HomeMy WebLinkAboutAgenda Packet - LB - 2011.05.24 :'►URLINGAME PUBLIC LIBRARY I
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Board of Trustees Agenda May 24, 2011—5.30pm -Revised480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for April 12,2011 Approval
IV. CORRESPONDENCE AND INFORMATION
A. Library Statistics for April 2011 Revised Information
B. Silicon Valley Fund Summary
C. Master Fee Schedule
D. Copy of Donation Acknowledgement to Executor of Patti
Bersing's Estate
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
B. Foundation Report
VII. UNFINISHED BUSINESS
A. Adult Spanish Language Collection Information/Discussion
B. Vote to Increase Hold Fees from $ .75 to $1.00 Discussion/Approval
C. Completion of Tapestry Cleaning—Hurray!!!!!!!
VIII. NEW BUSINESS
A. Openings for Library Board of Trustees Information
D. Request Funds to Upgrade Computer for Graphic Artist Discussion/Approval
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURUI NO SME
Library Board of Trustees Minutes
April 12, 2011
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack,
Lisa Rosenthal, Sandy Towle
Staff Present: Pat Harding, City Librarian
Sidney Poland: Recorder
III. Trustee Board Minutes March 15 2011
The March 15, 201.1 minutes were-appr6ved as written.
M/S/C (Rosenthal/McCormack)
IV. Correspondence and Information
A. Library Statistics
Decrease in main circulation is partially attributed to the fact that the
shelf checks are failing to check out all items due to constant
usage and age of the machines:
V. From the Floor (Public Comments►
f , Io one from the public attended.
VI. Reports
A. City Librarian's Report - Highlights
1. Computer Education Training- Conducted by Amy Pelman,
introductory classes to computers and the.internet will begin May
12th. Trustee Corcoran suggested that a hand out announcing the
CET classes be available at the recreation center and City Hall.
2. City Budget - The final budget meeting will be held May 25th in
the Lane Room. Councilwoman Cathy Baylock will review the library
budget with Pat Harding, City Librarian.
48o Primrose Road•Burlingame•California 94010-4o83
Phone(650)558-7474Fax(650)342-6295'www.burlingame.org/library
B. Foundation Report,
The spring book sale produced revenues of approximately $ 5,723. '1
Response to the Book and Author Luncheon on May 7th is very positive.
Currently we have over100 reservations and the Foundation is confident
that their goal of 150 guests,will be reached. .
VII. Unfinished Business
A. Julia M. Farrell Fund
The City Librarian advised the Trustees that going forward the Julia M.
Farrell fund balance will now be calculated at 0.5% of the total balance
which currently is $5,142.59. Using this calculation, the annual fee will
be approximately $25. The annual distribution for 2011 of$244.82 will
,be sent to the library in the next few weeks. Pat Harding will continue to
work with-the fund manager in an effort to reach an agreement that the
fund be liquidated.
B. Size of Collection Millennium Project
1. Collection Size - At the request of Wayne Gehrke, Vera Warrick
and Barry Mills measured the linear feet of the collection and together
with library managers and Collection Development staff determined
what the size of the collection will be when the Millennium Project is
completed. ,
2. Individual Collections -The Children's collection will remain the
same; the Spanish adult collection will be removed, non-fiction will be
reduced by 20% mostly by weeding of volumes that are out of date
and in.bad condition. Pat Harding noted that our library-has the
largest non-fiction collection in the county.
3. Adult Spanish Collection - The adult Spanish Collection is being
f removed from the library's collection due to lack of use. The Trustees
expressed concern as to why the library was not reaching the adult
Hispanic community. Suggested ways to research this matter
evolved from this discussion: i) contact Fair Oaks Library and
request a list of the most circulated Spanish materials; 2) speak with
the librarian who oversees this collection to find out how their staff
reaches out to this segment of the community; and 3) use Family
Services as a source to determine the size of the Hispanic community
and request suggestions on how the library can better serve these
residents. ,
Library Board of Trustee Minutes April 12,2011 2
VIII. New Business
�. A. Addition of Extra Day Over Christmas Holidays
Pat Harding reviewed the Library Holiday schedule from July 1, 2011 to
June 30, 2012 which shows that the library will be closed only 3 days
over the 2011 Christmas Holidays, Saturday December 24th, Sunday
December 25th, and Monday December 26th. Pat noted that City
Manager, Jim Nantell, supported her request to close only three days
over this time period. In 2011/12, the library will be closed_20_days for
holidays.
