HomeMy WebLinkAboutAgenda Packet - LB - 2012.04.17 URLINGAME PUBLIC LIBRARY I BURLII`IGAME
Board of Trustees Agenda
April 17, 2012—5.•30pm
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for March 20, 2012 Approval
IV. CORRESPONDENCE AND INFORMATION Information
A. Library Statistics for March 2012
B. Letter from Borel Bank re:Willert Trust Fund
C. Trustee Funds as of March 31,2012
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report
VII. UNFINISHED BUSINESS
A. Budget Update Information/Discussion
B. Final Goals to Council Information
VIII. NEW BUSINESS
A. City Staff Report Re: Library Trustee Board Position Information
IX. ANNOUNCEMENTS Information
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURL "i NOAME
Library Board of Trustees Minutes
March 20, 2012
I. Call to Order
President Towle called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack,
Sandy Towle
Trustee Absent: Lisa Rosenthal
Staff Present Pat Harding, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustees February 21, 2012 Minutes
The February 21, 2012 minutes were approved as written.
M/S/C (McCormack/Corcoran)
�-- IV. Correspondence and Information
A. Library Circulation Statistics - Easton Branch/Main
1. Easton: Both Easton and Main statistics increased over
February 2011; Easton by 20.57% and Main by 7.12%.
2. Easton Gate Count - Patty Flynn prepared a two week gate count March
1st through March 15th. The gate count is the highest Monday through
Thursday but, excluding one Saturday, count is over 100 on all days.
V. Reports
A.- City Librarian's Report
9
Community Programs in March
Thirty Six students from the Mrs. McMorrow's fifth grade class at Our Lady of
Angels attended Kathy von Mayrhauser's monthly book talk. Dr. Seuss's
Birthday Party program on March 3rd had over ' 00 parents and children in
attendance.- Amy Pelman, along with the Burlingame High Librarian, held a
book talk session during lunch; 30 students attended. Amy will also begin a
book club at San Mateo County Youth Center 4 Thursday nights in March.
Reference staff is providing job programs, docent lectures and,a travel series
beginning with Tom Stienstra.
480 Primrose Road Burlingame•California 94010-408.3
Phone(650)558-7474•Fax(650)342-6295'www.burlingame.org/library
B. Foundation Report
The April Book Sale will be held April 19th through April 22nd. Peter'bicker
has designed a new street banner which will be hung over Broadway.
Invitations to the Book and Author Luncheon are scheduled for mailing
Monday March 26th
VI. Unfinished Business
A. Millennium Project
Capital Campaign Meeting- On May 1st, the Foundation Executiva,Board will
meet to discuss procedures for the Millennium Capital Campaign.
B. CALTAC Workshop
Pat Harding, City Librarian, Trustees Towle, Rosenthal and Griffith
attended the CALTAC Workshop in Walnut Creek. Assemblywoman Nancy
Skinner was the keynote speaker. Loss of funding from the state's-budget this
year and possibly next year was a subject of deep concern to the attendees.
Trustee Towle noted that it was an opportunity to become aware of what
avenues other libraries are using to promote their libraries and raise funds to
support programs and activities.
VII. New Business
A. Budget Sessions
The'City will hold the Goals Session April 21st at the Burlingame Recreation
Center beginning at 9:00am. The final budget session will be held May 16th in
the Lane Room at 6:00pm.
B. Legislative Day
�-- The City Librarian discussed the sample letter included in the board packet
.that the Trustees could use as a guide urging their legislators to reject Governor
Brown's plan to eliminate funding to public libraries. Legislative day will be
held April 13th at 9:30am at Jerry Hill's office and would present an
opportunity to express concerns regarding library funding.
C. Internet Archive
Trustee Towle suggested that the Library promote the Internet Archive site
within the Library by educating patrons about the digital operations of the
organization. Pat Harding noted that patrons can.access books digitized by
Internet Archive through the catalogue because we are a participating library.
D. Library Goals for Fiscal Year 2012-2013
Pat Harding presented her draft goals for the fiscal year 2012-2013 to the
Trustees for review and suggestions. The Trustees comments will be
incorporated into the revised and final document.
