HomeMy WebLinkAboutAgenda Packet - LB - 2012.02.21 :'►URLINGAME PUBLIC LIBRARY IBURLINGAME
1
Board of Trustees Agenda
February 21, 2012—5.30pm
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for January 17, 2012 Approval
IV. CORRESPONDENCE AND INFORMATION Information
A. Library Statistics for January 2012
B. Trustee Account Information
C. Commissioners' Dinner
D. CALTAC Workshop February 25,2012 in Walnut Creek
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report
SII. UNFINISHED BUSINESS
A. Millennium Update Information/Discussion
B. City Council Assignments Information
C. Brainstorm Ideas on Ways to Extend Library Outreach (Betsy) Approval
VIII. NEW BUSINESS
A. Request Funds for Architectural Services Discussion/Approval
B. Request Funds for City Librarian to attend PLA and Barry Discussion/Approval
Mills,Tech. Services Manager to attend ALA
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURL � nOAME
Library Board of Trustees Minutes
January 17, 2012 \
I. Call to Order
President Towle called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Katie McCormack,
Lisa Rosenthal, Sandy Towle
Trustee Absent: Deborah Griffith
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
III. Trustee Board November 18 2011
The November 18, 2011 minutes were approved as written.
M/S/C (McCormack/Rosenthal)
IV. Correspondence and Information
A. Library Circulation Statistics - Easton Branch/Main
1. Easton: Nov. 23.35%, Dec. 21.13%
Main: Nov. 2.79%, Dec. 10.14%
Increase at the Main Library for December could partially be
contributed to the fact that San Mateo Library was closed two weeks
during December.
2. Overdrive/Safari
Use of Overdrive-e books and audio -e books doubled from July
2011 to December 2011.
Overdrive e- books Overdrive Audio a=books
July 100 July 36
December 367 December 86
Safari (.pdf usage had small increases and decreases of 3 to 4 points
beginning in July 2011 at 149 and ending in December with a 15 point
increase of 164.
480 Primrose Road Burlingame•California 940io-4o83
Phone(650)558-7474Fax(650)342-6295'www.burlingame.org/library
B. Library Trustees Account
The Trustees reviewed their end of the year accounts. It was noted
that the 2011 yearly grant from the Julia Farrel Fund, which is
administered by the Silicon Valley.Community Foundation, was
$244.82.
V. From the Floor (Public Comments)
No one from the public attended.
VI. Reports
A. Librarian's Report
1. Staff News -Vera Warrick, Librarian II in Technical Services and
Reference, has retired but will return to continue her cataloging work
as an hourly employee. Pat Harding noted that the library has lost
140 hours in full time and permanent part time staff since September
2011. Until AFSCME settles its contract, these positions are being
filledby hourly staff. Andrea San Andres and Natalia Lozovsky have
been promoted to Library Assistant I status and Ray De Lara, Library
Assistant I, will now assist in Technical Services,as well as
Circulation.
2. 'RFID - It is now possible to pay fines by swiping a credit or debit
card at each self check unit.
3. California State Library -The implementation of the "budget
trigger", previously announced by Governor Jerry Brown, became
effective on January 12, 2012. The "trigger bill" means that
libraries in California will not receive Transaction Based
Reimbursements (TBR) or Public Library Fund (PLF) monies this
fiscal year.
B. Foundation Report
Plans for the Book and Author Luncheon for 2012 are in full swing.
Currently the Sponsorship Conunittee is working on distribution of
the Sponsor letter. There are 2 authors for the event Cara Black and
Gary Pomerantz.
VII: Unfinished Business
A. Millennium Update
1. City Council - Pat Harding met with individual council members
to inform them of the current status of the project.' Council
members commented positively on the progress of the project and
were especially pleased with the planning process.
Library Board of Trustee Minutes January 17,2012 2
2. Next Step - City Manager, Jim Nantell, suggested that the
Millennium Committee should inform the original stake holders of
the current project status. He also suggested that a presentation
should be made to the City Council at a regular scheduled council
meeting.
3. Project Financing- One possibility put forth by the Council and
City Manager- is that the City would finance 2/3 of the project and
the Library Foundation with community members 1/3. The
Trustees discussed requesting a grant from the Duncan Trust and
setting up a campaign to match these funds.
4. Campaign Manager - Trustee Corcoran suggested that a draft
"short list" with 5 or 6 names of qualified candidates be prepared.
