, encouraging the joy and wonder
Year 2012-13 of reading, the wisdom of diverse ideas, and the power of
lifelong learning. Within and beyond its walls, the Library
(1) Complete the Millennium strives to preserve the past, serve the present and shape the
Project design by December future with opportunities to connect people and the world of
2012. information.
(2) Implement the first phase of PUBLIC SERVICES
the Millennium Project to move
staff work spaces and upper level Provide professional guidance and access to information via
stacks by June 2013. library collections, electronic resources, and instruction.
(3) Secure funding for the initial Select print and electronic resources to meet library user
phase of the Millennium Project needs. Offer technical education including basic computer
and complete plan for a capital education and instruction on library databases, library e-
campaign by October 2012. services, and online catalog. Provide jobs programs,
(4) Expand the library's a-book outreach to the homebound, volunteer programs, and
collection and conduct training interlibrary loans. Provide other special library programs
for library patrons by September including history, author, and summer reading programs.
2012. Promote library materials and programs through PR
(5) Implement a server/thin materials,library's e-newsletter, Facebook and website.
client solution to deliver
increased speed and decreased CIRCULATION SERVICES
cost for Internet service to the
public computers in the Provide customer service in the loaning and returning of
Electronic Gallery by October library materials. Maintain circulation, overdues, billing
2012. records and inventory control. Provide centralized hiring,
(6) Investigate with Peninsula training and managing of library pages and shelvers.
Library System (PLS) and
Peninsula Library Automated CHILDREN'S / TEEN / BRANCH
Network (PLAN) a new
Integrated Library System (ILS) Provide reader's advisory services and access to information
for material's management by for children and teens. Promote effective use of the library
December 2012. through a wide variety of programs in the library including
(7) Work with the Human Baby, Toddler, and Pre-School story-times, author events,
Resources Department to fill all special programs, college preparation programs for
staff vacancies by October 2012. teens, and Summer Reading. Promote the library's services
through local schools and the community. Select materials
for children and teens. Direct services to children through
story times and class visits at both the Main Library and
the Easton Branch library. Outreach to schools includes
special teacher cards and library class visits.
102
CITY OF BURLINGAME I FISCAL YEAR 2012 - 2013
TECHNICAL SUPPORT & IT SERVICES
Technical Support: acquire, catalog, process and maintain print and media collections in all
formats. Oversee vendor outsourcing for cataloging & processing. Maintain online databases:
local (PLS), regional (State), national (OCLC). IT Services: Oversee and maintain computer
hardware, software, database access, and local area networks for 100+ PC network. Liaison with
Peninsula Library Area Network (PLAN) and City IT network. Train staff in technology
protocols. Work with City IT and outside vendors to provide phone system. Maintain and
upgrade library's website.
COMMUNITY PARTNERSHIPS
Maintain partnerships and share resources with Peninsula, regional, and state libraries.
Maintain liaison with constituent groups: Library Board of Trustees, Burlingame Library
Foundation, PLS Administrative Council, PLS System Advisory Board, service clubs, schools,
businesses, community groups and other City departments.
PROGRAM STATUS
Millennium Project - Began planning shelving where the periodicals were housed
process for Millennium Project including will now be used for a new Technology Lab.
identifying a project management team,
touring libraries, holding a community Computer Education and Training - BPL
workshop, and developing an initial project launched hands-on computer classes for
plan. adults in our community to help them
become more computer literate. BPL
RFID (Radio Frequency Identification) - secured several grants including a $5,000
The PLS libraries switched from a barcode LSTA grant, $11,000 from the Burlingame
system to RFID for check-out and check-in Library Foundation and $9,000 from the
of library materials. BPL completed RFID Library Board of Trustees to purchase a
tagging and installed new RFID self-check mobile computer lab, SMART Board, and
machines at the main and Easton. RFID printer. We have served 120 people in our
increases staff productivity and reduces computer classes this year.
repetitive stress injuries. It also helps with
inventory control and improves security. Jobs Programs - We expanded our career
Check out and check in is more efficient for related programs in partnership with Phase
patrons and staff. 2 Careers and Peninsula Works. We held 10
different programs and served 231 job
Internet Archive - Internet Archive is now seekers. Programs included one-on-one
in possession of our bound periodical consultations, employment roundtables,
collection and will be scanning and and interview techniques.
