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HomeMy WebLinkAboutMin - LB - 2011.05.24 BURUMOAME Library Board of Trustees Minutes May 24, 2011 I. Call to Order President Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland: Recorder III. Trustee Board Minutes April 19, 2011 The April 19, 2011 minutes were approved as written. ~M/S/C (McCormack/Griffith) IV. Correspondence and Information A. Library Statistics Circulation statistics for the Main showed a decrease of 5.59% from April of 2010 while Easton statistics increased 9.91% over April 2010. A portion of the Easton increase can be attributed to Friday openings. Trustee Rosenthal suggested that obtaining circulation statistics from other libraries would give us a basis for comparison. r B. Silicon Valley Fund Summary Pat Harding advised the Trustees that there would not be any further changes in the distribution procedures for the Julia M. Farrell Fund. The Trustees would like to have Gus Guinan, the City Attorney,"review the terms of the Julia M. Farrell Fund to determine if any other distribution options might exist. Specifically, the Trustees want to explore the possibility of closing out the fund or combining it with the Roger and Jean Hunt Duncan Fund. C. City of Burlingame Master Fee Schedule The fee for usage of the AV equipment in the Lane Room will be $ 30. The council has planned to hold a study session June 6th regarding fees for usage in all City buildings. Some council members have suggested initiating a sliding scale based on the individual group's purpose. 48o Primrose Road•Burlingame•California 94010-4o83 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library V. From the Floor (Public Comments) No one from the public attended. VI. Reports A. City Librarian's Report - Highlights 1. Computer Education Training- Class size for the training programs is a maximum of 14. The first class held on May 12th stressed basic fundamentals of working with computers, Classes are scheduled through September 22nd with the subject matter rotating as follows: Intro to Computers, MS Word and Library Catalog and _ data bases. Staff members are assisting the students. 2. Early Literacy Computers - The City Librarian's request for 4 early literacy computers and upgrades to the website were not approved by the City Manager. The Trustees requested more information on the early literacy program and asked for this item to be placed on the agenda for the June meeting. 3. RFID- Barry Mills is the Project Manager for RFID. Backstage will begin the RFID tagging on June 1, 2011. Their goal is to be finished in approximately 6 weeks. 4. Internet Archive - Pat Harding and Barry Mills met with Rick Prelinger of Internet Archive to discuss the possibility of digitalizing the bound periodicals in Compact Shelving which he agreed to do. Internet Archive is a 501 (c)(3) non-profit organization founded by Brewster Kahle. B. Foundation Report The Book and Author Luncheon was a great success. Ticket sales, raffle, book sales etc. amounted to a profit of$ 24,000. Saturday, f June 11 th there will be a summer book sale on the front porch of,the ' library from 10:00am until 4:00 pm. VII. Unfinished Business A. Adult Spanish Language Collection The Trustees discussed the comparison of the Spanish Language collections between Burlingame, San Mateo and Fair Oaks (RWC) libraries prepared by Patti Flynn. Collection Comparison • Burlingame Library 269 fiction books, 19 non-fiction books • San Mateo 2,600 non-fiction books, 1,200 fiction books • Fair Oaks 2,400 non-fiction books, 300 fiction books. • . Statistics indicate that non-fiction books at San Mateo (68%) and Fair Oaks (89%) circulate more than fiction books at San Mateo (32%) and Fair Oaks (11 %). Library Board of Trustee Minutes May 24,2011 2 Y Conclusion `-- • Burlingame Hispanic population is the smallest of the three cities (2,922); San Mateo Hispanic population (1.8,778); and Redwood City Hispanic population (22, 981) • Burlingame has the smallest Spanish collection consisting primarily of fiction books. • Burlingame needs to increase its non-fiction collection in addition to adding popular fiction-writers and group the Spanish collection in a specific area. Trustee Corcoran suggested that new non-fiction include information on practical job skills such as "Windows for Dummies". B. Increase Hold Fees The Trustees unanimously supported the motion to increase the hold fees proposed by the Peninsula Library System and approved by the City Council from $ .75 to $1.00 for the fiscal year 2011-2012. M/S/C (McCormick/Rosenthal) _ C. Completion of Tapestry Cleaning The.vacuuming of the tapestries was completed Monday May 16th. No indication of insect infestation was found. Tapestry thread samples will be sent to a lab to determine if wet cleaning is necessary. A full report on the project will be forthcoming. Facilities staff disconnected the museum lights which Margaret advised would increase the fading of the tapestries. VIII. New Business A'. Opening for Library Board of Trustees Application for the Board of Trustees openings must be received at City Hall by June 3, 2011. B. Request for Funds The Trustees approved the City Librarian's request to purchase a 6 GB Mac Pro computer for Maryam Refahi, staff Graphic Artist, in the amount of$ 4,000 using funds from, the Trustees-copy machine account. M/S/C (Towle/Corcoran) IX. Adjournment The meeting was .adjourned at 6:30pm M/S/C (McCormack/Corcoran) The next meeting of the Library Trustees will be held June 21, 2011 in the Library Conference Room at-5:30pm. Respectfully Submitted, Patricia Hardin ILL— City Librarian Library Board of Trustee Minutes May 24,2011 3