B. PLS Request to Increase Hold Fee
Pat Harding advised the Trustees that the Peninsula Library System
voted to increase hold fees from $ .75 to $1.00:and is requesting that
all libraries in the PLS system accept this fee increase. Pat
recommended that the Trustees consider this request, which if approved
will go before the City Council for review and final approval." The
Trustees agreed to support the request of PLS to increase hold fees.
IX. Adjournment
The meeting was adjourned at 6:30pm M/S/C (McCormack/Corcoran)
The next meeting of the Library Trustees will be held May 17, 2011
in the Library Conference Room at 5:30pm.
ectfully S bmitted,
E2
Patricia Har
City Librarian
Library Board of Trustee Minutes April 12,2011 3
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: April Year: 2011
jFOB St v
Pi
Adult Patrons 18,538 3,095 p
21,633
Juvenile Patrons 5,779 1,550 0 7,329
Others 190 7
j 2,237 2,434
'Ta�3�'fteg�st�red"`'`� 5 . "- •E� 7�?�i,, �`�� � '� � #�� _ � :� sgr" , ray,
8arrawers §4 � ;3glx
C1rCulat101T kjTOtal Circulat�0av # #
g . +�vso�xs dear . Perceal Change
Main 50,361 53,345 -5.59%
Branch 6,211
5,651 9.91%
U� ,�
Main 28,336 79/o o
Branch 2
Tatal C p� q ay ipj etY : ..• an �«
d
6_29/76
G, t
"�Oaliae.Renewal$° �"�
- a-{91.,r� V �� 4
Main `
11,467 '7g%
Branch
1,259 68%
Total
12,726
F_i:��
ain 32,4321,118
3 150
883
m
Main Adult
Main Children' 7,615
Branch 56
603
E-Contentfiota!°Downloadot As o �
sz."in x - e� atalo�eatTs a Sessasa. 0 ,
Overdrive
97(28 3-books; 69 Audio books
Freegal Music
Databases: 90 users; 513 songs downloaded
BPL Website 1,660
Safari 13,633
145
atal Items-Added to Collectfot `(1Vlain 8�'Braachj ;��
1,539
,.Tatat:Number Outreach Materials I3eliveied
., 28
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: April Year: 2011
Community Room Usage Number of Meetings Attendance
Public Meetings 5 145
Library Meetings 1 15
Library Adult Programs 2 81
Foundation Book Sale 5 400
Total 641
Conference Room
Book Club Adult 1 .15
Foundation Meeting 1 18
Library Trustees 1 7
Library Staff Meeting IF 6 IF 40
11 F
Study Room 31
Total
Children's and Young Adult Programs--Main
Number Attendance
Story Times 10 610
Class Visits Elementary 1 39
School Outreach 0 IF 0
Total Class Visits 1 39
Special Programs IF
National Library Week Puppet Show 129
TV Turnoff Week Raffle 52
SAT Prep IF 25
SAT Prep Follow-up 25
Total 4 , 231
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: April Year: 2011
Easton Story Times'`8s Special Programs
Number Attendance
Stor Times 6 259
Class Visits elementa 2 44
School Outreach p 11
Total Class Visits 2 44
Special Programs
Raffle Tickets for Turn-off the TV Week 1 87
Totals 1 87
BPL 11'rain Circulation / P - 1 of 2
Gmail Calendar Documents Photos Reader Web more- barrymlls1@gmail.com -
Gootile d0CS BPL Main Circulation Anyone with the link Saved seconds ago Saved Share
File Edit View Insert Format Data Tools Help
- -
Chart Edit chart...I'Publish chart;j Save image:!Delete chart
BPL Main Circ by Month 2009 vs. 2010 vs. 2011
60,000
02009
■ 2010
56,000 2011
52,000
48,000
44,000
January March May July September November
February April June August October December
Sheet1 Chart1 (I -
https:Hspreadsheets.google.com/ccc?key=OAs89CLDbgu9HdHVGNOdZMnI l UUhpTm9IV 3 V WemhlYmc&authkey=CO_Hg-E... 5/9/2011
Easto( ^.irculation / Pr- 1 of 2
Gmail Calendar Documents Photos Reader Web more- barrymllsl@gmail.com -
C,UOle CJOCS Easton Circulation Anyone with the link Saved seconds ago Saved Share
File Edit View Insert Format Data Tools Help
Chart I Edit chart.. Publish chart I[Save image Delete chart
Easton Branch Circ by Month 2009 vs. 2010 vs 2011
8,000
® 2009
02010
7,000 2011
6,000
5,000
4,000
January March May July September November
February April June August October December
Sheetl Chartl I F-
https:Hspreadsheets.google.com/ccc?key=OAs89CLDbgu9HdGw4X3BzOGdB WTJRNmOtaTFHal8wdXc&authkey=CPy45bsE&... 5/9/2011
Page 1 of 2
Sii_coN community
VALLEY � foundation
UonorConnect Home FUND SUMMARY Print
Fund Summary If you would like to see an aggregate summary of your funds,click here.
