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Agenda Packet - LB - 2012.01.17
URLINGAME PUBLIC LIBRARY .1 BU(LIIYGAME 1 Board of Trustees Agenda _ Aa January 17, 2012—5.30pm °e P 480 Primrose Road—Library Conference Room c L 1'6 SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for November 18,2011 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for November and December 2011 B. Overdrive Statistics C. Library Trustees'Account D. California State Library Funding V. From The Floor(Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Millennium Update Information/Discussion B. Employee Achievement Award Dinner (Katie/Lisa/Sidney) Information C. Holidays 2012 Approval VIII. NEW BUSINESS A. City Council Assignments Discussion B. Start Brainstorming Session on Ways to Extend Library Outreach (Betsy) IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURL 'I' MAME Library Board of Trustees Minutes November 15, 2011 I. Call to Order President Towle called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Trustee Board Minutes October 18 2011 The October 18, 2011 minutes were approved as written. M/S/C (McCormack/Griffith) IV. Correspondence and Information A. Library Statistics - Easton Branch/Main 1. For the month of October 2011, Easton circulation increased 36.26%; the statistics at the main library were exactly the same as October 2010 49,541. 2. Possible Factors for Increased Statistics • Increased class visits at Easton including monthly book talks given by Kathy von Mayrhauser to Donna McMorrow's OLA 5th grade class of 38. Each student takes out at least one book that Kathy has reviewed and'most take two. • Large "Open" sign on front porch, recommended by Trustee Griffith, provides an immediate visual of Easton's business hours. V. From the Floor (Public Comments) ' No one from the public attended. 48o Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library VI. Reports '1 A. Librarian's Report ` 1. Retirements - Ramona Boada, Library Assistant II, retired after 28 years; Dorothy Ezquerro, Library Assistant III, will retire December 31 st after 38 years. 2. New Children's Program - Book Buddies Fifteen trained high school students and fifteen elementary school children have partnered together to begin a new reading enrichment program. The program is held every Wednesday from 3:30 - 4:15 and will run for 8 weeks. 3. RFID - Recently installed security gates are scheduled to be active on November 16th. 4. Phone System - The city's new phone system, voice over the internet-protocol, will be implemented November 10th., B. Foundation Report 1. Children's Tea - Reservations indicate a good turnout for both sessions of this event. The morning session is almost sold out. Capacity is 150. 2. Resignation - Stephen Hamilton has resigned as Treasurer of the Foundation. 3. Nominated Slate of Officers for 2012 Michael Ma President Judith Lamarre First Vice President Patty Anixter Second Vice President Meeks Vaughan Treasurer Audrey Bojack Secretary 4. Book Selling - Michael Ma, Jim Nagle and Susan May held a bookselling orientation on November 14th to discuss transition of job duties and recruitment of interested volunteers. VII. Unfinished Business A. Millennium Update Betsy Corcoran The Project Management Team met with Wayne Gehrke on November 2nd to review and discuss the design changes made in Option A and Option B for the Library Millennium project. Trustee Corcoran,,as a member, of the team, gave a brief description of these changes. 1. Option A • Public back door entrance. • Cafe would be mobile and located closer to main entry way. • Teen Town would be located in its current space but enlarged to include an adjacent group study room. Library Board of Trustee Minutes November 15,2011 2 �. 2. Option B • Public back door entrance removed from design. This area is used for book carts, PLS deliveries and as a loading dock for supplies. Staff suggestions indicated a concern that having the public enter through the same door as staff was a security issue. • Cafe would be located between Teen Town and book store. Suggestion was made to remove wall between cafe. and book store. 