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HomeMy WebLinkAboutAgenda Packet - LB - 2011.11.15 :'►URLINGAME PUBLIC LIBRARY IBURLINGAME Board of Trustees Agenda q November 15, 2011—5.30pm 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for October 18, 2011 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics for October 2011 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Millennium Update Information/Discussion B. Employee Achievement Award Dinner Discussion/Approval VIII. NEW BUSINESS IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLIMOAMI : Library Board of Trustees Minutes October 18, 2011 I. Call to Order President Towle called the meeting to order at 5:30prd. II. Roll Call Trustees Present: Betsy Corcoran, Deborah. Griffith, Lisa Rosenthal, Sandy Towle By Phone: Katie McCormack Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder III. Trustee Board Minutes August 16, 2011 The September 20, 2011 minutes were approved as written. , M/S/C (Rosenthal/Griffith) IV. Correspondence and Information A. Library Statistics Easton Branch/Main 1. For the month of September 2011, Easton circulation increased 23.65%; the statistics at the main library decreased -0.83%. 2. Trustee Towle suggested that Freegal be promoted in the school . newspapers, the Burlingame Mother's Club newsletter and the Burlingame Patch. Hopefully this message would reach a wider audience and increase Freegal usage. V. From the Floor (Public Comments) No one from the public attended. L 48o Primrose Road Burlingame•California 940io-4o83 Phone(650)558-7474•Fax(650)342-6295•www.bur(ingame.org/library VI. . Reports '1 A. Librarian's Report 1. Staff Recognition Patti Flynn,and Jeff Mikulik were honored with Employee Service Awards at the City's Service Award Luncheon. Patti has 30 years of service and Jeff has 20. 2. New Children's Program - Book Buddies In November, Fifteen trained high school students and fifteen elementary school children will partner together to begin a new reading enrichment program. & Assembly Bill 438 Governor Brown signed AB438 into law on October 8th. This bill "imposes requirements on a city or library that intends to withdraw from a county free library system and operate libraries with a - private contractor." Supporters felt the bill would protect jobs and provide for more community input on whether to outsource library services. 4. Children's Department A Kindergarten library card drive is underway at Burlingame and Hillsborough schools. A Library card drive for 4th, 6th and 9th graders will start at the end of November. Requests for class visits have increased and are scheduled every week in October and November. B. Class Visits Class visits to the Library have increased due to the fact many school librarians lost their positions due to budget reductions. Therefore students are not being taught basic library research skills. The Trustees discussed ways that the library could help these- students. hesestudents. • Offer an occasional research class on Saturday i.e. scavenger hunt. • Target middle school students. • Have conversation with school personnel to determine needs. • The City Librarian-will discuss these ideas with Kathy von Mayrhauser, Children's Librarian. Pat expressed some concern that the Children's staff has a full schedule for this fiscal year. s C. Foundation Report Attendees at the Farmer's Market welcomed the Book sale; revenues have averaged over $200 the last three times. Cara Black and Gary Pomerantz are the featured authors for the Book and Author Luncheon. Library Board of Trustee Minutes October 18,2011 2 VII. Unfinished Business A. Millennium Update Pat Harding met with Wayne Gehrke and Andrea Wills of Group 4. Subjects discussed were as follows: 1. Review of questions from Escoffier Society Event. 2. Consider'option of placing materials handling system in Circulation Room. 3. Move Foundation book store to area where materials handling system is shown on the plan. 4. Create a new plan without a public back door entrance: (Plan B) The meeting concluded with the agreement that Wayne would prepare Plan A and Plan B, one of which would include changes discussed above, to present to the Project - Management Team, as well as Foundation and Library Trustees. B. Community Room Signage for-Library Programs on Bellevue Ave. Jim Kaufman built a program sign holder to be placed outside the Community Room to notice Library events held in the Lane Room. C. Internet Archive Internet Archive has agreed to take library books that have been weeded from the collection for placement on their site. VIII. New Business A. Burlingame Library Internet Policy The Reference Staff re-wrote the Library's Internet Policy and requested that the Trustees review the content and approve the changes. Changes to the policy are as follows: 1. Patron has computer access of 2 hours with Library card.. 2. Patron has computer access of 1 hour without a Library card; pass provided. (Passes are given, to out of state visitors and patrons from different counties.) The Reference Staff felt that by limiting computer access to 1 