Forms and Information
Calendar of Events Roger and Jean Hunt Duncan Fund(1012)
Contact Us Current Gift and Grant Information as of May 11,2011
Year-To-Date- Last Year-2010 Cumulative
Sign Off 2011 (since 1/1/2003)
Contributions $0.00 $0.00 n/a
Non-Gifts 0.00 0.00 n/a
Grants Paid 0.00 0.00 $281,100.00
Grants Approved,Not Yet $0.00
Paid
Recommendations in $0.00
Process
Recommendation(s)
Pending $0.00(0)
Investment Activity $47,890.17 $142,945.83
Support Fees&Other $-1,921.13 $-5,120.20
Expenses
Balance Available for $640,243.75
Grants
Current Fund Balance $1,195,827.87 as of 05/10/2011
Fund Statement Select a range 01/01/2011 -03/31/2011
View fund statement`
Email fund statement to
Get Statement
You will need Adobe Reader to read or print this file. Download Adobe Acrobat
Reader for free now.
Julia M.Farrell Memorial Fund(1014)
Current Gift and Grant Information as of May 11,2011
Year-To-Date- Last Year-2010 Cumulative
2011 (since 1/1/2003)
Contributions $0.00 $0.00 n/a
Non-Gifts $0.00 $0.00 n/a
Grants Paid $244.82 $251.38 $2,745.65
Grants Approved, Not Yet
Paid $0.00
Recommendations in $0.00
Process
Recommendation(s)
Pending $0.00(0)
`.. Investment Activity $208.11 $633.20
Support Fees&Other -64.63 -249.96
Expenses
httne-//www.ednnoreentral_com/fiind historv.aSn 5/11/2011
Page 2 of 2
Balance Available for $-77.37
Grants
Current Fund Balance $4,922.63 as of 05/10/2011
Fund Statement
Select a range 01/01/2011 -03/31/2011
n View fund statement'
n Email fund statement to
Get Statement
You will need Adobe Reader to read or print this file. Download Adobe Acrobat
Reader for free now.
When reviewing your fund balance,please note the following:
1.All gift and grant transactions through the previous business day are reflected in the
current balance of your fund.
2. Investment activity for your fund is updated once per month.The community
foundation posts investment activity from the preceding month during the third week of each
month, after we receive this information from our managers.To determine when the last
investment activity was posted to your fund,you may click on the amount in the Investment
Activity line of your fund summary and review the entries under Gains and Losses or
Interest and Dividends.
3. Support fees for the preceding month are posted by the second week of the following
month. One-twelfth of the annual support fee is assessed based on the fund❑s average
daily balance of the previous month. Fees are assessed before investment earnings are
allocated.To view the date when the last fees were posted to your fund, click on the amount
in Support Fees and Other Expenses.
2440 West EI Camino Real,Suite 300■Mountain View,Caifornia 94040-1498 I tel:650.450.5400 I Fax:650.450.5401 I info@siliconvalleycf.ora
Privacy policy
httns://www.edonorcentral.com/fund historv_asn
MASTER FEE SCHEDULE
LIBRARY
SERVICE REFERENCE CURRENT FEE NEW FEE
Photocopies Resolution No. 27-2011 $.15 per page at
vending machine
Internet/Database copies or Resolution No. 27-2011 1 St 3 copies free
printouts
$.15 per page
Community Room Rental Resolution No. 32-2009 $80.00
Use of Audio Visual Equipment Resolution No 27-2011 $30.00 flat fee
Outside System Book Loan Resolution No. 27-2011 $5.00 +additional
fee from lending
library if applicable
PLS CONSORTIUM
CONTROLLED FEES
Hold Fee Peninsula Library System $1.00 per item
Overdue Fee for Adult Peninsula Library System $.25 per item
Overdue Fee for Child Peninsula Library System $.15 per item
Maximum Fee Peninsula Library System $8.00 Adult
$4.00 Child
Lost Book Replacement Fee Peninsula Library System $5.00 per item plus
costs of
replacement of item
Replacement of Lost Card Peninsula Library System $1.00
CITY-WIDE FEES - 32
U -AM[
RLINO
. W.
NWM�
May 17, 2011
Robert Lazich,Trustee
Patricia Bergsing Trust
1341 Balboa Avenue
Burlingame, CA 94010
Dear Mr. Lazich:
On behalf of myself and the Burlingame Library Board of Trustees, I would like to acknowledge and
thank you for the very generous donation of$10,000 from the estate of Patricia Bergsing.