VIII. Adjournment
The meeting was adjourned at 7:00pm. The next meeting of.the Library Trustees
Will be held April 17, 2012 at 5:30pm.
Respectfully Sub 'tted, -
Patricia Harding
�-' City Librarian
Library Board of Trustee Minutes March 20,2012 2
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: March Year: 2012
Burlingame Registered Burlingame Hillsb h Other Total
Borrowers
Adult Patrons F19,7081 3,252 0 22,960
Juvenile Patrons F 6,207 11 0 7,856
Others I F 21511 2,621
Total Registered 26,130 4,9x9Z,39$ 33,437
Borrt�wers:
Circulation Total Cir�n 1 7 F - revious Year Percent Chang e
Main 56,250 55,686 1.01%
Branch IF7,26411 7,1241F—
,124 1.97%
Total 63,514 62,810 1.12%
Self Check Usage Total Items Percent of Initial Check Outs
Main 31,666 79%
Branch 3,389 63%
Total 35,055
Online Renewals Total''Iter Percent of Total Renewals
Main 12,936 77%
Branch 1,468 77%
Total 14,404
Gate Count Mouthip Average per day
Main 35,634 1,149
Branch 4,40611 163
Total
Internet Usage TOW US"Sessions
Main Adult 8,551
Main Childrens' 136
Branch 622
Grand Total 9309
E-Content/Tc tal Downloads or Sessions E-t~ tent Tectal'vownloads or sessions
Overdrive: a-books 428; audiobooks 91 Safari: readable pdf- 165
Freegal Music 71 # of users 66: # of songs downloaded: 374
Databases: IF 1,699
BPL Website: 15,053
Total Items Added to Collection(Main Branch} 1,841
Total Number Outreach Materials Delivered 23
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: March Year: 2012
Community Room Usage Number of Mee F Attendance
Public Meetings 6 300
Library Meetings 2 41
Library Adult Programs (speaker and docent programs) 3 135
City Meetings 5 110
Library Educational Programs 1 45
Total631
Conference Room
Book Club Adult 1 15
City Meetings 2 18
Library Staff Meeting 6 30
Foundation Meetings 711 45
Trustee Meeting 1 7
Public Meeting (Girl Scouts) 1 10
Total 18 125
Study Room
Users- 27 Patrons 6S
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool 4 279
Toddler 9 682
Baby Story Times 1 66
Total Story Times 14 1,027
Class Visits
Preschool 0 0
Elementary Class Visits to Libra O 0
Elementary Class Visits at the Schools O 0
Teen Class Visits 1 35
Total Class Visits 1 35
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: March Year: 2012
Special Programs - Main
Book Buddies 2 64
Dr. Seuss's Birthday Celebration 1 216
IF-
Three Cheers for the Irish- Marylee Sunseri 1 142
SAT Prep 1 20
SAT Prep follow Up Workshop 1 2g
Hunger Games Raffle 1 42
San Mateo Juvenile Hall Book Club 4 40
Total Sessions 11 552
Easton.Story Times as Special Pry '.
lumber Attendance
Story Times
Preschool 4 224
Toddler 5 375
Total 9 599
Class Visits OLA 1 37
Easton Circulation Page 1 of 6
barrymllsl@gmail.com
Easton Circulation Share
File Edit View Insert Format Data Tools Help Last edit was made 3 hours ago by barrymlls1
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Easton Branch Circ by Month 2010 vs 2011 vs. 2012
8,000 02009
ua E 2010
6,000 2011
02012
4,000
2,000
0
January March May July September November
February April June August October December
Sheetl Chart1
https�/ aocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGs.,�3BzOGdBWTJRNmOtaTFHal8wdXc&authkey=CPy45b... 4/2012
BPL Main Circulation Page 1 of 6
barrymIIs1@gmaiI corn
BPL Main Circulation Share
File Edit View Insert Format Data Tools Help Last edit was made 3 hours ago by barrymlls1
Chart Copy chart Edit chart... Publish chart Save image Delete chart
BPL Main Circ by Month 2010 vs. 2011 vs. 2012
60,000 02009
02010
45,000 14, 2011
t
02012
30,000
15,000
0
January March May July September November
February April June August October December
Sheet1 Chart1
https//docs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdH� .,NOdZMnIlUUhpTm9IV3VWemhlYmc&authkey=CO_H... ` .,x/2012
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March 29,2012
Burlingame Public Library
480 Primrose Road
Burlingame, CA 94010
Re: Account:4054-Willert Trust
Dear Sir or Madam:
Effective April 30, 2012,the money market sweep funds used in the above referenced
trust will change. No action is required on your part. The bank will select from quality
money market funds available from Federated Investors an appropriate fund for the
trust account.