hour without a card, patrons would be motivated.to bring their cards. The Trustees unanimously approved the changes made by the Reference Staff to the Library's Internet Policy. M/S/C (Rosenthal/Corcoran) L _ Library Board of Trustee Minutes October 18,2011 3 IX. Announcements The Trustees,discussed the Employee Achievement Awards dinner that will be held January 22, 2012 at the Double Tree Hotel. • President Towle requested that the event be placed on the November 15th agenda for approval of the Nomination Letter. • Trustees Rosenthal and McCormack will review the nomination. letters for the employee awards. The full board will make the selections. • Nomination letters will be given to employees November 16th; nominations will be due on December 3rd. X. Adjournment The meeting was adjourned at 6:50pm. M/S/C/ the next meeting of the Library Board of Trustees will be held November 15, 2011 at 5:30pm. Respectfully Submitted, Patricia Hardin City Librarian Library Board of Trustee Minutes October 18,2011 4 BURLINGAME PUBLIC LIBRARY STATISTICS Month: October Year: 2011 Bur�itng a Registered Borrowers Burlingame I3Cillsboronh Other Total Adult Patrons 19,168 3,188 0 22,356 Juvenile Patrons 6,043 1,593 O 7,636 Others 2141 2,324 2,546 Total Registered25,42 4,789 2,324 32,538 Borrowers �Circulation Tcrl olatiy�t�� vio ""Fear ft� rscent Change Main 49,541 49,541 0.00% Branch 7,084 5,199 36.26%� Total IF 56,62511 54,740]F7 3.=44-/. Self Check Usage I Total Items Percent of Initial Check Outs Main 27,410 799/. Branch 3,373 64% Total 30,753 Online Renewals Tatal Itenut -Percent of fiotal Levels Main 11,725 ?9% Branch 1,34011 ?4% Total 13,065 Gate Count Monthly Awerage ' day Main 34,517 1,151 Branch 4,749 190 fiotal 39 1,341 Internet usage Total User Sessions Main Adult 10,828 Main Children's 45 Branch 837 Grand Total 11,740 E-ContentTT—aW'Dow d orf ssio :1 t1 `tel or ova Overdrive a-books 171, audio a-books 79 Freegal Music #of users: 71; #of songs--. -4897 Databases: 1,758 BPL Website 14,139 Safari not downloadable, but as a readable. df) 132 Total Items Added twcoll+ n(lgain Brarlrah) 1,092 Total Number Outreach*A V*Uv*red 23 BURLINGAME PUBLIC LIBRARY STATISTICS Month: October Year: 2011 Community Room Usage Number of Meetings Attendance Community Meetings Library Meetings Staff Meeting) ill30 Library Adult Programs 7 203 Public Meetings I F 4 1 104 City Meetings 6 162 Book Sale - 3 days 3 400 Total 21 899 Conference Room Book Club Adult i r15 Foundation Meeting s I1 16 Library Trustees 1 7 Library Staff Meetings ==6 39 One Book One Community 1 Co Public Meeting (Neighborhood Network/Env. Council) 2 12 City Meetings (Interviews) 11 9 Total 13 108 Study Room Usage # of uses 28 # of patrons 71 Children's and Young Adult Programs--Main Number Attendance Story Times Preschool 4 238 Toddler 8 482 Baby Story Time 1 56 Total Story Times 13 776 Class Visits Preschool Class Visits 0 Elementary Class Visits 2 43 Teen Class Visits 0 Total Class Visits 2 43 Special Program Walden Marionettes Halloween Show 150 Teen Financial Aid Program IF 23 Total Special Programs 173 BURLINGAME PUBLIC LIBRARY STATISTICS Month: October Year: 2011 Easton Story Times&Spe*W Programs fiber Ate�d Story Times Preschool Story Times 4 190 Toddler Story Times 4 247 Total Story Times 8 437 Class Visits (elementary) 8 236 BPL Main Circulation Page 1 of 10 +You Gmail Calendar Documents Photos Sites Web More barrymlls1@gmail.com BPL Main Circulation snare File Edit View Insert Format Data Tools Help All changes saved Chart Copy chart Edit chart... Publish chart Save image Delete chart BPL Main Circ by Month 2009 vs. 2010 vs. 2011 60,000 02009 N 2010 45,000 ■ 2011 30,000 15,000 0 January March May July September November February April June August October December Sheet1 Chart1 httpA )cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdH' )10dZMnllUUhpTm9IV3VWemhlYmc&authkey=CO_... 1 )/2011 Easton Circulation Page 1 of 10 +You Gmail Calendar Documents Photos Sites Web More barrymlls1@gmail.com Easton Circulation Share File Edit View Insert Format Data Tools Help All changes saved Chart Copy chart Edit chart... Publish chart Save image Delete chart Easton Branch Circ by Month 2009 vs. 2010 vs 2011 8,000 � 2009 02010 6,000 02011 4,000 2,000 0 January March May July September November February April June August October December Sheet1 Chart1 https• 1cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGv BzOGdBWTJRNmOtaTFHal8wdXc&authkey=CPy4... 1" x/2011 U RLI NO'A ME City Librarian Report November 15, 2011 Staff News—Ramona Boada, Library Assistant II, has retired after 28 years at BPL. Ramona's last day was November 4, 2011 and We celebrated with.a luncheon in the Conference Room on November 2"d. We will miss Ramona's sense of humor and fun,great customer service and her Spanish language skills! Dorothy Ezquerro, Library Assistant III, announced her retirement as of December 31, 2011. Dorothy has worked at the library for 38 years!