HomeMy WebLinkAboutAgenda Packet - LB - 2011.11.15 :'►URLINGAME PUBLIC LIBRARY IBURLINGAME
Board of Trustees Agenda
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November 15, 2011—5.30pm
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for October 18, 2011 Approval
IV. CORRESPONDENCE AND INFORMATION Information
A. Library Statistics for October 2011
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report
VII. UNFINISHED BUSINESS
A. Millennium Update Information/Discussion
B. Employee Achievement Award Dinner Discussion/Approval
VIII. NEW BUSINESS
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURLIMOAMI
:
Library Board of Trustees Minutes
October 18, 2011
I. Call to Order
President Towle called the meeting to order at 5:30prd.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah. Griffith,
Lisa Rosenthal, Sandy Towle
By Phone: Katie McCormack
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
III. Trustee Board Minutes August 16, 2011
The September 20, 2011 minutes were approved as written. ,
M/S/C (Rosenthal/Griffith)
IV. Correspondence and Information
A. Library Statistics Easton Branch/Main
1. For the month of September 2011, Easton circulation
increased 23.65%; the statistics at the main library
decreased -0.83%.
2. Trustee Towle suggested that Freegal be promoted in the school .
newspapers, the Burlingame Mother's Club newsletter and the
Burlingame Patch. Hopefully this message would reach a wider
audience and increase Freegal usage.
V. From the Floor (Public Comments)
No one from the public attended.
L
48o Primrose Road Burlingame•California 940io-4o83
Phone(650)558-7474•Fax(650)342-6295•www.bur(ingame.org/library
VI. . Reports '1
A. Librarian's Report
1. Staff Recognition
Patti Flynn,and Jeff Mikulik were honored with Employee Service
Awards at the City's Service Award Luncheon. Patti has 30 years
of service and Jeff has 20.
2. New Children's Program - Book Buddies
In November, Fifteen trained high school students and fifteen
elementary school children will partner together to begin a new
reading enrichment program.
& Assembly Bill 438
Governor Brown signed AB438 into law on October 8th. This bill
"imposes requirements on a city or library that intends to withdraw
from a county free library system and operate libraries with a -
private contractor." Supporters felt the bill would protect jobs and
provide for more community input on whether to outsource library
services.
4. Children's Department
A Kindergarten library card drive is underway at Burlingame and
Hillsborough schools. A Library card drive for 4th, 6th and 9th
graders will start at the end of November. Requests for class visits
have increased and are scheduled every week in October and
November.
B. Class Visits
Class visits to the Library have increased due to the fact many
school librarians lost their positions due to budget reductions.
Therefore students are not being taught basic library research skills.
The Trustees discussed ways that the library could help these-
students.
hesestudents.
• Offer an occasional research class on Saturday i.e. scavenger
hunt.
• Target middle school students.
• Have conversation with school personnel to determine needs.
• The City Librarian-will discuss these ideas with Kathy von
Mayrhauser, Children's Librarian. Pat expressed some concern
that the Children's staff has a full schedule for this fiscal year.
s C. Foundation Report
Attendees at the Farmer's Market welcomed the Book sale; revenues
have averaged over $200 the last three times. Cara Black and Gary
Pomerantz are the featured authors for the Book and Author
Luncheon.
Library Board of Trustee Minutes October 18,2011 2
VII. Unfinished Business
A. Millennium Update
Pat Harding met with Wayne Gehrke and Andrea Wills of Group 4.
Subjects discussed were as follows:
1. Review of questions from Escoffier Society Event.
2. Consider'option of placing materials handling system in
Circulation Room.
3. Move Foundation book store to area where materials handling
system is shown on the plan.
4. Create a new plan without a public back door entrance:
(Plan B) The meeting concluded with the agreement that
Wayne would prepare Plan A and Plan B, one of which would
include changes discussed above, to present to the Project -
Management Team, as well as Foundation and Library
Trustees.
B. Community Room Signage for-Library Programs on Bellevue Ave.
Jim Kaufman built a program sign holder to be placed outside the
Community Room to notice Library events held in the Lane Room.
C. Internet Archive
Internet Archive has agreed to take library books that have been
weeded from the collection for placement on their site.
VIII. New Business
A. Burlingame Library Internet Policy
The Reference Staff re-wrote the Library's Internet Policy and
requested that the Trustees review the content and approve the
changes. Changes to the policy are as follows:
1. Patron has computer access of 2 hours with Library card..
2. Patron has computer access of 1 hour without a Library card;
pass provided. (Passes are given, to out of state visitors and
patrons from different counties.)
The Reference Staff felt that by limiting computer access to 1 hour
without a card, patrons would be motivated.to bring their cards.
The Trustees unanimously approved the changes made by the Reference
Staff to the Library's Internet Policy. M/S/C (Rosenthal/Corcoran)
L _
Library Board of Trustee Minutes October 18,2011 3
IX. Announcements
The Trustees,discussed the Employee Achievement Awards dinner that
will be held January 22, 2012 at the Double Tree Hotel.