3. Options A and B • Both of these options include additional study rooms and seating. • Tech lab will be located on the lower level Trustee Corcoran would like to meet with Wayne Gehrke and Pat Harding to discuss cost issues B. Employee Achievement Award Dinner Nomination forms for the employee achievement award should be returned to either Lisa Rosenthal or Katie McCormack by December 2nd. Invitations to staff, Trustees and Foundation members will be sent out by December 1st. VIII. New Business New City.Council Assignments The Trustees requested that the pairing of a City Council member with an individual Trustee be placed on the January agenda. IX. Adjournment The meeting was adjourned at 6:30pm. M/S/C (McCormack/Corcoran) The next meeting of the Library Board of Trustees will be held January 17, 2012 at 5:30pm. Resp ctfully Submitted, Patricia Harding / City Librarian Library Board of Trustee Minutes November 15,2011 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: November Year: 2011 burungmw+Regteied Er Borrowers Bnrl31 dine batoOg '" Other T Adult Patrons 19,258 3,204 0 22,462 Juvenile Patrons 6,096 1,641F 0 7,737 Ottyh�e�rs 220 �— 81 29 2,3 2,557 TOW gtrd , F ., 4y 2*2,30. �77 Borroerers Circulation Total cit ___ m". n eu 1 tinge" Main �— 51,201 48,809 2.79% Branch 6,915 5,606 23.359/6 Total - 58, t 6 5+�,*4'15 Self Check Usage Tota"Items --]Epeftentof Initial Cheek Out Main 27,895 77% Branch 3,516 66% Total 3411 Online Renewals Toil It�i I�ercent of Total Rene its Main 11,860 IF789/. Branch 1,139 70% Total 12,999 Qate Count Aw4itge ior day Main 29,785 1,103 Branch 4,209 183 Total � 1,283 Internet a Ttl llset"Ses Main Adult 7,376 Main Children's 62 Branch 638 +3taatd Total B-Content/Total I7► ri t "�f 8 ► a wt ride err Se ti rns: Overdrive a-books 220 , audio a-books 72 Freegal Music #of users: 72; # of son s: 416 Databases: 1,657 BPL Website 13,204 Safari not downloadable, but as a readable. d 127 Total Items Added to,Colleotionpffimin 1,210 Totem Number Outreach matetku Itelimi" 27 BURLINGAME PUBLIC LIBRARY STATISTICS Month: November Year: 2011 Communityoom Usage Number of Meetings IF Attendance Community Meetings F- FL—ibrary Meetings Staff Meeting) 5 82 Libra Adult Programs 2 73 Public Meetings 2 50 Cit Meetin s 6 146 Total 15]1 351 Conference Room ` Book Club Adult 1 15 Foundation Meeting s 4 36 Library Trustees 1 7 Library Staff Meetings 5 29 City Meetings 3 52 Total 14 139.;,.: Stud Room Usage # of uses 26 # of atrons 63 Children's and Young Ault`Pro = itaia �� t t beru Attendance Story Times Preschool 15 254 Toddler 8 548 Baby Story Time 1 54 Total Story Times 14 856 Class Visits Preschool Class Visits 0 Elementary Class Visits 4 99 Teen Class Visits 0 Total Class Visits 4 99 Special Program 0 n BURLINGAME PUBLIC LIBRARY STATISTICS Month: November Year: 2011 Easton Story Times &Special Programs Number Attendance Story Times Preschool Story Time 41 163 Toddler Story Times 3]F-- 170 Total Story Times 7 333 Class Visits (elementary) 0 Special Programs 0 1' Pagl A 745 BPL Main Circ by Month 2009 vs. 2010 vs. 2011 --- 60,000 November 2011: 51,201 2 02 45,000 2 30,000 15,000 0 January March May July September November February April June August October December httns://docs.aooLle.com/spreadsheet/ccc?kev=OAsg9CI,Dbgii9Hdl4VCTNOdZMnl1TTT ThnTm9TVIVWPmh]VmnR,nnthkPv=Co 1?/5/?()l1 1 Pa� _ of 671 Easton Branch Circ by Month 2009 vs. 2010 vs 2011 — ---- - - November 8,000 2011: 6,915 02009 _ 2010 6,000 2011 4,000 2,000 0 January March May July September November February April June August October December httn- //doc--g000le-corn/snreadcbeet/ccc?kev=0AvR9CT,Dbgn9HdCTw4X3R7OGdRWTJRNmOtaTFHa1 RwdXc&,giithkev=C;Pv45... 