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HomeMy WebLinkAboutMin - LB - 2011.04.02 BURUMGi �r'If : Library Board of Trustees Minutes April 12, 2011 - I. Call to Order President Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland: Recorder III. Trustee Board Minutes March 15 2011 The March 15, 201.1 minutes were-appr6ved as written. M/S/C (Rosenthal/McCormack) IV. Correspondence and Information A. Library Statistics Decrease in main circulation is partially attributed to the fact that the shelf checks are failing to check out all items due to constant usage and age of the machines''. V. From the Floor (Public Comments) f No one from the public attended. VI. Reports A. City Librarian's Report Highlights 1. Computer Education Training- Conducted by Amy Pelman, introductory classes to computers and the internet will begin May 12th. Trustee Corcoran suggested that a hand out announcing the CET classes be available at the recreation center and City Hall 2. City Budget T The final budget meeting will be held May 25th in the Lane Room. Councilwoman Cathy Baylock will review the library budget with Pat Harding, City Librarian. 48o Primrose Road Burlingame•California 940io-4o83 Phone(650)558-7474Fax(650)342-6295'www.burlingame.org/library B. Foundation Report" The spring book sale produced revenues of approximately $ 5,723. Response to the Book and Author Luncheon on May 7th is very positive. Currently we have over 100 reservations and the Foundation is confident that their goal of 150 guests,will be reached. . VII. Unfinished Business A. Julia M. Farrell Fund The City Librarian advised the Trustees that going forward the Julia M. Farrell fund balance will now be calculated at 0.5% of the total balance which currently is $5,142.59. Using this calculation, the annual fee will be approximately $25. The annual distribution for 2011 of$244.82 will ,be sent to the library in the next few weeks. Pat Harding will continue to work with-the fund manager in an effort to reach an agreement that the fund be liquidated. B. Size of Collection Millennium Project, 1. Collection Size - At the request of Wayne Gehrke, Vera Warrick and Barry Mills measured the linear feet of the collection and together with library managers and Collection Development staff determined what the size of the collection will be when the Millennium Project is completed. . 2. Individual Collections - The Children's collection will remain the .,*N same; the Spanish adult collection will be removed, non-fiction will be reduced by 20% mostly by weeding of volumes that are out of date and in bad condition. Pat Harding noted that our library-has the largest non-fiction collection in the county. 3. Adult Spanish,Collection -The adult Spanish Collection is being f removed from the library's collection due to lack of use. The Trustees expressed concern as to why the library was not reaching the adult Hispanic community. Suggested ways to research this hatter evolved from this discussion: i) contact Fair Oaks Library and request a list of the most circulated Spanish materials; 2) speak with the librarian who oversees this collection to find out how their staff reaches out to this segment of the community; and 3) use Family Services as a source to determine the size of the Hispanic community and request suggestions on how the library can better serve these residents. , Library Board of Trustee Minutes April 12,2011 2 VIII. New Business A. Addition of Extra Day Over Christmas Holidays Pat Harding reviewed the Library Holiday schedule from July 1, 2011 to June 30, 2012 which shows that the library will be closed only 3 days over the 2011 Christmas Holidays, Saturday December 24th, Sunday December 25th, and Monday December 26th. Pat noted that City Manager, Jim Nantell, supported her request to close only three days over this time period. In 2011/12, the library will be closed_20_days for holidays. B. PLS Request to Increase Hold Fee Pat Harding advised the Trustees that the Peninsula Library System voted to increase hold fees from $ .75 to $1.00 and is requesting that all libraries in the PLS system accept this fee increase. Pat recommended that the Trustees consider this request, which if approved will go before the City Council for review and final approval. The Trustees agreed to support the request of PLS to increase hold fees. IX. Adjournment The meeting was adjourned at 6:30pm M/S/C (McCormack/Corcoran) The next meeting of the Library Trustees will be held May 17, 2011 , in the Library Conference Room at 5:30pm. - e-spectfully S bmitted, Patricia Har City Librarian - Library Board of Trustee Minutes April 12,2011 3