• President Towle requested that the event be placed on the
November 15th agenda for approval of the Nomination Letter.
• Trustees Rosenthal and McCormack will review the nomination.
letters for the employee awards. The full board will make the
selections.
• Nomination letters will be given to employees November 16th;
nominations will be due on December 3rd.
X. Adjournment
The meeting was adjourned at 6:50pm. M/S/C/ the next meeting of the
Library Board of Trustees will be held November 15, 2011 at 5:30pm.
Respectfully Submitted,
Patricia Hardin
City Librarian
Library Board of Trustee Minutes October 18,2011 4
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: October Year: 2011
Bur�itng a Registered
Borrowers Burlingame I3Cillsboronh Other Total
Adult Patrons 19,168 3,188 0 22,356
Juvenile Patrons 6,043 1,593 O 7,636
Others 2141 2,324 2,546
Total Registered25,42 4,789 2,324 32,538
Borrowers
�Circulation Tcrl olatiy�t�� vio ""Fear ft� rscent Change
Main 49,541 49,541 0.00%
Branch 7,084 5,199 36.26%�
Total IF 56,62511 54,740]F7 3.=44-/.
Self Check Usage I Total Items Percent of Initial Check Outs
Main 27,410 799/.
Branch 3,373 64%
Total 30,753
Online Renewals Tatal Itenut -Percent of fiotal Levels
Main 11,725 ?9%
Branch 1,34011 ?4%
Total 13,065
Gate Count Monthly Awerage ' day
Main 34,517 1,151
Branch 4,749 190
fiotal 39 1,341
Internet usage Total User Sessions
Main Adult 10,828
Main Children's 45
Branch 837
Grand Total 11,740
E-ContentTT—aW'Dow d orf ssio :1 t1 `tel or ova
Overdrive a-books 171, audio a-books 79
Freegal Music #of users: 71; #of songs--. -4897
Databases: 1,758
BPL Website 14,139
Safari not downloadable, but as a readable. df) 132
Total Items Added twcoll+ n(lgain Brarlrah) 1,092
Total Number Outreach*A V*Uv*red 23
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: October Year: 2011
Community Room Usage Number of Meetings Attendance
Community Meetings
Library Meetings Staff Meeting) ill30
Library Adult Programs 7 203
Public Meetings I F 4 1 104
City Meetings 6 162
Book Sale - 3 days 3 400
Total 21 899
Conference Room
Book Club Adult i r15
Foundation Meeting s I1 16
Library Trustees 1 7
Library Staff Meetings ==6 39
One Book One Community 1 Co
Public Meeting (Neighborhood Network/Env. Council) 2 12
City Meetings (Interviews) 11 9
Total 13 108
Study Room Usage # of uses 28 # of patrons 71
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool 4 238
Toddler 8 482
Baby Story Time 1 56
Total Story Times 13 776
Class Visits
Preschool Class Visits 0
Elementary Class Visits 2 43
Teen Class Visits 0
Total Class Visits 2 43
Special Program
Walden Marionettes Halloween Show 150
Teen Financial Aid Program IF 23
Total Special Programs 173
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: October Year: 2011
Easton Story Times&Spe*W Programs
fiber Ate�d
Story Times
Preschool Story Times 4 190
Toddler Story Times 4 247
Total Story Times 8 437
Class Visits (elementary) 8 236
BPL Main Circulation Page 1 of 10
+You Gmail Calendar Documents Photos Sites Web More barrymlls1@gmail.com
BPL Main Circulation
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BPL Main Circ by Month 2009 vs. 2010 vs. 2011
60,000
02009
N 2010
45,000 ■ 2011
30,000
15,000
0
January March May July September November
February April June August October December
Sheet1 Chart1
httpA )cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdH' )10dZMnllUUhpTm9IV3VWemhlYmc&authkey=CO_... 1 )/2011
Easton Circulation Page 1 of 10
+You Gmail Calendar Documents Photos Sites Web More barrymlls1@gmail.com
Easton Circulation
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File Edit View Insert Format Data Tools Help All changes saved
Chart Copy chart Edit chart... Publish chart Save image Delete chart
Easton Branch Circ by Month 2009 vs. 2010 vs 2011
8,000
� 2009
02010
6,000 02011
4,000
2,000
0
January March May July September November
February April June August October December
Sheet1 Chart1
https• 1cs.google.com/spreadsheet/ccc?key=OAs89CLDbgu9HdGv BzOGdBWTJRNmOtaTFHal8wdXc&authkey=CPy4... 1" x/2011
U RLI NO'A
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City Librarian Report
November 15, 2011
Staff News—Ramona Boada, Library Assistant II, has retired after 28 years at BPL. Ramona's last day
was November 4, 2011 and We celebrated with.a luncheon in the Conference Room on November 2"d.