A committee should be formed to continue this process. It was
noted that some Foundation members might be interested.
B. Holidays 2012
The Trustees unanimously approved the Library Holiday Schedule for
2012-2013. M/S/C (Corcoran/McCormack) As of this meeting date,
14 scheduled holidays remain.
VIII. New Business
A. New City Council Assignments
The Trustees requested that this item be tabled until the February 21 st
�. meeting.
B. New Ideas to Extend Library Outreach - Betsy Corcoran
Trustee Corcoran would like the Trustees to begin brainstorming ways
in which the Library, as the center of the community, can further extend
its resources to the public and at the same time, encourage them to take
advantage of these opportunities.
IX. Adjournment
The meeting was adjourned at 6:30pm. M/S/C (Towle/Corcoran)
The next meeting of the Library Board of Trustees will be held February
21, 2012 at 5:30pm.
R ectfully Submitted,
Patricia Harding
City Librarian
Library Board of Trustee Minutes January 17,2012 3
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: January Year: 2012
Burr e , lint�me l�l�borauh Otl� , . ',
Adult Patrons 19,4371 3,2191 O 1 22,656
Juvenile Patrons F 6,158 IF 0 11 7,804
Others 216 8 11 2,375 1 L2,578
Total Rogisteted
o l ers 4,$7, 2,354 33,03$
Circulation Total Circulation Previous Year
Main 54,422 53,781 1.19%
Branch 6,912 6,185 11.75%
of 61,334 2.3$%
Self Check Usage Percent of Initial Check'Outs
Main 30,276 78%
BranchIF 3,591 11 67%
e RenewalsTotal Items-' erceut of Total Reenewal
Main 12,758 78%
Branch 1,281 789/6
Total
Cate Count : Avesap .r
Main 32,332 1,155
Branch 4,458 186
Iute�usage ,; I`e#a1 User Sessions'
Main Adult 7,196
Main Children's 54
Branch 526
Grand Total 7'776
E- aatean /T l n sad q _ sus T� r :sit atm.
Overdrive Overdrive a-books—289; Overdrive audiobooks-84
Freegal Music Users-61; Songs downloaded-368
Databases: 1,514
BPL website 13,682
Safari not downloadable,but as a readable. d 172
Total.ltems Added to Colton ls ' = } 908
Total NumberOntrcl�•�te 24
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: January Year: 2012
Community Room Usage Number of Meetings Attendance
Community Meetings 4 96
Library Meetings 2 30
Library Adult Programs 2 69
Public Meetings 4 195
City Meetings 1 30
Lincoln School 5th Grade Book Cllub
Total 14 440
Conference Room
Book Club Adult 1 F 15
Library Staff Meeting/Events 12 84
One Book One Community 1 10
Neighborhood Network Board Meeting 2 14
Foundation 1 3 25
Library Board of Trustees I 1 I7
Total I F777777 20 155
Study Room Usage # of uses 16 # of patrons 38
Children's and Young Adult Programs--Main 71 1
Number Attendance
Story Times
Preschool 5 335
Toddler 8 703
Baby Story Time 1 58
Total Story Times 14 1,096
Class Visits
Preschool Class Visits 0
Elementary Class Visits to Library5 156
Elementary Class Visits at the schools 2 47
Teen Class Visits O
Total Class Visits 7 203
Special Program
Book Buddies 3 90
Pizza and Poetry 1IF- 71
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: January Year: 2012
Easton Story Tfiiaes 8s°:Special Programs r`
4 :
Number Attendan+ .
