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HomeMy WebLinkAboutAgenda Packet - LB - 2011.05.24 :'►URLINGAME PUBLIC LIBRARY I JONG Board of Trustees Agenda May 24, 2011—5.30pm -Revised480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for April 12,2011 Approval IV. CORRESPONDENCE AND INFORMATION A. Library Statistics for April 2011 Revised Information B. Silicon Valley Fund Summary C. Master Fee Schedule D. Copy of Donation Acknowledgement to Executor of Patti Bersing's Estate V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Adult Spanish Language Collection Information/Discussion B. Vote to Increase Hold Fees from $ .75 to $1.00 Discussion/Approval C. Completion of Tapestry Cleaning—Hurray!!!!!!! VIII. NEW BUSINESS A. Openings for Library Board of Trustees Information D. Request Funds to Upgrade Computer for Graphic Artist Discussion/Approval IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURUI NO SME Library Board of Trustees Minutes April 12, 2011 I. Call to Order President Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland: Recorder III. Trustee Board Minutes March 15 2011 The March 15, 201.1 minutes were-appr6ved as written. M/S/C (Rosenthal/McCormack) IV. Correspondence and Information A. Library Statistics Decrease in main circulation is partially attributed to the fact that the shelf checks are failing to check out all items due to constant usage and age of the machines: V. From the Floor (Public Comments► f , Io one from the public attended. VI. Reports A. City Librarian's Report - Highlights 1. Computer Education Training- Conducted by Amy Pelman, introductory classes to computers and the.internet will begin May 12th. Trustee Corcoran suggested that a hand out announcing the CET classes be available at the recreation center and City Hall. 2. City Budget - The final budget meeting will be held May 25th in the Lane Room. Councilwoman Cathy Baylock will review the library budget with Pat Harding, City Librarian. 48o Primrose Road•Burlingame•California 94010-4o83 Phone(650)558-7474Fax(650)342-6295'www.burlingame.org/library B. Foundation Report, The spring book sale produced revenues of approximately $ 5,723. '1 Response to the Book and Author Luncheon on May 7th is very positive. Currently we have over100 reservations and the Foundation is confident that their goal of 150 guests,will be reached. . VII. Unfinished Business A. Julia M. Farrell Fund The City Librarian advised the Trustees that going forward the Julia M. Farrell fund balance will now be calculated at 0.5% of the total balance which currently is $5,142.59. Using this calculation, the annual fee will be approximately $25. The annual distribution for 2011 of$244.82 will ,be sent to the library in the next few weeks. Pat Harding will continue to work with-the fund manager in an effort to reach an agreement that the fund be liquidated. B. Size of Collection Millennium Project 1. Collection Size - At the request of Wayne Gehrke, Vera Warrick and Barry Mills measured the linear feet of the collection and together with library managers and Collection Development staff determined what the size of the collection will be when the Millennium Project is completed. , 2. Individual Collections -The Children's collection will remain the same; the Spanish adult collection will be removed, non-fiction will be reduced by 20% mostly by weeding of volumes that are out of date and in.bad condition. Pat Harding noted that our library-has the largest non-fiction collection in the county. 3. Adult Spanish Collection - The adult Spanish Collection is being f removed from the library's collection due to lack of use. The Trustees expressed concern as to why the library was not reaching the adult Hispanic community. Suggested ways to research this matter evolved from this discussion: i) contact Fair Oaks Library and request a list of the most circulated Spanish materials; 2) speak with the librarian who oversees this collection to find out how their staff reaches out to this segment of the community; and 3) use Family Services as a source to determine the size of the Hispanic community and request suggestions on how the library can better serve these residents. , Library Board of Trustee Minutes April 12,2011 2 VIII. New Business �. A. Addition of Extra Day Over Christmas Holidays Pat Harding reviewed the Library Holiday schedule from July 1, 2011 to June 30, 2012 which shows that the library will be closed only 3 days over the 2011 Christmas Holidays, Saturday December 24th, Sunday December 25th, and