digitizing the collection. They boxed up and
moved approximately 6,700 volumes to Escoffier Society Open House - 50
their Richmond warehouse. The materials Escoffier Society members, Library
will be scanned and digitized and made Foundation Board members, Advisory
available through their site: Board members and Board of Trustee
`- http://openlibrary.org. The compact members attended a "behind the scenes'
tour that included staff presentations and
103
CITY OF BURLINGAME I FISCAL YEAR 2012 - 2013
donated hors d'oeuvres from our local System and San. Mateo County Office of
restaurants. People commented that they Education in a partnership to ensure that
learned so much, and they had no idea students in fourth, sixth, and ninth grade
about some of the things we do. have a library card. This year 29 students
received a new card during this library card
Harry Potter: The Final Chapter drive.
Celebration - The Children s staff
presented a special Harry Potter celebration We Read - Together Author Event -
to commemorate the release of the final Burlingame Library and the Peninsula
Harry Potter film in July 2011. Library System collaborated to present
Entertainment included crafts, trivia, author Gennifer Choldenko as part of a
balloons, bingo and more. 250 Harry Potter special author series. Ms. Choldenko spoke
enthusiasts enjoyed the festivities on the about her awarding winning book, Al
Library front porch and in the Lane Capone Does My Shirts, as she visited with
Community Room on a beautiful afternoon. 115 Burlingame patrons at the Library in
We especially thank the 40+ National September.
Charity League Volunteers who assisted
that day, including before and after the Volunteers - The Burlingame Public
event. They also provided the refreshments Library volunteers contribute
and baked 60 dozen cookies! approximately 8,400 hours a year or the
equivalent of 4 full-time staff. Adult and
Children s/Teen Summer Reading 2011 - teen volunteers work in all library
We had a record number of summer readers departments and do a variety of jobs from
for Summer Reading programs for cleaning CDs to maintaining our outdoor
�. preschool, elementary, and teens with 888 terrace to delivering books to our
participants! homebound patrons. They also help with
special events including the Children's
Teen Services - Burlingame Library Holiday Tea, the Book & Author Lunch,
partners with Burlingame High School to and the book sale. One group, the National
present book talks about high-interest Charity League, a mother-daughter
fiction at lunchtime once a month. Book philanthropic and leadership organization,
Buddies, a reading enrichment program has volunteered their time with all of the
that pairs elementary students with teens, above special events.
meets once a week and allows teens to have
a big impact on a"little buddy' as they read The Burlingame Library Foundation - As
and enjoy literacy activities together. an 18 member board, the Burlingame
Sixteen teens volunteer an hour a week to Library Foundation donates countless hours
read with a little buddy. Four sessions of for many special fundraising events
SAT prep programs were offered for teens, including the Foundation's book sale which
two in Spring 2011 and two in Fall 2011. brought in $60,000 last year. The
Burlingame Library Foundation donated
Kindergarten + Library Card Drive - The $120,000 in 2011 to the Burlingame Public
second annual Fall Kindergarten library Library for materials, technology, and
card drive resulted in 160 Burlingame and programs. All library programs are funded
Hillsborough Kindergarten students by the Burlingame Library Foundation.
receiving a library card. Burlingame 1
Library worked with the Peninsula Library
104
I
CITY OF BURLINGAME FISCAL YEAR 2012 - 2013
KEY BUDGET CHANGES
There are no significant budgetary changes to report. Overall, the proposed budget has
increased incrementally by less than 2%. The proposed budget includes an increase in the intra-
city allocation for facilities maintenance, information technology and risk management for
services provided city-wide. This increase was offset by a decline in other items, which resulted
in a nearly flat budget.
The Governor's new budget proposal for fiscal year 2013 did not include new funding for
libraries. As a result, the proposed budget includes a $125,000 in General Fund backfills to
preserve current library service levels.