Story Times
Preschool Story Times 4 165
Toddler Story Times 4 259
Total Story Times S 424
Class Visits (elementary) 1 36
Special Programs 0
",
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BPL Main Circ by Month 2010 vs. 2011 vs. 2012
60,000
02009
02010
45,000 02011
02012
30,000
15,000
0
January March May July September November
February April June August October December
Sheetl Chart1
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Chart Copy chart Edit chart... Publish chart Save image Delete chart
Easton Branch Circ by Month 2010 vs 2011 vs. 2012
8,000
02009
02010
6,000 2011
02012
4,000
END
2,000
0
January March May July September November
February April June August October December
Sheetl Chart1
https:/, )Cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw-. �BzOGdBWTJRNmOtaTFHal8wdXc&authkey=CPy45b... - )2012
LIBRARY TRUSTEES ACCOUNT
January 31, 2012
Account No. Description Balance
5310 Undesignated Donations $757.22
5320 Copier Fund $25,167.34
5330 Donations-Childrens D $176.29
5340 Duncan Collections $60,000.00
5350 Education Fund $12,641.25
5360 Farrel (Julia) Fund $7,539.89
5370 Staff Appreciation $358.52
5380 Volunteer Recognition $222.13
5390 Willert (Wayne) Fund $50,003.28
5392 Millenium Project $5,553.74
Total $162,419.66
8 RL"INGAME ^
The Honorable Mayor and City Council of the
City of Burlingame
Cordially Invite You and Your Cruest to our
•
AnnualCom- issioners "Dinner
Fr day, March 9, 2012
Hilton San Francisco Airport Hotel
600 Airport Boulevard, Burlingame, California
No-host cocktails 6:00p.m.
Dinner 7:00 p,m.
R.S. V.P. on the enclosed card by Monday, March S, 2012
CAf� C
Doris.Lau,Membership Chair
c/o P.O.Box 609
Long Beach,CA 90801
Welcome All FRIENDS and FO UNDA TION Members to CAL TAC Workshops
2012 CALTAC Workshop in Library Leadership
Libraries: A Necessity or Nice to Have?
North Section Greetings: South Section Greetings:
KARENMITCHOFF,Contra Costa County Board JESS TALAMANTES,Burbank Mayor
of Supervisors,District IV
BOB SIMMONS, Walnut Creek Mayor SHARON COHEN,Library Service
BARBARA L.FLYNN,County Librarian
and Walnut Creek Library Staff Director,Burbank
NANCY SKINNER,.14th AD,Keynote
Panelists: Panelists:
LISA ELLIS,Save Oakland Libraries MIKE FLAD,Burbank City Manager
AMYMARTIN,Oakland Librarian and Volunteer TONYA KENNON,Director,Riverside
with Save Oakland Libraries Public Library,Measure I
KATHLEEN ODNE,Executive Director,Lesher
Foundation
EDWARD F.DEL BECCAR0,Managing Director, LAPL Pleasure L spokesperson (TSD)
Grubb and Ellis Company
And-- Greetings from State Librarian, Stacey Aldrich
Saturday,February 25,2012.:Walnut Creek Public Library
Saturday,March 10,2012 :Buena Vista Branch Library, City of Burbank
PROGRAM
8:45--Registration
9:00--Greetings
9:15 --Highlights from Sacramento and California State Library:Stacey Aldrich
9:30--Keynote Speaker
10:00 --Panel Discussion
11:00 --Break
11:15-12:15 --Break out Groups—discuss how to get involved supporting libraries
12:15-12:45 --Groups report--conclusions and wrap up
12:45--Adjournment
Registration Form for NORTHERN WORKSHOP
Walnut Creek Public Library --- Saturday, February 25, 2012
1644 N.Broadway-Walnut Creek-CA•94596
Name: Library System:
Address: Position:
City,State,Zip: Are you a CALTAC Member? _yes no
Phone: Fax: Do you wish to share your email address
Email: with other workshopattendees?
Registration Fee (due b 2/13/12 _yes no
Y ) Make checks payable to CALTAC and moil to:
CALTAC Member $18 Alan Smith(925)825-5575
Non-member 20 4823 Boxer Blvd.
TOTAL NO REFConcord,CA 94521
_ FUNDS
Early Bird registration fee$18 when post marked by February 11,2012;otherwise$20.
...........................................................................................I............
Walnut Creek
1644 N.Broadway-Walnut Creek-CA•94596
On the corner of N.Broadway and Lincoln.
Interstate 680 Southbound:-North Main exit/South to Lincoln.
Interstate 680 Northbound:-Rudgear Road exit.-Straight at the stoplight:Puts you on N.Broadway.
Highway 24:-Mt.Diablo Blvd.exit.Continue on Mt.Diablo to North Broadway.•Turn left.
Public Transit:-From Walnut Creek BART station take County Connection bus#104 to North Main.•
Get off at the Locust/Civic stop and wally,two blocks east on Civic Dr.to N.Broadway and turn right.
Parking:•120 spaces in Library's underground garage and 20 surface lot spaces available for visits
under two hours.$1 per hour from gam to 6pm.Pay before you leave the lot or garage at a pay station.
