HomeMy WebLinkAboutMin - LB - 2011.08.12 BURUMOAME
Library Board of Trustees Minutes
August 16, 2011
I. ,Call to Order
President Towle called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack,
Lisa Rosenthal, (by phone) Sandy Towle
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
III. Trustee Board Minutes 24 20.11
The August 16, 2011 minutes were approved as written.
M/S/C (Rosenthal/McCormack)
�. IV. Correspondence and Information
A. Library Statistics
1. Easton Branch/Main
For the month of August,Easton circulation increased 19.88%;
the main library decreased -0.90%. Pat Harding informed the
Trustees that other libraries in Sar,Mateo County are experiencing
slight down turns in circulation.
a) Daly City circulation down 11%; Atherton 6%; Brisbane 11%.
b) Foster City was closed the previous fiscal year so circulation
statistical comparisons would not be accurate.
c) East Palo Alto increased their circulation statistics by 11%.
d) Trustee McCormack suggested that a graphic chart be designed
to show the circulation data in a less dramatic way.
48o Primrose Road Burlingame California 94010-4083
Phone(650)558-7474-Fax(650)342-6295www.bu4ingame.org/library
S
V. From the Floor (Public Comments) ,..\
No one from the public attended.
VI. Reports
A. City Librarian's Report - Highlights
1. RFID -Tagging of the materials has been completed at the Main
and Easton. Workstations have been installed and staff is using
RFID to check in materials. Installation of the self checks
machines scheduled for September has now been changed to mid-
November. _
2. Patron Pin Numbers - Once all facets of the new system are
complete, patrons will be asked to input their pin numbers at the
self-check-stations. Staff will be present at the self check stations
to assist patrons.
3.' Millennium Update - Library, managers sent Group 4 a schematic
drawing or the Automated Materials Handling System, as well as
the number of periodicals, newspaper subscriptions and retention
which will give them a better idea of the actual square footage
needed for placement of these items. Staff visited two San Mateo
Country Libraries that already have their material handling system
to get a feel for work flow and space needs.
B. Summary of Millennium Project Trustee Corcoran/Pat Harding
Trustee Corcoran, as a member of the Millennium Project Team, gave a
brief summary of her concerns regarding the design for the project.
1. The initial 3 designs presented at the first project meeting on July
13th by Group 4 illustrated major changes in the library foot print
that were more elaborate than the actual-physical changes needed
'to implement this project.
2. Traffic flow needs to be addressed more thoroughly and a cost
analysis should be provided.
3. Pat Harding met with her staff to review the 3 designs and came
up with a simpler plan that incorporated some pf the design
features presented by Group 4 while still maintaining the integrity
of the current floor plans.
4. Wayne Gehrke of. Group 4 is currently working on a new design
plan that is based on the ideas and recommendations of Pat
Harding and her staff.
5. Pat Harding advised the Trustees that she has communicated her
concern about cost factors to Group 4 and is confident Wayne
Gehrke will design a project that addresses the issues expressed
by staff and the Millennium Project Team.
Library Board of Trustee Minutes August 16,2011 2
6. Jim Nantell, City Manager, is supportive of the Tech Lab and the
materials handling system.
C. Foundation Report
1. Escoffier Society Event - This event will be held September
16th from 5:30 - 7;00pm.. The format is to have stations set up
throughout the building with current technology equipment.
Trustees and Foundation members will be asked to man the
stations.
2. Children's Tea - The tea will be held on December 4th. The
committee has decided to have 2 seatings. Times have not yet
been determined.
3. Book and Author Luncheon - The Board has decided to have
the Book and Author Luncheon to be its signature event. This
year the event will be-held-on Saturday, May 4th at the Peninsula
Golf and Country Club.
VII. Unfinished Business
Patron Survey ,
A. Survey Questions
The Trustees discussed ideas for a patron survey and what information '
should be gained from the survey.
1. Type of Questions - There should be a mix of questions
regarding services, products and changes in use. Questions should
be tailored to obtain responses about current library services. Future
library services, programs etc that patrons might suggest may not be
possible due to staff and budget restraints.
2. Staff Input - Pat Harding requested that her managers and staff
have input on the subject-matter before the survey content is
finalized.
3. Survey Time Line - The survey project will be placed on the
agenda after input has been received from library staff.
VIII. New Business
Lane Community Room Updated Application and Policies
1. Discussion of Lane Room Usage
a. The Trustees reviewed the application and policies of the Lane
Community Room. President Towle suggested that perhaps in the
future, usage of the Lane Room should be broadened to include
"for profit" entities.
b. Pat Harding advised the Trustees that the Lane Room is scheduled
almost every day with Library programs for all ages and
community non-profit groups.
Library Board of Trustee Minutes August 16,2011 3
c. Trustee Corcoran noted that upon completion, the usage policy for
the Technology Lab could possibly be written to include the private
sector.
2. Motion to Approve Lane Room Usage
Trustee Corcoran made a motion to approve the revised language
describing the use of the Lane Community Room subject to
typographical changes that were discussed during the review. The
motion was passed by 4 "Ayes" to one "No" vote. (President Towle
voted "No") M/S/C (Corcoran/McCormack)
IX. Adjournment _
The meeting was adjourned at 7:1Opm M/S/C (McCormack/Corcoran)
The next meeting of the Library Trustees is September 20, 2011 in the
Library Conference Room at 5:30pm.
Respectfully Submitted,
Patricia 14erding
City Librarian
Library Board of Trustee Minutes August 16,2011 _ 4