LIBRARY BUDGET SUMMARY
FY2012 FY2013
Adopted Budget Budget Request Change in$ Change in%
Appropriations
Employee Costs 2,663,423 2,693,235 29,812 1.1%
111 Non-Personnel Costs 692,314 706,195 13,881 2.0%
Internal Services 290,830 329,663 38,833 13.4%
Capital Outlay 12,000 0 (12,000) -100.0%
Total Appropriation 3,658,567 3,729,093 70,526 1.9%
Sources of Funds
General Fund* 3,533,567 3,729,093 195,526 5.5%
CA State Library Subventions 125,000 0 (125,000) -100.0%
111 Total Funding 3,658,567 3,729,093 70,526 1.9%
*Includes$610,000 in Library Fee Revenue y
Full-Time Equivalents(FTE)
City Librarian 1.00 1.00 0.00
Library Technology Supervisor 1.00 1.00 0.00
Librarian III 2.00 2.00 0.00
' Librarian 1/II 5.38 5.38 0.00
Circulation Supervisor 1.00 1.00 0.00
Library Assistant 111 2.00 2.00 0.00
Library Assistant 1/II 6.75 6.75 0.00
Graphic Artist 0.63 0.63 0.00
Building Maintenance Worker 0.63 0.63 0.00
Administrative Secretary 0.98 0.98 0.00
Total FTE 21.37 21.37 0.00
105
CITY OF BURLINGAME FISCAL YEAR 2012 - 2013
KEY INDICATORS
2010-2011 2011-2012
I Actual Projected
Population served 36,294 36,294
Registered borrowers 29,746 29,118
Population registered 80.30% 80%
Items Circulated 696,090 710,000
Media items 233,941 215,000
Children's items 271,220 271,000
Circulation per capita 19.2 19.5
Circulation per child 40 40
Library visits 443,700 450,000
Internet/Virtual Visits 234,942 245,000
Programs offered 503 500
Program attendance 19,799 19,500
Items added 16,154 16,000
Self check use 78% 800
i
106
f CITY OF BURLINGAME I FISCAL YEAR 2012 - 2013
Burlingame shopping district. Key to this discussion is finding a suitable location for the
construction of a multi-story parking structure as well as developing a truly feasible financing
plan to construct the garage. Any financing plan should rely on revenue from the long-term
i lease or sale of the designated city lots as well as additional revenue from the Parking Fund.
This may require additional parking rate adjustments in the short term.
iLibrary Millennium Project
The Burlingame Millennium Project is estimated to cost approximately $3.5 million. The
i Library Foundation and Board of Trustees have agreed to raise $1 million of the needed funds
leaving the city to determine how to finance the remaining $2.5 million. The FY12-13 capital
budget appropriates $385,000 for the project. The funds pay for a preliminary architectural and
engineering design for the project and moving expenses related to the reallocation of space.
Additional capital projects appropriations totaling$2.5 million are required in future budgets to
fully fund the project to completion.
i
New Recreation-Communi . Center
iPreliminary discussions about a potential new recreation-community Center are reoccurring.
The capital budget includes $100,000 to prepare a master plan for a replacement building. Debt
will more than likely be considered the funding source given the costs. However, there are
more important decisions to be made that will affect the outcome of this discussion. They
include whether to replace the building at the current location or a new location. In addition,
' there needs to be decisions made about what the building will house and what services it will
provide. The current recreation center is sort of all purpose by necessity. But a new building
should incorporate all the various services that the City Council would like to provide its
residents. Anyway,we will learn more about this project as the year progresses.
Wireless Broadband Services on Burlingame Avenue
The Council has asked that the city pursue options to provide wireless broadband services on
Burlingame Avenue. The plans for the Burlingame streetscape include the necessary
infrastructure to provide wireless broadband. The policy decision to make is whether to seek a
private provider who can provide the service at no cost to the city or whether the city provides
the service for free by building its own wireless network downtown. This project has been
' added to the Finance Department's to-do list for the next fiscal year.
EMPLOYEE CONTRIBUTIONS HELP STABILIZE OUR FINANCIAL POSITION
As per Council direction much has been accomplished in the past year to make changes to
employee benefits that stop the growth in our unfunded liability for retiree health insurance.
Left unaddressed, this liability seriously jeopardizes the long term financial viability of the city
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