HomeMy WebLinkAboutMin - LB - 2012.02.20 BURL''MOAME
Library Board of Trustees Minutes
February 21, 2012
L Call to Order
President Towle called the meeting to order at 5:30pm.
II. Roll Call
Trustees'.Present: Betsy Corcoran, Deborah Griffith, Katie McCormack,
Lisa Rosenthal, Sandy Towle
Staff Present Pat Harding, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustees January 17, 2012 Minutes
The January 17, 2012 minutes were approved as written.
M/S/C (McCormack/Rosenthal)
IV. Correspondence and Information
A. Library Circulation Statistics - Easton Branch/Main
`- 1. Easton: Both Easton and Main statistics increased over
January 2011; Easton by 11.75% and Main by 1.19%. Another
possible contributing factor to Easton's popularity is a heightened
awareness of the services due to the Easton campaign in 2010.
2. Gate Count - President Towle inquired into the possibility of
obtaining a daily gate count of Easton patrons. Patti Flynn will be
contacted about this matter.
3. Trustee Suggestions
• Upgrade program signage outside Bellevue Entrance. A flag
would be eye catching.
• Introduce a month of incentives to encourage patrons to check
out additional materials such as book marks or a raffle.
B. CALTAC Workshop
Sandy Towle, Lisa Rosenthal and Pat Harding will attend-this event
which is being,held at the Walnut Creek Library on Saturday, March
3rd.
480 Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474.Fax(650)342-6295•www.burlingame.org/library
V. Reports
A. City Librarian's Report
1. Capital Improvement Projects 2012-2013
Pat Harding has begun the process of meeting with City staff to discuss
requests for Capital Improvement Projects for the Millennium Project, as
well as the Thin Client Solution.
2. Thin Client Solution
Pat, Barry (Technology Services Manager) and Linda (Reference and Adult
Services Manager) took a field trip to Redwood City Public Library to become
acquainted with The Thin Client Solution.The system eliminates individual PCs
and hard drives and uses virtual desktops which connect to a server where
data is stored. The Thin Client has several advantages including reduction of
overall cost, centralized management and quick and easy setup just to mention
a few.
3. Going Green @ BPL
Going Green @ BPL is the Library's new slogan for the campaign. A committee
is working on signage as well as obtaining the proper receptacles to be placed in
the Library in order to encourage patrons to:participate in "going green".
B. Foundation Report
1. June Lamb has accepted the Foundation's request to be the 3rd author at
the annual Book and Author Luncheon May 12th at the Peninsula Golf and
Country Club.-
2. September 14th has been selected as the date for the second "behind the
scenes at the Library" event. Raziel Ungar will be the committee chair.
Community leaders, school personnel, business leaders etc. from the
community will be invited. Time of the event is 5:30 to 7:30PM.
VI. Unfinished Business
A. Millennium Project
1. The Millennium Project will be divided into 3 phases:
• 2013-2014 Upper Level - installation of materials handling system
(current Circulation office), Circulation staff relocated to upper level,
reconfiguring office space to accommodate staff needs and create a
collaborative group feeling, addition of a meeting room and provisions for
more public seating
• 2014-2015 Lower.Level-technology lab in-compact shelving space-,
additional study rooms
• 2016-2017 Main Level- cafe, book store, teen room
2. Millennium Campaign
Pat and Michael Brownrigg, City Council member, met with Alison Cormack,
co-chair of the Capital Campaign for the Palo Alto Public Library. Ms. Cormack,
discussed her campaign plans and offered suggestions and ideas that could
be valuable to us in our efforts to build community support for the ,
Millennium Project.
Library Board of Trustee Minutes February 21,2012 2
Trustee Griffith emphasized that both the Library Trustees and the Library
Foundation should consider making a financial commitment to the project
before asking the community for contributions.
B. City Council Assignments
Each year the Trustees communicate with individual Council members to
appraise them of certain issues the Trustees are discussing. Following are the
assignments for 2012:
• Sandy Towle Ann Keighran
• Deborah Griffith Jerry Deal
• Betsy Corcoran Michael Brownngg
• Lisa Rosenthal Terry Nagel
• Katie McCormack Cathy Baylock
C. Extend Library Outreach Betsy Corcoran
Trustee Corcoran is encouraging the Trustees to be continually thinking and
having conversations of ways to build patterns that will keep the community
focused on the Library and its services. Immediate ideas to consider:
• Ways to ease disruptions to patrons during Millennium
construction.
• Be aware of possible "E book explosion". Consider
"E-book clubs".
VII. New Business
A. Request Funds for Architectural Services
The Trustees unanimously passed a motion to allocate $ 4,000 from the Willert
Fund to the Millennium Project for,the purpose of meeting additional architectural
costs which are not to exceed $ 9,500. M/S/C (McCormack/Corcoran) Pat,
Harding noted that this request from the architect, Wayne Gehrke, will be for
services that were beyond the original scope of the August 9, 2010 agreement.
B. Request for Funds for PLA and ALA Conferences `
The Trustees unanimously approved funds in the amount of$ 4,155.41 for Pat
Harding to attend the Public Library,Conference in Philadelphia in March 2012 and
for Barry Mills to attend the American Library Association Conference in Anaheim
in June,2012. M/S/C (McCormack/Corcoran).
VIII. Adjournment _
The meeting was adjourned at 7:00pm. The next meeting of the Library Trustees
will be held March 20, 2012 at 5:30pm.
_Resptctfully Submitted,
Patricia Harding
City Librarian
Library Board of Trustee Minutes February 21,2012 3