Investment Risks
Mutual funds,including the money market sweep fund to be held in this trust, are
not deposits or obligations of,or guaranteed by the Bank,or an affiliate,and are not
insured or guaranteed by the US Government,the FDIC,the Federal Reserve Board or
any other government agency. These investments are subject to risk,including the
possible loss of principal amount invested.
If you would like a prospectus to be mailed to you,please give us a call. If you need
more information,please feel free to call your account officer or any member of our
Investment Management&Trust team.
Sincerely,
Nancy E.Johnson, CFA
Executive Vice President
\.• Borel Private Bank&Trust Company
A Division of Boston Private Bank&Trust Company
160 Bovet Road, San Mateo, CA 94402
Phone 650.378.3632 • Fax 650.378.3719 • njohnson@borel.com
BPB-L5N
City Librarian Report
April 12, 2012
Programs—Success story from our Job's Program. Ron Visconte of Phase2Careers has put on a
number of jobs programs here at BPI. Their focus is "creating career opportunities for the over
40 worker." He emailed Brad McCulley with a great success story from one of our programs
which featured employers in various fields with job offerings. Mike Manoske of GoGrid gave a
talk at BPL in January and he interviewed two attendees. He offered one of them a job and the
other was a finalist. One of the attendees found out about the program as a result of the sign
outside the library and just walked in!
DROP—IN
COMPUTER LAB
Mondays,3.00 PM-510 PM
New program—Drop-in Computer Lab. Need assistance with a computer problem or help with
downloading an ebook to your device? Beginning April 2nd, Drop-in Computer Help is available
every Monday from 3-S PM in the Lane Community Room. Volunteer computer docents will be
on hand to answer your questions and laptops will be available for use. No sign-up necessary,
but space is limited.
Go Green @ BPL. The library is kicking off a recycling& composting g program in the next couple
of weeks. We have purchased new bins and will have PR throughout the building to promote
the program.
RFID Update. The security gates have been turned on and are working effectively.
PLA and ALA. I attended the Public Library Association Conference in Philadelphia in March. In
addition to a number of great speakers and workshops, I looked at a number of different library
products and services including Automated Materials Handling Systems at the exhibits. Barry
Mills will be attending the American Library Association Conference in Anaheim in June.
Budget Dates. City Council Goals Setting Session will be on Saturday, April 21 from 9 AM—
Noon at the Parks and Recreation Center. The City Budget Session will be on Wednesday, May
16 at 6 PM in the Lane Room.
Programs at the Library- Upcoming Dates:
For Children
Just Baby & Me Story Time May 4,June 1-10:30 AM Lane Community Room
1
April 14 National Library Week Puppet Show Bunny Boot Camp featuring Puppet Art
Theater— 11 AM
May 3 Trenton Lee Stewart author of The Mysterious Benedict Society. Special author
event during TV Turn-off week. 7:00 PM
May 22 Stone Family Luncheon with author Caroliva Herron by invitation only. Carolivia
Herron who wrote Nappy Hair and Always an Olivia will also visit and speak at
South Hillsborough School in the morning.