Receipts do not need to be displayed.•For visits longer than two hours,park at the Broadway Garage at
1390 N.Broadway,one block south of the library;charge there is 50 cents per hour.
Buena Vista Branch Library
300 N.Buena Vista St.,Burbank, CA 91505
Main: (818)238-5620 *Reference: (818)238-5625
http://maps.google.com/?q=300+N.+Buena+Vista+St.%2C+Burbank%2C+CA%2C+91505%2C+us
OR http://tinyuri.com/cmmSccx
Located North of the 134 Freeway, West of the 5 and East of the 170
.............................................................................................................................
Registration Form for SOUTHERN WORKSHOP
Buena Vista Public Library, Burbank --- Saturday, March 10, 2012
300 N.Buena Vista St.,Burbank,.CA 91505
Name: Library System:
Address: Position:
City,State,Zip: Are you a CALTAC Member? _yes_no
Phone: Fax: Do you wish to share your email address
Email: with other workshop attendees?_des_no
Registration Fee (due by 3/1/12) Make checks payable to CALTAC and mail to:
CALTAC Member $18 Doris Lau (626)991-7822
Non-member 20 clo P.O.Box 609
Long Beach,CA 90801
TOTAL NO REFUNDS
Earty'Bv„d rog;VAWt;0;I foo$1 S whom post marked by Aabruaxy 27,2012;otherwise$20.
BURUM6-AME
. _ : : X37 •
City Librarian Report
February 21, 2012
Staff News—On Sunday,January 22"d we had a great Employee Achievement Dinner! Three
awards were given out to very deserving staff-;Amy Gettle, Brad McCulley, and Andrea San
Andres. \
Projector in the Lane Room—We have anew projector in the Lane Room. After many months
without a projector in the Lane Room we have installed an upgraded, 6000 lumens projector for
library and community programs.
City Budget Talks Are Beginning - e
I am working on requests for Capital Improvement Project (CIP) monies for the Millennium
.Project to cover work on the project in three phase over FY 2012/13 to FY 2015/16.
am also requesting funds for a Thin Client Solution Info below.
Barry, Linda and I took a field trip to Redwood City Public Library for a presentation on the Thin
�-- Client Solution currently used at RCPL for most of their public computers. Instead of individual
PCs the public computers are virtual desktops run from a server. They connect over a network
to a server wher&the bulk of the processing takes place.Thin clients have no hard drive,
allowing for more secure storage of data and applications on the server. The thin client has a
number of advantages including:
1. Reducing overall costs-each desktop is$600 vs$1900 for a PC.
2. Easier to manage security—Do not need Deep Freeze which has am annual licensing fee
of$25 per computer.
3, Centralized management—patches can happen overnight.
4. Updated,software can be installed centrally via the server-instead of going from PC to
PC throughout the building updating software it could be done remotely.
5. Set-up is quick and easy.
6. Patrons will have the same computer experience—software and hardware at any public
computer.
Go Green,@ BPL is gearing up! Staff have started a green campaign here at the library. We
have formed a committee and are working on signage to introduce the program to patrons.
We will be putting out new receptacles in a few weeks giving patrons and staff the opportunity
to reduce, reuse and recycle.
1
48o Primrose Road°Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library
Upcoming Dates: _
For Children
Just Baby& Me Story Time Jan.b,Feb. 3, March 2, April 6, May 4 10:30 AM Lane
Community Room
March 3 Dr. Seuss's Birthday—11 AM Children's Room
March 17 St. Patrick's Day Program of Songs &Tales "Three Cheers for the Irish!"featuring-
-singer/songwriter MaryLee Sunseri—11 AM Children's Room
For Children and Teens.
January 11 February 29 Book Buddies Second session— BPL Books Buddies is our reading
enrichment program that pairs teen volunteers with elementary age readers. Book Buddies
meet once a week for,45 minutes toTead together and do literacy activities on Wednesdays
fropr 4:30-5:15 PM in the Lane Community Room.
For Teens
February 25' SAT Practice Test-11 AM-3PM
March 8 SAT Score Giveback—7 PM-8 PM
March 17 SAT Practice Test-11 AM-313M
March 28 SAT Score Giveback—7 PM-8 PM
For Adults.