We will miss Ramona's sense of humor and fun,great customer service and her Spanish language skills!
Dorothy Ezquerro, Library Assistant III, announced her retirement as of December 31, 2011. Dorothy
has worked at the library for 38 years!_ She worked in Circulation for a number of years and in Technical
Services for many years, cataloging, managing our periodical collection and providing customer service
on the Lower Level Desk. We will miss Dorothy's institutional knowledge.
Library Staff won the city-wide staff Halloween Costume Contest! A huge thank you to Manuel Caneri
for his very clever poem that brought all of our characters to life and helped us win as best costumes in
a City Department!!
The Children's Department—Book Buddies, a weekly reading enrichment
program that pairs 15 teen volunteers with 15 elementary school students to
practice reading together has begun and is a big success. Kids,teens and parents
were very happy with the program! The program will run for 8 weeks from 3:30-
4:15 on Tuesdays.
1 ,
48o Primrose Road-Burlingame-California 94010-4o83
Phone(650)558-7474-Fax(650)342-6295-www.burlingame.org/library
Phone System—Our new phone system will be implemented Thursday, November 101h The system is a
voice over Internet protocol (VOIP). Staff has been receiving training on the system for the last two
weeks.
RFID—Security gates were installed on November 8th and we go live on November 16th at the main and
the 17th at Easton.
Upcoming Dates:
November 10th-
12 th
0th-12th ' Pat at California Library Association (CLA) annual meeting
November 11 Veteran's Day—Library closed
November 13 Foundation Book Sale at the Burlingame Farmer's Market—9 AM-1 PM
November 15 Preschool Story Time—10:30 AM
November 15 Book Buddies 3:30-4;15 PM
November 16 Toddler Story Time—10:30
November 16 Bedtime Story Time at Easton—7 PM
November 16 Connecting to a Successful Career: How to use Linkedin for your career development
6:30 PM
November 17 Toddler Story Time—10:30 AM
November 17 Toddler Story Time at Easton—11:30 AM
November 22 Book Buddies 3:30-4:15 PM
December 2 Burlingame Tree Lighting Ceremony
December 4. Children's Holiday Tea—Burlingame Library Foundation Fundraiser—,2 seatings-10 AM-
Noon and 2 PM-4 PM
2
Date: November 15, 2011
To: All Staff Members
From: The Library Board of Trustees
Subject: Employee Achievement Awards - 2011
.......................................................................................................
Thank you! Your individual efforts have built a wonderful library community here in
Burlingame. Every time we survey the patrons of the Library, your ears should tingle: our
patrons overwhelmingly applaud your efforts. On behalf of the Library Board of Trustees, I
thank you for a job well done.
Since 1989, one of the happy tasks of the Board of Trustees is to shine a light on staff
members who have been leaders among us—people who have taken that extra step to
make our Library a special place. We do this by awarding the "Employee Achievement
Award." The names of the winners are inscribed on a plaque near the front desk; winners
also receive a modest cash bonus.
All employees are eligible to receive this recognition. We ask that you nominate your peers;
the Board of Trustees will review the nominations and make the final selections.
Your nomination matters: By nominating someone for this award, you are helping define the
values that make our Library—and our community--strong. Newspaper headlines too often
�-- showcase the ugly elements of life. This is our chance to celebrate the good.
With these awards, we declare the values of the L' r ry. W applaud the small—and the
great—acts of kindness, thoughtfulness and even c mmo ense that together make the
world a better place. It's easy to be a hero if you 11a e a c e and,a BatMobile. Our heroes
have a tougher job: they come to work everyday an , through acts that they may think go
unnoticed, right wrongs, solve problems, find lost trea cares-and lighten hearts.
Let's notice them. Submit a nomination for a co-worker—or two--whom you admire. Tell us
why they embody the spirit of the Library.
Please provide all of the information requested and return it to the mailboxes of Lisa
Rosenthal or Katie McCormack by Fridav December 2nd. You may also send your
nominations by e-mail to lisabroenthal(cDamail.com or katiemc(ligc.org.
On the next page are some questions that we consider when making the awards. You need not
answer every question. But please share with the Board some of the stories that illustrate the
ways in which this person has become a leader among our staff.
Sincerely,
Sandy Towle
President
Library Board of Trustees
Library Board of Trustees
Employee Achievement Award Nomination Form
Name of Nominee:
Job Title:
Job Description: (Please provide sufficient detail for Board Information):
Describe why this nominee should be considered for the "Library Board of
Trustees Employee Achievement Award".
(you may attach additional sheets if necessary)
Suggested Qualifications for Nominee
1. How does he or she create a positive working relationship with staff or
patrons?
2. How does this person foster learning and discovery in ways that go beyond the
routine?
3. How does he or she mentor peers, volunteers or patrons?
4. What do you admire about how this person does his or her job?
5. Describe a specific contribution that your nominee has made to make the
library more effective.
6. What are five words that describe your nominee?
Submitted by:
U