As I mentioned on the phone,the Library Board of Trustees voted to earmark the monies from the
Patricia Bergsing estate to further staff development.
Today, more than ever,the Library provides a place for everyone to broaden their horizons and
develop new skills. In order to keep staff ahead of what patrons require,we need to make sure our
staff is up-to-date with their skill sets. It is essential that we sharpen our professional skills on an
ongoing basis. The funds provided so generously by the estate of Patricia Bergsing will insure that
Burlingame Public Library staff will have the opportunity to improve their knowledge and
expertise to best meet the needs of our patrons.
Sincerely,
Patricia Harding
City Librarian
C: Board of Trustees
48o Primrose Road• BiMbigame•Califmia 94010-4083
Phone(650)558-7474• Fax (650) 342-6295•www.burlingame.ory/library
DURUMOAMI
City Librarian Report ,
May 17, 2011
Portable Technology Lab
The SMART Board for the CET (Computer Education Training) classes is here. Amy Pelman
did a run through of the CET olass -Introduction to Computers, for staff, using the new laptops
and SMART Board.. The classes began May 12 and three more classes are scheduled through
June. Classes include Fundamentals of MS Word and Make the Most of the Library Using Your
Computer.
City Budget
The Budget Study Session will be held in the Lane Room on May 25th at 6pm. The library's
budget will be reviewed by Council member Cathy Baylock.
I had requested 3 items for Capital Outlay for FY 2011-12 —listed below. The City Manager
approved the replacement of the projector in the Lane Room but not the other two items.
1. Replace the projector in the,Lane Room and reprogram controls - $12,000
2. Upgrades to our website— ity 'is picking up most of the cost out of the admin budget
and the library is,requesting $1,150 for a small image rotation on the home page
3.• 4 Early,Literacy computers for the Children's Room —3 English only and 1 Bilingual
r Spanish/English - $10,000
Fines and Fees
The increase in the hold fee from $.75 to $1.00 has been approved by the City Council.
However, it won't be implemented until fiscal year 2012/13. Several of the PLS libraries were-
not able to get the proposal before their Councils in time for the 2011/12 fiscal year
implementation.
RFID (Radio Frequency Identification)
The RFID tagging will begin at BPL on June 1. Backstage will set up their workstations in the
Circulation office. Most BPL staff attended a demo of the RFID hardware presented by 3M and
PLAN at the South San Francisco Public Library. The demo was also•broadcast over the web.
1
48o Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474•Fax(650)342=6295-www.burlingame.org/library
Eureka Grant
In addition to the projector, stand, and mobile computer lab, we have received and installed the
Universal Flat/Tilt Wall screen for the Teen Room. Children/Teen staff put together a
PowerPoint presentation that includes recommended book titles, read a-likes, information about,
our databases, programs, and services. The focus is on teens and there is'a display of books
that are "advertised" on the PowerPoint for teens to check out. This will be updated continually
as we receive new titles. Books are already being checked out from the display! Check it out!
Summer Reading
Staff is busy putting together materials for the Summer Reading programs. The theme of the
adult program is: "Food for Thought", the teen-is: "You are Here" and children's is: "One World
Many Stories". The Summer Reading programs run from June 13, 2011 through July 31, 2011.
Reading logs and information are available at the library and on the.library's website. The logs
also list the Family Fun Night programs. Logs for the Children's program can be found at:
http://www.burlingame.orQ/Modules/ShowDocument.aspx?documentid=7555
High School Summer Reading: Because'of a lawsuit, filed by the American Civil Liberties Union
(ACLU)which alleged that dozens of districts in California were violating the California
Constitutions' guarantee of a "free" public school education, there will not be a mandatory
Summer Reading program at BHS and'Mills. In past years BPL, with the support from the
Burlingame Library Foundation, has purchased multiple copies of high school reading titles. We
purchased books from the BHS and Mills list. In addition we have made sure we had multiple
copies of books recommended by the lower grade levels at public and private schools in
Burlingame and Hillsborough.
Additional Summer Program
The Children/Teen staff is busy working on a special program — Harry Potter: The Last Chapter
to coincide with the last movie coming out later this summer. The program will be held on July 9
from 2pm-4pm in the front-of the library and in the Lane Community Room. Games and arts
and crafts activities are being planned. NCL has volunteered to make cookies and work at the
event.