February 23 Employment Roundtable-10 AM —12 PM Lane Community Room
February 29 The Cult of Beauty:The Victorian Avant-Garde,:1860.1900—Museum Docent
Lecture—7 PM Lane Community Room
March 1 Lonely Planet Publications author Alixon Bing presents:Traveling in Italy-
visitiyg famous cities and'destinations in Italy—7 PM Lane Community Room
March 22 Re-Inventing Yourself- a Job Hunting Program Presented by Ron Visconti of
Phase2Careers— 6:30-8:30 PM Lane Community Room
2
BURLINGAME PUBLIC LIBRARY MILLENNIUM PLAN
02.15.2012
ESTIMATED EXPENDITURES BY CITY FISCAL YEAR
2n 013-2014 2014-201 20i 6-
SOFT COSTS $382,500 $116,236 $121,236 $111,338 $20,000
CONSTRUCTION $0 $632,000 $263,000 $602,000 $0
F
SOFT COST INCLUDES:
Architecture + Engineering Fees
Construction Administration
Relocation + Moving
Miscellaneous (Permits, Fees, etc.)
G R O U pl 4r-4
ehiedure, exrorth.plunni.+g `�
G R O U P 4 13 February 2012
A R C H I T E C T U R i Patricia Harding,City Librarian
R E S E A R C H + Burlingame Public Library
?LANNING, INC 480 Primrose Road
Burlingame,CA 94010
21 1 LINDEN AY:NUE Re: Pre-Design Services for the Burlingame Public Library's Millenium Plan
SO SAN 1RANCISCO Dear Pat:
C A 9 4 0 8 0 U S A
Additional professional services are needed beyond the original scope in our agreement
T:650-87 1•0709 of August 9`t'2010.Specifically we will provide:
1. Project budget analysis including analysis of new phasing options to include the
F 6 50-8 ,• 9, T AMH system and the upper floor as phase 1.
w
g4c,cF c o m 2. Analysis of estimated expenditures per project phase,per fiscal year for use in
CIP budgeting.
3. Integration of new staff seating configuration into the new phase 1 and
confirmation of adequacy of seating.
4. Additional meetings with Library staff
5. Other tasks as directed by the Library
We will bill you hourly in proportion of services rendered.We recommend that you
budget$9,500 for these services and associated reimbursable expenses.
Please contact me if you have any questions about our proposal.Following your review,
W A Y N E G E H R K E please indicate your acceptance below by signing and sending an original copy to our
- L :. T office.
DAWN E MERKES_ Sincerely,
- ` ' T L ` GROUP 4 ARCHITECTURE,RESEARCH+PLANNING,INC.
D A V I D S C H N E E
A P C i - E C T
DAVID M STURGEST / i
A R C r T F C T �//�T✓/�n--
J I L L E Y R E S Wayne Gehrke
A P C i - L C T Principal
JONATHAN HARTMAN WG/jb
A R C I I T E C 7
PAUL JAMTGAARD
A i T C T
W I L L I A M L I M ACCEPTANCE BY THE LIBRARY
A ? C I- I C C I
�i
A N D R E A W I L L
A 4 C - I T _ C
Patricia Harding,City Librarian Date
g:\10391-01 budingame mp\y-contract\additionol serviceAl 21 ph 2012-02-13.doc
Request Funding for City Librarian to attend the PLA conference and Technical Services Manager to
`-- attend the ALA conference
The Public Library Association Conference is holding their conference in Philadelphia March 14—17,
2012. PLA is the largest division of the American Library Association and their biennial conference
focuses on public library issues. There are a number of programs that are relevant to the Burlingame
Public Library including library programming,technology and management. In addition to the over 200
educational sessions there are hundreds of exhibitors showing the latest products and innovations for
public libraries.
The American Library Association is an annual conference and will be held in Anaheim June 21—June 26.
There are a number of programs,events,and exhibits of library suppliers that will provide useful and
innovative ideas for BPL.
I am requesting funds for registration and travel expenses as per the per diem rate based on GSA—US
General Services Administration for both conferences.
Breakdown of costs for City Librarian to attend PLA:
Registration:$280
Airfare: $562.59
Hotel:$975
�., Meals:$363/$66 a day for 4 days and 49.50 a day for 2 days
Cab Fare:$50
Total Costs:$2,230.59
Breakdown of costs for Technical Services Manager to attend ALA
Registration:$220
Airfare:248.88
Hotel: $994.44
Meals:$461.50/$71 a day for 5 days and$53.25 a day for 2 days
Total Costs: $1,924.82
Total Request:$4,155.41