_ She worked in Circulation for a number of years and in Technical Services for many years, cataloging, managing our periodical collection and providing customer service on the Lower Level Desk. We will miss Dorothy's institutional knowledge. Library Staff won the city-wide staff Halloween Costume Contest! A huge thank you to Manuel Caneri for his very clever poem that brought all of our characters to life and helped us win as best costumes in a City Department!! The Children's Department—Book Buddies, a weekly reading enrichment program that pairs 15 teen volunteers with 15 elementary school students to practice reading together has begun and is a big success. Kids,teens and parents were very happy with the program! The program will run for 8 weeks from 3:30- 4:15 on Tuesdays. 1 , 48o Primrose Road-Burlingame-California 94010-4o83 Phone(650)558-7474-Fax(650)342-6295-www.burlingame.org/library Phone System—Our new phone system will be implemented Thursday, November 101h The system is a voice over Internet protocol (VOIP). Staff has been receiving training on the system for the last two weeks. RFID—Security gates were installed on November 8th and we go live on November 16th at the main and the 17th at Easton. Upcoming Dates: November 10th- 12 th 0th-12th ' Pat at California Library Association (CLA) annual meeting November 11 Veteran's Day—Library closed November 13 Foundation Book Sale at the Burlingame Farmer's Market—9 AM-1 PM November 15 Preschool Story Time—10:30 AM November 15 Book Buddies 3:30-4;15 PM November 16 Toddler Story Time—10:30 November 16 Bedtime Story Time at Easton—7 PM November 16 Connecting to a Successful Career: How to use Linkedin for your career development 6:30 PM November 17 Toddler Story Time—10:30 AM November 17 Toddler Story Time at Easton—11:30 AM November 22 Book Buddies 3:30-4:15 PM December 2 Burlingame Tree Lighting Ceremony December 4. Children's Holiday Tea—Burlingame Library Foundation Fundraiser—,2 seatings-10 AM- Noon and 2 PM-4 PM 2 Date: November 15, 2011 To: All Staff Members From: The Library Board of Trustees Subject: Employee Achievement Awards - 2011 ....................................................................................................... Thank you! Your individual efforts have built a wonderful library community here in Burlingame. Every time we survey the patrons of the Library, your ears should tingle: our patrons overwhelmingly applaud your efforts. On behalf of the Library Board of Trustees, I thank you for a job well done. Since 1989, one of the happy tasks of the Board of Trustees is to shine a light on staff members who have been leaders among us—people who have taken that extra step to make our Library a special place. We do this by awarding the "Employee Achievement Award." The names of the winners are inscribed on a plaque near the front desk; winners also receive a modest cash bonus. All employees are eligible to receive this recognition. We ask that you nominate your peers; the Board of Trustees will review the nominations and make the final selections. Your nomination matters: By nominating someone for this award, you are helping define the values that make our Library—and our community--strong. Newspaper headlines too often �-- showcase the ugly elements of life. This is our chance to celebrate the good. With these awards, we declare the values of the L' r ry. W applaud the small—and the great—acts of kindness, thoughtfulness and even c mmo ense that together make the world a better place. It's easy to be a hero if you 11a e a c e and,a BatMobile. Our heroes have a tougher job: they come to work everyday an , through acts that they may think go unnoticed, right wrongs, solve problems, find lost trea cares-and lighten hearts. Let's notice them. Submit a nomination for a co-worker—or two--whom you admire. Tell us why they embody the spirit of the Library. Please provide all of the information requested and return it to the mailboxes of Lisa Rosenthal or Katie McCormack by Fridav December 2nd. You may also send your nominations by e-mail to lisabroenthal(cDamail.com or katiemc(ligc.org. On the next page are some questions that we consider when making the awards. You need not answer every question. But please share with the Board some of the stories that illustrate the ways in which this person has become a leader among our staff. Sincerely, Sandy Towle President Library Board of Trustees Library Board of Trustees Employee Achievement Award Nomination Form Name of Nominee: Job Title: Job Description: (Please provide sufficient detail for Board Information): Describe why this nominee should be considered for the "Library Board of Trustees Employee Achievement Award". (you may attach additional sheets if necessary) Suggested Qualifications for Nominee 1. How does he or she create a positive working relationship with staff or patrons? 2. How does this person foster learning and discovery in ways that go beyond the routine? 3. How does he or she mentor peers, volunteers or patrons? 4. What do you admire about how this person does his or her job? 5. Describe a specific contribution that your nominee has made to make the library more effective. 6. What are five words that describe your nominee? Submitted by: U