Story Time Schedule
2012 Spring Story Time Session April 17 -May31
STORY TIME BREAK MARCH 30 -APRIL 16
Main Library Story Times Easton Branch Story Times
Preschool Story Times Bedtime Story Time
Ages 3-5 years Ages 2-5years
Tuesdays 10:30 AM Wednesdays 7:00 PM
Toddler Story Times Toddler Story Time
Ages 18 mo. -3years Ages 18 mo. -3years
Wednesdays 10:30 AM Thursdays 11:30 AM
Thursdays 10:30 AM
Just Baby and Me Just Baby and Me
Ages 0 - 18 mo. A monthly "ram for infants and
First Friday of the Month, 10:30 AM their parents or caregivers_
For Children and Teens
March 21—May 9 Book Buddies— BPL Books Buddies is our reading enrichment program that
pairs teen volunteers with elementary age readers. Book Buddies meet once a week for 45
minutes to read together and do literacy activities on Wednesdays from 4:30- 5:15 PM in the
Lane Community Room.
For Adults
April 17 e-Book Workshop—learn how to download a-books and e-audiobooks from the
library's Overdrive collection. 6:30—8:30 PM
2
April 19-22 Foundation's Spring Book Sale. Thursday, 4—7 PM, Friday 4—7 PM, Saturday, 10
AM —4 PM, Sunday, 1-4 PM
April 26 Mock Employment Interviews: Presented by Phase2Careers gives people an
opportunity to practice a critical career skill—job Interviewing. 10:00 AM — 1:00
PM
May 8 Traveling in Asia
May 10 Are you Linked In?—Learn how to create an account and get started with this
popular professional networking tool. 2:00—4:00 PM
May 10 Autumn Gem: A documentary on Modern China's First Femist—screening and Q
&A discussion with filmmakers. 7:00 PM
May 16 a-Book Workshop. 1:00—3:00 PM
May 21 The Golden Gate Bridge and the Extraordinary City it Enhances. Slide show and
lecture presented by Museum Docent Kay Payne. 7:00 PM
May 22 Aviator &Author Ace Abbott speaking about his book, The Rogue Aviator: In the
Back Alleys of Aviation. 7:00 PM
May 23 Going Green without Going Broke—Terry Nagel. 6:30—8:30 PM
May 24 Beginning email. New to email or just frustrated by it? Learn about signing up
for an email account, crafting messages, managing contacts, sending
attachments and more! 2:00—4:00 PM
3
Library Goals for Fiscal Year 2012 - 2013
1. Complete the Millennium Project design by December 2012.
2. Implement the first phase of the Millennium Project to move staff work spaces
and upper level stacks by June 2013.
3. Secure funding for the initial phase of the Millennium Project and complete plan
for a capital campaign for the project by October 2012.
4. Expand the library's a-book collection and conduct training for library patrons by
September 2012.
5. Implement a server/thin client solution to deliver increased speed and decreased
cost for Internet service to the public computers in the Electronic Gallery by
October 2012.
6. Investigate with Peninsula Library System (PLS) and Peninsula Library
Automated Network (PLAN) a new Integrated Library System (ILS) for material's
management by December 2012.
7. Work with the Human Resources Department to fill all staff vacancies by
October 2012.
CITY 0
BUw INGAME STAFF REPORT
w� 00 AGENDA
OAT JUNE 6.0 ITEM# .9b
MTG.
DATE April 16,2012
TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED
DATE: April 9, 2012 BY
FROM: Ana Silva APPROV
Tel.No.: 558-7204 By
ima ///0-4 4
SUBJECT: CONSIDER APPOINTMENTS TO LIBRARY BOARD F TRUSTEES
RECOMMENDATION:
It is recommended that Council call for applications to fill impending vacancy (1)on the Library Board.
The recommended due date is May 18, 2012. This will allow enough time for interviews and an orientation
for the new board member.
BACKGROUND:
Our current commissioner appointment procedure calls for any commissioner desiring reappointment to
`- apply in the same manner as all other candidates. The current board members will be invited to reapply if
they wish to serve again. In addition, all past applicants on the two-year waitlist will be informed of the
vacancies.
The following Board Member's term will expire as detailed below:
Commissioner Term Expiration Terms Served
Elizabeth Corcoran June 30, 2012 1