Monday December 26th. Pat noted that City Manager, Jim Nantell, supported her request to close only three days over this time period. In 2011/12, the library will be closed_20_days for holidays. B. PLS Request to Increase Hold Fee Pat Harding advised the Trustees that the Peninsula Library System voted to increase hold fees from $ .75 to $1.00:and is requesting that all libraries in the PLS system accept this fee increase. Pat recommended that the Trustees consider this request, which if approved will go before the City Council for review and final approval." The Trustees agreed to support the request of PLS to increase hold fees. IX. Adjournment The meeting was adjourned at 6:30pm M/S/C (McCormack/Corcoran) The next meeting of the Library Trustees will be held May 17, 2011 in the Library Conference Room at 5:30pm. ectfully S bmitted, E2 Patricia Har City Librarian Library Board of Trustee Minutes April 12,2011 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: April Year: 2011 jFOB St v Pi Adult Patrons 18,538 3,095 p 21,633 Juvenile Patrons 5,779 1,550 0 7,329 Others 190 7 j 2,237 2,434 'Ta�3�'fteg�st�red"`'`� 5 . "- •E� 7�?�i,, �`�� � '� � #�� _ � :� sgr" , ray, 8arrawers §4 � ;3glx C1rCulat101T kjTOtal Circulat�0av # # g . +�vso�xs dear . Perceal Change Main 50,361 53,345 -5.59% Branch 6,211 5,651 9.91% U� ,� Main 28,336 79/o o Branch 2 Tatal C p� q ay ipj etY : ..• an �« d 6_29/76 G, t "�Oaliae.Renewal$° �"� - a-{91.,r� V �� 4 Main ` 11,467 '7g% Branch 1,259 68% Total 12,726 F_i:�� ain 32,4321,118 3 150 883 m Main Adult Main Children' 7,615 Branch 56 603 E-Contentfiota!°Downloadot As o � sz."in x - e� atalo�eatTs a Sessasa. 0 , Overdrive 97(28 3-books; 69 Audio books Freegal Music Databases: 90 users; 513 songs downloaded BPL Website 1,660 Safari 13,633 145 atal Items-Added to Collectfot `(1Vlain 8�'Braachj ;�� 1,539 ,.Tatat:Number Outreach Materials I3eliveied ., 28 BURLINGAME PUBLIC LIBRARY STATISTICS Month: April Year: 2011 Community Room Usage Number of Meetings Attendance Public Meetings 5 145 Library Meetings 1 15 Library Adult Programs 2 81 Foundation Book Sale 5 400 Total 641 Conference Room Book Club Adult 1 .15 Foundation Meeting 1 18 Library Trustees 1 7 Library Staff Meeting IF 6 IF 40 11 F Study Room 31 Total Children's and Young Adult Programs--Main Number Attendance Story Times 10 610 Class Visits Elementary 1 39 School Outreach 0 IF 0 Total Class Visits 1 39 Special Programs IF National Library Week Puppet Show 129 TV Turnoff Week Raffle 52 SAT Prep IF 25 SAT Prep Follow-up 25 Total 4 , 231 BURLINGAME PUBLIC LIBRARY STATISTICS Month: April Year: 2011 Easton Story Times'`8s Special Programs Number Attendance Stor Times 6 259 Class Visits elementa 2 44 School Outreach p 11 Total Class Visits 2 44 Special Programs Raffle Tickets for Turn-off the TV Week 1 87 Totals 1 87 BPL 11'rain Circulation / P - 1 of 2 Gmail Calendar Documents Photos Reader Web more- barrymlls1@gmail.com - Gootile d0CS BPL Main Circulation Anyone with the link Saved seconds ago Saved Share File Edit View Insert Format Data Tools Help - - Chart Edit chart...I'Publish chart;j Save image:!Delete chart BPL Main Circ by Month 2009 vs. 2010 vs. 2011 60,000 02009 ■ 2010 56,000 2011 52,000 48,000 44,000 January March May July September November February April June August October December Sheet1 Chart1 (I - https:Hspreadsheets.google.com/ccc?key=OAs89CLDbgu9HdHVGNOdZMnI l UUhpTm9IV 3 V WemhlYmc&authkey=CO_Hg-E... 5/9/2011 Easto( ^.irculation / Pr- 1 of 2 Gmail Calendar Documents Photos Reader Web more- barrymllsl@gmail.com - C,UOle CJOCS Easton Circulation Anyone with the link Saved seconds ago Saved Share File Edit View Insert Format Data Tools Help Chart I Edit chart.. Publish chart I[Save image Delete chart Easton Branch Circ by Month 2009 vs. 2010 vs 2011 8,000 ® 2009 02010 7,000 2011 6,000 5,000 4,000 January March May July September November February April June August October December Sheetl Chartl I F- https:Hspreadsheets.google.com/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdB WTJRNmOtaTFHal8wdXc&authkey=CPy45bsE&... 