12/5/2011 BURLINGAME PUBLIC LIBRARY STATISTICS Month: December Year: 2011 Bnrliame�gistered Borrowers Burlin ame bareugh Other Totp�l Adult Patrons 19,341 3,212 011 22,553 Juvenile Patrons 6,105 1647 0 7,752 Others 217 IF 8 11 2,343 2,568 Total Registered Borrowers 25,66 2,343 32,873 Circulation Totat Circulatl n:: Pious Year Percent Change Main 49,75211 45,170 10.149/6 Branch 5,766 4,760 21.13% Total 5 ,518 49,93© lS Check Usage Total Item", Pere ent of Wt l Check Cuts Main 27,632 79% Branch 2,769 65% -777-777 Total 3tA,4t1 t n!!!e Renewals Items Percent Of Tota!Rene►wob Main 12,044 79% Branch 1,214 799/6 Total 13,258 (ktte Count o #thlYi*v xage Per day, Main 30,057 1,113 Branch 4,394 183 Total 34+ 1, 1,296 Internet v a otairl IIser SOS"*no Main Adult 7,692 Main Children's 31 Branch 548 a> d Total 271 B-Content/Total Download ottesstofiie�tjT Ilo�ar die�iir Be oit�s'' Overdrive 7Overdrive a-books 367, audio a-books 86 Freegal Music #of users: 72; # of songs: 467 Databases: 2,269 BPL Website 13,412 Safari not downloadable, but as a readable.p4h 164 Total Items Added to C+� Rion ` 8s Bran l�tj 792 Total Nutaber Outreach ld tt ials Tfeliaeried 26 BURLINGAME PUBLIC LIBRARY STATISTICS Month: December Year: 2011 Co4 t unity Room:.. , ge Number of Meetings F Attendance u Community Meetings Library Meetings Staff Meeting) 3 43 Library Adult Programs 1 50 Public Meetings 3 75 City Meetings 1 35 Total8 203 Conference Rim . , Book Club Adult 1 15 Library Staff Meeting/Events 3 78 One Book One Community 1 12 City Meeting (Department Heads) 1 15 Total r 6 19t0 Study Room Usage # of uses 32 # of-patrons 75 Children's and Young Adult rams--Main Attendance,,,,,,-, Story Times Preschool 2 107 Toddler 5 347 Baby Story Time 1 60 Total Story Times 8 514 Class Visits Preschool Class Visits O Elementary Class Visits 2 33 Teen Class Visits 0 Total Class Visits 2 33 Special Program Book Buddies, 3 80 ,.. IF x �r ..Y ,,... BURLINGAME PUBLIC LIBRARY STATISTICS Month: December Year: 2011 Easton Story Times & Special Programs Number Attendance Story Times Preschool Story Times---7F— 1 42 Toddler Story Times —3]F— 175 Total Story Times 4 217 Class Visits elements 0 Special Programs Holiday Sing-along 1 110 9PL M( :'irculation Pagf' -)f 4 +You Gmail Calendar Documents Photos Sites Web More barrymlls1@gmail.com BPL Main Circulation Share File Edit View Insert Format Data Tools Help Last edit was made 15 minutes ago by barrymlls1 1 other viewer Chart Copy chart Edit chart... Publish chart Save image Delete chart BPL Main Circ by Month 2009 vs. 2010 vs. 2011 December 60,000 2011: 49,752 G i zu 10 45,000 J9 2011 30,000 f I 15,000 0 January March May July September November February April June August October December Sheet1 Chart1 https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdHVGNOdZMnI l UUhpTm9IV3 V WemhlYmc&authkey=CO_H... 1/4/2012 East ''irculation P( 1 of 6 +You Gmail Calendar Documents Photos Sites Web More barrymllsl@gmail.com Easton Circulation Share File Edit View Insert Format Data Tools Help Last edit was made seconds ago by barryrnii other viewer Chart Copy chart Edit chart... Publish chart Save image Delete Easton Branch Circ by Month 2009 vs. 2010 vs 2011 8,000 December 2011: 5,766 6,000 4,000 2,000 0 January March May July September November February April June August October December Sheetl Chart1 https:Hdocs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdB WTJRNmOtaTFHal8wdXc&authkey=CPy45b... 1/4/2012 Circulation of Digital Media Safari (.pdf) Overdrive a-books Overdrive audio a-books July-11 149 100 36 August-11 145 '89 70 September-11 144 97 89 October-11 132 171 79 November-11 127 220 72 December-11 164 367 86 Digital Media Page 1 of 4 l +You Gmail Calendar Documents Photos Sites Search More barrymllsl@gmail.com Digital Media Share File Edit View Insert Format Data Tools Help Last edit was made 8 days ago by barrymllsl 1 other viewer Chart Copy chart Edit chart... Publish chart Save image Delete chart Circulation of Digital Media 800 Overdrive audio a-book 600 Overdrive e-books Safari (.pdf) 400 200 0 l July 2011 August 2011 September 2011 October 2011 November 2011 December 2011 Sheetl Chart1 httDs:Hdocs.aooizle.com/spreadsheet/ccc?kev=OAs89CLDbizu9HdEN4Z2xTNWF1iZG]aR2toT7,Nl JdOk4cFF,&hl=en 11S 1/12/2012 �.. LIBRARY TRUSTEES ACCOUNT December 31, 2011 Account No. Description Balance 5310 Undesignated Donations $757.22 5320 Copier Fund $27,273.73 5330 Donations-Childrens D $176.29 5340 Duncan Collections $60,000.00 5350 Education Fund $12,641.25 5360 Farrel (Julia) Fund $7,539.89 5370 Staff Appreciation $402.30 5380 Volunteer Recognition $222.13 5390 Willert (Wayne) Fund $50,003.28 5392 Millenium Project $10,495.95 Total $169,512.04 BURUMOAME : City Librarian Report January 17, 2012 Staff News—Vera Warrick, Librarian Il in Technical Services and