Tapestries
Margaret Geiss-Mooney, the textile conservator will be at the library starting on Saturday, May
14th for approximately 3 days cleaning the tapestries. Margaret will be using the Reference
Room to vacuum the tapestries. We will rope off the area but there will be some noise while the
work goes on.
Update on the Julia M Farrell Memorial Fund
I have asked David Burnce of the Silicon Valley Community Foundation to look into the-
possibility of liquidating this fund since it is so small. It is $5,142.59, and the annual fee comes
out to approximately $25.00.
Burlingame Library Foundation
The 5"' annual Book and Author Luncheon was a huge success! There was a sold out crowd
with 170 attendees. The authors were very interesting and funny. One of the attendees,
Barbara Belden told Sidney she was very excited about seeing Michael Krasny because she
had been a student of his at SF State. She said she really appreciated the beautifully decorated
room with the festive spring colors. She also said that no matter what she was doing she
planned on attending future Book and Author Luncheons. The luncheon made $24,300 vs the
targeted amount of$21,244.
The Book Sale in-April made $5,723.
The Foundation will be selling books, library totes and t-shirts at the Green Fair on May 15 from
9am — 1 pm
There will be a book sale on the front porch of the library on Saturday June 11 from 10am—
4pm.
Upcoming Dates:
May 15 Burlingame Library Foundation booth at the Green Fair from 9am — 1 pm
May 19 Burlingame Library Foundation Meeting-5:30pm
May 25 City Council.Budget Study Session in the Lane Community Room —6pm
May 26 Computer Education Training Hands-on Computer Instruction- Fundamentals of
MS Word—6:30-8:30pm
June 1 RFID Tagging begins at the Main Library
June 3 Deadline for filing the Library Board of Trustees applications
June 9 Burlingame Library Foundation Meeting —5:30
June 9 Introduction to Computers and the Internet
June 11 Burlingame Library Foundation Summer Book Sale on the front porch 10am —
4pm
June 20 Public Hearing on Budget and Gann Appropriation Approval
June 23 Make the Most of the Library Using your Computer! _
July 9 Harry Potter—The Final Chapter 2-4pm on the front porch of the library-and in
'the Lane Community Room
3
Adult Spanish books at Burlingame,San Mateo,and Fair Oaks Libraries:
Burlingame Public Library:269 books,all fiction. 19 books in non-fiction shelved with English language
non-fiction titles.
San Mateo Public Library:3800 books
2600(68%) nonfiction; 1200(32%)fiction
Of top circulating books,35%are fiction
Fair Oaks Library:2700 Spanish books. Their total collection is 29,000
2400(89%) nonfiction;300(11%)fiction
Of top circulating books,only 2%are fiction
Most popular Spanish fiction authors at San Mateo Library:
Allende, Isabel
Bayly,Jaime
Brown, Dan
Coelho, Paulo
Garcia Marquez, Gabriel
Meyer,Stephenie
Roberts, Nora
Sanchez,Carlos Cuauhtemoc-Burlingame has only 2 books by this author
Hispanic Populations in Burlingame,San Mateo,and Redwood City:
Burlingame—2,922 or 10.6%
San Mateo—18,778 or 20.5%
Redwood City—22,981 or 31.2%
Preliminary Conclusions:
• Burlingame has a much smaller Hispanic population than the other 2 cities.
• Our Spanish language collection is very small compared to the collections in the other cities
• Our Spanish language collection is primarily fiction and our few Spanish non-fiction titles are
scattered throughout the entire non-fiction collection rather than being grouped with the other
Spanish materials
• If we want to grow the collection and the circulation of the Spanish language materials we need
to focus on popular non-fiction titles and group them together with the fiction collection. We
also need to focus on the most popular fiction authors.
Mac Pro
I would like to request $4,000 from the Trustees for a 6 GB Mac Pro computer for
Maryam Refahi.
Maryam's main computer is over 6 years old and died about 3 months ago. She
has been making do with a laptop and moving over the files that she could from
the main computer. Monday that laptop also died. She is not able to print the
posters and other materials we need for the summer reading programs.
Maryam is a power user, using a number of graphic programs for posters, flyers,
mailings, etc for the library. She typically has a large number of programs
including Adobe Illustrator open on her computer and a large number of saved
files. In addition to the large amount of print work, she also does the design for
the library's website.
The city's budget for computers is very limited. Computers are on a 5 year
replacement rotation. Because of budget cuts we have not been able to
purchase on the rotation cycle for the last 2 years. The library has just started
purchasing replacement computers this past year but we are very behind. There
are no funds to purchase this special computer for Maryam.
We have upgraded all of the programs that she needs and have a monitor that is
compatible with the Mac. The funds would purchase the hardware needed.