5/9/2011 Page 1 of 2 Sii_coN community VALLEY � foundation UonorConnect Home FUND SUMMARY Print Fund Summary If you would like to see an aggregate summary of your funds,click here. Forms and Information Calendar of Events Roger and Jean Hunt Duncan Fund(1012) Contact Us Current Gift and Grant Information as of May 11,2011 Year-To-Date- Last Year-2010 Cumulative Sign Off 2011 (since 1/1/2003) Contributions $0.00 $0.00 n/a Non-Gifts 0.00 0.00 n/a Grants Paid 0.00 0.00 $281,100.00 Grants Approved,Not Yet $0.00 Paid Recommendations in $0.00 Process Recommendation(s) Pending $0.00(0) Investment Activity $47,890.17 $142,945.83 Support Fees&Other $-1,921.13 $-5,120.20 Expenses Balance Available for $640,243.75 Grants Current Fund Balance $1,195,827.87 as of 05/10/2011 Fund Statement Select a range 01/01/2011 -03/31/2011 View fund statement` Email fund statement to Get Statement You will need Adobe Reader to read or print this file. Download Adobe Acrobat Reader for free now. Julia M.Farrell Memorial Fund(1014) Current Gift and Grant Information as of May 11,2011 Year-To-Date- Last Year-2010 Cumulative 2011 (since 1/1/2003) Contributions $0.00 $0.00 n/a Non-Gifts $0.00 $0.00 n/a Grants Paid $244.82 $251.38 $2,745.65 Grants Approved, Not Yet Paid $0.00 Recommendations in $0.00 Process Recommendation(s) Pending $0.00(0) `.. Investment Activity $208.11 $633.20 Support Fees&Other -64.63 -249.96 Expenses httne-//www.ednnoreentral_com/fiind historv.aSn 5/11/2011 Page 2 of 2 Balance Available for $-77.37 Grants Current Fund Balance $4,922.63 as of 05/10/2011 Fund Statement Select a range 01/01/2011 -03/31/2011 n View fund statement' n Email fund statement to Get Statement You will need Adobe Reader to read or print this file. Download Adobe Acrobat Reader for free now. When reviewing your fund balance,please note the following: 1.All gift and grant transactions through the previous business day are reflected in the current balance of your fund. 2. Investment activity for your fund is updated once per month.The community foundation posts investment activity from the preceding month during the third week of each month, after we receive this information from our managers.To determine when the last investment activity was posted to your fund,you may click on the amount in the Investment Activity line of your fund summary and review the entries under Gains and Losses or Interest and Dividends. 3. Support fees for the preceding month are posted by the second week of the following month. One-twelfth of the annual support fee is assessed based on the fund❑s average daily balance of the previous month. Fees are assessed before investment earnings are allocated.To view the date when the last fees were posted to your fund, click on the amount in Support Fees and Other Expenses. 2440 West EI Camino Real,Suite 300■Mountain View,Caifornia 94040-1498 I tel:650.450.5400 I Fax:650.450.5401 I info@siliconvalleycf.ora Privacy policy httns://www.edonorcentral.com/fund historv_asn MASTER FEE SCHEDULE LIBRARY SERVICE REFERENCE CURRENT FEE NEW FEE Photocopies Resolution No. 27-2011 $.15 per page at vending machine Internet/Database copies or Resolution No. 27-2011 1 St 3 copies free printouts $.15 per page Community Room Rental Resolution No. 32-2009 $80.00 Use of Audio Visual Equipment Resolution No 27-2011 $30.00 flat fee Outside System Book Loan Resolution No. 27-2011 $5.00 +additional fee from lending library if applicable PLS CONSORTIUM CONTROLLED FEES Hold Fee Peninsula Library System $1.00 per item Overdue Fee for Adult Peninsula Library System $.25 per item Overdue Fee for Child Peninsula Library System $.15 per item Maximum Fee Peninsula Library System $8.00 Adult $4.00 Child Lost Book Replacement Fee Peninsula Library System $5.00 per item plus costs of replacement of item Replacement of Lost Card Peninsula Library System $1.00 CITY-WIDE FEES - 32 U -AM[ RLINO . W. NWM� May 17, 2011 Robert Lazich,Trustee Patricia Bergsing Trust 1341 Balboa Avenue Burlingame, CA 94010 Dear Mr. Lazich: On behalf of myself and the Burlingame Library Board of Trustees, I would like to acknowledge and thank you for the very generous donation of$10,000 from the estate of Patricia Bergsing. As I mentioned on the phone,the Library Board of Trustees voted to earmark the monies from the Patricia Bergsing estate to further staff development. Today, more than ever,the Library provides a place for everyone to broaden their horizons and develop new skills. In order to keep staff ahead of what patrons require,we need to make sure our staff is up-to-date with their skill sets. It is essential that we sharpen our professional skills on an ongoing basis. The funds provided so generously by the estate of Patricia Bergsing will insure that Burlingame Public Library staff will have the opportunity to improve their knowledge and expertise to best meet the needs of our patrons. Sincerely, Patricia Harding City Librarian C: Board of Trustees 48o Primrose Road• BiMbigame•Califmia 94010-4083 