Reference has retired as of December 30, 2011. Vera has many years in the Technical Services Department, heading up the cataloging functions (and anything else that came her way) with great skill and with the highest degree of professionalism. Vera will be returning to the library on a part-time basis to once again resume her cataloging duties. Millennium Project-I have met with all City Council members in the last several weeks to discuss the project. The response has been very positive about the project and the planning process. Council members offered several suggestions and discussed how it could be financed. At this point the $30,000 for the project planning has been spent. Wayne has said that he would continue to help and is willing to make a presentation to the full Council at.a Council Meeting. At my meeting with Jim-Nantell on Thursday,January 12 we talked about next steps. He suggested closing the loop with the stake holders who attended the workshop last January and then making a formal Council presentation. RFID-Project is going very well! The self-check seems to be very intuitive and patrons are using the new system without any trouble. We have added the ability to pay by swiping a credit or debit card to each self-check unit. Approximately 80% of check-outs are done using the self-check machines. California State Library-As you probably know, the Governor announced that the "budget trigger," (AB121,.:Statutes of 2011) mechanism will be implemented on January 1, 2012 for "Tier 1" and a portion of the "Tier 2" budget items. This will result in a reduction of$15,8.66,000 to the State Library budget for local assistance. Burlingame received $119,852.96 in state money in FY 2010-11 - $107,185.96 from Transaction Based Reimbursements (TBR) and $12,667 from the Public Library Fund (PLF). With the implementation of the Trigger Bill we will not receive TBR or PLF monies in this fiscal year. Our current FY budget shows $100,000 budgeted and that we have received $61,716.86 in payments. These payments are actually for the previous.FY. The state's payments are always behind. Overdrive a-books—Statistics for the'e-book and e-audiobook collection continue to increase. Overdrive is a joint project with the Peninsula Library System (PLS). PLS purchased a $50,000 start-up collection in July 2011. San Mateo County Libraries has added$90,000 to purchase additional titles and copies. Circulation has more than doubled since July 2011. The current budget is inadequate for the use the collection is receiving. PLS is reviewing use and holds and individual libraries are considering adding additional funds to increase the size of the collection. 1 48o Primrose Road-Burlingame-California 940ro-4o83 Phone(650)558-7474•Fax(650)342-6295'www.burlingame.org/library Burlingame Library Foundation—The 2011 Children's Holiday Tea on December 4th was very successful. The Foundation raised $8,260, a 36% increase over the 2010 Children's Holiday Tea. 2011 also saw a 5% increase in revenues from bookselling, a 5% increase in the B&A luncheon and a 12% increase from direct mailing. The Foundation had their annual board meeting on January 12th. Three Board•members are leaving— Kitty Muliooly, Stephen Hamilton, and Amber Ellis-Sequine. All.have made significant contributions to the Foundation. The Foundation introduced the new slate of officers-Michael Ma, president;Judith Lamarre and Patty Anixter, vice-presidents; Audrey Bojack, secretary; and Meeks Vaughn,treasurer. Three new Board members were welcomed: Cindy Montgomery,Jeannie Bosley, and Jennifer Ellison.. The Book and Author luncheon is scheduled for May 12, 2012 and will beheld at the Peninsula Golf and Country Club. Two authors have committed for the event—Cara Black and Gary Pomerantz. Upcoming Dates: For Children and Families January 3—31 January is Poetry Month in the Children's Room-Poet-Tree Down Under- Elementary age children write an original poem, bring it to the Main Library or the Easton Branch between January 3rd and 31st and receive a free paperback book of poetry—courtesy of the Burlingame Library Foundation! January 29 Poet-Tree and Pizza - an open mike poetry reading event for families—2 PM Lane - Community Room For Children and Teens January 11—February 29—Book Buddies Second sessions-BPL Books Buddies is a free reading enrichment program that pairs teen volunteers with elementary age readers. Book Buddies meet once a week for 45 minutes to read together and do literacy activities—Wednesdays from 4:30- 5:15 PM in the Lane Community Room. _ For Adults January 18 Author Lian Gouw discusses her book Only a Girl—7 PM Lane Community Room January 26 Job Hunting Program— From the Viewpoint of a recruiter—What Recruiters See—6:30- 8:30 PM Lane Community Room February 9 Tom Stienstra, popular outdoors author and SF Chronicle columnist, will present Sierra Crossing—7 PM Lane Community Room 2 Burlingame Library Holiday Schedule for 20 Holiday Dates Number of Days New Years Sat. Dec. 31st, Sun. Jan 1st, Mon. Jan. 2nd 3 Martin Luther King Monday, January 16th 1 President's Day Monday February 20th 1 Spring Holiday Sunday Aril 8th 1 Memorial Day Sunday May 27th & Monday May 28th 2 Independence Day Wednesday, July 4th 1 Labor Day Sun. Sept. 2nd; Mon. Sept. 3rd 2 Columbus Day Monday October 8th 1 Veteran's Day Monday, November 12th 1 Thanksgiving Wednesday Nov. 21st close S:OOPM 2 days Thurs. Nov. 22nd & Fri. Nov. 23rd closed Christmas Mon. Dec. 24th 1/2 da close at 1:OOPM 1.5 Tuesday December 25th closed New Years Mon. Dec. 31st 1/2 da close at 1:OOPM 1.5 Tuesday Jan. 1st closed Roger and Jean Hunt Duncan Fund(1012) Current Gift and Grant Information as of 01/16/2012 E al Gifts $0.00 50.00 Gains or Losses on Gifted Assets 50.00 50.00 Other Additions VM So.00 Investment Activity $0.00 ($23.576.19) Grants Paid $0.00 $0.00 Grants Approved for Future Payment 50.00 Pending Recommendations 50.00 $0.00 Interfund Transfers $0.00 50.00 Support Fees ("".91) ($5.826.751 Other Expenses 50.00 50.00 Fund Balance and Investment Allocation 51.119.988.98 As of 0111612012 Balance Available for Grants 5564.404.86 When reviewing your fund balance,please note the following: 1.All gift and grant transactions through the previous business day are reflected in the current balance of your fund. 2.Investment activity for your fund is updated once per month.The community foundation posts investment activity from the preceding month during the third week of each month,after we receive this information from our managers.To determine when the last investment activity was posted to your fund,dick on the amount in the Investment Activity line of your fund summary. 3.Support fees for the preceding month are posted by the second week of the following month.One-twelfth of the annual support fee is assessed based on the fund's average daily balance of the previous month.Fees are assessed before investment earnings are allocated.To view the date when the last fees were posted to your fund,dick on the amount in Support Fees. Julia M. Farrell Memorial Fund(1014) Current Gift and Grant Information as of 01/16/2012 El Gifts $0.00 50.00 Gains or Losses on Gifted Assets 10.00 $0.00 Other Additions 50.00 50.00 Investment Activity 10.00 ($86.12) Grants Paid 50.00 S2".82 Grants Approved for Future Payment 50.00 Pending Recommendations SQ.00 $0.00 Interfund Transfers 50.00 50.00 Support Fees 1.92 0.70 Other Expenses 50.00 $0.00 Fund Balance and Investment Allocation 54.610.41 As of 01116/2012 Balance Available for Grants (5389.59) When reviewing your fund balance,please note the following: 1.All gift and grant transactions through the previous business day are reflected in the current balance of your fund. 2.Investment activity for your fund is updated once per month.The community foundation posts investment activity from the preceding month during the third week of each month,after we receive this information from our managers.To determine when the last investment activity was posted to your fund,dick on the amount in the Investment Activity line of your fund summary. 3.Support fees for the preceding month are posted by the second week of the following month.One-twelfth of the annual support fee is assessed based on the fund's average daily balance of the previous month.Fees are assessed before investment earnings are allocated.To view the date when the last fees were posted to your fund,click on the amount in Support Fees.