Phone(650)558-7474• Fax (650) 342-6295•www.burlingame.ory/library DURUMOAMI City Librarian Report , May 17, 2011 Portable Technology Lab The SMART Board for the CET (Computer Education Training) classes is here. Amy Pelman did a run through of the CET olass -Introduction to Computers, for staff, using the new laptops and SMART Board.. The classes began May 12 and three more classes are scheduled through June. Classes include Fundamentals of MS Word and Make the Most of the Library Using Your Computer. City Budget The Budget Study Session will be held in the Lane Room on May 25th at 6pm. The library's budget will be reviewed by Council member Cathy Baylock. I had requested 3 items for Capital Outlay for FY 2011-12 —listed below. The City Manager approved the replacement of the projector in the Lane Room but not the other two items. 1. Replace the projector in the,Lane Room and reprogram controls - $12,000 2. Upgrades to our website— ity 'is picking up most of the cost out of the admin budget and the library is,requesting $1,150 for a small image rotation on the home page 3.• 4 Early,Literacy computers for the Children's Room —3 English only and 1 Bilingual r Spanish/English - $10,000 Fines and Fees The increase in the hold fee from $.75 to $1.00 has been approved by the City Council. However, it won't be implemented until fiscal year 2012/13. Several of the PLS libraries were- not able to get the proposal before their Councils in time for the 2011/12 fiscal year implementation. RFID (Radio Frequency Identification) The RFID tagging will begin at BPL on June 1. Backstage will set up their workstations in the Circulation office. Most BPL staff attended a demo of the RFID hardware presented by 3M and PLAN at the South San Francisco Public Library. The demo was also•broadcast over the web. 1 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474•Fax(650)342=6295-www.burlingame.org/library Eureka Grant In addition to the projector, stand, and mobile computer lab, we have received and installed the Universal Flat/Tilt Wall screen for the Teen Room. Children/Teen staff put together a PowerPoint presentation that includes recommended book titles, read a-likes, information about, our databases, programs, and services. The focus is on teens and there is'a display of books that are "advertised" on the PowerPoint for teens to check out. This will be updated continually as we receive new titles. Books are already being checked out from the display! Check it out! Summer Reading Staff is busy putting together materials for the Summer Reading programs. The theme of the adult program is: "Food for Thought", the teen-is: "You are Here" and children's is: "One World Many Stories". The Summer Reading programs run from June 13, 2011 through July 31, 2011. Reading logs and information are available at the library and on the.library's website. The logs also list the Family Fun Night programs. Logs for the Children's program can be found at: http://www.burlingame.orQ/Modules/ShowDocument.aspx?documentid=7555 High School Summer Reading: Because'of a lawsuit, filed by the American Civil Liberties Union (ACLU)which alleged that dozens of districts in California were violating the California Constitutions' guarantee of a "free" public school education, there will not be a mandatory Summer Reading program at BHS and'Mills. In past years BPL, with the support from the Burlingame Library Foundation, has purchased multiple copies of high school reading titles. We purchased books from the BHS and Mills list. In addition we have made sure we had multiple copies of books recommended by the lower grade levels at public and private schools in Burlingame and Hillsborough. Additional Summer Program The Children/Teen staff is busy working on a special program — Harry Potter: The Last Chapter to coincide with the last movie coming out later this summer. The program will be held on July 9 from 2pm-4pm in the front-of the library and in the Lane Community Room. Games and arts and crafts activities are being planned. NCL has volunteered to make cookies and work at the event. Tapestries Margaret Geiss-Mooney, the textile conservator will be at the library starting on Saturday, May 14th for approximately 3 days cleaning the tapestries. Margaret will be using the Reference Room to vacuum the tapestries. We will rope off the area but there will be some noise while the work goes on. Update on the Julia M Farrell Memorial Fund I have asked David Burnce of the Silicon Valley Community Foundation to look into the- possibility of liquidating this fund since it is so small. It is $5,142.59, and the annual fee comes out to approximately $25.00. Burlingame Library Foundation The 5"' annual Book and Author Luncheon was a huge success! There was a sold out crowd with 170 attendees. The authors were very interesting and funny. One of the attendees, Barbara Belden told Sidney she was very excited about seeing Michael Krasny because she had been a student of his at SF State. She said she really appreciated the beautifully decorated room with the festive spring colors. She also said that no matter what she was doing she planned on attending future Book and Author Luncheons. The luncheon made $24,300 vs the targeted amount of$21,244. The Book Sale in-April made $5,723. The Foundation will be selling books, library totes and t-shirts at the Green Fair on May 15 from 9am — 1 pm There will be a book sale on the front porch of the library on Saturday June 11 from 10am— 4pm. Upcoming Dates: May 15 Burlingame Library Foundation booth at the Green Fair from 9am — 1 pm May 19 Burlingame Library Foundation Meeting-5:30pm May 25 City Council.Budget Study Session in the Lane Community Room —6pm May 26 Computer Education Training Hands-on Computer Instruction- Fundamentals of MS Word—6:30-8:30pm June 1 RFID Tagging begins at the Main Library June 3 Deadline for filing the Library Board of Trustees applications June 9 Burlingame Library Foundation Meeting —5:30 June 9 Introduction to Computers and the Internet June 11 Burlingame Library Foundation Summer Book Sale on the front porch 10am — 4pm June 20 Public Hearing on Budget and Gann Appropriation Approval June 23 Make the Most of the Library Using your Computer! _ July 9 Harry Potter—The Final Chapter 2-4pm on the front porch of the library-and in 'the Lane Community Room 3 Adult Spanish books at Burlingame,San Mateo,and Fair Oaks Libraries: Burlingame Public Library:269 books,all fiction. 19 books in non-fiction shelved with English language non-fiction titles. San Mateo Public Library:3800 books 2600(68%) nonfiction; 1200(32%)fiction Of top circulating books,35%are fiction Fair Oaks Library:2700 Spanish books. Their total collection is 29,000 2400(89%) nonfiction;300(11%)fiction Of top circulating books,only 2%are fiction Most popular Spanish fiction authors at San Mateo Library: Allende, Isabel Bayly,Jaime Brown, Dan Coelho, Paulo Garcia Marquez, Gabriel Meyer,Stephenie Roberts, Nora Sanchez,Carlos Cuauhtemoc-Burlingame has only 2 books by this author Hispanic Populations in Burlingame,San Mateo,and Redwood City: Burlingame—2,922 or 10.6% San Mateo—18,778 or 20.5% Redwood City—22,981 or 31.2% Preliminary Conclusions: • Burlingame has a much smaller Hispanic population than the other 2 cities. • Our Spanish language collection is very small compared to the collections in the other cities • Our Spanish language collection is primarily fiction and our few Spanish non-fiction titles are scattered throughout the entire non-fiction collection rather than being grouped with the other Spanish materials • If we want to grow the collection and the circulation of the Spanish language materials we need to focus on popular non-fiction titles and group them together with the fiction collection. We also need to focus on the most popular fiction authors. Mac Pro I would like to request $4,000 from the Trustees for a 6 GB Mac Pro computer for Maryam Refahi. Maryam's main computer is over 6 years old and died about 3 months ago. She has been making do with a laptop and moving over the files that she could from the main computer. Monday that laptop also died. She is not able to print the posters and other materials we need for the summer reading programs. Maryam is a power user, using a number of graphic programs for posters, flyers, mailings, etc for the library. She typically has a large number of programs including Adobe Illustrator open on her computer and a large number of saved files. In addition to the large amount of print work, she also does the design for the library's website. The city's budget for computers is very limited. Computers are on a 5 year replacement rotation. Because of budget cuts we have not been able to purchase on the rotation cycle for the last 2 years. The library has just started purchasing replacement computers this past year but we are very behind. There are no funds to purchase this special computer for Maryam. We have upgraded all of the programs that she needs and have a monitor that is compatible with the Mac. The funds would purchase the hardware needed.